Attachment 1 - SOW Repair Recreational Facilities OG(Rev) 17 Mar 22.pdf

EUPR 18-4661

REPAIR RECREATIONAL FACILITIES

STATEMENT OF WORK

(Design-Build)

3/17/2022

PROJECT NO: EUPR184661

PROJECT TITLE: REPAIR RECREATIONAL FACILITIES, O’DONNEL

GARDENS

LOCATION: KADENA AB, OKINAWA JAPAN

1.0 GENERAL SCOPE

1.1 The Contractor shall furnish all plans, tools, equipment, materials, testing, labor and personnel necessary to repair Recreational Facility, Tennis Court 71067 at O’Donnell Gardens, Okinawa Japan. The general scope of work includes but is not limited to:

1.1.1 Removal and replacement of pavement resurfacing system, concrete pavement, walkway and curbs, court markings, recreational equipment, benches, trash receptacle, perimeter fence and area lighting system.

1.1.2 Working includes, excavation, backfill, sodding, site restoration, landscaping and all other related work to provide a complete and usable system, following applicable codes.

1.1.3 A detailed description of the scope of work is located in the Section 6.0, Description of Work.

1.2 The contractor shall develop and provide recommendations not specifically stated elsewhere in this statement of work to provide the best approach and solution for this project.

1.3 The facility affected by this project is the Tennis Court 71067 at O’Donnell Gardens.

1.4 The Contractor shall determine the best technical design solution in conformance with current codes and regulations, including those not specifically stated elsewhere in this project statement of work, to provide a complete and useable facility upon completion.

2.0 ENVIRONMENTAL REQUIREMENTS:

2.1 Draft and submit an Environmental Protection Plan (EPP) per Section 01 57 19.01. Maintain compliance with the plan throughout the Period of Performance (POP).

2.2 During the project design phase submit an Asbestos and Lead Sampling Plan for review to the Contracting Officer.

2.2.1 Upon approval, conduct an asbestos and LBP survey of the materials to be disturbed.

2.2.2 Submit ASAR and LSAR result reports to the Contracting Officer.

2.2.3 Schedule the abatement work at the onset of the execution work.

A. All asbestos work shall comply with Section 02 82 00, Asbestos Abatement, and Section 02 82

00.00 30 Asbestos Abatement - 18 Wing, attached.

B. All LBP work shall comply with Section 02 83 00, Lead Abatement, and Section 02 83 00.00 30 Lead Abatement - 18 Wing, attached.

3.0 PROJECT SCHEDULE AND TIME CONSTRAINTS:

3.1 Completion of Work: The Contractor is required to complete the all of the work within the scheduled POP of 295 Calendar days, which begins on the date the Contractor received the Notice to Proceed (NTP). The contractor shall provide estimated cost and schedule impact for all modification requests.

3.2 Design Schedule: The Contractor shall attend a pre-design conference with the Government within fourteen (14) calendar days of receiving the notice of award. If no serious issues are identified at the meeting, the Contracting Officer will issue the NTP.

3.3 As the design work processes, the Contractor shall submit the completed design work and attend Design Review meetings with the Government to discuss the Government’s review comments and the Contractor’s responses.

3.4 The Contractor shall prepare meeting minutes summarizing all party’s comments submit it to the Contracting Office within three business days after each meeting.

3.5 The POP includes 105 Calendar Days of time during which the Contractor must complete the design prior to the start of construction. The Contractor shall complete the 65%, 95%, and Revised 95% Design milestones in accordance with the following schedule.

SCHEDULE SHALL BE COMPLETED WITHIN

Submit 65% Design Documents 45 calendar days after the NTP Submit 95% Design Documents 45 calendar days after 65% design acceptance

Submit Revised 95% Design Documents 15 calendar days after 95% review

DESIGN SUBTOTAL: 105 Calendar Days

3.6 Construction Schedule: The POP includes 190 Calendar Days of construction. This POP includes material submittals and procurements. Contractor shall facilitate Quality Control meetings with the Government to present work progress, summaries, issues, and impacts to the construction schedule during the construction phase from the start of the construction NTP. The Quality Control/construction update meetings shall occur once a month. If deemed necessary, the Government may request bi-weekly meetings if the project scope, cost, and schedule are severely impacted. Separate meetings to discuss specific work components and issues, as well as the typical Three Phase Control inspections, shall occur as needed and apart from the regularly scheduled construction update meetings, unless the Government directs the contractor to combine multiple requested meetings into one.

3.7 For this Design-Build project, the Contractor may request submittal of material for Government review and approval for long-lead items after the approved 65% design milestone. Construction NTP will be issued once 95% revised design is accepted. Contractor may request to start work on other proposed preparatory work such as mobilization and survey of existing conditions.

3.8 Start Work Notification: All required documents, including the Work Clearance Request (AF Form 103), Environmental Protection Plan (EPP), Construction Quality Control plan (CQC), and safety plan must be developed and approved prior to start of on-site work. The Contractor shall have a fully coordinated and approved AF Form 103 prior to submission of the Start work notification (Note: AF Form 103 cannot be completed without an approved EPP). The Contractor shall notify units 14 days before work starts in the area. The Contractor must request approval with the government prior to posting notifications to residents.

3.9 The AF form 103 and the offices to be contacted will be provided by the Government during the pre-construction meeting and the Contractor is responsible for obtaining the required coordination. Those areas which are known to contain underground CATV cables, communication, water and other utility system will be designated as caution areas. The Contractor must exercise extreme caution when accomplishing the required excavation work. Hand excavation is required within 3 feet of these existing system. The Contractor shall repair all damaged system without additional cost to the Government.

3.10 Construction Access: The normal working hours for this project is 0730 to 1630, Monday through Friday, excluding US Holidays. If the Contractor requires to carry on work outside the normal hours (Saturdays, Sundays or holidays) a request shall be submitted to the Government within 14 calendar days for consideration. Approval of any work outside the normal hours is not guaranteed. Any work accomplished outside normal working hours shall not be concealed so that Government inspection and/or approval can occur on the next workday.

4.0 DESIGN AND CONSTRUCTION REQUIREMENTS:

4.1 The design for this project shall provide for the completion of the work identified on this Statement of Work within the contract price and schedule. The design shall fully accommodate usage requirements of the Government facility and minimize interference with existing work. All design work shall be in accordance with the most current applicable criteria. The specifications shall be prepared using the most current Unified Facilities Guide Specifications (UFGS). Any review by the Government of technical items shall not be construed to relieve the Contractor of the responsibility for technically correct and complete documents in compliance with applicable codes, industry standards, and the intent of this SOW.

The Government shall not be responsible for any additional costs that could have been avoided through an appropriate design process.

4.2 The project design shall conform to the most current standards and criteria. A partial list includes:

Kadena Design Guide 01-27-21

Air Force Housing Guide

Unified Master Reference List (https://www.wbdg.org/ccb/DOD/UMRL/UMRL.pdf)

Unified Facilities Guide Specifications (UFGS) (http://wbdg.org/ccb/browse_org.php?o=70)

Unified Facilities Criteria (UFC) (http://wbdg.org/ccb/browse_cat.php?o=29&c=4)

Air Force Engineering Technical Letters (http://www.wbdg.org/ccb/browse_cat.php?o=33&c=125)

Military Handbook (http://www.weibull.com/knowledge/milhdbk.htm)

American Society of Civil Engineer Standard (ASCE)

Occupational Safety and Health Administration (OSHA) 29 CFR 1910 and 1926 (http://www.wbdg.org/ccb/browse_org.php?c=57)

US ACE EM 385-1-1, Construction Safety Manual

American Society for Testing and Materials (ASTM)

American National Standards Institute (ANSI)

Underwriters Laboratories (UL)

US Air Force Family Housing Guide for Planning, Programming, Design, and Construction

Japan Environmental Governing Standards (JEGS)

Japan Industrial Standards (JIS)

Japanese Water Work Association (JWWA)

Air Force Instructions (AFI)

American Water Work Association (AWWA)

International Plumbing Code, latest edition Air Base Instruction.

4.3 Detailed design analysis/calculations shall be included in all design submittals. The design analysis/calculations submitted at 65% must be equal to those typically submitted at a 95% design phase.

4.4 The Government bears no responsibility for the accuracy of any provided as-built drawings. Actual field investigation and survey of the project area must be conducted by the Contractor to ascertain existing conditions to ensure accurate design, and must be performed in the presence of the Contracting Officer.

The Contractor’s activities on the installation shall only be directly related to the directed design and construction herein, and photograph/media recordings may only be utilized for the project area and systems to be renovated.

4.5 Drawings will be stamped, certified, dated and signed by appropriately-licensed Architects and Engineers. Proper credentials shall be included prior to approval. Construction documents shall be https://www.wbdg.org/ccb/DOD/UMRL/UMRL.pdf https://www.wbdg.org/ccb/DOD/UMRL/UMRL.pdf https://www.wbdg.org/ccb/DOD/UMRL/UMRL.pdf http://wbdg.org/ccb/browse_org.php?o=70 http://wbdg.org/ccb/browse_org.php?o=70 http://wbdg.org/ccb/browse_org.php?o=70 http://wbdg.org/ccb/browse_cat.php?o=29&c=4 http://wbdg.org/ccb/browse_cat.php?o=29&c=4 http://www.wbdg.org/ccb/browse_cat.php?o=33&c=125 http://www.wbdg.org/ccb/browse_cat.php?o=33&c=125 http://www.weibull.com/knowledge/milhdbk.htm http://www.weibull.com/knowledge/milhdbk.htm http://www.weibull.com/knowledge/milhdbk.htm http://www.wbdg.org/ccb/browse_org.php?c=57 http://www.wbdg.org/ccb/browse_org.php?c=57 http://www.wbdg.org/ccb/browse_org.php?c=57 stamped signed and dated (in ink) prior to construction and upon completion of the project. All documents and correspondence will be provided in the English language.

4.6 Designer certification requirement for design engineers: The Government minimum requirement of Design Engineers is indicated in the Qualification Matrix below. All design professionals shall have current registration to practice in the United States or Japan. Approval shall be indicated on all documents by having the professional signature or stamp/seal of the architect or engineer with personal signature over same appearing on all sheets as applicable to their specialties. (Use the table below)

Experience Matrix Area Qualifications Civil Graduate Civil Engineer with professional licensure/registration or 1st Class

Doboku Sekou Kanrigishi or Registered Civil Engineering Consulting Manager and 5 yrs experience

Electrical Graduate Electrical Engineer with professional licensure/registration and or 1st Class Denki Sekkei Kenchikushi or Denki Sekou Kannrigishi and 5 yrs.

experience

4.7 Project documents and drawings to be submitted for each design stage are as follows:

Submittal Design Stage 65 % 95 % 95%

Revised 1 B1 Drawings (full size) 1

2 B2 Drawings (half size) 2 2 2

3 Specifications 1 1 2

4 Annotated Design Review Comments 1 1 5 Design Analysis/Calculations 1 1

6 CD-R (all contract documents) 2 2 2

7 Draft DD Form 1354 1

8 AF Form 3064 Progress Schedule 1

9 AF Form 66 Material Submittal 1

10 ACM/LBP Sampling and Test Reports 1 1

11 Environmental Protection Plan 1 1

4.8 Notes: Submittal shall be U.S. Windows compatible CD-ROM with drawings in US version of AutoCAD and PDF, the complete specifications in PDF, and AF Form 66 in Microsoft Excel. Contractor shall submit EPP for Government review at 95%. Government will not accept final design with unapproved

EPP.

4.9 The materials and shop drawings submittal must be coordinated and approved by the Government. All required submittals shall be identified in AF Form 66, Schedule of Material Submittals. All submittals shall be provided with a filled-out AF Form 3000 Material Approval Submittal.

4.10 As-Built Documents: The Contractor shall provide the corrected contract drawings in white paper and 2 copies of CD containing all drawings in electronic CADD and PDF, and all documents in WORD or EXCEL and PDF. The Contractor shall provide all AF Form 3000s in electronic format (PDF).

4.11 Drawings and Specifications at the Site: The Contractor shall maintain in good condition one copy of all drawings, specifications, addenda, modifications, approved shop drawings, Material Safety Data Sheets (MSDS), and other related documents affecting the work at this site. Drawings and specifications shall be marked daily to record all changes during construction. These documents shall be made available to the Contracting Officer during construction on request, and be delivered to the Government upon completion of the work.

4.12 Construction Project Signs: The Contractor shall provide and maintain construction signs in project sites.

Signs shall be installed on sites by the contract start date and shall be removed prior to the final acceptance date. Location of project signs will be coordinated with the Project Manager. The Government has enlarged logo stickers to place on the signs, which will be given to the contractor during the pre-construction meeting.

4.13 Storage of Material, Latrines and Field Office: Storage of materials, latrines and field office or assembly area on base are subject to approval by the Government. Contractor shall submit their site plan proposal at least 45 calendar days prior to start of construction. Equipment shall be stored in a designated staging area while work is not being performed. Latrines may not be available in the work area. The Contractor shall be responsible for providing latrines for use for the duration of this project. Contractor furnished latrines shall be removed from work area prior to final acceptance of the project. Contractor may use all approved and available services (i.e. electricity, water, and sewage) at the construction site. The Contractor shall request Government approval prior to making connection to existing facility utilities.

4.14 Project Area Maintenance: The Contractor shall adequately maintain the project area, including buildings and associated systems and their paths under contract. Work areas shall be kept in a neat and orderly manner free from accumulation of waste materials or rubbish. Grass shall be cut within the entirety of the Housing area under the Contractor’s control, not just within construction fences. Grass blade length shall not exceed 3 1/3 inches at any time. Bush branches shall be cut so that they do not grow past sidewalk/patio/porch/curb thresholds, and tree branches shall be cut to not hang over buildings. Existing landscaping and Government real property shall be protected with clearly marked signs, flags, and/or fencing. The Contracting Officer shall be the measurer and enforcer of project area maintenance inquiry and deficiency.

4.15 Specific instruction for this project: The Contractor is only responsible within the project site as defined through by the contractor’s installed barricades. Project area must be in order and safe at all times, with adequate barricades and locks surrounding the project area during off hours.

4.16 Utilities Outage: The Contractor shall submit a notice of all utility outages to the Government at least 45 calendar days in advance of the proposed interruptions. Each outage notice shall include an outage request memo with work to be performed during the outage and the desired date(s) plus alternate date(s) for the outage, the outage calendar, and affected buildings/systems map with proof of coordination with the Kadena Air Base Electricity Shop or Water Shop. Contractor shall post resident notification letters at unit doors no less than two (2) weeks prior to the outage. Outages may last no longer than the approved working hours each day of the outage. No recurring outage will affect the same unit within a two weeks period.

4.17 DD Form 1354: Contractor shall complete the DD Form 1354 for government approval. A draft version of the DD Form 1354 shall be submitted with the 95% design. An interim copy of the DD Form 1354 must be submitted at the pre-final inspection and the final DD Form 1354 will be submitted with final billing. The DD Form 1354 shall be prepared in accordance with the most current UFC 1-300-08.

4.18 Operation and Maintenance Manual: Furnish an operation and maintenance manual for each item of equipment, if applicable. Furnish four copies of the manual bound in hardback binders or an approved equivalent and one copy in electronic format. Two copies shall be in English and two copies shall be in Japanese. Furnish one complete manual five (5) calendar days before the final inspection for approval, and furnish the remaining three copies of the complete manual before the contract is completed. Inscribe the following identification on the cover: the words OPERATION AND MAINTENANCE MANUAL, the name and location of the equipment or the building, the name of the Contractor, the date of the final inspection, the contract number, and the project number.

4.19 The Contractor shall provide barriers and signs to keep unauthorized persons from entering working area.

Barriers shall be sturdy A-Frame with rigid fence made of plastic or similar materials. Necessary bilingual warning signs shall be provided by the Contractor and used in the area where construction is undertaken. The Contractor shall protect open excavations with barricades with battery-powered lights at night and warning lights shall be provided and continuously functional. Warning signs and battery-operated lights may be removed only after the affected area has been inspected and accepted as directed by the Contracting Officer or representative.

5.0 SPECIAL REQUIREMENTS

5.1 Restoration: Restore all excavated areas to their original condition, to include backfill, original compaction, paved surfaces/walkways, sodding and scrubbings. Place sod edge to edge and staggered unless otherwise indicated. Water valve cement encasings, if within other concrete/cement/asphalt roads or walkways, must include sealant/joints that separate the encasing from the roads and walkways.

5.2 Attachments to this Statement of Work supersede those of the same title issued in the original award.

6.0 DESCRIPTION OF WORK:

6.1 The work shall consist of the following:

6.1.1 Remove and dispose existing basketball structure and goals.

6.1.2 Remove and dispose nets, removable posts, center posts between two tennis courts, post sleeves including concrete foundation and all related accessories.

6.1.3 Remove and dispose existing court surface and portion of asphalt playing surface.

6.1.4 Remove and dispose existing perimeter chain link fence and gates, steel poles and concrete posts.

6.1.5 Remove existing electrical panel, concrete poles and light fixtures, exposed wirings and conduits and all related accessories.

6.1.6 Repair cracks, open holes due to removal of posts, basketball structures and depressions at playing surface.

6.1.7 Provide tennis court nets, posts and anchor pin including concrete foundation and all related accessories

6.1.8 Provide asphalt on playing surfaces.

6.1.9 Provide court surfacing system with two-toned colored acrylic coating. Tennis court color shall be green and safety area color shall be red.

6.1.10 Provide tennis court white line marking.

6.1.11 Provide two benches

6.1.12 Provide new electrical panel, concrete poles and LED light fixtures, wirings and conduits and all accessories as applicable.

6.1.13 Provide concrete pad attached to existing sidewalk to each court entrance.

6.1.14 Provide 3-meter high perimeter chain link fence and gates, steel poles and concrete posts.

6.1.15 Provide typhoon trash receptacle.

6.1.16 Provide sodding area on affected area.

6.2 The Contractor shall verify actual dimensions provided on as-built drawings prior to beginning the design work. Actual existing conditions may be different and must be verified during site visits.

7.0 Attachments:

7.1 Section 01 57 19.01, Temporary Environmental Controls

7.2 Section 02 82 00, Asbestos Mitigation

7.3 Section 02 82 00.00 30, Asbestos Mitigation – 18 Wing Supplement.

7.4 Section 02 83 00, Lead Mitigation

7.5 Section 02 83 00.00 30, Lead Mitigation – 18 Wing Supplement.

7.6 Site Drawings

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