Attachment 1 - Statement of Work 1174390.pdf

United States Department of Agriculture Agricultural Research Service

STATEMENT OF WORK

ELECTRICAL SERVICE INSTALLATION

FOR CONTAINERIZED LAB

USDA-ARS

DKI US PBARC

64 Nowelo St, Hawaii 96720

STATEMENT OF WORK

1.0 CONTRACT PROJECT:

a. Project Title:

Electrical service installation for containerized laboratory

b. Service Location:

USDA-ARS

DKI Pacific Basin Agricultural Research Center 64 Nowelo Street, Hilo HI 96720

2.0 PROJECT CONTACT PERSONS:

a. CONTRACTING OFFICER (CO): To be assigned by acquisition.

RESEARCH LEADER (RL):

Melissa Johnson Daniel K. Inouye U.S. Pacific Basin Agricultural Research Center USDA-Agricultural Research Service 64 Nowelo Street, Hilo HI 96720

(808) 285-7353 E-mail: melissa.johnson@usda.gov

b. ADMINISTRATIVE OFFICER (AO):

Carlee Wehrsig Daniel K. Inouye U.S. Pacific Basin Agricultural Research Center USDA-Agricultural Research Service 64 Nowelo Street, Hilo, HI 96720 Phone: (808) 959-4312 E-mail: carlee.wehrsig@usda.gov

d. LOCATION CONTRACTING OFFICER REPRESENTATIVE (COR):

Dustin Galapir

Facilities Manager Daniel K. Inouye U.S. Pacific Basin Agricultural Research Center USDA-Agricultural Research Service 64 Nowelo Street, Hilo, HI 96720 Cell: (808) 333-0016 E-mail: dustin.galapir@usda.gov

e. SAFETY OFFICER (CDSO) Scott Geib

Daniel K. Inouye U.S. Pacific Basin Agricultural Research Center USDA-Agricultural Research Service 64 Nowelo Street, Hilo, Hawaii 96720

(808) 959-4335 E-mail: scott.geib@usda.gov

3.0 SCOPE OF WORK

The contractor shall provide all professional services necessary for the accomplishment of the contract service and such required service shall be in accordance with the requirements as described herein and in the attached contract documents.

3.1 Background: The USDA/DKI-PBARC located at 64 Nowelo St in Hilo Hawaii requires the labor and materials to provide electricity to a containerized mobile laboratory (see Figure 1) that will be used to rear insects imported under an APHIS Controlled Import Permit.

Figure 1. Site of the new containerized laboratory. Electrical upgrade is needed to the existing building to provide enough electricity and hookup to the container.

3.2 Before beginning installation, the Contractor shall verify existing electrical infrastructure, including available service capacity, transformer rating, feeder conductor sizes, switchboard/panelboard ratings, grounding and bonding conditions, and the proposed route between the existing building’s electrical system and the containerized laboratory (see Figure 2). The Contractor shall confirm that the proposed installation is appropriately sized to meet the manufacturer’s electrical requirements for the containerized BSL-2 laboratory and shall notify the CO’s representative of any discrepancies, deficiencies, or required design changes before proceeding.

Figure 2. Power specification for germfree BSL-2 container (see page 42 of the attachment).

3.3 The Contractor shall provide all labor, materials, equipment, permits, inspections, testing, and coordination necessary to provide a complete, code-compliant, turnkey electrical service installation for the containerized laboratory. Work shall include, but is not limited to, installation of required transformer/distribution equipment, disconnects, panelboard or load center, feeder conductors, raceway/conduit systems, grounding and bonding, terminations, labeling, startup testing, and commissioning.

3.4 The completed installation shall provide 208Y/120V, 3-phase electrical service suitable for operation of the containerized laboratory in accordance with the manufacturer’s electrical specifications, applicable National Electrical Code requirements, manufacturer recommendations, and all applicable federal, state, and local requirements.

3.5 Prior to final acceptance, the Contractor shall provide permit/inspection documentation, manufacturer cut sheets, warranty information, testing/commissioning results, and as-built documentation showing the final equipment installed, routing, terminations, groundings/bonding, and point of connection.

4.0 PROJECT REQUIREMENTS:

4.1 Site Verification: The contractor is responsible for visiting the site prior to submitting a quote or beginning work to verify existing conditions, available electrical infrastructure, site access, equipment locations, routing constraints, and any conditions that may affect performance of the work. No additional compensation will be provided for conditions that would have been reasonably visible during a site vists by a contractor experienced in this type of work.

4.2 Coordination with Government Personnel: The contractor shall coordinate all work the CO Representative, Facilities Manager, and other designated site personnel to minimize disruption to ongoing research, facility operations, and access to adjacent areas. Any required utility or power shutdowns shall be coordinated and approved in advance.

4.3 Turnkey Responsibility: The contractor shall provide a complete, code-compliant, turnkey installation, including all labor, materials, equipment, tools, permits, inspections, testing, cleanup, and documentation necessary to complete the work described in Section 3.0

4.4 Codes, Standards, and Safety: All work shall comply with applicable federal, state, and local code requirements; the national Electrical code; manufacturer specifications; safety requirements; and current industry standards. Where conflicts exist among the SOW, manufacturer requirements, and applicable codes, the Contractor shall notify the CO Representative before proceeding.

4.5 Davis-Bacon Applicability: This project is construction/electrical installation work and is subject to Davis-Bacon and related wage requirements, as applicable.

4.6 Protection of Property: The contractor shall protect existing buildings, equipment, utilities, research infrastructure, and surrounding property during the work.

Any damage caused by the Contractor shall be repaired at the Contractor’s expense to the satisfactions of the Government.

4.7 Government-Furnished Support: The Government will provide reasonable access to the work area and may provide reasonable use of existing water and electrical utilities as needed for completion of the work. The Government does not anticipate furnishing labor, tools, equipment, or materials for the project.

5.0 GENERAL REQUIREMENTS:

5.1 Permits, Licenses, Inspections, and Approvals: Where governing regulations, codes, or authorities require notices, permits, licenses, inspections, tests, utility coordination, and similar actions to lawfully perform and complete the work, the Contractor shall obtain and complete those items at no additional cost to the Government unless otherwise approved in writing by the Contracting Officer. The Contractor shall provide copies of permits, inspection approvals, and related documents to the COR prior to final acceptance.

5.2 Existing Installations / Demolition: The Contractor shall modify existing installations only as required to complete the approved work and shall coordinate all modifications with the COR and Facilities Manager before disturbing existing electrical systems. All disturbances of existing systems shall be planned to avoid disruption to ongoing operations and research. The Government reserves the right to retain any equipment or materials removed as part of the work. The Contractor shall legally dispose of all materials removed that will not be retained by the Government.

5.3 Installation: It shall be the responsibility of the Contractor to complete work in accordance with Federal, State, and Local Code Standards. Additional procedures and materials may be required than is indicated herein. If any item specified herein conflicts with the applicable codes and recommendations, the Contractor shall bring it to the attention of the Contracting Officer Representative for immediate resolution.

5.4 Submittals: Provide manufacturer’s descriptive literature/shop drawings for all materials to the COR for review. The descriptive literature shall be annotated/ highlighted to show its conformance with contract requirements. Submittals are required for new materials and will be stamped and/or signed by the general contractor prior to submission to the Government. Contractor is responsible for any costs incurred for equipment ordered without prior approval.

5.5 Quality Control: The work performed under this contract shall be subject to continuous audit by the COR. Quality control is the exclusive responsibility of the Contractor.

5.6 Protection of Work and Property/Safety Requirements:

a. Contractor shall furnish a Site-Specific Safety Plan (SSSP) or Accident Prevention Plan (APP) within 10 calendar days after contract award upon request. SSSP / APP shall be reviewed by the Government before construction work commences. At a minimum, the plan shall address electrical safety, lockout/tagout procedures, utility shutdown coordination, work around energized systems, personal protective equipment, site access control, protection of adjacent research operations, and emergency contacts.

b. The Contractor shall protect the work site, existing buildings, equipment, utilities, research infrastructure, and all existing property and structures within or adjacent to the limits of construction activities until final acceptance of the work. Any damage to Government property shall be repaired at the Contractor’s expense, to pre-damaged condition, to the satisfaction of the

COR.

c. Safety and health matters related to the work are responsibility of the Contractor. The Contractor shall furnish, erect, and maintain barricades, warning signs, guards, or other precautions required by law, local authorities, or site conditions to protect workers, Government personnel, visitors, and property.

d. Contractor is responsible for verifying location of any underground, overhead, and concealed utilities before beginning work and shall be responsible for any damaged caused to such utilities as a result of the Contractor’s work.

5.7 Temporary Facilities:

a. Temporary utilities (water and electricity) may be furnished to the Contractor by the Government, if so requested. The Contractor shall maintain and protect all such utilities during construction and shall repair or replace any items damaged through its own negligence.

b. Should the Contractor require any power or utility shutdowns during construction, the Contractor shall obtain approval from the COR and Facilities Manager as early as possible and shall not proceed with shutdowns until written or documented approval is provided.

5.8 Materials and Equipment:

a. The material and equipment to be furnished under these contract documents shall be the standard products of manufacturers regularly engaged in the production of such materials and equipment and shall be the manufacturer’s latest standard design.

b. All materials and equipment to be incorporated in the work shall be handled and stored by the manufacturer, fabricator, supplies and Contractor before during and after shipment in a manner to prevent any injury, theft or damage of any kind to the materials and equipment. All materials and equipment furnished by the Contractor shall be subject to inspection and approval by the CO/COR.

c. Government will not furnish any labor or equipment to unload or move materials or supplies.

5.9 Cleanup: The work site shall always be kept clean and free of debris. Disposal of the old equipment is required. Restore areas disturbed as nearly as possible to the original appearance and condition. Upon completion of the project, and prior to final inspection, the Contractor shall remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the COR.

5.10 Warranty:

a. Submit data concerning the standard one-year warranty for workmanship, including the warranty periods (dates), and warranty contacts with names, addresses and telephone numbers.

b. Extended Equipment/Product Warranties: Obtain and furnish to the Contracting Officer all written warranties for equipment/products that have extended warranties (warranty periods exceeding the standard one-year warranty) furnished under the contract. The warranty period shall begin on the same date as project acceptance and shall continue for the full/product warranty period. The warranties shall be fully executed and delivered to the Contracting Officer prior to final acceptance of the facility.

5.11 Final Payment/Contract Closeout: The following documents are REQUIRED

PRIOR TO FINAL PAYMENT (other documents may also be required):

a. Minimum one-year workmanship warranty.

b. Manufacturer’s warranties for installed equipment.

c. Operation and Maintenance Data and manufacturer cut sheets.

d. Permit and inspection approval documentation.

e. Testing and commission results, including voltage verification, phasing, grounding/bonding verification, and equipment startup checks.

f. As-built documentation showing installed equipment, routing, terminations, grounding/bonding, and point of connection.

g. Release of liens, if applicable.

h. Final Invoice

6.0 PROJECT SCHEDULE: The Contract time for this project is 90 calendar days from Notice to Proceed.