Attachment 1 SOW - MEDLOG Symposium.pdf
PDF 149 KB Posted
- Solicitation number
- RFQ1811576
About this file
This is a Statement of Work for Audio and Visual Equipment Support Services for the 66th Air Force Medical Command Medical Logistics Symposium scheduled for June 8-12, 2026, at the Sheraton Marriott Hotel in New Orleans, Louisiana. The event will accommodate approximately 300 participants with daily operations from 0730-1700 hours, including general sessions from 0730-1200 and breakout sessions from 1300-1700.
The contractor must provide complete AV equipment, materials, transportation, setup, on-site technical support, and teardown services. For the general session ballroom, the contractor shall deliver dual front-projection screen setup with two 6K single projectors (12000 lumen Event LCD-3 HD Laser with NEC 1:18-1.54:1 zoom lens), three wireless handheld microphone packages with lapel microphones and audience Q&A capability, house sound integration with mixer and powered speakers, one teleprompter system, and all required power distribution and safety-compliant cabling. For eight breakout rooms, the contractor shall provide six standard single-monitor rooms with Engage Meeting Packages and two enhanced dual-monitor rooms with dual Engage Meeting Packages, each including 8-foot projection screens, projectors with lighting, speakers, and complete cabling kits. The contractor must supply qualified AV technicians for delivery, setup, on-site operation and troubleshooting, and teardown, with at least one technician available during all event hours and a response time of no more than five minutes for AV issues. Setup must be completed by 1700 on June 8, 2026, with all systems fully operational and available for testing. The contractor is responsible for coordinating with the hotel regarding access, load-in/load-out, and ensuring compatibility with house AV systems. Acceptance criteria require all equipment to be installed as specified, systems to operate without disruption during sessions, and proper equipment removal and space restoration post-event.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Attachment 3 Provisions and Clauses.pdf | ||
| RFQ1811576_RFQ.pdf | ||
| Attachment 4 QUESTIONS AND ANSWERS.pdf | ||
| Attachment 2 Pricing schedule Medlog Symposium.xlsx | XLSX spreadsheet |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
STATEMENT OF WORK (SOW)
Audio and Visual Equipment Support Services for Med Log Symposium
I. PURPOSE
The purpose of this Statement of Work (SOW) is to obtain Audio and Visual
(AV) equipment and technical support services for the 66th Air Force Medical
Command Medical Logistics Symposium.
II. SCOPE OF WORK
The Contractor shall provide all personnel, equipment, materials, transportation, setup, on-site support, and teardown required to support AV operations for plenary and breakout training sessions attended by approximately 300 participants.
III. PERIOD AND PLACE OF PERFORMANCE
Dates: 8-12 June 2026
Location: Sheraton Marriot Hotel, 500 Canal St, New Orleans, LA 70130
Event Schedule
Daily Event Hours: 0730-1700
General Sessions: 0730-1200
Breakout Sessions: 1300-1700
Setup & Teardown:
Setup: Complete by 1700 on 8 Jun 2026, with systems fully operational and available for testing.
Teardown: Begin after the event conclusion on 12 June 2026.
IV. BACKGROUND
This is a new requirement to support annual Medical Logistics training for Air
Force personnel.
V. PERFORMANCE OBJECTIVES
A. General Session Ballroom (1 Room): The Contractor shall provide the following:
Video
• Dual Front-projection screen setup
• (2) 6K Single 7’6” x 14’ LCD Package (or equivalent). Each package shall include:
o (1) 7’6” x 13’4” projection screens o (1) Event LCD-3 HD Laser 12000 Lumen o (1) NEC 1:18-1.54:1 LCD Zoom Lens o Screen dress kits, frames, stands, cabling, and HDMI connectivity
Audio
• (3) Wireless Handheld Microphone Packages (or equivalent). Each package shall include:
o (2) wireless handheld microphones for presenters o (2) wireless lapel microphones o (1) wireless handheld microphone on floor stand for audience Q&A o House sound integration, mixer, 2-way powered speakers, tripod speaker stands, direct box, and all necessary cabling
Other
• (1) teleprompter system
• All required power distribution and safety-compliant cabling
B. Breakout Rooms (8 Rooms Total)
Standard Single Monitor Breakout Rooms (6 Rooms): Each room shall include:
• (1) Engage Meeting Package (or equivalent). Package includes:
o (1) EMP Screen 8’ o (1) EMP Projector and Lightitude o (1) EMP Speaker o Screen dress kits, frames, stands, and HDMI connectivity o Audio, Data, Video, Power cabling kits
Enhanced Dual Monitor Breakout Rooms (2 Rooms): Each room shall include:
• (1) Dual Engage Meeting Package (or equivalent). Package includes:
o (1) EMP Screen 8’ o (1) EMP Projector and Lightitude o (1) EMP Speaker o Screen dress kits, frames, stands, and HDMI connectivity o Audio, Data, Video, Power cabling kits
C. Labor & Technical Support: The Contractor shall provide:
• Qualified AV technician(s) for:
o Delivery o Setup o On-site operation and troubleshooting o Teardown and equipment removal
• At least one on-site technician shall be available during all event hours
• Technician response time of no more than 5 minutes for AV issues during sessions
VI. PERFORMANCE STANDARDS & ACCEPTANCE
• All AV systems must be fully functional before each day’s sessions
• Equipment failures impacting training must be corrected immediately
• Services will be considered acceptable when:
o All equipment is installed as specified in this SOW o Systems operate without disruption during sessions o Equipment is removed, and space is restored post-event
VII. OPERATING CONSTRAINTS
• The Contractor shall coordinate with the Sheraton Marriot Hotel regarding access, load-in/load-out, and house AV integration
• The Contractor is responsible for ensuring compatibility with hotel systems.
File details come from the government source that posted it. Updated .