Attachment 1 - Statement of Work 9.8.2026.pdf

Federal Emergency Management Agency

STATEMENT OF WORK (SOW) FOR:

Material Handling Equipment and Vehicle Support for Rota Federal Staging Area (DR4931-MP)

Demetria Carter, Contracting Officer

PROCUREMENT SENSITIVE

INFORMATION

This document contains non-public information intended for use on a need-to-know basis within FEMA only.

Please protect this document as procurement sensitive and handle accordingly.

1.0 GENERAL

1.1 BACKGROUND

Major Disaster Declaration DR-4931-CNMI was declared on August 4, 2026, in response to Super Typhoon Bavi in the Commonwealth of the Northern Mariana Islands. FEMA is supporting disaster response and recovery operations in the affected area.

FEMA requires material handling equipment, transportation equipment, operators, drivers, crane support personnel, and related support services to support the movement, loading, unloading, lifting, staging, and delivery of equipment, commodities, supplies, and other authorized materials in support of response and recovery operations at the Rota Federal Staging Area.

The Stafford Act authorizes FEMA to coordinate disaster relief efforts to alleviate hardship and suffering caused by the disaster, support emergency measures, protect property, support public health and safety, and lessen or avert the threat of further catastrophe.

1.2 SCOPE

The Contractor shall provide all equipment, vehicles, operators, drivers, support personnel, fuel, insurance, maintenance, repair, replacement equipment, standard attachments, applicable rigging gear, mobilization, demobilization, supervision, and services necessary to support FEMA material handling and transportation operations at the Rota Federal Staging Area.

The Contractor shall provide equipment with qualified operators and drivers. The Contractor shall also provide qualified crane operators and required lift support personnel when crane services are requested and authorized.

Crane support shall be provided on an intermittent, as-needed basis. Use of the 100-ton crane shall not exceed 4 total crane hours per month, and use of the 110-ton crane shall not exceed 4 total crane hours per month, unless otherwise authorized in writing by the Contracting Officer.

All equipment shall be safe, reliable, properly maintained, fully operational, and suitable for operation on paved surfaces, rough terrain, and uneven terrain as required to support FEMA mission needs.

1.3 OBJECTIVE

The objective of this requirement is to provide FEMA with mission-ready material handling equipment, transportation equipment, qualified operators, drivers, crane support personnel, and related support services to support disaster logistics operations at the Rota Federal Staging Area and FEMA-designated locations on Rota.

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 EQUIPMENT AND VEHICLE REQUIREMENTS

The Contractor shall provide the following equipment and staff:

Item Quantity Equipment Type

Requirement Operator/Driver Required

1 1 Boom truck 15-ton Terex boom truck

Yes

2 1 Boom truck 8-ton Terex boom truck

Yes

3 2 Flatbed trucks 40-foot flatbed trucks

Yes

4 1 Lowboy tractor-trailer combination

40-foot lowboy tractor-trailer combination

Yes

5 2 Telehandler-type forklifts

3-ton telehandler-type forklifts

Yes

6 1 Telehandler-type forklift

5-ton telehandler-type forklift

Yes

7 1 Crane 100-ton crane Yes, including required lift support personnel

Hourly rate, as needed, not to exceed 4 hours per month unless otherwise authorized

Item Quantity Equipment Type

Requirement Operator/Driver Required

8 1 Crane 110-ton crane Yes, including required lift support personnel

Hourly rate, as needed, not to exceed 4 hours per month unless otherwise authorized

2.2 CRANE SERVICES

Crane services shall be provided only on as-needed basis.

Use of the 100-ton crane shall not exceed 4 total crane hours per month, unless otherwise authorized in writing by the Contracting Officer.

Use of the 110-ton crane shall not exceed 4 total crane hours per month, unless otherwise authorized in writing by the Contracting Officer.

Crane services shall be requested and coordinated through the Contracting Officer’s Representative, COR, or designated FEMA point of contact and are subject to Contractor confirmation of availability.

The Contractor shall make reasonable efforts to provide crane availability on short notice, preferably within 24 hours or less after receiving a request, subject to equipment and operator availability.

Crane availability is not guaranteed and shall be confirmed by the Contractor upon receipt of each request.

2.3 EQUIPMENT CONDITION REQUIREMENTS

All equipment shall be:

• Safe and fully operational;

• Properly maintained;

• Suitable for disaster logistics operations;

• Capable of operating in the Rota operational environment;

• Free from known safety defects;

• Free from fluid leaks or other conditions that may create safety or environmental hazards;

• Properly rated for the required capacity;

• Equipped with required safety devices, markings, and operational controls;

• Provided with applicable manuals, inspection records, and certification documentation upon request; and

• Available for use during authorized operating periods.

2.4 EQUIVALENT OR BETTER EQUIPMENT

The Contractor may provide equivalent or better equipment if approved by the Contracting Officer or COR and if the equipment meets or exceeds the functional capacity, safety, and operational requirements of this SOW.

Equivalent equipment shall not reduce capability, safety, reliability, availability, or mission support.

2.5 TELEHANDLER-TYPE FORKLIFTS

Forklift requirements shall be met using telehandler-type forklifts capable of extending or booming out to support loading, unloading, staging, and material placement operations.

Telehandlers shall be suitable for paved, rough, and uneven terrain. No specific fuel type is required, provided the equipment is safe, mission-capable, and suitable for the operational environment.

2.6 LOWBOY REQUIREMENT

The lowboy shall be a 40-foot tractor-trailer combination suitable for transporting heavy equipment, supplies, or other authorized materials on Rota.

The Contractor shall provide a qualified driver and all equipment required for safe operation, loading, securing, transport, and unloading.

2.7 FLATBED REQUIREMENT

The Contractor shall provide qualified drivers for all flatbed trucks.

Flatbed trucks shall be suitable for transporting FEMA equipment, supplies, commodities, pallets, containers, or other authorized materials as directed by FEMA.

2.8 ATTACHMENTS, RIGGING, AND SUPPORT EQUIPMENT

The Contractor shall provide all standard attachments, components, and safety equipment required for normal and safe operation of each item of equipment.

Quoted rates include standard attachments and rigging gear where applicable.

At the request of FEMA, the Contractor shall make available additional attachments and rigging gear necessary to support safe material handling and lifting operations. This may include, but is not limited to:

• Pallet forks;

• Slings;

• Chains;

• Straps;

• Hooks;

• Shackles;

• Spreader bars;

• Load binders;

• Dunnage; and

• Other related lifting, securing, or rigging equipment.

Additional attachments or rigging gear not included in the contract price shall be coordinated with and approved by the Contracting Officer before use or billing.

The Contractor shall provide load securement equipment necessary for safe transportation of materials, including straps, chains, binders, blocks, chocks, or other appropriate securement materials.

2.9 OPERATING HOURS AND AVAILABILITY

Disaster response operations may require flexible, extended, or emergency operating hours, including evenings, weekends, holidays, and Sundays.

The Contractor shall support FEMA mission requirements as directed and authorized by the Contracting Officer, COR, or designated FEMA point of contact, within the scope of the contract.

The Contractor shall ensure equipment is available, operational, and mission-ready to support FEMA operational requirements during authorized operating periods. The

Contractor shall coordinate scheduled maintenance, downtime, fueling, repairs, or equipment substitutions with the COR to minimize mission impact.

2.10 MAINTENANCE, REPAIR, FUEL, AND REPLACEMENT EQUIPMENT

The Contractor shall be responsible for all maintenance and repair of Contractor-provided equipment and vehicles.

The Contractor shall provide all fuel necessary to operate Contractor-provided equipment and vehicles, unless otherwise specified in the contract.

If any equipment becomes unsafe, inoperable, unreliable, unavailable, or unsuitable for the required mission, the Contractor shall promptly notify the COR and provide equivalent or better replacement equipment, subject to approval by the Contracting Officer or COR.

The Government shall not be responsible for rental charges for equipment that is unavailable, inoperable, unsafe, or otherwise unable to perform the required work, unless otherwise provided in the contract.

2.11 SAFETY REQUIREMENTS

The Contractor shall perform all work in a safe manner and shall comply with applicable federal, territorial, local, and industry safety requirements.

The Contractor shall ensure that all personnel use appropriate safety practices and personal protective equipment for the work performed.

All lifting, hoisting, rigging, and material handling operations shall be performed by qualified personnel using properly rated, inspected, and appropriate equipment and rigging gear.

The Contractor shall immediately report accidents, injuries, property damage, environmental spills, equipment failures, unsafe conditions, or other incidents to the COR or designated FEMA point of contact.

2.12 COORDINATION, DOCUMENTATION, AND BILLING

The Contractor shall perform work only as directed and authorized by the Contracting Officer, COR, or designated FEMA point of contact within the scope of the contract.

The Contractor shall coordinate daily with the COR or designated FEMA point of contact regarding equipment status, personnel availability, planned work activities, mission priorities, maintenance or downtime, fueling needs, safety issues, delivery or transport requirements, and any operational limitations or concerns.

The Contractor shall provide documentation upon request by the Contracting Officer, COR, or designated FEMA representative, including:

• Equipment inspection records;

• Equipment maintenance records;

• Operator and driver qualifications;

• Crane operator qualifications;

• Rigger and signal person qualifications;

• Licenses and certifications;

• Insurance documentation;

• Equipment manuals;

• Load charts, as applicable;

• Daily usage logs;

• Delivery tickets;

• Invoices and supporting documentation; and

• Other documentation necessary to verify contract performance.

The Contractor shall maintain daily usage records documenting equipment use, personnel support, operating hours, standby time if authorized, crane hours, delivery or transport activities, and any other billable services.

The Contractor shall separately document usage for the 100-ton crane and 110-ton crane.

Crane usage documentation shall identify the date of use, crane type and capacity, start and stop time, total hours used, location of work, description of work performed, personnel provided, FEMA requestor or approving official, and any authorized charges.

Invoices shall be supported by appropriate documentation, including daily usage records, delivery tickets, approved overtime or premium charges, crane usage records, and any other supporting documentation required by the Contracting Officer.

3.0 PERSONNEL REQUIREMENTS

3.1 GENERAL PERSONNEL REQUIREMENTS

The Contractor shall provide qualified operators, drivers, and support personnel necessary to safely operate the equipment and perform the required services.

Contractor personnel shall be properly trained, licensed, certified, and qualified for the equipment and work performed.

3.2 REQUIRED PERSONNEL

The Contractor shall provide, as applicable:

• Crane operators;

• Boom truck operators;

• Telehandler/forklift operators;

• Flatbed drivers;

• Lowboy tractor-trailer drivers;

• Riggers;

• Signal persons;

• Mechanics or maintenance personnel;

• Supervisory personnel; and

• Other personnel necessary to perform safely and effectively.

3.3 CRANE, BOOM TRUCK, AND LIFT SUPPORT PERSONNEL

The Contractor shall provide qualified crane operators and required lift support personnel for crane services.

Crane support personnel shall be included in the hourly crane rate.

The Contractor shall ensure that crane, boom truck, telehandler, and lifting operations are performed only by qualified personnel using properly inspected and rated equipment, attachments, and rigging.

3.4 PERSONNEL DOCUMENTATION

The Contractor shall provide documentation of operator, driver, rigger, and signal person qualifications, licenses, certifications, or training records upon request by the Contracting Officer, COR, or designated FEMA representative.

3.5 CONTRACTOR SUPERVISION

The Contractor shall provide appropriate supervision to ensure safe, timely, and effective performance. Contractor supervision shall include coordination of equipment, personnel, maintenance, fueling, repairs, replacements, safety, and daily operational requirements.

4.0 PERIOD OF PERFORMANCE

The period of performance shall consist of one 30-day base period and two 30-day option periods.

The base period shall begin immediately upon contract award or upon the date specified in the notice to proceed.

Option periods may be exercised at the discretion of the Government in accordance with the terms of the contract.

5.0 PLACE OF PERFORMANCE

The primary place of performance is the Rota Federal Staging Area in Rota, Commonwealth of the Northern Mariana Islands.

The Contractor shall deliver and stage equipment at:

Rota International Airport

56CV+RG2

Rota, MP 96951

Final staging, parking, operating, loading, unloading, and delivery locations shall be coordinated with the FEMA Contracting Officer’s Representative, COR, or designated FEMA point of contact.

Equipment may be required to operate on paved areas, rough terrain, uneven terrain, staging areas, access roads, delivery points, and other FEMA-designated locations on Rota.

6.0 TRAVEL

Contractor travel shall not be required for this requirement.

7.0 SECTION 504 REQUIREMENTS

The Contractor complies fully with Section 504 of the Rehabilitation Act of 1973, as amended, which prohibits discrimination against qualified individuals with disabilities. No otherwise qualified individual with a disability shall, solely by reason of his or her disability, be excluded from participation in, be denied the benefits of, or subjected to discrimination under any program or activity for which the Contractor/Provider is awarded a contract and/or receives federal financial assistance from the Federal Emergency Management Agency. This includes, but is not limited to, providing reasonable accommodations and modifications to ensure effective communication access, physical access, and program access to all participants, including persons with disabilities. The Contractor/Provider shall incorporate this language in any subcontracts related to the provision of the FEMA public-facing program or activity.

8.0 SECTION 508 COMPLIANCE

Section 508 of the Rehabilitation Act, as amended by the Workforce Investment Act of 1998 (P.L. 105-220) (codified at 29 U.S.C. § 794d) requires that when Federal agencies develop, procure, maintain, or use information and communications technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public with disabilities must be afforded access to and use of information and data comparable to that of Federal employees and members of the public without disabilities.

1. All products, platforms and services delivered as part of this work statement that, by definition, are deemed ICT or that contain ICT shall conform to the revised regulatory implementation of Section 508 Standards, which are located at 36 C.F.R.

§ 1194.1 & Apps. A, C & D, and available at https://www.gpo.gov/fdsys/pkg/CFR- 2017-title36-vol3/pdf/CFR-2017-title36-vol3-part1194.pdf. In the revised regulation, ICT replaced the term electronic and information technology (EIT) used in the original 508 standards.

Item that contains Information and Communications Technology (ICT): Electronic Reports Applicable Exception: N/A Authorization #: N/A

Applicable Functional Performance Criteria: All functional performance criteria in Chapter 3 apply to when using an alternative design or technology that results to achieve substantially equivalent or greater accessibility and usability by individuals with disabilities than would be provided by conformance to one or more of the requirements in Chapters 4 and 5 of the Revised 508 Standards, or when Chapters 4 or 5 do not address one or more functions of ICT.

Applicable 508 requirements for electronic content features and components (including electronic documents): Does not apply

Applicable 508 requirements for software features and components (including electronic content and software authoring tools and platforms): All requirements in Chapter 5 apply, including all WCAG Level AA Success Criteria Apply except 2.4.1 Bypass Blocks, 2.4.5 https://www.gpo.gov/fdsys/pkg/CFR-2017-title36-vol3/pdf/CFR-2017-title36-vol3-part1194.pdf https://www.gpo.gov/fdsys/pkg/CFR-2017-title36-vol3/pdf/CFR-2017-title36-vol3-part1194.pdf

Multiple Ways, 3.2.3 Consistent Navigation, 3.2.4 Consistent Identification, 502 Interoperability with Assistive Technology, 503 Application, 504 Authoring Tools

Applicable 508 requirements for hardware features and components: Does not apply

Applicable 508 requirements for support services and documentation: All requirements in Chapter 6 apply

2. Exceptions for this work statement have been determined by DHS and only the exceptions described herein may be applied. Any request for additional exceptions shall be sent to the Contracting Officer and a determination will be made according to DHS Directive 139-05, Office of Accessible Systems and Technology, dated November 12, 2018, and DHS Instruction 139-05-001, Managing the Accessible Systems and Technology Program, dated November 20, 2018.

9.0 GOVERNMENT FURNISHED RESOURCES

The Government will provide the following information, data and documents to the Contractor for work required under this contract:

• Central Billing Account (CBA) Information

• FEMA Field Coordinator points of contact

• FEMA identified suitable and safe options for lodging locations

10.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in this SOW.