Attachment_1_-_SOW_WOTR_Wet_End_Pump.pdf

STATEMENT OF WORK

for

Fire Protection System Repairs – Filene Center

1. GENERAL

Wolf Trap National Park for the Performing Arts (WOTR) is the only national park dedicated to the promotion of the performing arts. At Wolf Trap, visitors can enjoy a world-class experience at the Filene Center, a 13-story tall venue, built out of steel beams and Douglas Fir siding, which can accommodate over 7,000 guests. Hundreds of thousands of visitors from across the country and the world visit the Filene Center to enjoy the performing arts in a natural setting. Each year, approximately 70-80 shows are produced by our partner, the Wolf Trap Foundation, ranging from rock concerts to ballets, and from operas to folk performances.

In addition to offering live performances, WOTR also preserves over 100 acres of natural landscape.

With hiking trails, an outdoor theater, and Ranger led programs, there are many opportunities for outdoor recreation and family fun. WOTR is managed by a partnership with the National Park Service and the non-profit, Wolf Trap Foundation for the Performing Arts. Together, these partners offer their talents to manage this unique park for all visitors have a great experience.

JOBSITE

Wolf Trap National Park for the Performing Arts- Filene Center 1551 Trap Rd Vienna, VA 22182

ABBREVIATIONS

• NFPA – National Fire Protection Association

• OSY – Outside Screw and Yoke (valve type)

• NPS – National Park Service

2. DESCRIPTION OF WORK

The National Park Service (NPS) requires immediate repairs and maintenance to the fire protection systems at the Filene Center to ensure compliance with NFPA 25 and NFPA 72 and to maintain operational reliability. The project will address critical deficiencies in the fire alarm and fire suppression systems to maximize life safety, protect property, and prevent operational disruptions during the concert season.

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These repairs are needed immediately to restore the system’s operability.

The Contractor shall perform the following tasks under this Statement of Work (SOW):

2.2.1 Investigate and resolve nine (9) existing trouble conditions on the fire alarm control panel.

2.2.2 Remove and replace the fire pump “wet end” assembly, which has experienced severe deterioration.

2.2.3 Remove and replace approximately fifteen (15) linear feet of corroded one inch (1”) jockey pump piping.

2.2.4 Remove and replace the heavily corroded outside screw and yoke (OSY) bypass valve and all directly associated components.

2.2.5 Remove and replace the failing jockey pump controller with a fully operational unit meeting manufacturer and code requirements.

2.2.6 Repair the leaking threaded groove pipe connection located at the fire pump test header.

2.2.7 Ensure that all work performed results in compliance with the NFPA 25 requirements for inspection, testing, and maintenance.

3. EXISTING UTILITIES

The contractor shall verify the locations of all existing utilities, including the fire alarm and suppression system components. Coordination with NPS staff is required to prevent accidental disruptions to park operations. Interruption of any existing utility service must have prior approval from the COR and CO. Requests shall be made a minimum of 72 hours in advance.

4. CONTRACTOR’S USE OF PREMISES

The Contractor shall confine all operations to areas permitted by the Contracting Officer’s Representative (COR), including the mechanical room. Access shall be strictly limited to authorized personnel, and the Contractor shall coordinate all work with the NPS to minimize disruption to facility operations and to ensure the fire protection system remains operational except during approved work periods.

The Contractor shall maintain safe and secure work areas at all times. Barriers, signage, and other protective measures shall be provided to prevent unauthorized access and to protect Government personnel, visitors, and property. All work shall comply with applicable fire codes, safety regulations, and manufacturer instructions.

The Contractor shall promptly repair or replace any damage to Government or private property caused by its operations, at no additional cost to the Government. Upon completion of the Work, the Contractor shall remove all tools, equipment, temporary facilities, and debris, and shall restore the premises and the mechanical room to full operational condition, to the satisfaction of the COR.

5. COMMENCEMENT, PROSECUTION, AND COMPLETION

The Contractor shall commence Work upon issuance of the Notice to Proceed (NTP). The Work is anticipated to be completed within 180 calendar days from the NTP.

The Contractor shall submit, as part of its quote, a detailed schedule identifying all repair activities, sequencing, and estimated durations. The schedule shall clearly demonstrate how the Work will be prosecuted efficiently to meet the contract completion date while minimizing disruption to ongoing facility operations.

The Contractor shall update the schedule as required during performance to reflect actual progress and shall submit any revisions to the Contracting Officer (CO) and Contracting Officer’s Representative (COR) for review and approval.

6. EXAMINATION OF THE SITE

The Contractor shall review and verify all fire alarm and sprinkler system drawings and inspect the site to confirm existing conditions. Any discrepancies between the drawings and actual site conditions shall be promptly reported to the Contracting Officer (CO) and the Contracting Officer’s Representative (COR).

The Contractor shall notify the CO and COR within 24 hours of discovering any deviations in measurements, quantities, or conditions that may affect the intended outcome of the repairs, or that may result in changes to cost or schedule.

No additional work beyond the scope of this contract shall be performed without prior written authorization from the CO. Any unauthorized work shall be completed at the Contractor’s sole expense.

7. ACCIDENT PREVENTION

The Contractor shall comply with all applicable OSHA standards (29 CFR 1926), NFPA safety guidelines, and any additional safety requirements established by the Government.

Prior to commencing work, the Contractor shall submit a site-specific Accident Prevention and Safety Plan for review and approval by the CO and COR. The Safety Plan shall include, at a minimum:

- Procedures for handling, storing, and disposing of hazardous materials;

- Emergency response and evacuation procedures;

- Lockout/tagout procedures for equipment and electrical systems;

- Fall protection and confined space procedures, if applicable;

- Personal Protective Equipment (PPE) requirements, including compliance with ANSI Z87.1

(eye protection) and ANSI Z89.1 (head protection);

- Measures to prevent unauthorized access to work areas;

- Fire protection and hot work precautions; and

- Reporting procedures for accidents, near-misses, and unsafe conditions.

The Contractor shall ensure that all personnel are trained on the Safety Plan and that all safety measures are enforced throughout the duration of the work. Failure to comply with the approved Safety Plan may result in suspension of work until corrective actions are taken.

8. PROJECT MEETINGS

Preconstruction Conference: A preconstruction conference shall be scheduled prior to any work beginning. Attendance by the Contractor’s project manager, superintendent, and other key personnel is required. At a minimum, subjects to be discussed will include, but not limited, the following:

- Construction Schedule

- Submittal Requirements and Review Procedures

- Safety/Accident Prevention Plans

9. SUBMITTALS

The following submittals shall be submitted to the CO and COR for approval:

- Project Schedule with key milestones

- Safety and Accident Prevention Plans

- Material Specifications for all replacement components

- Testing and Inspection Reports – post repair for the fire system components

10. TEMPOARY SERVICES

The Contractor shall provide and maintain all temporary utilities, including but not limited to power, lighting, and water, as required for performance of the Work. Temporary services shall be furnished in sufficient quantity and capacity to support construction activities and shall be installed, operated, and maintained in a manner that ensures continuity of Government operations and prevents disruption to existing facility services. Upon completion of the Work, the Contractor shall remove all temporary services and restore affected areas and systems to their original condition at no additional cost to the Government.

11. PROJECT CLOSEOUT

The Contractor shall be responsible for removing all tools, equipment, construction debris, and trash from the project site. All debris and trash shall be disposed of in accordance with all local, state, and federal requirements. Project site must be clean and ready for use at the time of final inspection.

Once the Contractor notifies the Government that all work has been completed in accordance with the contract requirements, a joint pre-final inspection will be conducted. During this inspection, the COR will prepare a punch list identifying any remaining deficiencies or outstanding items. This list will be provided to the CO. The CO, COR, and Contractor will sign the Pre-Final Inspection form acknowledging the identified deficiencies, which must be corrected prior to final acceptance.

The Final Inspection will be conducted to verify that all punch list items have been completed and that the site has been fully restored and cleaned. Upon confirmation that all work is complete and required closeout submittal documentation has been submitted to the COR/CO, the CO will issue a letter of final acceptance and initiate the release of claims.

The Contractor shall provide the following information prior to the final invoice:

- As-Built Documentation of All Repairs

- Final Inspection Report verifying system operability.

- Training for NPS staff on any new components installed.

- Warranty Letters

- Release of Claims

12. NRPA 25 COMPLIANCE REQUIREMENTS

Per NFPA, the contractor shall test all work performed to ensure proper function and to verify no leaks in the system.

All work shall be performed in accordance with NFPA 25 (Standards for the Inspection, Testing, and Maintenance of Water Based Fire Protection Systems) and NFPA 72 (National Fire Alarm Code).

13. EXISTING CONDITIONS PHOTOGRAPHS