Attachment 1 SOWR1rubbermulch.docx

STATEMENT OF WORK

DESIGN AND CONSTRUCT LATERAL DRIFT TRAINER, B615

OPPORTUNITY NUMBER 1054914

COLUMBUS AFB, MISSISSIPPI

31 March 2021

DRAFT

TABLE OF CONTENTS

COLUMBUS AFB, MS OPP# 1054914

DESIGN AND CONSTRUCT LATERAL DRIFT TRAINER, B615

NOMENCLATURE

ACRONYMS & ABBREVIATIONS:

CD-ROM Compact Disk - Read Only Memory

BASIC TERMS:

The following table provides many of the meanings of words or phrases commonly used in this document.

All directives, informative, etc. statements are directed to the Contractor even if the term “contractor” or the contractor name is not included (e.g. “Provide a nail.” is equivalent to “The contractor must provide a nail.” And “remove” is equivalent to “The Contractor must remove”). Also, the Contractor must ably and competently execute all directives including all directly or indirectly related tasks required to safely and legally perform the directive (e.g. “remove debris from CAFB” includes “safe and legal removal, disposal and obtaining all necessary permits, etc.)

A device, equipment or system referred to in the singular (e.g. “the pump”, or “the ___ system”) includes all related devices, elements and components required to Provide (see below in this table) that device, equipment, or system.

Engineer DP

DESCRIPTION OF PROJECT

SUMMARY:

The scope includes but is not limited to the following:

Provide complete construction documents, including specifications and design calculations, and construction for a new Lateral Drift Trainer (LDT) facility. Demolish the existing swing landing trainer. Refer to sections below for further requirements.

BACKGROUND:

The new LDT is being designed as a replacement for the existing Swing Landing Trainer (SLT), building 610, located adjacent to building 636. The existing SLT was built around 1970 and has been used as the single parachute landing training facility since that time.

The SLT is beyond its useful life and showing degradation and rust to steel components which are crucial to the functionality of the facility.

Newer standards and safety requirements in the Air Force have led to the creation of the LDTs. These trainers reduce the overall recorded injuries to pilot trainees due to their lower fall heights and simplicity in design compared to SLTs.

Based on these factors, the SLT must be demolished after the new LDT is constructed.

SCOPE

The scope includes but is not limited to the following:

Design Requirements for Lateral Drift Trainer

1) For calculations use a student body weight of no less than 103 pounds (nude) and no greater than 245 pounds (nude).

2) Vertical speed between 19 and 21 feet per second.

3) Horizontal speed between 7 and 11 feet per second.

4) Color code or provide indication of the point at which the student should let go of the zip line to experience the typical forces of a parachute fall.

5) Provide a 7 foot chain link fence, gates, and 3-strand barbed wire outriggers (similar to FE-6 designation fence) around LDT.

6) Provide insulation on the underside of the roof deck to limit heat radiation to areas below.

7) Demolish the existing swing drift trainer, fence and landing trainer after the new LDT is in service. Restore the grounds around the swing drift trainer.

8) If provide slots for a minimum of eight students to use to hang from structure for harness training.

9) Provide 2 foot and 8 foot structure for students to use as parachute landing training. This may be in the same area as the LDT training platform.

10) Provide EISA 438 features required to meet laws. Provide report of calculations and actions taken. Tying into existing storm drain system may be an option. A gravel area around the building may also be an option. Those may not be the only options.

11) Provide a geotechnical report to assist in foundation and building design.

12) Provide compacted fill needed to raise active area of building above storm water level so training can continue during rains.

13) Provide 4 lateral drift trainer (zip line) places complete.

14) Provide Pre-Engineered Metal Building and grounding for building. Provide gutters and downspouts. A foundation design with stamped drawings is required. Refer to UFC 3-301-01and UFC 3-310-04 for wind speed criteria and other factors. This is a risk category I building.

15) Restore the grounds. Backfill where needed, compact, grade to drain and seed with Bermuda grass.

16) Provide a minimum layer of rubber mulch or shredded rubber 6 inches thick as the cushioning for the landing area. Provide drainage layer for the landing area. Provide a coating on the mulch or other means to keep from staining uniforms and equipment. If a colored mulch is used the Base will select the color.

17) Professionally signed and sealed CD’s are required.

See the attached concept drawings (not more than 15% complete) for additional guidance. Drawings of the utilities in the area proposed for the LDT and the location of the clear zone area are also included.

GOVERNMENT FURNISHED EQUIPMENT/MATERIALS:

The government will not furnish any equipment or materials. All equipment mentioned above or needed for a complete and operable product must be purchased and installed by the contractor.

SALVAGE

The Government does not wish to salvage any equipment or materials.

REQUIREMENTS

SUMMARY:

Complete construction documents, including specifications and design calculations, for a new Lateral Drift Trainer (LDT) facility. Demolish the existing swing landing trainer after the LDT is in service.

RESPONSIBILITY:

Contractor must perform all plant, labor, material and transportation, including travel, required for the construction of the project in conformity with this SOW, the Construction documents and the specifications.

STANDARDS:

All work must be in conformity with all UFCs (available www.wbdg.org), Air Force, State and Federal codes and laws, this SOW, and CAFB Standards. Columbus AFB Installation Facility Standards (IFS) and all Appendices (Special Construction, Mechanical, and Electrical) and other Guidance may be found online at http://www.wbdg.org/ffc/af-afcec/installation-facilities-standards-ifs/columbus-afb-ifs. The standards include but not limited to:

CAFB Electrical Standards (attached) National Electric Code (latest edition),

Manufacturer’s instructions.

The contractor must submit a written request for approval of any deviations from the Government's established standards. No deviations from the Government's established standards will be permitted unless the Contracting Officer has issued prior written approval of such deviation.

DRAWINGS:

Drawings under this Contract must be well prepared, complete, and accomplished in accordance with the best professional practice to show clearly and concisely the type and extent of work to be performed.

Drawings must be drawn to appropriate scales and dimensioned completely and accurately. Lettering must be large enough to ensure legible half-size reduction and each dimensioned drawing must have a graphic scale. Use of fractions less than 1/8-inch for building dimensions must be avoided. Use standard building material indications and symbols for architectural items and for mechanical, electrical and plumbing equipment.

The Contractor will use paper sheets, 24" x 36". Each sheet will be numbered consecutively beginning with "1 of (x) Sheets" and continue to the last sheet. Number individual drawing sheets as follows:

Not all of these subjects may be needed for this project.

Drawings must be prepared electronically in both AutoCad (Release 2010) and pdf formats.

Drawings: Differentiate with line type, thickness, shading and/or other means: (1) Existing elements to remain; (2) Existing elements to be removed and (3) New elements.

Site Plan: At a minimum, show the construction site enclosure fence, the relocation of underground utilities, the ATFP setback dimensions (if necessary), the material and equipment staging areas, new sidewalks, location of mechanical equipment and hatch the areas that will receive topsoil and new grass via seeding.

Floor Plans: Show separate Demolition and New Work plans.

Building Sections: Provide fully developed cut sections as required to full understand design intent.

Structural Plans: Provide fully developed roof, roof framing, and foundation plans, in addition to column, slab, and framing details.

Equipment Sections and Details: including all sections and details of the elevated platforms, ramps, and rigging equipment used for the training.

Other Drawings: any and all civil and/or drainage drawings required to prevent standing water from accumulating under the covered area. Elevation/topographical maps should be included for verification of drainage.

Record Drawings: Record drawings (One Set) will be provided to the contractor upon request, but their accuracy in whole or part is not guaranteed. Contractor must perform independent field investigations of all existing conditions including but not limited to dimensions, materials and methods of construction, utilities and other items related to design and construction. Accordingly, all design must be based on contractor field investigations. Stamped drawings are required for this project. CEPM design review comments will be final.

DESIGN SUBMITTALS

DELIVERY: Deliver four (4) copies of each submittal and one (1) CD-ROM containing each drawing sheet in both AutoCAD (Release 2010) and PDF file format directly to the CO, along with AF FORM 3000.

SUBMITALS AT INTERMEDIATE STAGES OF DESIGN COMPLETION: To facilitate review and feedback throughout the design process, designs are submitted at various stages of completion as follows:

35% DESIGN SUBMITTAL: Not required for this project.

65% DESIGN SUBMITTAL: Contractor must submit 65% design documents within 60 days after Notice to Proceed (NTP). The 65% design must include complete and thorough detailing to leave no question as to how demolition and construction is intended. All design documents must be clearly annotated (in both title block and revision block of drawings) with “65% REVIEW SET” and the date.

95% DESIGN SUBMITTAL: Contractor must submit 95% design documents within 20 days after 65% design is approved. The 95% design (essentially complete design and drawings, pending review and acceptance by government as the 100% APPROVED CONSTRUCTION SET) must include complete and thorough detailing to leave no question as to how assembly is intended. All design documents must be clearly annotated (in both title block and revision block of drawings) with “95% REVIEW SET” and the date.

100% DESIGN SUBMITTAL: Within seven (7) days after receipt of the “Approved” 95% Design Submittal (per Paragraph 2.7.1, a or b), the Contractor must submit the 100% Design (approved 95% design with all 95% review comments incorporated). All final design documents must be clearly annotated (in both title block and revision block of drawings) with “APPROVED CONSTRUCTION SET” and the date.

For each holiday or extraordinary event in a submittal period, increase the required days for submittal by one day for each day in the event. Deliver no submittals within (before or after): one week of Thanksgiving; two weeks of Christmas; or one week of New Year’s Day. Extraordinary Events include: unscheduled holidays for base personnel; base-wide training exercises; etc. The government may prohibit work during such events.

PARTIAL SUBMISSIONS: Partial submissions normally will not be accepted. However, under some circumstances, to expedite project execution, the Government may accept design/shop drawings or material submittals for major elements or long-lead-time equipment for review and approvals prior to 95% design submittal. Government approval of such items does not relieve the Contractor of his responsibility to ensure a complete, constructible, code-compliant design.

CONSTRUCTION PRIOR TO 100% DESIGN: Construction may not commence until Government approves the 100% design and issues a Notice to Proceed. Exception: To expedite contract completion, Contractor may petition CO for an Interim Notice to Proceed with specific elements of construction. Government review does not constitute approval or acceptance of any variations from this SOW, the Contractor’s Proposal or the Contract unless authorized in writing by the CO. The Interim Notice to Proceed, if exercised, will in no way mitigate the responsibility of the Contractor to provide a complete, constructible, code-compliant design.

All drawings, specifications, design analyses and other project materials become the property of the Government.

DESIGN REVIEWS

DESIGN PHASE REVIEWS: Government review of each XX% design submittal (where XX = 35, 65, or 95 as required per 3.6.2) will require up to fourteen (14) days after Government receipt. The Government will determine the sufficiency of each XX% design submittal as follows:

100% DESIGN REVIEW: The Government will have seven (7) days to verify that all review comments have been addressed and no unapproved changes have been made. Upon Government approval of the 100% design documents, the CO will issue the Notice to Proceed with Construction.

IMPACT OF REVIEW ON PERIOD OF PERFORMANCE: Contract completion time includes time for Government review of drawings, specifications, and material submittals. Unless otherwise noted, the Government will use no more than 14 calendar days for review of each design submittal and each subsequent re-submittal of “Disapproved” submittals (paragraph 2.7.1, c or d). There will be no increase in the period of performance for review of re-submittals.

RESPONSE TO REVIEW COMMENTS: The Contractor is required to respond to all review comments and submit their annotated comments as a design analysis appendix in the subsequent design submittal. All comments must either be accepted and incorporated into the next design submittal or satisfactorily rebutted.

CONFERENCES:

COORDINATION/REVIEW CONFERENCES: Coordination/review conferences may be held from time to time as required. The Contractor may request such conferences when it is deemed necessary by both parties to clarify the work or expedite the preparation of plans, specifications or construction.

REVIEW/CONFERENCE MINUTES: The Contractor must make memoranda of record of any conversations and minutes of any meeting with Government personnel concerning this project and forward one copy of these memoranda/minutes to each party concerned and one copy to the Contracting Officer within seven (7) days. Each copy will be numbered consecutively and chronologically.

MEETING LOCATIONS: Meetings will be held at Columbus Air Force Base. Contractor transportation costs for attending all conferences/reviews and meetings must be included in the Contractor’s Proposal.

End of Requirements

ADMINISTRATION OF CONSTRUCTION

PERFORMANCE CAPABILITIES

Project Management

Contractor must keep project exclusive management and technical support personnel at a CAFB office throughout construction. One week prior to the start of work under this contract, Contractor must submit in writing to the CO for review and possible approval the names and credentials of Contractor Project Manager, Contractor Site Superintendent, and Quality Control Manager. Subsequent proposed changes of approved personnel must be submitted in writing to and receive CO approval before working on the project. Each of these personnel may upon CO approval hold additional onsite duties which must not diminish their required performance. Contractor must demonstrate to the Government’s satisfaction that proposed personnel exceed education, technical and experience levels of personnel described in this Contract including the following:

Because of the size of this project the Contractor Site Superintendent may also perform the duties of the Contractor Project Manager and the Quality Control Manager Contractor Project Manager (CPM)

Provide management of the prime contract to include subcontract purchasing and administration, review of material submittals and shop drawings. CPM must have full authority to develop cost proposals, negotiate with Government and subcontractors, sign awards and modifications, supervise project superintendents, attend weekly CO/CE/PM Contractor status meetings as well as pre-performance site visits, pre-final and final inspections. The CPM must have a minimum of 5 years previous experience as primary contract manager or equivalent experience as a primary estimator and negotiator with a contracting firm engaged in similar multi-discipline commercial construction projects. CPM must also have not less than 5 years’ experience managing subcontractors.

Contractor Site Superintendent (CSS) –

Provide on-site construction superintendent(s) to oversee all work under this contract. Site supervision must be daily (constant throughout each day) and includes submission of detailed weekly progress reports, scheduling and coordination of subcontractors and material suppliers, and attendance at all construction progress meetings, CO site visits, and pre-final and final inspections. Superintendents must have a minimum of 5 years previous experience as a project superintendent (exclusive of time employed as a tradesman or working foreman) for a general contracting firm overseeing one or more commercial fire suppression construction projects. The superintendent must be available within 15 minutes during all normal working hours, except for such incidental errands as required by his duties. The superintendent must be responsible for the proper coordination and timeliness of the work, and for the proper workmanship of all trades; therefore, his absence from the project site without a suitable substitute Contractor representative must be considered to damage the project.

Quality Control Manager (QCM) –

Provide quality control management for the project. QCM must continually (constant throughout each day) ensure full compliance with all safety requirements, verification that work and materials in place and stored on site are in accordance with the approved construction documents, shop drawings and material submittals. QCM must submit daily status reports recording activities at the project site, prepare and coordinate material submittal sheets and shop drawing submittals, schedule and coordinate testing procedures, prepare quality control reports for construction progress and other required meetings, and attend all pre-final and final inspections. QCM must have a minimum of five years’ experience in Quality Control Management of fire suppression construction projects.

Additional Personnel:

Contractor must have additional personnel including management, technical, service, labor or subcontractor, available as necessary to fulfill all construction contract requirements. The government may restrict or reject employment of any personnel identified as a potential threat to the health, safety, security, well-being, or operational mission of CAFB and its population.

Availability:

Contractor must be available by telephone 24-hours a day, 7-days a week and upon 15 minutes’ notice during normal duty hours and 30 minutes’ notice during non-duty hours must meet the CO at a CO designated location.

COMMENCEMENT, PROSECUTION & COMPLETION

Contractor must start various construction phases at times specified by CO issued Notices to Proceed (NTP), prosecute the work, and complete the entire work within the Period of Performance.

Contractor must provide a Submittal Log (Schedule of Material Submittals), Progress Schedules, Progress Reports and Status Reports.

Submittal Log:

See Material Submittals and Shop Drawings below.

PROGRESS SCHEDULE:

(AF Form 3064) Submit weekly. Subdivide total schedule into individual work items. Show completed work percentages at the end of each reporting period. Submit first progress schedule to the CO within 7 days after Notice to Proceed (NTP) is issued.

PROGRESS REPORTS:

(AF Form 3065) Submit Project Progress reports to the CO on the 1st and 16th of each month. Describe the percentage of work completed during the report period. If behind schedule, report in writing what actions will be taken to regain the schedule. If the CO agrees to extend the contract performance period, Contractor must provide an amended schedule.

STATUS REPORTS:

Submit to the CMI daily reports of the work status. In each report, list the tasks accomplished for that day, any deliveries received, equipment currently on-site, weather conditions for that day, and number of personnel working on each area listed by trade. Photos may be included.

PERIOD OF PERFORMANCE:

Is the period between the NTP and the time all construction is complete, including all punch list items, and final inspection is approved by the government. A multi-stage Period of Performance may be used to separate the different areas of construction outlined in the Summary.

CONTRACT COMPLETION:

At contract conclusion, vacate all work areas, including: Contractor offices, storage and staging areas, and individual work sites. Restore these areas to their pre- construction condition not more than 14 days from the earlier of: approved final inspection or CO notification.

COORDINATION AND PROJECT CONDITIONS:

Schedule and manage submittals, materials, products, equipment, manpower, etc. to control all parts of the work efficiently and orderly. Verify compatibility of existing building utilities with new operating equipment. Coordinate required space, supports, and mechanical and electrical work shown (even if via diagrams) on Drawings. Follow routing shown for pipes, ducts, and conduit; place runs parallel with building lines. Use space efficiently to maximize maintenance and for repair accessibility for other systems. Conceal wiring behind finish surfaces and locate fixtures and outlets with finish elements. Coordinate pre-Substantial Completion clean-up in separate building areas. After CAFB occupancy, coordinate site access to correct defective (or non-compliant with CDs) to minimize disruption of Government activities.

CUTTING AND PATCHING:

Only employ skilled and experienced workers to cut and patch. Report in writing to the CO wherever cutting and patching might degrade: safety; appearance, structure, weatherproofing, O&M, or separate Contractor or government construction. Prevent damage to existing or new construction and provide proper surfaces to receive patching and finishing. Match new finishes to existing adjacent surfaces unless noted otherwise. Maintain integrity of existing walls, ceilings, or floors; completely seal voids. Refinish entire assemblies and continuous surfaces to nearest intersection. Cut, fit, and patch where CDs require e.g.: mechanical and electrical penetrations; integration of new components with one another or with existing construction; removal and replacement of defective and non-conforming elements; remove samples for testing.

SPECIAL PROCEDURES:

Employ skilled and experienced tradespersons to perform alteration work. Remove debris from open work areas and concealed spaces. Remove, cut, and patch to minimize damage and provide means of restoring products and finishes to original or specified condition. If a change of plane of 1/4 inch or more is discovered, submit recommendation to the CO for providing a smooth transition. Patch or replace portions of existing surfaces which are damaged or showing other imperfections. Finish surfaces as specified.

WELDING PERMITS:

No cutting or welding will be permitted without first obtaining a permit from the Base Fire Department. All fire and safety regulations must be followed stringently. Contractor’s failure to obtain a cutting or welding permit will not extend the contract performance period. Any damages incurred while welding work is done without a permit are the responsibility of Contractor.

SCHEDULING

COORDINATION

Contractor must coordinate all work schedules and manage progress of work with the CO and CEPM prior to start of work. Weekly progress meetings will be conducted with the CO, CMI, and Contractor’s team which may require corporate management representation at CAFB discretion.

SCHEDULING

Contractor must schedule all work. Performance periods must not be established or extended to accommodate insufficient personnel resources. Contractor’s CPM and CSS must not change more than two (2) times during project construction as these would demonstrate an inadequate management force to fulfill contract requirements.

SEQUENCE OF OPERATIONS

Before construction begins, Contractor must agree with CO on a sequence of procedures; means of access to buildings; materials and equipment storage space; delivery of materials and use of approaches,and corridors. Contractor may be required to revise the CD work-phasing schedule.

INTERFERENCE WITH OPERATIONS

Interference and inconvenience to government operations and personnel caused by project work, including use and delivery of materials, tools and equipment must be kept to a minimum.

PHASING

The Government may require work, as practicable, be done in separate phases. Each phase may relate to a different occupied or unoccupied area, in which work in one area must be completed before work in another area may begin.

HOURS OF WORK: Normal work hours must be Monday through Friday from 7:30am to 4:15pm excepting days observed as Federal Holidays as listed below:

1) Observe Saturday holidays the preceding Friday and Sunday holidays the succeeding Monday.

2) The Contractor must submit to the CO a written request not less three business days before doing weekend, after hours, or holiday work. The request must describe dates, locations and types of work. CAFB may approve or deny the request. Work in CAFB occupied areas during extra-normal work hours require AF escorts in the occupied areas. Modification to contract sum or period of performance will not be allowed.

3) A Government request for Contractor work outside normal duty hours justify contract modification to sum or period of performance.

4) If CAFB observes an unscheduled holiday, participates in training exercises, etc. Contractor may be prohibited from working for part or the whole of a day. 14CES does not know how many or when these activities might be scheduled, but anticipate not less than two per year. CMI will allow additional contract time for these disruptions. Zero-cost modification to period of performance will be allowed.

CONSTRUCTION SCHEDULE:

Submit preliminary schedule to the CO at the Preconstruction Meeting, and complete the schedule no later than fourteen (14) days after issuance of Notice to Proceed. After CAFB review and comment, revise and resubmit schedule within seven (7) days. Upon approval by the CO, the schedule becomes the official Construction Progress Schedule. Keep a copy available at Contractor (field) Office. This schedule will only be changed with prior approval of the CO through a Contract Modification.

CONSTRUCTION PROGRESS SCHEDULE:

Submit and maintain an accurate AF3064 to track construction progress. Show complete sequence of construction by activity, identifying separate stages of work and other logically grouped activities. Revise chart weekly to accurately identify progress made, percentage completion, and projected completion date for each activity. Submit written report to identify problems, anticipated delays, corrective actions, and affected completion dates. Provide additional progress schedule information as requested by the CMI.

MANAGING

PRECONSTRUCTION CONFERENCE: at CAFB will be scheduled by the CO after issuing the NTP. Required attendees include the Contractor, Contractor Project Manager (CPM), and Contractor Site Superintendent (CSS). Contractor must record meeting minutes and within two working days after the meeting distribute two (2) copies to all participants and to all others affected by decisions made at the meeting. The meeting Agenda will be issued in advance by the CO and will include one or more of the following:

1) Execution of Government-Contractor Agreement.

2) Submission of executed bonds and insurance certificates.

3) Distribution of Contract Documents.

4) Submission of Subcontractors list, products list, schedule of values, and progress schedule.

5) Designation of personnel representing the parties in Contract.

6) Procedures for processing field orders, submittals, substitutions, payment applications, proposal requests, Change Orders, and Contract closeout.

7) Construction Schedule

SITE MOBILIZATION MEETING:

Prior to Contractor project site(s) occupancy, the CO will schedule a meeting at which required attendees include the CO, Contractor, Contractor’s Project Manager (CPM), Contractor’s Site Superintendent (CSS), and major Subcontractors. Contractor must record meeting minutes and within two working days after the meeting distribute two (2) copies to all participants, and to all others affected by decisions made at the meeting. The Agenda for this meeting will include:

1) Government and Contractor Use of Premises.

2) Government Requirements.

3) Construction facilities and controls provided by Government.

4) Temporary utilities provided by Government.

5) Security and Housekeeping Procedures.

6) Construction Schedules.

7) Application for Payment Procedures.

8) Testing Procedures.

9) Record Documents Maintenance Procedures.

WEEKLY PROGRESS MEETINGS:

with the CMI will occur throughout construction duration. Required attendees include the CO, Contractor, the CPM, and the CSS. Contractor must record meeting minutes and within two days after the meeting distribute two (2) copies to all participants, and to all others affected by decisions made at the meeting. The agenda for these meetings will include the following:

7) Other business

MATERIAL SUBMITTALS AND SHOP DRAWINGS

DEFINITIONS:

A submittal is a package of project information, samples, drawings, schedules, certifications, product data, etc., submitted to the Contracting Officer for Government review. A deviation is a submittal wherein Contractor identifies an item that is in agreement with the intent of the Contract Documents, but does not precisely conform to those documents and Contractor requests either substitution or change for the purpose of increasing the quality of the final product. A Submittal or Deviation of a system will be considered as an integrated collection of component parts.

PURPOSE:

Submittals formalize Government review of Contractor choices in complying with the CDs and providing Minimum Installer Qualifications (Section 4.8.1). They also formalize Contractor’s proposed Deviations, color choices, shop drawings, etc. early enough in the contract time when changes will have less impact on the ordering of materials and products.

ACCOUNTABILITY:

Contractor is wholly responsible for the contents of a submittal. Contractor by act of submittal certifies that all items listed or implied, fully meet the intent, materiality and requirements of the design, quality, and functionality of the CDs. Neither Contractor furnishing nor Government approval of a submittal will either suspend or waive Contractor responsibility for full compliance with the CDs.

BASIC COMPLIANCE:

Comply with all “Material Submittals and Shop Drawings” requirements of the SOW. All submittals must be delivered to the Contracting Officer within the time allowed by AF66. Failure to deliver all submittals within this time period constitutes basis for the CO to refuse Progress Payments until all submittals are delivered to the CO.

Submittals must be accurate, legible, with all detail necessary for a thorough review. Every copy of Product data must clearly identify proposed models, options, and relevant design data including physical, functional, and utility connection requirements. Where practicable, render manufacturer data specific to this Project.

Contractor must review, approval stamp and sign every submittal before delivery to the CO. Each submittal package and shop drawing sheet must bear appropriate stamps and approval signatures before delivery to the CO. Each submittal must be attached to a Material Approval Submittal (MAS) Form (AF Form 3000). Upon Government review, one copy of each submittal will be returned with its MAS form marked to indicate approval or disapproval. The Contractor may submit their submittals for review electronically via email to the CO or through AMRDEC to the CO and CEPM at https://safe.amrdec.army.mil/safe/Welcome.aspx. All designs/shop drawings and items classified in 4.5.8 and 4.5.12 require physical copies to be submitted to the CO.

GOVERNMENT REVIEW:

Contractor must deliver four (4) copies of each submittal (if not submitting electronically). Contractor must allow fourteen (14) days for government review excluding delivery time from and to Contractor. Submittals delivered to CAFB after 1000 AM will be accepted and logged in the following business day.

SUBMITTAL LOG:

Contractor must during the design phase of the project log all construction submittals required by completing a “Schedule of Material Submittals” (AF Form 66). The form must include all submittals necessary to insure the project is built to the satisfaction of CAFB including shop drawings, manufacturer's literature, product data, certificates of compliance, material samples, finish samples, extensions to the design, guarantees, test results, etc. The CO will provide Contractor with an AF Form 66 template. Contractor must complete and submit the AF Form 66 in MS-Excel electronic format and in hard-copy format to the CO within fourteen (14) days upon issuance of the NTP. Form 66 must be the first submittal item and must be attached to its own (MAS) form. Place the entire Submittal Log in an appendix of the final specifications.

PROPOSED PRODUCTS AND QUALIFIED INSTALLERS LIST:

Within 28 days after NTP is issued, submit list of major products proposed for use, with manufacturer name, trade name, model or catalog number designation, and reference standards (for products specified only by reference standards) of each product.

MATERIAL APPROVAL SUBMITTAL:

The CO will provide Contractor with MAS form template. Each MAS form must be attached to one and only one submittal item. The MAS “Submission Number” must be the same as its corresponding “Item No.” in the Submittal Log. Each submittal must reference the specifications paragraph or the drawing sheet number where the submittal is required. Clearly mark an MAS form “DEVIATION” for any whole system or part thereof to which the Deviation applies. The Deviation must be reviewed and approved by the CEPM.

RE-SUBMITTALS:

Resubmitted MAS forms must bear the original “submission number” with an alphabetic suffix (sequenced for multiple re-submittals). Identify all changes made since the previous submission. Allow fourteen (14) days for government review excluding delivery time from and to Contractor.

MATERIALS, FINISHES, PATTERNS, TEXTURES, COLORS, ETC.:

Submit samples of all visible exterior or interior finish items including: surfaces, materials, paint, fixtures, doors and frames, windows, glass, and hardware prior to ordering or installation. Contractor must deliver the full range of available manufacturer samples to the CEPM showing all materials, finishes, patterns, textures and colors available for each item. Submit ALL samples at the same time. Attach to each sample an AF Form 3000 with Project Number, Project Name and Submittal Number. The CEPM will make selections and will keep one sample of each item submitted. Any non-compliance with this paragraph voids any selection regardless of CEPM approval to the contrary. Samples must be the actual material, or actual material coatings bonded to the actual backup material that will be installed. Submittals with false or approximate material or color renderings will be rejected. Sample sizes must be sufficient for the CAFB to perceive true colors and patterns. If a submitted material does not meet the design objectives, CAFB may reject the product and require a new submittal. The CEPM decision in this regard will be final.

CERTIFICATIONS:

Submit all Contractor, subcontractor, fabricator, and manufacturer certifications for review and, if acceptable, approval by the government. Denote the specified requirements met or exceeded by the certified element provided whether material, construction system, portion of work, product, equipment, etc. Include supporting references, data, affidavits, certificates, etc. Certifications may be recent or previous test results on the same provided element, but must be acceptable to Government.

MANUFACTURERS INFORMATION:

For each manufactured product in this Project, submit to the Government three copies of all manufacturers’ printed instructions for delivery, storage, assembly, installation, adjusting, finishing, and use. Submit three copies to the CO of any manufacturer’s field report within 30 days of manufacturer’s field visit and observations.

DD FORM 1354:

Contractor must submit a completed DD Form 1354, Transfer and Acceptance of Military Real Property to the CO prior to final punch-walk.

WORK BY GOVERNMENT

The Government may accomplish work using Government or Contractor work forces other than those contracted for the Project, and so doing will not breach or otherwise violate the Project contract. The Contractor may be required to coordinate work with one or more other Contractors in order to complete the Project.

Contractor must bear responsibility for any existing Government material or equipment to be removed and reinstalled. Contractor must protect against damage or loss any government equipment remaining at construction sites. Government equipment damaged or lost while stored or moved by Contractor must be replaced by Contractor with equal or better equipment.

PRE-FINAL AND FINAL INSPECTION

PRE-FINAL INSPECTION

Contractor may request a pre-final inspection to obtain Government assistance in identifying potential problems prior to final inspection. Unless waived by the CO, any discrepancies identified at the pre-final inspection must be corrected before the final inspection, Contractor may request separate pre-final inspections for each phase of the work.

FINAL INSPECTION

Contractor must schedule final inspection NOT LATER than the contract completion date unless precluded by Government scheduling problems. Before requesting final inspection, Contractor must submit to the CO project close-out documents including: hard-copy and CD-ROM as-built drawings, all test and recycling reports, O&M manuals, DD1354 completed, and a quality control (QC) report signed by his Quality Control Manager (QCM) listing any discrepancies. Contractor must submit a written request for final inspection to the CO a minimum of 2 business days before the requested inspection date. The request must include certification that Work is complete according to the CDs and ready for CO review. If the CO approves the request, Submit final Payment Application identifying total adjusted Contract Sum, previous payments and payment remaining due.

The QCM, Contractor’s superintendent and CO will conduct the final inspection. Contractor and subcontractors must correct discrepancies and punch-list items within the time limit specified by the CO. In undertaking a final inspection, if the Government determines the project unsuitable for final inspection, the CO will end the inspection and not less than one business day must pass before the final is rescheduled. If, due to one or more such terminations, the actual final inspection date is later than the contract completion date, the Government may require the Contractor to pay Liquidated Damages (LDs). Contractor must submit each request for final inspection in writing to the CO.

GOVERNMENT REPRESENTATIVES

The CMI and CEPM are the designated representatives of the CO for the purpose of technical surveillance of workmanship and inspection of materials for work performed under this contract. This designation in no way authorizes anyone other than the CO to obligate the government to changes in the terms of the contract. All field changes must be approved by the CO prior to accomplishment. Government inspections or related comments must neither constitute QC nor either substitute or supplement Contractor’s QCM responsibility. CMI must conduct inspections, but only the CO may authorize final acceptance.

WARRANTY

MINIMUM INSTALLER QUALIFICATIONS:

Prerequisite to all warranty and required on every aspect of this project are demonstrated Minimum Installer Qualifications including: manufacturer certification (if required by manufacturer’s warranty) that the installer is qualified to perform the work specified.

STANDARD WARRANTY:

Provide a materials and workmanship warranty for all work for not less than one year from time of project acceptance by the government.

EXCEPTIONS TO STANDARD WARRANTY:

Where this SOW requires longer warranties for one or more products or systems, the extended warranties will supersede the Standard Warranty, but no warranty may be less than the Standard Warranty. Whenever products or systems have a warranty greater than the Standard Warranty, Contractor must pass the greater warranty in full to the Government.

EQUIPMENT DATA:

Major Equipment: Provide a list of all equipment furnished and installed under this contract. This list must include each piece of equipment having a serial number. Each listing must positively identify the piece of property by including all the following information as applicable: date installed/replaced, warranty/guarantee expiration date, item installed, type,…