Attachment 1 - SoW Video Facility Engineering Support - 2025.pdf

DLA PUBLIC AFFAIRS (VIDEO TEAM)

“VIDEO FACILITY ENGINEERING SUPPORT”

FOR DLA VIDEO FACILITY, FORT BELVOIR, VIRGINIA

STATEMENT OF WORK

1. BACKGROUND

1.1 The Defense Logistics Agency located at Fort Belvoir, Virginia, has a video team and a video production facility located in its Headquarters. The video team produces complex video productions and broadcasts live events to the global DLA workforce. This requirement is for specialized technical video support services for the DLA video facility located at Ft. Belvoir.

2. SCOPE OF WORK

2.1 Contract period of performance will be for one (1) year from date of contract award and four (4), 12-month options (if funding is available). This contract requires the following:

SPECIALIZED VIDEO ENGINEERING SERVICES: (not to exceed 144 person-hours in a 12-month period. DLA will only pay for the actual services received. This will be a fixed price per hour contract with a Not To Exceed (NTE) amount of 144 billed hours per year. Key Personnel: The qualified video engineer. Non-Key Personnel: Assistant(s) to the engineer.

Vendor will provide a video engineer to participate in an initial assessment meeting with DLA Contract Officer Representative (COR). The assessment meeting will cover DLA’s current video capabilities to include live switched and streaming, current workflow, and near term and future technical needs.

Vendor will participate in meetings with DLA Information Technology (not to exceed five (5) meetings during a 12-month period). These meetings can be accomplished in-person and/or by telephone.

The vendor will provide recommendations for replacing failing and inadequate equipment that does not meet new requirements for High Definition or Ultra High- Definition video production. Under current consideration are new robotic cameras for the DLA auditorium, equipment to streamline captioning process, relocating the core equipment room and installing an insert studio, and other needs as they become requirements. Full understanding and experience with audio/video patch bays and routers, wiring and connections, plus network server communications and wiring is required. DLA is not obligated to follow equipment recommendations made by contractor.

Vendor will perform two (2) scheduled equipment inspections for proper performance and safe installation at six-month intervals. Vendor will make service calls when equipment malfunctions on existing DLA equipment during the contract’s period of performance. This includes:

o One on-site equipment inspection within 30 days of contract start-up or renewal

(in October) and a second on-site equipment inspection six months later (in April) +or -15 days, to meet with COR, to inspect all power supplies, cabling and connections on equipment and to ensure equipment is operating properly and efficiently.

Equipment list attached. Excel spreadsheet: “Video Equipment Inventory 2-2024” Routine equipment check will occur at the DLA Fort Belvoir video facility during normal working hours 8:00am to 4:30pm Vendor shall respond within 24 hours of a service call for non-functioning equipment. A technician or video engineer will provide a technical assessment on the issue and options for solutions.

DLA personnel will send out equipment for repair and purchase new equipment based in-part on vendor recommendations, but the final equipment decision is DLAs to make.

Vendor will uninstall equipment as COR deems necessary.

DLA team will dispose equipment.

Vendor will provide on-site engineering, system integration and testing of any newly purchased video equipment. Whether the purpose is for, repair of failing equipment or the COR deems a change to the video production system is needed, the vendor will support the installation.

o Installations include:

1. all basic parts, cable running and testing of equipment

2. labeling of cables, patch bays and equipment

3. expendable parts (additional items to be procured by DLA)

Vendor will provide qualified video engineer for installation of new equipment and to update the current audio/video wiring diagrams, incorporating new equipment and workflow.

Work Scheduling and Duties

While on-site, Vendor shall make every effort to avoid any interruption of the work environment. If it is necessary to interrupt work, Vendor shall notify the COR at least two business days in advance so video team’s work schedules can be adjusted.

After work is completed, Vendor shall perform final testing and make any necessary adjustments to the completed system.

Vendor shall provide basic orientation training on any new hardware for up to four participants. Basic means turning equipment on and off, basic commands to start up software, etc.

Vendor shall identify points-of-contact responsible for contracted work.

No overtime or travel reimbursement is allowed on this contract.

Task Management

The COR shall ensure that access to the facility is available to the vendor during business hours, stated previously.

The COR shall be available to assist the contractor during business hours.

The COR shall provide the contractor with access to the areas required during the installation.

3. VIDEO ENGINEER EXPERIENCE

3.1.1 DLA requires:

Vendor personnel to have broadcast certifications in the engineering of and maintenance of video broadcast equipment.

3.1.2 Vendors must be U.S. citizens.

4. WORKMANSHIP:

4.1.1 Work will be executed in a careful and professional manner.

4.1.2 If contractor fails to meet any of the requirements or has equipment problems it will be the contractor’s responsibility to take care of the problem with NO CHARGE to DLA.

5. ACCEPTANCE & INSPECTION:

5.1 Upon completion of work, the COR shall perform acceptance and inspection.

Inspections shall occur within 1 hour after completion and shall include a full demonstration by the vendor to show full equipment serviceability.

6. SECURITY REQUIREMENTS:

6.1 Vendor personnel shall be escorted in the required areas and will be required to sign in and sign out of specific areas. The Vendor shall follow local procedures. Contractor Personnel must be U.S. citizens, have a valid U.S. driver’s license and up-to-date vehicle registration and inspection documents.

7. VENDOR REFERENCES:

7.1 Vendor personnel shall provide at least two references and three points of contact at locations where vendor has provided video support services specifically in the areas of engineering and installation of a video production facility where live broadcasts are the core mission.

7.2 Vendor will provide resumes of key personal that will support this contract.

8. PERIOD OF PERFORMANCE:

8.1 The period of performance for this contract will be for one (1) year from date of Contract award plus four (4), 12-month option periods if funding is available.

9. WORK/PAYMENT STRUCTURE:

9.1.1 For the 12-month period, the work performed will not exceed 144 person-hours.

9.1.2 Vendor will provide an hours estimate for each proposed and authorized work/job/project. Once the COR has approved for the Contractor to perform the required work and the Contractor has successfully completed the work, the Contractor will invoice for the actual hours worked. The Contractor should only invoice when services are rendered and not more often than once per month.

9.1.3 This is a fixed hourly price contract with a Not To Exceed (NTE) number of hours (144 person) on a yearly basis. DLA will only pay for actual hours of services received related to the scope of the specific project.

9.1.4 The annual contract funding amount may not be fully executed and will not to be exceeded.

9.1.5 Vendor will provide an hourly billing rate for key personnel (video engineer) and non-key personnel (assistant(s)) in this contract. The COR will approve non-key personnel on a situational basis.

10. HOLIDAYS

10.1.1 Recognized Holidays No work shall be performed on the following eleven (11) Federal holidays observed at Fort Belvoir.

New Year's Day (January 1).

Birthday of Martin Luther King, Jr. (Third Monday in January).

Washington's Birthday (Third Monday in February).

Memorial Day (Last Monday in May).

Juneteenth National Independence Day (June 19).

Independence Day (July 4).

Labor Day (First Monday in September).

Columbus Day (Second Monday in October).

Veterans Day (November 11).

Thanksgiving Day (Fourth Thursday in November).

Christmas Day (December 25).

The contractor shall not be required to work when the Federal Government is closed for inclement weather. If the Government is on any amount of an hour delay or closes early, the Contractor will be under the same schedule.

11.0 WORK OUTSIDE REGULAR WORKING HOURS

11.1 Unless otherwise specified, all work shall be performed during the Government’s regular working hours. If the Contractor desires to work after regular working hours, Saturdays, Sundays, or holidays, the Contractor shall submit a request to the COR for approval five

(5) working days before performing the work. Any work that will cause safety concerns or will disrupt the productivity of DLA HQC tenant personnel (including Emergency and Urgent Maintenance or Repair and Preventive Maintenance Service Orders) shall be performed after normal working hours.

Point of Contact:

Mr. William Miller Producer/Director/Editor william.j.miller@dla.mil Office: 571-767-1810 Cell: 703-728-2133 DLA Headquarters Public Affairs Office 8725 John J. Kingman Rd.

Fort Belvoir, VA 22060

12. BILLING RATES:

12.1 As part of the response, the vendor will provide an hourly price rate for services of key and non-key personnel. Contractor will only be paid for services rendered.

13. PLACE OF PERFORMANCE

13.1 Defense Logistics Agency

DLA-DP

8725 John Kingman Road

Fort Belvoir, VA 22060

14. DLA EQUIPMENT/SOFTWARE

14.1 See attached Excel spreadsheet: “Video Equipment Inventory 2-2024”

15. POINT-OF-CONTACT FOR REQUIREMENT

15.1 All questions relating to this Statement of Work (SOW) will be directed to:

Mr. William J. Miller Audio/Visual Specialist Public Affairs Division Office Phone: (571) 767-1810 Email: william.j.miller@dla.mil

Sheet1

Make Model Type S/N DLA Bar Code Status End of Life Date

Condition/Year

Front of Core

MicroBoards HP PF3 Disc Printer PF3004528

Dell Monitor

Acer AL1702 Monitor 13104014447002 328072

MicroBoards DVD PRM PRO 1016 Disc Publisher SPH1001198G

Raritan DKX3-UST-1B KVM User Remote RJ69300050

Rack 1 - Core

Dell Optiplex 740 PC FN90GF1 consider need

Lib.Base WWN: 500308C42A5F4000

LTO 5 tape format Quantity = 60 Works with LTO 6 drive

LTO 7 tape format Quantity = 20 Works with LTO 7 drive

Eaton EX2200 UPS BH0K1900G Fan out - vintage 2009

MGE 1500 UPS AG8F4002B

APC UPS C1500 Power Supply 351730x02818 New 2018

DellEMC N3048ET-ON Ethernet Router none

Sony SBAC-US30 Card Reader n/a

Rack 2 - Core

Eaton EX2200 UPS BH0K1900E 2009 - replace as needed

Avid/HP Tower 1 Z8 Tower MXL9221ZKJ New 2019 moved to DP Graphics - Paul Crank

Avid/HP Tower 3 Z8 Tower MXL9221ZKH New 2019

Avid/BlackMagic Artist DNxIQ video I/O 9900-71265-XX New 2019

Avid/BlackMagic Artist DNxIQ video I/O 9900-71265-XX New 2019 ??

Rack 3 - Core

JVC DTV24L3DY Monitor 17300167

Techtronix 1750A Wave monitor B018886

Harris ABA1EXYp Switcher LHTI0494073006

Philips DVDR35768 DVD Recorder LN1A0822029829

Harris Panacea Router LHTI0470355002

ADC (4 units) Patch Bay Video bo be

Harris Panacea Converter LHTI0500629001

Rack 4 - Core

Ensemble Avenue Switcher 1TETF3710

Trilogy Mentor Test Signal Generator 68062

L-Com Ethernet Deck Control Remote Control dte do

GrassValley Video Distribution n/a

Sony XDCAM EX PMW1 Card Reader 120285

Harris Panacea Converter LHTI0187180

ADC (4 units) Patch Bay Audio Panel n/a

Rack 5 - Core

Leitech DPS235 B123500032

CR 232ATSC+ Tuner n/a

CR 232ATSC+ Tuner n/a

Digital Rapids Stream Z TK97RDR6321008 to be removed

Leitech 6800 + Switcher LHTI0198889017

Cobalt Open Gear 186805

SnapStream Video Recorder ? to be removed

Imagine SFXINGESTID Data Recorder D4636DB29931915

Xpressions TX750 Titler 228003

Ross Carbonite HD Video Switcher 7390147

Storage Shelves - Core

Marshall VR70P Monitor 6558909568

Shure M267 Mixer n/a

Ikam 2K Light Kit Lights n/a

Sony PDW U1 Xdcam Drive 17033

Sony PDW U1 Xdcam Drive 17003

Sachtler Tripod 18SB5369

Sachtler Tripod 207990

Multicart R8 Cart n/a

LitePanel Micropro Lights n/a

IDX VL-2+ Charger K1-16180

Lowel PRO 55 Lights n/a

Nexto NVS 2500 Data Storage n/a

Nexto NVS 2500 Data Storage 909500G00169

Sennheiser EK100 Microphone receiver 443900113

Sennheiser SK100 Microphone Transmitter 4449009755

Sony PMW-EX3 Camera S0101213496

Sony PMW-EX3 Camera S0101213430

Sachtler FSB 16 Tripod

Edit 3 Equipment

M Audio BX5A Speakers 228A068C59980

Mackie 802 VLZ24 Mixer 906239575

Harris Router ?

HP 1JS08A4 Computer Monitor #1 1080 Monitor Left 6CM91314XG New 2019

HP 1JS08A4 Computer Monitor #2 1080 Monitor Right 6CM913156V New 2019

Black Magic Teranex Mini SDI to HDMI 12G 5305446 New 2019

Raritan SmartScope Duo 4K2 WFM Vector 4K Scopes 5209436 New 2019

Raritan DKX3-UST-1B KVM User Remote RJ69300065 New 2019

Hewlit Packard DreamColor Z31x 4K Monitor CNK8130RWP New 2019

Edit 2 Equipment

Samsung Monitor ?

Mackie 1402-VL2 Mixer 21BT118273

Tapco Speakers 21JF17439 Jim - DLA Network monitor

HP 1JS08A4 Computer Monitor #1 1080 Monitor Left 6CM91315HQ New 2019

HP 1JS08A4 Computer Monitor #2 1080 Monitor Right 6CM91314XD New 2019

Black Magic Teranex Mini SDI to HDMI 12G 5305575 New 2019

Raritan SmartScope Duo 4K2 WFM Vector 4K Scopes 5290202 New 2019

Raritan DKX3-UST-1B KVM User Remote RJ69200176 New 2019

Hewlit Packard DreamColor Z31x 4K Monitor CNK8130RW8 New 2019

Control Room Equipment

Sony KD65X80K 65-Inch LED 4K UHD TV for Multiview in live stream studio New 4/2023

Dell E6400 Laptop 27TCNL1

Dell 42410 Monitor 186745

Comrex DH20 Captioner

Evertz HD9084 Encoder

Yamaha MG206c Mixer UCCRH01012

Telex US-200 Intercom

Harris ABA1EXYp Switcher

Panasonic AWRP50 Camera Controller LT2BA0106

Acer V173 Monitor

Fora VPS-400D Controller Video Controller 7390147

Dell U2410 Monitor 186744

KRK ROKIT6 Speaker HASHQ31022

KRK ROKIT6 Speaker HASHQ31024

Leader LV7330 Rasterizer ?

TVLOGIC LVM-242W Monitor 227854

TVLOGIC PRM 902A Dual Monitors 902ET100239

TVLOGIC PRM 902A Dual Monitors 902ET100240

ACER V173 Monitor ETLE10D011921093E48601

Raritan DKX3-UST-1B KVM User Remote RJ69100030 New 2019

EDIT 1 Equipment

Mackie 1402-VLZ Pro Mixer (21) BT118286

Tapco S 5 Active Studio Monitor Speaker (21) JF17728

Tapco S 5 Active Studio Monitor Speaker (21) JF17729

Harris RCP 32X8P Router LHT10483206007

HP 1JS08A4 Computer Monitor #1 1080 Monitor Left 6CM913156X New 2019

HP 1JS08A4 Computer Monitor #2 1080 Monitor Right 6CM91314XF New 2019 moved to DP Graphics - Paul Crank

Black Magic Teranex Mini SDI to HDMI 12G 5306425 New 2019

Raritan SmartScope Duo 4K2 WFM Vector 4K Scopes 5420051 New 2019

Raritan DKX3-UST-1B KVM User Remote RJ69100031 New 2019

Hewlit Packard DreamColor Z31x 4K Monitor CNK8130RW9 New 2019

Sheet2

Disposed Equipment 2019 (Disposition)

Make Model Type S/N DLA Bar Code Status

Raritan Paragon Kvm HAH0A00169 Disposition

Raritan UMT832 Kvm EC070019 Disposition

Avid Interplay PC BZDS82300338 Disposition?

Epson 3490 Scanner GPEV087584 Disposition

HP Z800 PC 2UA1461G8L Disposition - Paul Crank request

HP Z800 PC 2uA1461G86 Disposition - Paul Crank request

HP Z800 PC 2UA1461JW3 Disposition - Paul Crank request

Atto Thunder Link Archive Interface Disposition

Videotek (3 Units) Audio Dist. Amp ADA-16 / DAT-2 n/a Disposition

Sony DVW M2000 Tape Deck 10403 Disposition

Sony BVW75 Tape Deck 16694 Disposition

Panasonic AJHD1400 Tape Deck I8TNB1923 Disposition

AJA KI Pro Clip Server 2B09378 Disposition

Leitech Timer Clock LHTI0216076018 Disposition

Eaton EX2200 UPS BH0L50004 Disposition

Link PDA895 319 Disposition

CR 232ATSC+ Tuner n/a Disposition

Videotek VDA16 n/a Disposition

Videotek DL810 n/a Disposition

Viewsonic VE510 Monitor P1G044350112 Disposition

Viewsonic VE510 Monitor P1G044350103 Disposition

Sheet3