Attachment 1 SOW - Upgrade Fire Alarm_28 Jan 25.docx

Statement of Work 674A4-21-108 Project Upgrade Fire Alarm Campus Wide – Waco Requirement General Contractor shall provide all necessary labor, materials, equipment, and supervision to replace the existing fire alarm system in its entirety. So that all buildings will communicate to the new main Honeywell/Notifier panel within building 225. Building 225’s panel shall communicate off site to the Waco Fire Department. The True Site and NDU shall also be replaced. All fire alarm systems, panels, devices, and equipment shall be specifically Notifier models, components, and features essential for effective fire detection, alerting, and system integration. Key components include Notifier NFS2-3030 control panels, addressable smoke detectors (such as the FSP-951 series), heat detectors, NBG-12LX pull stations, annunciators, and compatible power supplies. Notifier products can be purchased from a Notifier distributor by any SDVOSB, but the programming of the Notifier equipment must be done by a licensed Notifier distributor. The contractor will also provide installation, testing, and commissioning services to ensure that the system meets all operational and compliance standards. All fire alarm panels shall have printed labels that clearly identifies all buttons (elevator, A/V, and etc.). The Contractor shall ensure that all new panels and equipment are not located within IT closets. The notification system shall have voice commands. This is a phased project in which the Medical Center must remain in operation 24 hours a day, 7 days a week. A previous project demoed the obsolete and nonfunctional Faraday Fire Alarm System and upgraded the fire alarm system to Notifier 3030 zone modules in Buildings 202 and 6, but there is some work to be completed in these two buildings to fully upgrade them.

Work includes general construction alterations, necessary removal of existing fire alarm equipment, devices, and conduit, and replace system with a complete and operational Notifier fire alarm sytem. All associated repairs to match existing construction type and material.

The following buildings on the Waco VA Medical Center are included under the base bid of the contract.

· Building 4: Outpatient Clinic / Pharmacy / Lab / Radiology

· Building 7: Blind Rehab Unit / RISE Unit

· Building 90: HRC Pharmacy Call Center

· Building 94: Inpatient Psych / SMILE Unit / Acute Psych

· Building 225: Energy Center

The following buildings on the Waco VA Medical Center are included under bid alternate 1 (one) of the contract.

· Building 6: Auditorium

· Building 8: MHICM Program / Future Acute Mental Health

· Building 202: Dietetics / Future VCS

· Building 219: Kinesiology / Physical Therapy

· Building 226: Laundry

The following buildings on the Waco VA Medical Center are included under bid alternate 2 (two) of the contract.

· Building 5: Pharmacy / Education

· Building 93: Future Center of Excellence Performance Period: 365 days after issuance of the notice to proceed.

Performance and Payment bonds: Due 10 days after award.

Proof of Insurance: Due 10 days after award.

A. Points of Contact:

1. The Contracting Officer will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this contract. No information shall be released by the contractor. Any request for information relating to this contract presented to the contractor shall be submitted to the CO for response.

2. The Contracting Officer Representative (COR) is responsible for the inspection, technical supervision, and acceptance of the work called for in the contract schedule, including related specifications and contract terms regarding onsite work requirements. Pursuant to the Delegation of Authority (by separate memo), he or she does not have the authority to make changes to the contract in quantity, dollar amount, or time.

3. Coordinate with VA COR before the start of work. See information below:

B. Government Holidays:

1. The Government hereby provides notice and Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

New Year's Day January 1st Martin Luther King's Birthday Third Monday in January Washington’s Birthday Third Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th

C. In addition to the days designated as holidays, the Government observes the following days:

1. Any other day designated by Federal Statute

2. Any other day designated by Executive Order

3. Any other day designated by the President’s Proclamation

· It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation. In the event the Contractor's personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked.

D. Submit the proper documentation and reports to receive payment on this service. See information below:

1. Invoices and Payment

a) Payment to be made monthly, in arrears, following satisfactory performance by Contractor’s personnel and upon receipt of a properly prepared invoice.

b) Contractor shall be required to invoice through the Tungsten System at http://www.tungsten-network.com/us/en/veterans-affairs/. Additional information regarding Tungsten shall be provided upon award.

c) The contract shall have current registration in the System for Award Management (SAM) for this solicitation; URL: www.sam.gov.

d) The invoice MUST be itemized to include the following information. Any information listed below, and not provided on an invoice, will render that invoice incomplete and the invoice will be returned for immediate correction.

Other Considerations

· The contractor will be required to submit a safety plan for VA review and approval prior to the performing work.

· It is the contractor’s responsibility to provide adequate documentation verifying that any equipment and/or materials proposed will meet or exceed all federal government requirements.

· Work shall be performed during normal working hours unless otherwise noted by the COR or PM. Working hours are 0700 – 1630, Monday – Friday.

· The contractor’s supervisor shall always be available to address any needs the VA COR may have during the period of performance. All employees or sub-contractors shall be accountable solely to the Contractor, not the Government.

· The contractor shall be required to coordinate work activities and shutdowns with VA COR and Project Manager.

· The contractor shall thoroughly clean inside and outside of project site daily with contractor’s own equipment, including vacuums, mops, buckets, wash rags, dust mops, etc.

· The Government will not provide facilities or staging area for the Contractor’s use to support this contract. The contractor is responsible for all shipping, receiving, storage and security of any materials or equipment for the duration of this project.

· The Government will provide water and electrical utilities. All utilities in the facility will be available for the Contractor’s use in performance of tasks outlined in this SOW. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

· Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. The Contractor shall ensure no contractor employees conduct political related activities or events on VA Facilities.

· The Contractor shall notify the COR or Government representative of any accidents requiring medical treatment. Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

Codes and Standards

· The project shall be in accordance with the latest Uniform Building Code (UBC), National Fire Protection Associate (NFPA) standard, Uniform Federal Accessibility Standard (UFAS), Inspectors Manual, VA Specifications and Standards, and local facility requirements. In the event there is a conflict between any of the standards/codes, the more stringent standard/code shall apply.

· The contractor shall provide all applicable safety signage and barricades applicable to OSHA, VHA and DOD regulations. Contractor shall comply with VHA DIRECTIVE 2004-012 and all VA Center Policy Memorandums, including but not limited to the following:

(a) Protection of patients, visitors, and employees from traumatic injury, as well as occupational and facility–associated infections.

(b) Compliance with OSHA and State construction safety regulations. Construction contracts require that the general contractor’s on-site “competent person” have completed the OSHA 30-hour construction worker course and that all other general and sub-contractor’s workers have completed the OSHA 10-hour construction worker course or other relevant competency training. The determination for training is based on the project hazards and complexity, State and Federal regulations and VA requirements. Verification of completion of training will be required prior to performing work.

(c) Compliance with EPA and State environmental regulations.

SAFETY PLAN REQUIREMENTS

Prior to performing any work, the contractor will be required to submit a safety plan in accordance with OSHA and VA Regulations. The safety plan shall include, but not limited to the following:

A. Safety and Health Policy (i.e. company policy) B. Safety and Health Objectives (i.e. company goals, procedures, etc.)

C. Job Site Inspections (i.e. safety inspection/potential hazards/prevention, etc.)

D. Contractor Safety Administrator (i.e. competent person/safety officer) E. Personal Protective Equipment (i.e. head, hearing, and eye protection, footwear, clothing, gloves, etc.)

F. Safety Rules (i.e. rules applicable to the work/task being performed, equipment, ladders, confined spaces, open flame, etc.)

G. Job Safety Training (i.e. OSHA, safety meetings, etc.)

· 30 Hour OSHA Construction Safety Course – competent person

· 10 Hour OSHA Construction Safety Course – all others H. Safety Discipline (i.e. correction of violations, etc.)

I. Hot Work Permit (i.e. responsibilities, procedures, etc.)

J. Emergency Procedures (i.e. responsibilities, procedures, etc.)

K. Written Hazard Communication Program (i.e. responsibilities, procedures, list of hazards, MSDS, etc.)

SAFETY INSPECTIONS

On a weekly basis, the VA will conduct a safety inspection of the work area. This inspection includes, but is not limited to the following:

A. Means of Egress

· Fire/Smoke Doors unlocked, free of obstructions.

· Means of Egress (includes Exits) free of obstructions and clearly marked.

B. Fire Alarm, Fire Detection, and Fire Suppression Systems.

· Fire Alarm Pull Stations are unobstructed.

· Smoke Detector smoke caps in use or removed at end of the day.

· Hot Work Permits are current, in use.

· Sprinkler Heads are unobstructed.

C. Housekeeping and Traffic Control

· Trash and debris are removed promptly and transported outside the construction area.

· Floor mats and dust tack mats are located at the entrance to construction area.

· Tools and equipment are properly stored.

· Signs installed to restrict patient access (doors locked as needed)

· Dust control measures are in place.

· Barriers are in place and properly sealed.

D. Hazardous Chemicals/Conditions

· Appropriate storage of hazardous chemicals.

· MSDS sheets are readily available on-site.

· Lock out/tag out procedures are in place.

· Hot work permit is current and posted.

E. Clothing

· PPE is available and properly worn.

· Clothing is relatively dust free with the construction area and patient areas.