Attachment 1 - Statement Of Work 24 Jul 26.pdf

Statement of Work Bldg. 861 HVAC/Air Conveyance System Cleaning

MacDill AFB, FL 24 Jul 2026

1.0 Scope of Need

Cleaning of Air Conveyance Systems supporting building 861.

Joint Communications Support Element (JCSE) located on MacDill AFB, FL is seeking a contract service to perform a comprehensive cleaning of the air conveyance systems within building 861.

Need involves the coordination and management of all products, equipment, and people required to perform all necessary cleaning of all Heating, Ventilation, and Air Conditioning (HVAC) systems and associated ductwork. Including ongoing service of all items that may be defective due to manufacturing error as well as replacement or repair of any damaged item/s after purchase. The need exists to remove excessive amounts of dust accumulated and improve air quality for occupants.

Once the contract has been awarded, it becomes the responsibility of the contractor to validate the actual site conditions as well as any specific programming needs of the customer. A final design overview and Bill of Materials (BOM) must be provided that meet customer requirements and accommodates the physical environment prior to placing an order.

2.0 Minimum Cleaning Requirements:

2.1 Service will include cleaning for the following: Air Handling Unit (4), Rooftop Unit (2), Supply Ductwork (6) system, Return Ductwork (6) systems, Diffusers and Grills (6) systems, Variable Air Volume (VAV) boxes.

2.2 Scope of Work

2.2.1 AIR HANDLING EQUIPMENT - The heating/cooling coils, fan blades, housings, and plenum walls shall be washed. Fiberglass linings will be vacuumed.

2.2.2 DUCTWORK - The interior of all accessible ductwork shall be vacuumed clean. Access openings shall be cut into the ductwork where necessary per industry standard. Such openings shall be closed with sheet metal access panels and sealed to prevent air leakage per industry standard. Non-accessible areas shall be cleaned by air pressure techniques, but you shall not be held responsible for areas that may be inaccessible due to obstructions such as plaster ceilings, fire walls and masonry walls.

2.2.3 DAMPERS AND LOUVERS - Dampers and louvers shall be cleaned and reset to previous positions.

2.2.4 DIFFUSERS AND GRILLES - Readily removable diffusers and grilles shall be washed and replaced.

Readily removable suggests that the device is not plastered in place, riveted or fastened in such a manner that removal of the air device would be impractical.

2.2.5 FILTERS - Contractor shall replace disposable filters supplied by the customer or wash metal filters.

2.2.6 CEILING - Ceiling surrounding air diffusers, registers and grilles will be vacuumed clean.

2.2.7 FUNGISTAT/BACTERIOSTAT PRODUCT - After cleaning, per customer’s request, an application of a fungistat/bacteriostat product shall be applied according to manufacturer’s specifications.

2.2.8 NEGATIVE AIR PRESSURE - Contractor shall provide negative air pressure within the duct system during the cleaning process, if necessary, with the use of a HEPA rated vacuum system.

2.2.9 PROPERTY PROTECTION - Clean drop cloths or other suitable covering shall be used to protect property, and all work areas shall be left in broom clean condition.

2.2.10 UTILITIES - Customer shall provide water, electricity and restroom facilities if applicable.

3.0 Minimum Design Requirements

3.1 Design services, including space planning, site verification, material selection and programming as necessary.

3.2 Collection of information relevant to the design of a space. Examples could include personnel interviews, questionnaires, and walk‐through inspections of the grounds.

3.3 Site evaluation to ensure associated hardware and other anomalies are accounted for.

3.4 Design that ensures all required codes, environmental, and safety related requirements are met.

3.5 Design that allows for proper cleaning of the air conveyance systems.

3.6 Technical drawings are available outlining equipment locations, duct runs, VAV boxes, etc.

4.0 Minimum Service Requirements

4.1 All personnel, equipment, tools, materials, supervision, storage, assembly, transportation, incidentals and all other items necessary to provide proper cleaning services.

4.2 Knowledge and compliance with all applicable federal, state, and local laws, codes, permits, DoD, AF, and base requirements and instructions required for the performance of the duties in this Statement of Need.

4.3 Established policies and procedures that protect the safety and welfare of customers to minimize or eliminate safety or environmental risks. These policies shall comply with Federal and Installation policies and procedures.

4.4 A contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer (CO) within 10 days after contract award. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operations of this contract on the installation.

4.5 Complete list of personnel in accordance with installation policy, including deliverymen, who will be expected to work on the installation. This list will contain Privacy Act information as required as well as the expectation that everyone will be able to present a current and valid state identification, to meet local Air Force security requirements. (Please note that many installations require this information to be coordinated days in advance).

4.6 Customer service during normal duty hours, 0700‐1600 hours, Monday through Friday; except for federal holidays, training days, or family days. Recognized US Federal Holidays are as follows: New Year's Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving and Christmas. If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.

4.7 Work to be performed outside of normal duty hours. Contractor to coordinate and agree

4.8 Storage of material, equipment, components, parts and assemblies prior to and during cleaning in accordance with the agreed upon delivery schedule. (If applicable)

4.9 A maximum of 30 days storage for new products. (If applicable)

5.0 Minimum Installation and Removal Requirements

5.1 Cleaning of systems in accordance with the cleaning plan provided by the contractor.

5.2 Contractor liability for any damage to government property caused by the contractor or their representatives.

5.3 During cleaning the contractor must protect equipment and facilities in the surrounding area from damage.

5.4 Remove any/all hazardous materials and debris associated with cleaning service from the installation.

Ombudsman

An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Ms. Lisa A. Gross, 510 POW/MIA Drive, Scott AFB IL 62225-5022, 618-299-0267, lisa.gross@us.af.mil of AFICC/KM. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330- 1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

The ombudsman has no authority to render a decision that binds the agency.

Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

Health and Safety on Government Installations

In performing work under this contract on a Government installation, the contractor shall:

1. Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

a. Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes

2. The contracting officer may, by written order, direct Department of the Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

3. Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

Contractor Access to Department of the Air Force Installations

• The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

• The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and SF74 to obtain a vehicle pass.

• During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

• When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with 6th Security Forces Squadron Restricted Area Access citing the appropriate paragraphs as applicable.

• Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

• The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self-Service” option.

• Failure to comply with these requirements may result in withholding of final payment.