Attachment 1 Statement of Work 24Q0344.pdf

STATEMENT OF WORK

Hazardous Waste Removal and Disposal

GENERAL INFORMATION

1.0 Scope of Work. The United States Department of Agriculture (USDA) National Center for Agricultural Utilization Research in Peoria, IL has a need for a Hazardous Waste

Removal and Disposal Service Contract. Contractor will provide qualified personnel and all labor for the segregation, classification, and packaging of hazardous waste (primarily chemical lab packing services) in accordance with all DOT, EPA and State regulations.

Covered components will include:

1.1 Collection, sorting, characterizing chemical hazards. Coordination with government to facilitate in advance of on-site work. Transportation containers shall be properly marked and labeled to indicate each container's contents. Wastes shall be packed within containers to the maximum density that is allowed by Federal, state, or local regulations and consistent with safe practice.

1.2 Packing materials to comply with all DOT regulations and TSDF requirements.

1.3 Shipping labels required to comply with EPA and DOT regulations.

1.4 Knowledgeable and sufficient labor

1.5 Transportation

1.6 TSDF disposal

1.7 EPA documentation

1.8 Leave the work area clean an orderly

1.9 Unknown chemicals will require hazard characterization prior to shipping and disposal

1.10 Potential need for onsite remote opening, dilution, stabilization, or deactivation in compliance with all EPA and ILEPA regulations.

2.0 Background. The National Center for Agricultural Utilization Research (NCAUR) is a complex facility established to perform a myriad of agricultural research activities. In pursuance of this research, the facility has accumulated a large number of chemicals that have exceeded their useful shelf life. Surplus chemicals may contain - pyrophoric, explosive, reactive, or toxic substances and compressed gases. Some of the chemicals are dangerous due to their sensitivity to shock, friction, or pressure; others are reactive or unstable for a variety of reasons.

12505B24Q0344

Statement Of Work

Hazardous Waste Removal and Disposal of Commercial Grade Chemicals

The Agricultural Research Service (ARS) recognizes its responsibilities to ensure facilities are following existing regulations imposed upon entities which generate, transport, store, treat, and dispose of hazardous chemical wastes.

The Agency has a need for hazardous waste disposal services (primarily for pure chemicals in their original containers), as well as nonhazardous waste disposal services.

The National Center for Agricultural Utilization Research (NCAUR) is situated at 1815 N.

University St., Peoria, Illinois 61604. The facility is in a residential area and borders a recreational city park. NCAUR supports around 200 employees, most of which are scientists and technicians. The NCAUR is a Small Quantity Generator of chemical waste.

See APPENDIX I - NCAUR for a map of the Center and a comprehensive list of buildings.

CONTRACTOR REQUIREMENTS

3.0 Technical Requirements.

3.1 All work will be performed at the facility address listed above during normal business hours. Due to the number and unique nature of the chemicals to be disposed from the facility it is anticipated that the work will take multiple days to complete. The

Contractor will provide all materials for the proper packaging of chemical waste for shipment, which includes drums, packing media, DOT, EPA labels, manifests and associated regulatory paperwork, and personal protective equipment. The Contractor will provide transportation of all packaged waste by a fully licensed and insured waste transporter from the facility to the end disposal site(s). The Contractor will provide proper treatment and disposal of all wastes at an authorized disposal facility.

The NCAUR requires the contractor to facilitate and expedite response in the event of an emergency.

3.2 The contractor shall demonstrate sufficient experience in the field of hazardous waste management, including high hazard chemicals with the possible need for onsite treatment. The contractor shall supply all labor, materials, safety equipment, vehicles, licenses, and special permits required for pickup of hazardous chemical compounds and other non-regulated materials at laboratories and chemical storage areas at the

NCAUR. The waste shall be transported, stored, and disposed of by the contractor and/or sub- contractor.

3.3 The contractor shall comply with all Federal, State, and local regulations governing the handling, packaging, storing, transportation, and disposal of hazardous waste chemicals and other non-regulated materials.

3.4 The contractor shall furnish containers meeting Department of Transportation shipping specifications with liners compatible with solvents, waste oils, and other liquid chemical compounds. A list of chemicals to be disposed is included in

APPENDIX II - NCAUR Chem Inventory. This list is considered accurate, but due to the number of containers, age of the inventory and non-centralized nature of the inventory, it is not all inclusive but includes the Government’s best knowledge of chemicals to be handled. Additionally, these chemical wastes may be in different phases, e.g., liquid, gas or solid. A few listed chemicals are in gas cylinders or lecture bottles. Remote openings, stabilizations, deactivations may be required for some of the materials.

3.5 The contractor shall prepare waste materials for shipment and transport (waste) from the NCAUR central accumulation areas to the “designated facility” or Treatment

Storage and Disposal Facility. Waste shall be managed (e.g., picked up) under this section between the working hours of 8:00 a.m. through 5:00 p.m., Monday through

Friday, excluding Federal holidays.

3.6 Training Requirements. Prior to the performance of work the contractor shall provide the Contracting Officer’s Representative (COR) with appropriate proof of training for all employees designated to work under this contract.

3.6.1 Appropriate proof of training constitutes certification document that provides reasonable if not precise identification of required training (i.e., “OSHA 40

Hour HAZWOPER training” preferably not “OSHA Training”). However, if the certificate provided has a generic title such as “OSHA Training” the contracted company may be required to provide additional information and details of the training.

3.6.2 The certificate of training must also be endorsed by an appropriate authority.

3.6.3 The following training certificates must be provided to this office:

3.6.3.1 OSHA 29 CFR 1910.120 HAZWOPER 24 Hour (provided proof required)

3.6.3.2 OSHA 29 CFR 1910.120 HAZWOPER 8 Hour Recurrent training. A hazmat employee shall receive the training required by this subpart at least once every year. (provide proof if required)

3.6.3.3 DOT 49 CFR 172.704 Hazardous Materials Transportation training.

A hazmat employee shall receive the training required by this subpart at least once every three years. (provided proof required)

4.0 Technical Tasks. Service tasks include, but are not limited to:

4.1 Inventory and Assessment. While the list of chemicals (APPENDEX II) being supplied for disposal is considered accurate, due to the number of containers, and the overall age of the inventory some containers may have been utilized (thus removed from the inventory), while others may be found in the process of collecting and aggregating (thus requiring addition to the inventory for pickup). As much as possible, any changes to the listed inventory will be resolved between the contractor and government in advance of onsite work.

4.1.1 Exceptions to this will require consent of both parties.

4.1.2 NCAUR has assigned some RCRA and DOT hazard classifications and will strive to complete this prior to onsite service. These classifications may change based on Contractor and TSDF input.

4.1.3 NCAUR Temporary Waste Storage Areas

4.1.4 All chemical containers collected shall be moved to the appropriate NCAUR marshalling facility. The Contractor shall segregate this chemical waste within the chemical handling area of the facility. This facility is considered a Small

Quantity Generator.

Please Note: The Government will not be liable to the Contractor for the cleanup of spills, accidental releases to the environment occasioned through the fault of the Contractor or their sub-contractors.

4.2 Waste Pickup Procedures. The Contractor shall pickup waste from the NCAUR marshalling areas. This event shall take place once within a 60 day window of time from initiation. The Contractor's personnel shall wear appropriate protective clothing and equipment.

4.3 Shipping and Recordkeeping of Packed Materials. The Contractor shall sort chemical materials and waste by its identified hazardous properties, pack the chemicals, label by hazard category, and transport the waste materials to a treatment, storage and disposal facility approved by the receiving State and EPA, in DOT-approved shipping vehicles in accordance with applicable Federal and State regulations for such shipments. Each container for shipment shall be labeled clearly and properly marked as “episodic hazardous waste”. The container contents sheet shall reflect the appropriate pickup number of the applicable materials.

4.4 Manifest Preparation and Shipping Data, The Contractor shall provide all data required for completion of annual hazardous waste generator reports as required by the U.S. EPA Region 5. The contractor should refer to biennial reporting requirements identified under the Resource Conservation and Recovery Act for further clarification. Uniform Hazardous Waste Manifests shall be properly completed by the Contractor for each waste shipment and shall list each transportation container including any non-hazardous waste or hazardous substances shipped. The contractor should refer to the Uniform Hazardous Waste Manifesting guidelines provided under the Resource Conservation and Recovery Act for proper manifest for further clarification.

4.4.1 All manifest information shall be neatly printed or typed and contain information required by applicable Federal, State, and local hazardous chemical waste regulations. All waste manifests (i.e., hazardous, and non-hazardous) shall be submitted to the COR or designated representative for review and signatures during routine operating hours and prior to the shipment of waste off-site. The manifest shall be signed by the Contractor's transporter in the presence of the COR or designated representative. The COR or designated representative shall sign the manifest as the generator.

4.4.2 The COR shall receive all final manifest directly from the approved Facility.

4.4.3 The Contractor is responsible for any errors associated with packaging, marking, labeling, segregation, and the actual shipment of all waste off-site.

4.4.4 The Contractor shall remain fully responsible for the correction of errors in packing, labeling, or shipping. Additionally, the costs associated with identified errors are the sole responsibility of the Contractor.

4.4.5 Episodic Generation NCUAR is regulated by the Illinois EPA as a RCRA

Small Quantity Generator (SQG). NCAUR is planning a building wide clean out of unneeded or expired laboratory chemicals. The quantities of chemicals that need to be disposed of will take place as a planned episodic generation per IL EPA statutes. This will require the need to file (30 days prior to the event) with State of Illinois EPA and a start to finish completion date of 60 days. A high level of coordination with the government will need to take place while collecting and aggregating the various chemicals to be disposed.

4.5 Unknown Chemicals. Chemicals that are not completely described by name, CAS No and concentration may require appropriate field analysis or, if appropriate, laboratory analysis to identify the waste required by the TSDF and applicable Federal, State, and local regulations. The Contractor shall perform this analysis prior to removing the undefined waste to identify potential hazards present in chemical. Upon identification hazards present in the waste the Contractor shall dispose of the waste as appropriate.

4.6 Hazardous Chemical Wastes. All collected chemicals that are regulated as RCRA hazardous waste, DOT hazardous materials or controlled hazardous substances in

Illinois, that are to be shipped off-site for storage, treatment, recycling, or disposal shall be placed into transportation containers according to their hazard class.

4.6.1 All collected chemicals shall be placed into transportation containers according to their hazard class.

4.6.2 Compatible wastes received in small containers (i.e., bottles and cans) can be emptied and/or consolidated into larger containers if practical and allowed by

EPA, DOT and TSDF regulations.

4.6.3 Transportation containers shall be properly marked as “episodic hazardous waste” and labeled to indicate each container's contents. Wastes shall be packed within containers to the maximum density that is allowed by Federal, state, or local regulations and consistent with safe practice.

4.7 Explosive or Unstable Chemicals. Some chemicals are potentially explosive or unstable at pickup location. The Contractor shall determine if the chemical presents an imminent hazard (e.g., the chemical may spontaneously explode, undergo violent reaction or cause an uncontrolled release of hazardous constituents when moved or otherwise handled). If an imminent hazard appears to exist, the Contractor shall immediately call the NCAUR Safety and Health Officer, 309-681-6485 who shall evaluate the situation and, if necessary, request assistance from appropriate

Emergency Response Personnel. The Contractor shall assume a secondary role in the management of such hazardous materials.

4.7.1 To the best of the Governments knowledge, explosive and reactive chemicals present in the list of containers for removal and disposal are presented in Potentially High Hazard tab. Examples of explosive or unstable chemicals include but are not limited to peroxide-forming and friction or heat sensitive chemicals. In some instances, onsite treatment, dilution, or inhibition may be required. The contractor shall provide the necessary documentation to allow temporary TSDF status to accomplish this under state and federal laws.

4.7.2 Wastes that are potentially explosive or may react violently, but are not considered by the Contractor to pose an imminent hazard, shall be packed and manifested for transport and disposal if allowed by DOT. Onsite disposal by detonation or other means should be a last resort.

4.7.3 NCAUR chemists may be able to provide additional information and support about specific containers to the contractor prior to the onsite pickup.

Including pictures, peroxide testing and addition of inhibitors

5.0 Government Furnished. Government will be present during and throughout the process of conducting the work necessary to complete packing for shipment.

5.1 The Government will provide the Contractor the following utilities, property, and services for exclusive use in performing the requirements of this contract.

5.2 The NCAUR central accumulation facility is a block, weatherproof, non-combustible storage room specially constructed for chemicals and hazardous wastes. Features include ventilation (chemical fume hood as well as telescopic fume trunks), safety shower and eyewash, fire suppression systems, explosion proof storage room with adjacent work room, and heating systems.

5.3 The NCAUR facility currently does NOT have functioning lift for its loading dock.

The contractor shall supply trucks that are equipped with lift gates.

6.0 Delivery / Performance Time. Hazardous Waste Removal should be completed by 08

March 2024. The awardee shall be required to maintain communication with the Point of

Contact to schedule the actual pickup date.

7.0 Deliverables/Schedule.

Item

No.

Deliverable Objective Due

Sorting of chemicals to be removed

Coordinated effort with government to sort chemicals prior to on sight work.

By end of service period

Correctly identifying and labeling for shipping hazard class of chemicals.

Package, ship, and dispose of in accordance with EPA - RCRA and

DOT regulations.

By end of service period

File appropriate paperwork to ILEPA, EPA and DOT for work to be conducted

In compliance with ILEPA, EPA, RCRA and DOT regulations.

By end of service period

Make chemicals safe for transport.

In compliance with ILEPA, EPA, RCRA and DOT regulations.

By end of service period

8.0 Security Requirements. A copy of an official government photo ID (State-issued driver’s license or ID card, passport, green card, etc.) must be provided no later than one week before arrival of contract service technician(s) except in the case of emergency service, were only the name of the technician provided via email or telephone will be necessary.

Security access to the NCAUR facility will be provided based on this identification requirement.

9.0 Section 889 Of The National Defense Authorization Act Certification Offeror will represent that:

9.1 It will not provide covered telecommunications equipment or services to the

Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation.

9.2 After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that It does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services.

10.0 Acronyms. The following acronyms are used though this performance work statement:

ARS Agricultural Research Service

CERCLA Comprehensive Environmental Response, Compensation, and Liability

Act

CFR Code of Federal Regulations

CO Contracting Officer

COR Contracting Officer’s Representative

DOT Department of Transportation

EPA Environmental Protection Agency

FFCA Federal Facility Compliance Agreement

HSMS Hazardous Substance Management System

ILEPA Illinois Environmental Protection Agency

NCAUR National Center for Agricultural Utilization Research

RCRA Resource Conservation and Recovery Act

PWS Performance Work Statement

TSDF Treatment Storage and Disposal Facility