Attachment 1 - Statement of Work 15 May 25.pdf
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The document is a Statement of Work (SOW) for a Fire Department Scheduling and Equipment Tracking System for Travis AFB, dated 14 May 2025. The 60th Civil Engineer Squadron Fire Protection Flight requires a web-based software system to manage shift scheduling and equipment tracking for 86 members across 3 fire stations and 10 vehicles. The subscription-based software must be internet-accessible, mobile-friendly, and provide features including employee work schedules, equipment log checks, historical record storage, and 24-hour technical support.
Key system requirements include scheduling routine equipment checks, meeting NFPA PPE standards, tracking equipment from cradle-to-grave, automating maintenance requests, providing real-time updates on work orders and inspections, and offering multiple dashboards for oversight. The system must enable crews to access duty schedules remotely, perform actions like time-off requests and shift trades, and support custom scheduling that adheres to staffing requirements and industry standards. The service will be reviewed annually by the fire department to assess its effectiveness in meeting emergency response requirements.
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| Attachment 2 - Salient Characteristics.pdf |
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Statement of Work (SOW) for (Drafted on 14 May 2025)
FIRE DEPARTMENT SCHEDULING AND EQUIPMENT TRACKING
SYSTEM
The 60th Civil Engineer Squadron Fire Protection Flight (CEF) has a requirement to provide fire and emergency services for Travis AFB populace and the surrounding counties.
Description: The Contractor shall provide an employee work/shift scheduling and equipment tracking web-based software system for 86 members, 3 fire stations, and 10 vehicles that is managed from an internet connection. No equipment or hardware will need to be installed as this is a subscription-based request. The service must be accessible through an internet connection and mobile device application friendly. The service must provide employee work schedules, equipment log checks, and store historical records. The contractor shall provide initial training for the organization on how to properly navigate the web-based platform for employees. The contractor will provide 24-hour technical customer assistance to assist with any software issues.
Travis AFB Fire Department is looking for software (not hardware) to manage firefighter shift schedules and log equipment inventory. The Service will be reviewed annually by the fire department to determine its effectiveness meeting emergency response requirements.
Special Requirements:
Website that schedules routine checks on apparatus and other vehicles and ensure operational readiness on critical equipment like PPE, SCBA, and power saws.
• Meet NFPA PPE standards with cradle-to-grave tracking.
• Expedite check/inspection completions with the mobile app.
• Able to create checklists or leverage a Checklist Library.
• Conduct Automatically route maintenance and repair requests.
Communicates apparatus, equipment, and inventory statuses across shifts. View real-time updates on work orders, inspections, and equipment assigned to each vehicle.
• Send push notifications to remind users to complete checks.
• Identify in- and out-of-service apparatus with transparency.
• Communicate repair status updates with in-app ticketing system.
• Automate reorder reminders for expiry dates or when quantities are low.
Boost compliance and reduce waste with multiple dashboards that offers total oversight into the status and counts of agency’s apparatus, equipment, and inventory.
• Save administrative time with real-time insights.
• Access in-depth historical data on every item.
• Provides snapshot of overdue inspections.
• Monitors gaps, surplus, and expiring items
Provides crew ability to access the duty schedule and perform a wide range of actions from anywhere, anytime, with a native mobile app.
• Gain real-time schedule access from any device, anytime.
• Perform on-the-fly actions with callbacks, time off requests, and trades.
• Communicate with group or individual notifications
Effortlessly schedule any shift structure while adhering to minimum staffing requirements, consecutive-hours-worked rules, and other industry standards.
• Customizable dashboard look-and-feel for quick navigation.
• Ability to create groups and assign eligibility classifications.
• Ability to customize workflows with rules-based automation.
• Identify staffing gaps to pivot resources.
File details come from the government source that posted it. Updated .