ATTACHMENT_1_SOW_Wayside_Panels_WHMI.pdf

140P8322Q0073 Attachment 1 Scope of Work (SOW) Whitman Mission National Historic Park

SCOPE OF WORK (SOW)

NINE WAYSIDE PANELS

WHITMAN MISSION NATIONAL HISTORIC PARK

INTRODUCTION AND BACKGROUND

The National Park Service (NPS) requires new design services and fabrication of nine interpretive wayside panels, using government provided text and graphics, for Whitman Mission National Historic Site, in Walla Walla, WA-see Attachment B for the Map of the park. The new panels will provide an updated and more inclusive interpretation of the 1847 events that took place at Whitman Mission National Historic Site and the aftermath of those events. Be advised, the new panels must fit into the wayside bases provided by NPS.

The current wayside exhibits at Whitman Mission National Historic Site (WHMI) are from 1975 and tell the story of the killing of the missionaries only from the missionary perspective. This is a very one-sided perspective, and a very narrow vision of the events and their aftermath. The original wayside’s interpretive concept of 1975 is obsolete and not inclusive of multiple perspectives. The native community continues to be negatively impacted by this stigma.

Whitman Mission National Historic Site has received negative comments from visitors, and these waysides reflect poorly on the NPS’s mission. This project will add the Indigenous perspective of what happened at this site and subsequent events.

Park staff have consulted with the Confederated Tribes of the Umatilla Indian Reservation (CTUIR) to update the interpretive text and select appropriate graphics for nine wayside panels in the historical core of the park. Over 90% of park visitors (55,000 annually) walk this area according to the Whitman Mission Visitor survey. The text for the panels, sizes and details about the graphic elements on each, have been created through tribal consultation and are included in Attachment A. All work performed under this contract shall be in accordance with the Programmatic Accessibility Guidelines, Attachment E. The contract includes a review and approval period for the submittals as noted in the paragraph G or is indicated in each submittal. Upon final review by NPS and approval, the wayside panels will be fabricated according to NPS specifications for high pressure laminate (HPL) in Attachment C. The panels must be delivered to Whitman Mission National Historic Site.

A. GENERAL CONTRACTOR TASKS:

1. Design, fabricate, and deliver nine interpretive panels using government provided text and graphic elements.

(One of the panels is an exact copy of another). The contractor will provide original artwork for 1 color map revision, 1 color illustration, and 4 pen and ink drawings, see attachments A, G, L, and M.

2. Provide a project schedule that includes the tasks required, on-site meeting, review & approval period for submittals/deliverables for both NPS and contractor reviews, status fabrication time frame(s), delivery dates, close out package, and any/all tasks that may be required for this type of project.

3. Attend post award on-site meeting/site visit with WHMI.

4. Attend (may be virtually) monthly status meetings and provide monthly status report.

B. ATTACHMENTS:

1. Attachment A – Text and Graphics

2. Attachment B – WHMI Map of Park

3. Attachment C – Graphic Panels Specifications see 1.1.C High Pressure Laminate (HPL) Panels

4. Attachment D – Sample Plan

5. Attachment E – Programmatic Accessibility Guidelines

6. Attachment F – Wayside Guide

7. Attachment G – Map Standards

8. Attachment H – Typographic Standards

9. Attachment I – File Naming Guide

10. Attachment J – Color Management Guide

11. Attachment K – Style Guide

12. Attachment L – Sample Maps and Access Data

13. Attachment M – Line Drawing Art Examples

C. PERIOD OF PERFORMANCE: Contractor shall complete project within one year after award; projected completion date is September 1, 2023

D. SCOPE OF WORK

The contractor shall use the government provided text and graphic elements that have been written and chosen through tribal consultation (attachment A), to put together engaging designs for the new interpretive wayside panels using the NPS Graphic Identity and Style Guide standards provided at NPS Graphic Identity and Style Guides - Harpers Ferry Center (U.S. National Park Service) and at Wayside Planning - Harpers Ferry Center (U.S.

National Park Service) (nps.gov) for Whitman Mission National Historic Site, Walla Walla WA.

There will be seven (7) 24 x 36 inch, panels for low-angled bases, and two (2) 36 x 48 inch, panels (one of the panels is an exact copy of the other) for upright bases, for a total of nine (9) interpretive panels that must fit into the government owned panel bases. These waysides will be assembled and installed by the park at a later date.

Audio description will also be added by the park at a later date. The contractor will fabricate two copies of each of the panels. This will ensure that there is at least one replacement panel for each wayside if any of them become damaged in the near future. All the panels will be fabricated to follow specifications for high pressure laminate (HPL) as described in attachment C.

1. Design Wayside Panels: The contractor shall select a project team to prepare preliminary design drawings for an eight (8) - panel design plan for NPS’s review and approval (note: two panels will be identical as they will be installed in two different entrance locations). The contractor will develop the panels referring to the accessibility information referenced in attachments A-O. See paragraph G for Submittal Review Procedures for each submittal(s) required.

a. Wayside Panel Draft Plan, see attachment D- Sample Plan (submittal and meeting if applicable)

i. Draft and submit to COR a nine-panel design plan with NPS’s input showing text and graphics working together, in an agreed upon format which includes:

• Single digital PDF of entire first draft plan, showing layout of text and graphics for each panel, and following NPS standards as indicated in Attachments D - Sample Plan, and Attachments H – L for typography, file naming, map standards, color management and style guide.

• Five 11x17, printed bound copies of the first draft plan.

• (Digital) PDFs of original artwork drafts at the size/scale indicated in Attachment A.

• 1 color illustration of historic river channel; 1 revised map (artwork created from “Where We Lived and Traveled” map, page 39 They Are Not Forgotten Sahaptian Place Names Atlas).; 4 pen and ink drawings (1) Sager cradleboard toy drawing; 2) two skeleton tipis in a group of 4 tipis drawing; 3) Whitman’s mortar and medical bottles/tools drawing; and 4) five-feather segment of eagle staff drawing).

• All original artwork and graphics will be rendered in black and white or full color clearly and precisely in a technique that will reproduce well at final production size.

The style will maintain a consistent rendering technique throughout the series of panels despite the variety of reference materials employed or subjects covered.

• Five full-sized, printed bound copies of all original artwork and graphic images at 1:1 scale.

• PDF of drafts with provided English text and Cayuse Indigenous language text for all panels.

• Word document of English and Cayuse Indigenous language text for all panels.

https://www.nps.gov/subjects/hfc/nps-graphic-identity-and-style-guides.htm https://www.nps.gov/subjects/hfc/nps-graphic-identity-and-style-guides.htm https://www.nps.gov/subjects/hfc/wayside-planning.htm https://www.nps.gov/subjects/hfc/wayside-planning.htm

ii. Layouts for digital design and production-ready work shall be accessible on Macintosh or Windows PC, using Adobe Creative Suite Design Standard software (Adobe InDesign, Adobe Photoshop, Adobe iIlustrator, and Adobe Acrobat). The contractor shall be responsible for software upgrades over the course of the contract.Draft and submit the Revised Wayside Panel Plan for second review. (submittal and meeting if applicable)

• Single digital PDF of entire Wayside Panel Plan, showing all requested revisions to layout of text and graphics for each panel, and incorporating any other comments.

• Five full-sized (100% scale), printed bound copies of the revised plan.

• PDFs of requested revisions to original artwork and graphic images as listed in 1.a.i. and in

Attachment A.

• Five full-sized (100% scale), printed bound copies of all revised original artwork and graphic images at 1:1 scale.

• PDF of revised English text and Cayuse Indigenous language text for all panels.

• Word document of revised English text and Cayuse Indigenous language text for all panels.

i. Finalize Wayside Exhibit Plan (submittal and meeting if applicable)

• Single digital PDF of entire final Wayside Panel Plan to include layouts with final English text, final Cayuse language text, and final graphics (images, illustration, map, pen and ink drawings)

• Five full-sized (100% scale), printed bound copies of the final plan.

• PDF of final artwork and images as listed in 1.a.i..and in Attachment A.

• Five full-sized (100% scale), printed bound copies of all final original artwork and graphic images at 1:1 scale.

• Word document of final English text and Cayuse Indigenous language text for all panels

• Reproducible quality archival 1:1

iii. scans of the original reflective art suitable for large format reproduction. Fabricate Final Nine Designed Panels - The contractor shall ensure that the wayside panels will follow NPS Graphic Specifications for high pressure laminate (HPL) graphic panels as referenced in Attachment C and the completed panels will fit into the NPS owned wayside bases.

iv. Deliver Nine Designed Panels (Deliverable) – See Delivery instructions in paragraph D.2.Government will inspect panels delivered in accordance with the Inspection and Acceptance clause in paragraph D of page 4 in the clause section of the contract.

2. Provide a project schedule (submittal): The contractor shall provide to the COR a detailed, complete project schedule for the scope of work requirements, that include submittals, review and approval time frames, and deliverables. The project schedule is required 14 days prior to the on-site visit for review and approval and may be required during each milestone or change for the duration of the project. Include, at a minimum, the following:

a. Before & After Site Visit- see paragraph D.3 for details

b. Design Process (Proposal, Plan and Fabrication)-see paragraph D.1 for details

c. Submittals process which includes review period(s) and approval and rejection process. Include time anticipated for approval and rejection. See paragraph G for details

d. Status Meeting/Reports-see paragraph D.4. for details

e. Deliverable Process -see paragraph I for details

3. Contractor will attend Post Award Site Visit (1 day visit)

a. Fourteen days before the site visit, provide a draft agenda (submittal) for the meeting (review and approval of agenda shall take less than 3 days).

b. At site visit, document meeting and obtain the following:

• Government furnished materials required for the panel designs and view museum exhibit items such as a cradleboard toy, Whitman’s medical instruments, and to view the historic river channel, all of which requires the original artwork to be developed from;

• View, record and measure government furnished wayside exhibit bases and hardware frames for design and fabrication to ensure panels are produced to fit precisely with the panels.

• Three days after site visit, provide meeting notes on a Word document to the COR for review and possible edits. (Review and approval shall take less than 7 days); notes should include at a minimum:

-Attendees, photos, drawings, etc.

-Updated schedule if applicable.

4. Attend Monthly Status Meeting

a. The contractor shall provide a monthly status report to the COR by conference call/virtual meeting that includes:

• Status of Project

• Progress of schedule and issues that affect schedule (possible change)

• Clarifications/reviews of design

• Three days after monthly status meeting, provide meeting notes on Word document to the COR for review and approval of submittal (Review and approval shall take less than 7 days.)

E. GOVERNMENT FURNISHED PROPERTY (GFP)

1. See Attachment A for each panel. The attachment provides a list of photos, image rights, English and Cayuse

Indigenous language text from tribal consultation, and design information for the contractor.

2. If GFP materials are provided during the course of the contract, the contractor shall receive, inspect, and inventory all GFP and if the GFP is not satisfactory for their intended purpose, the contractor shall notify the COR within seven (7) days of receiving.

3. If GFP are lost or damaged, the contractor shall notify the COR within three (3) business days of inspection.

4. The contractor shall be responsible for the security and protection of GFP or materials in connection with this contract.

5. Following acceptance of all work by the government, the contractor shall return all GFP to the COR.

F. CONTRATOR TEAM-KEY PERSONNEL The following positions may be pertinent and key to completing the work of this project:

1. Graphic Designer: Takes the lead with two-dimensional design tasks (for example, preparing graphic layouts with provided text).

2. Illustrator: Takes the lead on new illustrations (for example, creating full color illustrations, modifying maps, and creating original pen and ink drawings from provided photos).

3. Project Manager: Serves as the primary point of contact between the Contractor and the COR; ensures that scheduling, coordination, oversight, and communication is effectively accomplished for all work.

G. SUBMITTAL REVIEW PROCESS – Approvals/Rejections: The contractor shall review all submittals for legibility, accuracy, completeness, and compliance with contract requirements and forward all submittals to the COR for review and approval. The COR shall review within 45 days of receiving submittal(s) unless otherwise stated in a specific submittal. The contractor shall take appropriate actions according the COR’s approval or rejection of submittals:

1. Approvals and Rejections

a. Approved/Approved with Required Changes for Submittal(s): The contractor shall ensure that all changes, revisions, or additions required by review comments are addressed and incorporated into future submittals.

2. Rejected Submittals

a. When submittals are rejected, the COR will notify the contractor, in writing, identifying the reasons for rejection. The contractor shall ensure that the submittal is completed and/or revised as required and work with the Contracting Officer and the COR to establish a date when the contractor will have revisions resubmitted. Reasons for rejection include:

• Incomplete Submittals - Approval of the submittal is delayed because required elements are missing. The contractor shall submit all missing elements.

• Unacceptable Submittals - The submittal is rejected due to poor quality of work or work that does not otherwise meet the established project goals. The contractor shall submit new material.

H. SUBMITTAL FORMAT (100% scale of Printed Copies and/or Electronic PDF Copy(s))

1. When delivering/mailing submittals, mail to: Kate Kunkel-Patterson, Whitman Mission National Historic Site, 328 Whitman Mission Road., Walla Walla, WA 99362.

2. When delivering electronic files: To Be Determined (TBD) after award.

3. All submittals shall include a transmittal form (printed format, PDF document or email coversheet) for all samples, proofs, prints, reports, digital files, digital images and multimedia files. This includes all submittals mailed to the park. The transmittal shall include the following:

• “From” (Contractor’s name, contact information);

• "To" (COR's name);

• Date submittal was sent

• Project name, park name and contract number associated with project;

• Itemized list of contents; and

4. Electronic PDF copy – Contractor shall provide an electronic, PDF copy to the COR as required in scope of work. All PDF submittals (Microsoft Office submittals) shall be 508 accessible/compliant.

I. PACKAGING AND DELIVERY OF FINAL DELIVERABLES

1. Deliver final panels to:

Kate Kunkel-Patterson Whitman Mission National Historic Park 328 Whitman Mission Rd.

Walla Walla, WA 99362

2. Contractor shall pack deliverables to protect panels from damage and may be held responsible for fabricating and delivering new panels if received damaged. All deliverables shall be shipped Free On Board (FOB) destination, within consignee’s premises, with all shipping and transportation costs prepaid. Deliverables shall be shipped by either registered or certified mail to ensure that shipments can be traced, if lost.

J. CLOSE OUT PACKAGE – The contractor shall provide, at a minimum:

1. Final editable InDesign files with linked images and fonts.

2. Provide all digital source files including raw scans and layered graphic source files; photoshop layered edited files; data files acquired or created in the creation of maps.

3. Digital image files shall be delivered as high-resolution RGB layered Photoshop files.

4. Accessible PDF for each wayside panel. At a minimum, the PDF shall pass the Adobe Acrobat Accessibility

Full Check found under the "Tools" section of Adobe Acrobat. In addition, the contractor shall use and submit the PDF File Remediation checklist to verify accessibility compliance, which can be downloaded from GSA's website at: http://www.gsa.gov/portalcontent/103565.

5. PDF of all use rights for graphics secured or created by contractor.

6. Reproducible quality archival 1:1 scans of the original reflective art suitable for large format reproduction.

7. Final schedule of all submittals and deliverables provided.

8. Provide a 10-year warranty on the panels for work produced for fading and delaminating.

http://www.gsa.gov/portalcontent/103565