Attachment__1_-_Specifications_6Sept23.pdf

U.S. Department of the Interior May 2023

Potomac Dam No. 5 Left Abutment Stabilization

Chesapeake & Ohio Canal National Historical Park

National Park Service – Clear Spring, Maryland

PMIS 287511 and LRF N014

ETIC Number 412/180414

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POTOMAC DAM NO. 5

LEFT ABUTMENT STABILIZATION

CHESAPEAKE & OHIO CANAL NATIONAL HISTORICAL PARK

NATIONAL PARK SERVICE – CLEAR SPRING, MARYLAND

PMIS 287511 and LRF N014 ETIC Number 412/180414

FOREWORD

Work is located at Potomac Dam No. 5 along the Potomac River, approximately 5 miles west of Williamsport, MD in Washington County. Nearest street address is 10746 Dam Number 5 Rd, Clear Spring, MD 21722. This work takes place within the Chesapeake & Ohio Canal National Historical Park, a unit of the National Park Service, U.S. Department of the Interior.

Principal components of work include earthwork for left abutment, reinforcing the left abutment wall, earthwork for guardlock, placing cast-in-place concrete, installing secant piles, removing existing features, constructing PVC drain pipes, and repairing left abutment masonry wall, mule bridge abutment, and drylaid stone retaining wall.

FOR INFORMATION REGARDING BUREAU OF RECLAMATION'S PUBLICATION

"RECLAMATION SAFETY AND HEALTH STANDARDS" INCLUDING REVISIONS

AT https://intra.usbr.gov/safety/rshs/ WHICH IS APPLICABLE TO WORK UNDER

THIS CONTRACT, SEE CLAUSE AT "WBR 1452.223-81 SAFETY AND HEALTH."

National Park Service – Maryland Solicitation No.

Table of Contents 00 01 10 - 1

SECTION C - DESCRIPTION / SPECIFICATIONS

TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

01 11 00 Summary of Work 01 14 10 Use of Site 01 14 12 Work Restrictions 01 14 15 Park Service Requirements 01 31 20 Project Management and Coordination 01 31 30 Contract Document Management System 01 32 10 Construction Program 01 32 33 Photo Documentation 01 33 00 Submittals 01 35 10 Safety Data Sheets 01 35 20 Safety and Health 01 35 30 Contractor’s Onsite Safety Personnel 01 35 91 Historic Preservation Treatment Procedures 01 42 10 Reference Standards 01 46 00 Quality Procedures 01 46 20 Testing Agency Services 01 51 00 Temporary Utilities 01 52 10 Field Office 01 53 23 Temporary Access Crossing 01 55 00 Vehicular Access and Parking 01 55 20 Traffic Control 01 56 10 Protection of Existing Installations 01 56 15 Protection of Existing Utilities 01 56 20 Existing Fences 01 56 32 Temporary Safety Fence 01 57 20 Environmental Controls 01 57 30 Water Pollution Control 01 57 50 Tree and Plant Protection 01 57 60 Protected Species 01 57 90 Archeological Protection 01 60 00 Product Requirements 01 64 40 Government-Furnished Products 01 71 20 Surveying 01 74 00 Cleaning and Waste Management 01 77 00 Closeout Procedures 01 78 30 Project Record Documents

National Park Service – Maryland Solicitation No.

Table of Contents

00 01 10 - 2

DIVISION 02 - EXISTING CONDITIONS

02 04 10 Towpath Detour 02 41 10 Removal of Existing River Debris 02 41 12 Removing, Storing, and Reinstalling Existing Signs 02 41 16 Disassembly of Existing Mule Bridge Abutment 02 43 10 Reconstructing Mule Bridge Abutment

DIVISION 03 - CONCRETE

03 11 10 Concrete Forming 03 15 12 PVC Waterstops 03 15 14 PVC Retro-Fit Waterstop 03 20 00 Concrete Reinforcing 03 20 30 Post-Installed Anchors 03 20 50 Foundation Anchor Bars 03 30 00 Cast-In-Place Concrete 03 37 10 Shotcrete 03 62 20 Nonshrink Grout for Equipment and Metalwork

DIVISION 04 – MASONRY

04 01 40 Repointing Stone Masonry 04 03 06 Grouting Stone Masonry 04 03 07 Stone Masonry 04 10 00 Mortar

DIVISION 31 - EARTHWORK

31 03 33 Removal and Control of Water 31 09 13 Left Abutment Masonry Wall and Guard Lock Stability Monitoring 31 11 00 Clearing and Grubbing 31 14 10 Stripping 31 23 02 Compacting Earth Materials 31 23 10 Excavation for Left Abutment 31 23 11 Excavation for Guard Lock 31 23 12 Sand Filter Material 31 23 13 Earthwork for Mule Bridge Abutment 31 23 14 Gravel Drain Material 31 23 15 Clay Cap 31 23 16 Clay Backfill 31 23 17 No. 57 Stone Fill 31 23 18 Structural Fill Layer 31 23 39 Disposal of Excavated Materials

00 01 10 - 3

31 23 70 Controlled Low Strength Material (CLSM) 31 24 16 Rockfill Buttress 31 25 10 Erosion Control 31 32 13 Slush Grouting 31 32 32 Geotextile 31 32 42 Geocomposite Sheet Drains 31 32 72 Articulating Concrete Block Revetment 31 34 00 Left Abutment Wall Reinforcement 31 34 19 Geogrids 31 56 20 Secant Pile Cutoff Wall

DIVISION 32 - EXTERIOR IMPROVEMENTS

32 15 10 Gravel Surfacing 32 91 19 Placing Topsoil 32 92 20 Seeding

DIVISION 33 - UTILITIES

33 12 33 River Staff Gage 33 46 36 PVC Drain Pipes 33 46 42 Weir Boxes

DIVISION 51 - INFORMATION AVAILABLE TO OFFERORS

51 00 00 Information Available to Offerors 51 00 10 Potomac River Data 51 00 20 Potomac Dam No. 5 Survey 51 00 30 Potomac Dam No. 5 Topo Exhibit 51 00 50 Electronic Media Release 51 00 60 Underwater Video 51 00 70 Guard Lock Fill 51 00 90 Photographs

DIVISION 52 - DRAWINGS

52 00 00 Drawings

DIVISION 53 - GEOLOGIC INVESTIGATIONS AND RECORDS

53 10 00 Geologic Investigations 53 20 00 Records of Geologic and Subsurface Investigations

00 01 10 - 4

END OF CONTENTS

Summary of Work

01 11 00 - 1

SECTION 01 11 00

SUMMARY OF WORK

PART 1 GENERAL

1.01 LOCATION

A. Work is located at Potomac Dam No. 5 along the Potomac River, approximately 5 miles west of Williamsport, Maryland in Washington County. Nearest street address is 10746 Dam Number 5 Rd, Clear Spring, MD 21722. This work takes place within the Chesapeake & Ohio Canal National Historical Park, a unit of the National Park Service, U.S. Department of the Interior.

1.02 PRINCIPAL COMPONENTS OF WORK

A. Providing detour of the canal towpath for public access maintenance of pedestrian traffic.

B. Providing erosion and sedimentation control.

C. Placing cast-in-place concrete.

D. Placing fiber reinforced shotcrete.

E. Furnishing and installing metal fabrications.

F. Earthwork for left abutment and guard lock.

G. Mechanically stabilizing the existing wall.

H. Slush grouting.

I. Installing secant piles.

J. Furnishing and installing PVC drainpipes, including some portions utilizing trenchless methods.

K. Repairing left abutment masonry wall, mule bridge abutment, and dry-laid stone retaining wall.

1.03 SPECIFICATIONS REQUIREMENTS

A. Requirements in Division 1, General Requirements, apply to Divisions 2 through 53.

B. Imperative statements in these specifications are Contractor requirements, unless otherwise stated.

Summary of Work

01 11 00 - 2

C. Where specifications are written in streamlined form, words “shall be” are included by inference where a colon (:) is used within sentence or phrase.

1.04 DEFINITIONS

A. When specifications use a word or term defined in Federal Acquisition Regulations (FAR), definition of the word or term shall be in accordance with FAR sections in effect at the time solicitation was issued.

B. Where guard lock is used throughout the specifications and on the drawings, it shall mean historic guard lock.

1.05 ACRONYMS

A. The following acronyms apply to specifications Divisions 1 through 53:

1. CHOH: Chesapeake & Ohio Canal National Historical Park.

2. CO: Contracting Officer.

3. COR: Contracting Officer’s Representative.

4. MDE: Maryland Department of the Environment.

5. NPS: National Park Service.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Not Used

END OF SECTION

Use of Site 01 14 10 - 1

SECTION 01 14 10

USE OF SITE

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost:

1. Include in prices offered in the Price Schedules for other items of work.

1.02 REFERENCE STANDARDS

A. Bureau of Reclamation (USBR)

1. Cleaning Manual-2012 Inspection and Cleaning Manual for

Equipment and Vehicles to Prevent the Spread of Invasive Species (Technical memorandum No. 86-68220-07-05) 2012 Edition Available online at:

http://www.usbr.gov/mussels/prevention

1.03 SUBMITTALS

A. Submit the following in accordance with Section 01 33 00 - Submittals.

B. RSN 01 14 10-1, Land Use and Landscape Rehabilitation Plan:

1. For each Contractor use site on Government land.

a. Show use location and extent of impact. Uses include but are not limited to the following:

1) Buildings and service areas including offices, shops, warehouses, storage areas, fuel and oil storage areas, and fabrication yards.

2) Parking areas, temporary roads, and haul routes.

3) Utilities including air, power, and water lines; fire hydrants; and compressor station.

4) First-aid and medical facilities.

5) Areas for processing, storing, and disposing of waste materials from construction operations.

6) Temporary fences, including access gates.

b. Describe methods to preserve, protect, and repair, vegetation (such as trees, shrubs, and grass) and other landscape features on or adjacent to http://www.usbr.gov/mussels/prevention

01 14 10 - 2 jobsite, which are not to be removed and which do not interfere with work required under this contract. Include methods to mark work area limits, protect disturbed areas, and prevent erosion.

c. Describe methods to protect, and repair if damaged, existing improvements and utilities at or near jobsite.

d. Describe methods for removing temporary structures and facilities, cleanup, and rehabilitating site after completion of construction activities.

2. Submit revised drawings of changes in use of Government land made during design and erection stages or after use of Government land is in operation.

C. RSN 01 14 10-2, Use of Pedestrian Bridge (Optional):

1. Only submit this plan if pedestrian bridge will be used for anything other than foot traffic.

2. If used for other than foot traffic, include detailed plans for its use and supporting calculations for the intended use.

1.04 PROJECT CONDITIONS

A. Government land as shown on drawings may be used for required construction facilities.

B. When private land is used for construction facilities, or other construction purposes, make necessary arrangements associated with use of private land.

C. Location, construction, operation, maintenance, and removal of construction facilities on Government land will be subject to approval of COR.

D. Do not interfere with work of other contractors or the Government in vicinity, or with reservations made by the Government for use of such land.

E. Areas on Government land may be used where use of such land will be discontinued and construction facilities, materials, equipment, and rubbish and waste materials will be removed to avoid interference with work in such areas.

F. Housing for construction personnel will not be permitted on Government land, except housing for guards or watchmen as may be approved by COR.

G. If pedestrian bridge is used for anything other than foot traffic, detailed plans and calculations shall be prepared by a registered professional engineer licensed in the State of Maryland and submitted, for review and approval.

01 14 10 - 3

PART 2 PRODUCTS

2.01 GEOTEXTILE

A. In accordance with Section 31 32 32 – Geotextile.

PART 3 EXECUTION

3.01 CLEANING

A. Construction equipment:

1. Before bringing on site, clean construction equipment to remove dirt, vegetation, and other organic material to prevent introduction of noxious weeds, and invasive plant and animal species.

2. Contractor cleaning procedures shall result in equipment being cleaned as well or better than the procedures described in Cleaning Manual.

3. Government representative will inspect construction equipment following procedures described in Cleaning Manual before allowing equipment onsite.

3.02 PREPARATION FOR TEMPORARY FILLS

A. No stripping required under temporary fills.

B. Furnish and install geotextile between any temporary fills and existing ground surfaces.

3.03 RESTORATION

A. Restore Contractor use areas to pre-construction condition.

B. After completion of work, regrade to original contours, remove geotextile, and stabilize area with approved seeding in accordance with Section 32 92 20 – Seeding.

01 14 10 - 4

Work Restrictions

01 14 12 - 1

SECTION 01 14 12

WORK RESTRICTIONS

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost:

1. Include in prices offered in the Price Schedules for other items of work.

1.02 SUBMITTALS

A. Submit the following in accordance with Section 01 33 00 – Submittals

B. RSN 01 14 12-1, Construction Sequencing Plan.

1. Describe all phases of construction sequencing.

a. Include narratives describing how work will be accomplished to abide by all specified work restrictions.

1.03 WORK RESTRICTIONS

A. Potomac Dam No. 5 is a run-of-the river structure. The facility is owned by the National Park Service (NPS), Chesapeake & Ohio Canal National Historical Park (CHOH). The dam is operated and maintained by CHOH. The hydroelectric plant on the West Virginia side of the Potomac River is operated by Eagle Creek Renewable Energy. NPS is responsible for maintenance, routine dam safety monitoring, and implementation of dam safety decisions.

B. Maintain access for Government personnel to Potomac Dam No. 5 at all times throughout construction. Do not impede access to any facilities on the West Virginia side of the Potomac River operated by Eagle Creek Renewable Energy.

C. In-stream work on the Potomac River is not allowed from March 1 to June 15 inclusive, each year due to fish spawning unless a Time of Year (TOY) waiver is granted from Maryland Department of the Environment (MDE). A TOY waiver is being pursued as part of the MDE waterway and wetland authorization.

D. Eel migration occurs in the river each year between September 15 and December 15.

Operation of the turbines, and associated flows through the powerplant are restricted at night by Federal Energy Regulatory Commission (FERC) due to the migration. The flow difference is approximately 1,000 cubic feet per second (cfs), which may not be noticeable at high flow times. However, it may have minor effects to construction during low flow times.

01 14 12 - 2

E. Public access along the canal towpath in the work site area will remain closed to the public throughout construction operations. A canal towpath detour shall be provided.

Refer to Section 02 04 10 – Towpath Detour.

F. The Contractor shall maintain public use of roadways throughout the area.

G. Tree clearing of trees greater than 3 inches in diameter, both live and dead trees, is not allowed between June 1 and July 31 due to the trees providing northern long-eared bat habitat.

H. The existing pedestrian footbridge crossing the canal is available for contractor use in accordance with the approved plan submitted in accordance with Section 01 14 10 - Use of Site. However, no load ratings for the bridge are available.

I. The wasteweir downstream of the dam was historically used to control water levels in the canal and “waste” extra water into the river. It now allows backwater from the Potomac River to flow into the canal and from the canal into the Potomac River. A cofferdam will be required downstream of the guard lock to reduce the risk of flooding of the work site and as a best management practice to conform with Maryland Department of the Environment (MDE) Erosion and Sediment Control Standards.

J. Existing features are historic and need to be protected in accordance with Section 01 56 10 – Protection of Existing Installations.

K. No contractor use of the towpath beyond the limits shown on the drawings are allowable without prior approval from the COR.

L. Use of barges in the Potomac River is prohibited .

1. Small support water crafts are allowed subject to approval by the COR.

M. Best management practices (BMP) for Erosion and Sediment Control as shown in the drawings is required prior to start of work, in accordance with Section 31 25 10 – Erosion Control and the approved Erosion and Sediment Control Plan.

N. Excavation shall not be left open while crews and equipment are not on site for a period of more than seven days.

O. Contractor may divide the wall into horizontal sections and phase the work in a way that allows some of the prescribed activities to be conducted concurrently. Each horizontal section shall follow the prescribed sequencing:

1. Establish required erosion and sediment control best management practices.

2. Install left abutment wall monitoring system.

3. Remove the existing river debris within the footprint of the rockfill buttress.

4. Construct the rockfill buttress.

01 14 12 - 3

5. Excavate behind the left abutment wall in stages to the lines and grades shown on the drawings, with a maximum of 5 vertical feet of the unreinforced wall exposed at any time.

6. Reinforce the left abutment wall by installing grout ports, post installed anchors, geocomposite strip drain, and Double Twist Hexagonal Mesh Netting (DTHMN) as shown on the drawings on the landside of the left abutment wall.

7. Shotcrete the landside of the left abutment wall.

8. Repeat steps 4, 5, and 6 until the bottom of the proposed excavation is complete.

9. Install secant pile wall.

10. Repair and repoint left abutment masonry wall.

11. Grout left abutment wall.

12. Reconstruct the left abutment wall fill in accordance with the drawings.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

01 14 12 - 4

Park Service Requirements

01 14 15 - 1

SECTION 01 14 15

PARK SERVICE REQUIREMENTS

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost:

1. Include in prices offered in the Price Schedules for other items of work, except as specified.

B. Contractor is responsible for restoration costs and repair of damage from unauthorized work in restricted areas.

1.02 REFERENCE STANDARDS

A. National Park Service (NPS)

1. Superintendent’s Compendium Superintendent’s Compendium -

Chesapeake & Ohio Canal National Historical Park available at https://www.nps.gov/choh/learn/managemen t/superintendent-s-compendium.htm

1.03 SUBMITTALS

A. Submit the following in accordance with Section 01 33 00 – Submittals.

B. RSN 01 14 15-1, Flood Plan Information:

1. Include plans developed to address preparation, actions to be taken, and recovery from a flood.

a. Include methods and sources of information that will be used for monitoring onsite, localized, and regional flooding events, along with frequency.

b. Include who will be responsible for monitoring and determining actions on behalf of the contractor.

c. Establish an emergency contact plan for key individuals that will be available during normal business hours or off duty hours.

d. Establish thresholds and actions to mitigate damages in the event of forecasted floods. Define alternate locations outside of primary construction areas that equipment and materials can be located in the event of a flood. Identify critical tasks that will have elevated concerns for flood https://www.nps.gov/choh/learn/management/superintendent-s-compendium.htm https://www.nps.gov/choh/learn/management/superintendent-s-compendium.htm

01 14 15 - 2 impacts and any risk reduction measures that will be implemented to mitigate those impacts.

1) Include specific measures to be taken to protect walls adjacent to open excavations in the event of an overtopping event.

e. Define actions and tasks to recover from floods.

C. RSN 01 14 15-2, Potomac River Monitoring Information:

1. Include monitoring plans, equipment, temporary gauges to be used, temporary gauge installation information, and temporary gauge locations.

1.04 PROJECT CONDITIONS

A. For operations performed on park land, comply with applicable rules and regulations of the National Park Service governing use and occupancy of park; regarding disposal of timber; prevention and control of forest fires; sanitation; storage yards; temporary roads, and other construction-related operations and activities; and other rules and regulations which generally govern construction work performed on these lands in accordance with Superintendent’s Compendium – Chesapeake & Ohio Canal National Historical Park (U.S. National Park Service).

B. Construction activities are allowed from sunrise to sunset Monday thru Friday. The Contractor may request in writing to CO variances to these limitations.

C. The work area and associated parking lot will be closed to the public.

D. The Contractor shall be responsible for damages resulting from unauthorized operations within restricted areas.

E. Refer to Section 51 00 10 – Potomac River Data for Potomac River data.

1.05 PERMITS

A. Permits are required based on typical means and methods of construction.

B. Refer to permit information and requirements contained in applicable Sections of the specifications.

C. The permit information provided is to assist the Contractor in determining which permits will be required for the Contractor’s chosen means and methods.

D. The permit information in other Sections shall not be considered complete, as it is the responsibility of the Contractor to determine means and methods and obtain required permits.

E. It is the responsibility of the Contractor to obtain permits required to conduct the work.

01 14 15 - 3

F. It is also the Contractor’s responsibility to renew required construction permits from agencies with jurisdiction for the duration of the work under this contract.

G. Government Furnished Permit has been applied for:

1. MDE Dam Safety/Waterway Construction Permit

a. MDE website for permit information:

https://onestop.md.gov/licenses/dam-safety-waterway-construction- 5d1540a654f24d03e9997ed8

H. Coordination:

1. Coordinate with Agencies having jurisdiction issuing permits.

a. Contact the appropriate Agencies with jurisdiction as necessary and sufficiently in advance to obtain permits to avoid delaying the work.

b. Coordinate meetings, reporting requirements, inspections, and other requirements of the Agencies with jurisdiction.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

3.01 PREVENTION AND CONTROL OF FOREST FIRES

A. Take necessary steps to prevent fires from occurring in the course of performing work.

B. Structural, equipment, trash, dumpster, wildland and brush fires shall be reported to the National Park Service immediately. In the event of emergencies contact 9-1-1. For non life threatening emergencies contact National Park Service Dispatch at 1-866-677-6677.

C. Fires caused by Contractor or Contractor’s employees: Contractor shall take appropriate initial action to suppress such fires.

3.02 FLOOD PLAN

A. Develop a flood plan that addresses preparation, monitoring, action to be taken in the event of a flood, and recovery from floods.

3.03 ASSESSMENTS

A. Perform a preconstruction assessment before beginning onsite work.

1. Document work site area and features in accordance with Section 01 32 33 –

Photo Documentation.

https://onestop.md.gov/licenses/dam-safety-waterway-construction-5d1540a654f24d03e9997ed8 https://onestop.md.gov/licenses/dam-safety-waterway-construction-5d1540a654f24d03e9997ed8

01 14 15 - 4

2. Submit plan for protection of existing features and installations in accordance with Section 01 56 10 – Protection of Existing Installations.

B. Perform a postconstruction assessment at end of onsite work.

1. Document work site area and features following postconstruction activities in accordance with Section 01 32 33 – Photo Documentation.

C. Repair any damages to work site area or existing features as determined by COR in accordance with Section 01 56 10 – Protection of Existing Installations.

3.04 MONITORING

A. Perform daily monitoring of the Potomac River and establish temporary gauges onsite to monitor Potomac River water levels. Install temporary gauges upstream of the dam and downstream for monitoring purposes. Share monitoring results with Reclamation weekly.

3.05 EMERGENCY SERVICES

A. Non-life threatening issues shall be immediately reported to the National Park Service Dispatch, telephone 866-677-6677.

B. For life threatening issues and emergencies, immediately contact telephone 911.

Project Management and Coordination

01 31 20 - 1

SECTION 01 31 20

PROJECT MANAGEMENT AND COORDINATION

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost:

1. Include in prices offered in the Price Schedules for other items of work.

1.02 PROJECT COORDINATION

A. The following meetings are considered significant, but do not relieve the Contractor from the responsibility of other meetings required by the specifications.

1. Progress Review Meetings:

a. Meeting shall be held weekly at the work site project office. Contractor shall prepare agenda and distribute 24 hours before the meeting.

b. Contractor shall prepare and distribute meeting minutes. Provide meeting minutes to COR within 48 hours after meeting.

c. Attendees: Responsible representatives who have been fully informed of specifications with respect to technical requirements, and coordination necessary to complete construction. Representatives shall be determined on an as needed basis and typically should include:

1) Project Manager from Contractor.

2) Field Superintendent from Contractor.

3) COR and other Representatives from National Park Service and

Reclamation.

4) Representatives may attend by telephone and/or video conference.

d. Purpose:

1) Review schedule, construction progress, and coordination.

a) Review submittals register, submittals currently in review and approval, and meeting submittals due dates or delivery time frames.

b) Review safety, security, environmental, schedule, project issues and concerns, submittals, contractor Requests for Information (RFI), Requests for Proposals (RFP), pending Contract Modifications, and other project related items.

c) Provide three week look-ahead schedule at least 2 hours before start of meeting.

Project Management and Coordination

01 31 20 - 2

d) Review as-built drawings.

e) Provide meeting minutes from the previous weekly meeting.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Contract Document Management System

01 31 30 - 1

SECTION 01 31 30

CONTRACT DOCUMENT MANAGEMENT SYSTEM

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Contract Document Management System:

1. Payment: Lump sum price offered in Price Schedule 1.

1.02 DEFINITIONS

A. CDMS: Contract Document Management System.

1. Contract Documents include, but are not limited to:

a. Specifications.

b. Contract Drawings.

c. Submittals.

d. RFCs : Request for Change (Contractor generated document).

e. RFIs: Request for Information (Contractor generated document).

f. RFPs: Request for Proposal (Government generated document).

g. CMs: Contract Modifications.

h. Contractor Proposals.

i. Value Engineering Proposals.

j. Government Inspection Reports.

k. Invoices and Progress Payments.

l. Contract Schedules.

m. Meeting Agendas and Meeting Minutes.

n. Letters and Memos.

1.03 SUBMITTALS

A. Submit the following in accordance with Section 01 33 00 - Submittals.

B. RSN 01 31 30-1, Approval Data:

1. System provider experience, number of systems operating, references.

2. Documentation of system capabilities.

3. Instructions for system use.

01 31 30 - 2

C. RSN 01 31 30-2, Final Data:

1. DVD or CD of documents uploaded to CDMS.

1.04 QUALIFICATIONS

A. System provider: At least 5 years successful performance in providing required services.

1.05 CDMS REQUIREMENTS

A. CDMS shall be capable of generating, storing, tracking, categorizing, and managing Contract Documents.

B. Access:

1. Web-based:

a. Contract Documents are stored and accessed by authorized individuals via an internet site.

b. Compatible with web browsers MS Internet Explorer, Apple Safari, Mozilla Firefox and Google Chrome.

2. Ability to upload Contract Documents and make available for user download in supported file formats, minimum:

a. Adobe Acrobat.

b. MS Word.

c. MS Excel.

d. MS Project.

e. Oracle Primavera P6 Project Manager.

f. Autodesk AutoCAD Civil 3D.

3. Allow Contract Documents to be prepared by the Contractor or by Government.

a. Preparing organization will control access of documents. See Document

Security and Backup paragraph below.

4. Contractor and Government shall each have a project manager for CDMS.

a. Each project manager shall have capabilities to assign users within their organization and to assign user rights which control access to documents based on user class and document type.

b. Each organization shall be capable of defining its access hierarchy.

c. Inclusion of users will be prerogative of organizational project manager.

d. Government shall be able to create and modify project properties (i.e.

Contractor, project location, description, bid amount, project directory, etc).

01 31 30 - 3

5. Email notifications shall be automatically sent to selectable users when new documents are submitted and available for viewing, or alerts are generated.

Examples:

a. Updates to project information (e.g. entry of a new submittal);

b. Changes to project information (e.g. approval of a submittal);

c. Alerts (e.g. submittal under review for greater than 15 days without action).

6. Ability to link files; examples:

a. RFP linked to a CM.

b. Submittal linked to a Specification Section or Drawing.

C. Reports:

1. Generate reports that list and sort documents by status, examples include:

a. Submittals that have been approved.

b. Invoices paid to date.

c. RFIs under review.

2. Generate alerts when documents requiring action approach or exceed allowable time.

3. Generate customizable summary reports, examples include:

a. Submittal Turn-around.

b. RFI Turn-Around.

c. CM Processing Turn-Around.

d. Total CM costs.

e. Total CM Request Exposure.

4. Reports shall be printable, exportable as searchable pdf or printer friendly HTML, and exportable to Excel, XML, or CSV.

5. Ability to link from an item in a report directly to item by clicking on it.

a. For example: in a submittal report, clicking on a submittal that is 15 days old takes you directly to information on that submittal.

6. Capable of producing a complete and logically organized set of documents within

CDMS in both pdf and xml format.

D. Document Security and Backup:

1. SSL encryption for secured data exchange between browser and server (Secure access to documents and information).

01 31 30 - 4

2. Allow document access security until authoring party chooses to share it with others.

a. Show parties that have access to a document.

b. Extent of document sharing shall be determined by authoring party.

c. Once documents are shared, track documents so that changes cannot occur without a record of changes.

3. Backup/Archiving to FTP site of documents to which an organization has access on a regular (minimum monthly) basis.

a. Backups shall be in pdf format.

4. Documents shall be downloadable to FTP sites where Government and other organizations can each access their own data confidentially.

E. General Tracking and Control:

1. Documents shall be grouped into categories (Submittals, RFC, RFI, RFP, CM, Payments, Daily Inspection Reports, Meeting Minutes).

2. CDMS shall track:

a. When documents were received or returned, as well as status of documents (e.g. Under Review; or Returned, Approved or Rejected, etc.).

b. Document changes including who entered or changed document and date change was made.

c. When a reviewer has opened an item.

F. Submittal Tracking and Control:

1. Ability to create master list of submittals (“Schedule of Submittals”).

2. Supply standard submittal form for entering information. CDMS shall allow customizing of standard submittal form. Contractor shall be able to enter submittal summary information (required submittal number, title, description, due date, and specification section shall be required fields) and then upload submittal data in electronic format.

3. Track date received, date response due, date returned, and approval status.

a. Status designations may be modified to fit Government standard designations - A/AWC/NA/ACK (Approved/Approved with comments/ Not Approved/Acknowledged).

4. Supply Submittal Tracking form for Government to enter review comments and action taken. CDMS shall allow customizing of submittal tracking form.

a. Allow for Government to route submittal to third parties by generating design-review transmittals with each submittal package item, to track status of individual sub-items within submittal package, and to route each sub-item to appropriate reviewers.

01 31 30 - 5

5. Ability to generate automatic notification after specified days without response.

G. RFI Tracking and Control:

1. Supply standard RFI form to enter information.

2. Ability to create or attach documents to the RFI form or links to other documents within CDMS.

3. Ability for Government to route RFI to appropriate reviewers and for reviewers to enter comments into standard response form.

H. Inspection Reports Tracking and Control:

1. Ability to attach Government standard inspection and report forms into CDMS and ability to create customizable inspection forms in CDMS. Typical forms:

a. Daily Inspection Report (DIR).

b. Survey requests.

c. Plant inspection reports.

d. Testing reports.

2. Ability to link or attach photos to forms and link forms to other documents within

CDMS.

I. Contract Modifications:

1. Supply standard Contractor Proposal form with ability to attach documents and link to other documents within CDMS.

2. Supply ability to upload Government’s standard CM form and RFP forms, or create an acceptable alternative, to enter information.

3. Ability to attach documents to these forms, and link to other documents within

CDMS.

4. Ability for Contractor to respond to RFP and CM form with Cost & Time impacts.

5. Ability to track date CM issued and date responded, with automatic notification after specified days without response.

J. Cost Tracking and Payment Request Management:

1. Ability to import payment bid items cost from a MS Excel spreadsheet.

2. Ability to edit percent complete and payment amount each month. Format to be spreadsheet, e.g. items available for editing at once, rather than needing to edit one item at a time, save, open next item and edit that, etc.

K. Correspondence:

1. Ability to generate letters and memos.

01 31 30 - 6

a. Ability to attach documents to letters and memos, and to reference other documents within CDMS.

b. CDMS shall ability automatically assign sequential numbers to letters and memos.

2. Ability to generate responses to letters and memos.

a. System automatically generates memo suffixes, e.g. 1st response to Memo

32 to be 32.1, 2nd response to be 32.2, etc.

3. Official correspondence from Government to Contractor shall contain

Government’s official letterhead and corresponding logos.

4. Ability to generate meeting agendas and meeting minutes and to attach documents to minutes.

a. CDMS shall automatically assign sequential meeting numbers.

L. Miscellaneous Tracking and Controls. Ability to:

1. Generate reports tracking RFCs, RFIs, RFPs, CMs, Submittals, Payments, Memos, DIR’s, survey requests, plant inspection reports and testing reports.

2. Filter logs based on criteria:

a. Submittals: Specification Section, Days Out, Status (A/AWC/NA/ACK).

b. RFI’s: Days out, Status (Open/Closed), Specification Section/Dwg No., Responsibility/Ball-In-Court.

3. Sort Logs based on a criteria, e.g. for Submittal, Specification Section, Days Out, Status, or other criteria determined by the COR.

4. Supply forms to match Government’s CM Form and Progress Payment Form or other forms when needed.

5. Track Cost Exposure with links to RFI and CM requests.

6. Measure productivity benchmarks on a project such as computing average review days for RFIs and submittals, categorize CMs, and track total CM percentages by category.

7. Keyword search of documents in database.

8. Allow online Payment Requests by Contractor.

M. Budget and Funding Source Tracking:

1. Ability to enter funding sources and assign contract line items to multiple funding sources.

PART 2 PRODUCTS

01 31 30 - 7

PART 3 EXECUTION

3.01 IMPLEMENTATION

A. CDMS shall be in place and operating before Contractor transmits Contract Documents to Government, except RSN 01 31 30-1, Approval Data.

1. CDMS operation includes COR, or other authorized Government representative, having program control to assign users and user rights to Government personnel to access appropriate areas of system.

B. Contractor shall input Schedule of Submittals before making submittals. Include:

1. RSNs listed in Section 01 33 00 – Submittals, Table 01 33 00A - List of

Submittals.

2. Scheduled submittal date.

C. Contractor shall provide a report of submittal status monthly or as requested by COR.

Submittal status report shall be in a table format and include:

1. Required Submittal Number (RSN).

2. Section Title.

3. Submittal Title.

4. Date Submitted.

5. Date of Response.

6. Approval Status (Approved/Approved with comments/ Not

Approved/Acknowledged).

7. Days in Review.

8. Due Date.

D. CDMS shall be operational until final project closeout.

01 31 30 - 8

Left Abutment Modification

Construction Program

01 32 10 - 1

SECTION 01 32 10

CONSTRUCTION PROGRAM

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Costs:

1. Developing Baseline Schedule: Include in lump sum price offered in Price

Schedule 1 for Mobilization and Preparatory Work.

2. Updating and Using Construction Program: Include as part of Contractor’s overhead.

1.02 DEFINITIONS

A. Schedule: The Critical Path Method (CPM) of planning and scheduling a construction project where activities are arranged based on activity relationships and network calculations determine when activities can be performed and the critical path of the project.

B. Project Calendar(s): Cross reference of numerical work days with calendar days. Project calendars serve as the basis for day/date conversion and assign work days and non-workdays.

C. Resources: Equipment, labor or crews, materials, subcontractors, fabricators, manufacturers, and consultants.

D. Out of Sequence Work: An activity that starts before its predecessor activities are completed.

1.03 REFERENCE STANDARDS

A. Associated General Contractors of America (AGC)

1. AGC Manual Construction Planning and Scheduling

Manual, 2004

1.04 SUBMITTALS

A. Submit the following in accordance with Section 01 33 00 - Submittals.

1. Furnish database files in format compatible with Oracle Primavera P6

Professional Project Management.

2. Upon request, provide information and data used to develop and maintain the

Construction Program to the CO.

01 32 10 - 2

B. RSN 01 32 10-1, Representative Information:

1. Designation of authorized representative to develop and maintain Construction

Program. Include resume with training and experience.

C. RSN 01 32 10-2, Baseline Schedule:

1. Include:

a. Construction Program/Schedule database.

b. Definition of project calendars.

c. Primavera layout file (.plf).

d. Gantt chart (Bar chart) for project on 11 by 17-inch print(s) and in portable document format (.pdf).

e. Activity report including logic constraints consisting of predecessors, successors, and constraint dates.

f. Tabular listings of resources and resource limitations used to produce baseline schedule. Correlate resources with schedule assumptions and offered price. Resource listings may be independent of schedule database.

g. Narrative explanation of project schedule development. Include impacts of resource limitations and weather conditions on project schedule development. Include planned number of work hours per day and hours per day for subcontractors.

D. RSN 01 32 10-3, Updated Schedule Reports:

1. This submittal is required for a proper invoice for progress payments in accordance with the clauses at FAR 52.232-27 - Prompt Payment for Construction Contracts and WBR 1452.232-82 - Other Invoice Requirements. In accordance with subparagraph (a)(i)(A) of the clause at FAR 52.232-27 - Prompt Payment for Construction Contracts, Government disapproval of this submittal will be considered failure of the Contractor to comply with contract requirements and payment due date may be delayed until 14 days after submittal contents are approved.

2. Include:

a. Construction Program database with updated activity and milestone data.

b. Definition of project calendars if revised from baseline calendars.

c. Primavera layout file (.plf).

d. Gantt chart for project on 11 by 17-inch print(s) and in portable document format (.pdf).

e. Narrative report specifically stating status of project.

1) When negative float exists, cite specific actions and conditions which caused "behind schedule" condition and provide proposed

01 32 10 - 3 course of action to complete the project within the specified delivery time. When float changed from previous month’s updated schedule, explain reason for change.

2) List of Contractor-initiated changes to current schedule stating reason for action taken and unresolved issues relating to the Construction Program. Government reserves the right to reject Contractor-initiated changes to current schedule which negatively impact Government action which was initiated on the basis of current schedule.

3) Discuss contract milestones and significant activities that were started, continued, or completed during the update period or scheduled during the next update period.

f. Submittal Register:

1) List submittals as listed in Section 01 33 00 – Submittals, Table

01 33 00A – List of Submittals.

2) Update Submittal Register monthly to include submittals and revised submittals. Register fields shall include RSN name and number, date submitted, date of response, status (e.g., approved, not approved, resubmittal required).

3) This register document is separate from scheduling database.

E. RSN 01 32 10-4, Time Impact Analysis:

1. Include:

a. Construction Program database with proposed revised activity and milestone data.

b. Proposed revised schedule due to change or delay. Highlight or list added, changed, or deleted activities.

c. Primavera layout file (.plf).

d. Gantt chart for project on 11 by 17-inch print(s) and in portable document format (.pdf).

e. Narrative report explaining results and conclusions.

1.05 QUALIFICATIONS

A. Representative: Experienced in developing and maintaining construction schedules and knowledgeable of activities and progress on-site to develop and maintain accurate and reliable schedules. Experience shall include scheduling for at least two other projects of comparable complexity using Primavera P6.

01 32 10 - 4

1.06 GENERAL

A. Develop, maintain, and use Construction Program to plan, monitor, evaluate, and report accomplishment of work.

1.07 SCHEDULES

A. Prepare construction schedules using Critical Path Method outlined in AGC Manual. Use a computer software program to perform mathematical analysis of scheduling data.

1. Prepare schedule based on required sequence and interdependence of activities.

Logically sequence activities.

2. Prepare detailed activity network for accomplishing required work organized by

Work Breakdown Structure (WBS). Utilize WBS in lieu of activity codes for organization of schedule. If activity codes are utilized in addition to WBS, use unique activity code names assigned as project codes rather than global codes.

3. Activities except “Award” shall have predecessor activities and activities except “Contract Complete” shall have successor activities.

4. Meet contract requirements; milestone(s) in accordance with the clause at FAR 52.211-10, Commencement, Prosecution, and Completion of Work; and relevant clauses and specification sections. Include interim milestone dates, Government interface dates, contract completion date, and other time or seasonal constraints specified in contract documents.

5. Include work of subcontractors, Government interfaces, and contract milestones.

6. Adjust Construction Program/schedule for seasonal weather conditions. Provide a narrative explaining the expected weather and plan for incorporation in schedule.

Consider work influenced by high or low ambient temperatures or precipitation.

Utilize Primavera P6 calendars to depict historical weather days that impact work.

Assign weather calendars to work impacted by weather.

7. Define activities to level of detail resulting in their durations being no greater than 20 workdays.

a. Durations for administrative activities (e.g., submittals and reviews) fabrication, manufacturing, and typical level of effort activities (e.g., dewatering, storm water management) will not be subject to workday duration limitation.

8. Include separate activities for submittal preparation and submittal reviews when submittal addresses work that involves significant quantities, long lead times, is on the critical path or near critical path, or as requested by the COR. Assign Government submittal review activities to a seven-day calendar with durations as specified in Section 01 33 00 - Submittals. Include Required Submittal Number (RSN) in activity description.

01 32 10 - 5

9. Include separate activities for fabrication or manufacturing when work involves significant quantities, long lead times, is on the critical path or near critical path, or as requested by the COR

10. Include contract title, contract number, and Contractor’s name on transmittal cover sheet and each sheet of Gantt chart.

11. For each activity on Gantt chart, display activity identification number, activity description, planned or original duration, start date, finish date, total float, and calendar identification. Do not display early start and late start fields.

12. Include table of abbreviations used in the schedule, listed and defined alphabetically.

13. Use finish to start logic relationships between activities. Do not utilize start to start, finish to finish, or start to finish logic relationships. Do not use negative lead or lag times.

14. Use durations in units of whole workdays.

15. Provide best estimate of time required to complete activity considering quantity of work, work conditions, location of work, and planned resources for activity.

16. Equate durations of Government reviews and other identified actions to maximum number of calendar days specified in their respective paragraphs.

17. Establish workday calendar(s) and use these in the schedule to translate activity's workday duration into calendar dates. Use unique calendar names; do not use software default calendar names. Save calendars as project calendars, not global calendars.

B. Baseline Schedule:

1. Represents Contractor’s as-planned approach to accomplishing the work. Do not include actual start dates, percent completes, or actual finish dates.

C. Updated Schedule:

1. Meet monthly with COR at Government’s project office, or at a location approved by the COR, to review progress made to end date of progress payment period.

Establish dates that activities were started and completed and remaining duration for each activity started but not completed during the period.

a. Discuss and mutually agree upon changes to the schedule.

b. Out-of-sequence activities are not allowed. Revise logic to reflect change in work plan.

c. Finalize updated Construction Program database with mutually agreed upon changes.

2. Following receipt of executed contract modification, incorporate activity data stipulated in modification into current schedule for inclusion in next scheduled progress update. Provide appropriate logic relationships for revised activities.

01 32 10 - 6

3. Assign a unique project file name for each schedule update.

1.08 TIME IMPACT ANALYSIS

A. Provide time impact analysis for contract changes (e.g., change order, proposed modification, or value engineering change proposal) to support a claim or request for equitable adjustment to the contract due to delay or accelerated schedule.

B. The CO may use time impact analysis to determine if time extension or reduction to contract milestone dates is justified.

1. Time impact analysis is required for contract changes whether the Contractor’s current schedule milestone dates are the same as, earlier than, or later than, those required under the contract.

2. Changes, additions, or deletions to activities; activity durations; activity time frames; or activity predecessors and successors will not automatically determine that extension or reduction of contract time is warranted or due the Contractor.

3. Time extensions for performance will be considered only to the extent that the Contractor’s current scheduled milestone dates exceed contract milestone dates.

C. Float is not for exclusive use by or benefit of either the Government or the Contractor.

D. Perform time impact analyses using data in most recent approved schedule update prior to change or delay event.

1. Prepare proposed revised schedule and narrative description describing and highlighting changes or delays.

2. Prepare summary comparing results of two schedule analyses: One using current schedule data from last approved updated schedule prior to event requiring analysis, and one using proposed schedule data incorporating changes or delays.

a. Show contract milestones and activities whose periods of performance have shifted as result of change which affects production and/or manufacture schedules, material orders, construction seasons, and labor and/or equipment utilization.

b. For activities directly affected by change or delay, include the current and proposed items:

1) Activity description.

2) Types and quantities of major pieces of equipment, principal manpower, and pacing materials (materials that affect activity start, duration, or finish).

3) Activity duration.

4) Narrative containing rationale used in developing the proposed logic relationships and activity data.

01 32 10 - 7

c. Data date for impacted schedule used in comparison shall be the same as approved updated schedule data date.

d. Base schedule comparisons on status of work and available float at time the CO directs or proposes change to the work, the Contractor submits a value engineering change proposal, or when a delay occurs as shown in approved updated schedule.

1.09 REVIEW AND EVALUATION

A. Baseline Schedule:

1. Within 21 calendar days after receipt of baseline schedule:

a. CO will approve or not approve proposed baseline schedule.

b. Upon request from the CO, meet with COR for a joint review of proposed baseline schedule.

c. If schedule is not approved, revise and resubmit within 7 calendar days following date of rejection letter.

2. Do not proceed with onsite work, except mobilization and surveying, until baseline schedule has been approved by the Government.

B. Updated schedules:

1. Submit updated Construction Program schedule monthly.

2. Submit updated schedule at least seven days prior to the submission of each invoice request for progress payment.

3. If updated schedule is not approved, revise and resubmit updated schedule within

7 calendar days following date of rejection letter.

4. The COR will schedule pre-submittal meeting with the Contractor’s representative each month to review draft updated schedule prior to the Contractor submitting RSN 01 32 10-3,…