Attachment 1 - SOW_Onsite_Shredding_Services_4_26.pdf

Statement of Work On-Site Paper Shredding Services

Scope:

• The Contractor shall provide monthly secure shredding services by engaging in the destruction of paper-based materials performed on-site at Brookhaven National Laboratory (BNL).

• Sixty-eight (68) or ninety-five (95) gallon (or equivalent sizes) Contractor provided containers/bins will be located on-site at BNL at the direction of the BNL Technical Representative.

• The Contractor will service the containers/bins monthly.

• Bin amounts can be increased/decreased as needed and at the direction of the

BNL Technical Representative.

• Must be AAA Certified by NAID.

Service:

• The service must meet and maintain the requirements in DOE Order 471.7 or its successors for the destruction of Controlled Unclassified Information (CUI). The requirements are currently one of two methods for destruction listed below:

o For single-step paper destruction:

a) Employ cross-cut shredders that produce 1 mm x 5 mm (0.04 in.

x 0.2 in.) particles (or smaller); or

b) Pulverize/disintegrate paper using disintegrator devices equipped with a 3/32 in. (2.4 mm) security screen o For multi-step paper destruction:

When the vendor shreds CUI to a degree that doesn’t meet the single-step paper destruction, the process must result in CUI that is unreadable, indecipherable, and irrecoverable.

Recycling hard copy (paper) satisfies CUI destruction as part of a multi-step destruction process only if the process recycles the CUI into new paper (e.g. paper towels, toilet paper).

• BNL may conduct periodic surveillance of the vendor’s destruction process to verify CUI compliance

• Invoice will be billed monthly, and a certificate of destruction will be issued with each invoice.

• All bins will be inspected for any damage and will be replaced as necessary.

Required Badging and Training:

• All contractor personnel who will access the site shall obtain a BNL non-construction contractor badge which has an annual renewal period.

• All contractor personnel who will access the site shall attend BNL Contractor Vendor Orientation (CVO) training which has an annual renewal period.

o The CVO training is given virtually every Monday, Wednesday, and virtually on Friday at 8:30am

• All personnel must meet the following requirements before entering the posted Controlled Areas. Failure to comply could lead to a Reportable Occurrence and a Price Anderson Amendment Act (PAAA) violation:

o UNESCORTED ACCESS requires up-to-date General Employee Radiation Training (GERT) or Radiation Worker (RW-1) and facility specific training o ESCORTED ACCESS may be granted by contacting Ann-Marie Luhrs, Ext. 7007.

Escorts must complete a Training Waiver Form, and the escorted entry must be approved by the Collider-Accelerator Department Please call at least one day prior to the escorted access Escorted access must be preapproved for all visitors or deliveries

NOTE: As always, all personnel are expected to adhere to the posted requirements.

Personal Protective Equipment (PPE):

• The following PPE is required when coming on-site to BNL:

o Safety work boots – steel toe o Hi-Vis safety vest o Safety glasses o Work gloves