Attachment 1 - SOW F10295 PROJECT 2026SH080.pdf

01-SOW Statement of Work -Furniture Package Wright Patterson AFB, OH

DAF version 7APRIL2026

Furniture Statement of Work

Date: April 30, 2026

Facility: 10295

Area A

2586 Newark Street

Wright-Patterson Air Force Base, OH 45433

Project Name F10295 CONSOLE FURNITURE ID Project: 2026SH080

Sharion Harvin

Interior Design Specialist Wright Patterson AFB

CEG-Interior Design Specialist 5151 Wright Ave, Building 11

WPAFB, OH 45433-5339

937-656-3452

Revision History

Author Name Date Reason For Changes Version

1.0 Scope

This project will be awarded on a competitive basis using total project cost.

ALL PROJECTS:

• The Contractor shall provide ALL supervision, labor, materials, equipment, including transportation to accomplish this project in accordance with this Statement of Work (SOW), project drawings and when applicable for this project a Certified Electrician to connect systems furniture power to building power.

• The Contractor shall provide 90 days storage, and the requirements contained in the soliciting documents.

• The Contractor shall include an itemized quote that includes labor to receive, inspect, deliver to project job site, and install product per approved final design layout.

• The Contractor shall provide 2D Floor Plan and 3D Renderings of each typical.

• The Contractor may include AutoCAD design hours for all phases of design (initial, revisions and final).

• The Contractor may include design hours for in person meetings to review all phases of design (initial, revisions and final), finish selections, site visits (field measurement), and any other means and methods for the contractor to execute the project.

• For this project repair/replace flooring and ceiling, where applicable if damaged upon furniture installation of project. All patch and repair should be consistent finish level of the existing wall with no paint lines visible from patch.

• Unless noted otherwise the Contractor shall provide products from a single manufacturer to achieve uniformity in finish and appearance within office/space. Reference basis of design per product for suggestion or if equal manufacturer is proposed, follow the same on following products of same basis of design finish.

o Note: The CH-2 and CH-3 must be from the same manufacture, and not applicable for the CH-1, D-1, T-1 and CON-1.

• The Contractor shall provide final installation AutoCAD dwg file and invoice emailed to CE Interior Designer before CE will do any acceptance in WAWF.

FOR THIS PROJECT:

• The vendor shall demonstrate a third party audited Quality Management System, such as

ISO 9001 (or equivalent), as a commitment to consistent quality and performance.

• The manufacturer shall demonstrate a third party audited Environmental Management

System, such as ISO 14001 (or equivalent), as a commitment to maintain sound environmental policies.

• Vendor shall demonstrate a third party audited Occupational Health and Safety System such as ISO 45001 (or equivalent), as a commitment to maintain a safe work and customer premise environment.

• All work surfaces for casework and consoles shall be constructed to within tolerances of 1/64”. All consoles shall be constructed to within tolerances of 0.020” for metal components and 1/32” for casework components of consoles

• The vendor shall have a full manufacturing facility to ensure the quality and consistency of product as well as providing a quick response time. The vendor needs to have been manufacturing products for at least 15 years.

For this project we require the following product types: Seating, Table, Desk, Console Furniture

CH-1: Heavy Duty Task Chair Basis of Design Iron Horse 3000 Series Seating, Equivalent or Better

Iron Horse 3000 Seat Slider Trim Material: Black Premium Leather Seat Slider: Adjustable Seat Cushion Depth Range Headrest: Deluxe Comfort Headrest with 2 Points of Adjustability Armrests: 3D Height/Width/Length / Angle Adjustable Tilt Mechanism: HD Tilt Mechanism, Seat Recline, Tilt Tension Control Air Lumbar: Adjustable Air Lumbar System Gas Shock: Heavy Dury Height Adjustable Shock with Billet Aluminum Black Cover Base: Black Composite Casters: Carpet Casters 24/7 Work Environment Weight capacity up to 300 lbs.

Add Shield Embroidery to the backrest

Warranty: 10 Year Frame, 5 Year Components, 3 Year Cushions, Trim, Casters, Armrests.

Dedicated Warranty & Service Parts Specialist in-house

QTY: 4

Shield Embroidery

For Government Use Only Meets Does Not Meet Additional Comments:

CH-2: Sled Base Break Room Chair Basis of Design OFS Marco Multi Use Chair, Equivalent or Better

Model # 114036 Frame Finish: Carbon (FCA) Base Finish: Onyx (BKO) Back Material: Pitch Mesh (MPI) Seat Material: Nonmatching seat/ back (NMBK)Seat Fabric Manufacturer: OFS (~OFS) Fabric Pattern: Vela - Grade 4 (~VELA) Fabric Color: Cuervo (3135290)

QTY: 8

CH-3: Mesh Back Upholstered Seat Heavy Duty Task Chair Basis of Design OFS Genus Heavy Duty Series, Equivalent or Better

Adjustable Height Mesh Back Heavy-Duty Task Chair.

Standard Features: Carbon Frame, Body Balance Control, Upholstered Seat with Molded Seat Foam, Carbon Nylon Base

Model # 3615M-HVD Arm: Height Adjustable (CR11) Lumbar: Lumbar support system (ALB5) Base: Matching Base (MTCHB) Caster/glide: Black hard wheel caster

Mesh Back: Pitch (MPI) Fabric Manufacturer: OFS (~OFS) Fabric Pattern: Vela - Grade 4 (~VELA) Fabric Color: Cuervo (3135290) Delivery: Fully Assembled

QTY: 1

D-1: 72” x 24” D Single Pedestal Desk Single Pedestal Desk 72” W x 24” D with Box/Box/File High Pressure Laminate (HPL) Desktop with Matching Edge Profile, Minimum of 8 Woodgrain Options Box/Box/File: Laminate Drawer Fronts, Bar/ Linear Style Pulls Metal ½ Modesty Panel and End Support Panels, Standard Paint / Trim Options

T-1: Break Room Table 60” Dia. Tabletop Finish & Edge: Laminate / Knife Edge

• No Cable Management

• High Pressure Laminate Tabletop, Minimum of 8 Woodgrain Options

Split Y-Leg Base w/TT-Leg and Rectangular Footer Bar

• No Routing Hole in Column

• Standard Foot

• Paint: Standard Options

CON-1: Control Console Basis of Design Evans Condoles, Equivalent or Better

Part Number Description Measure Qty

PRODUCT STRUCTURE

1 CO-PF-HPL High Pressure Laminate panel finish Each 1 2 RSPNG-SLE-L Large Support Leg Enclosure (end support legs) Each 8 3 RSPNG-TB Technology Bridge Units 27 4 CO-WS-HPL-40 HPL Work Surface with Flat PVC Edge; 40" (1016mm) to

50" (1270mm) depth

Units 46.5

5 CO-WS-U-ESUN Upgrade Work Surface Edge from Flat PVC to Ergonomic Soft Urethane Nosing

Units 35

6 CSTM-CO-WS-PG-I Tempered & FP all1/4" (6mm) Clear Work Surface Inlay Each 1

7 CO-WLS-LC-HD-2 Two heavy duty lift columns with a single equipment controller and switch

Each 4

8 CO-WLS-WSSC Work surface support cage kit Units 28 9 CO-WLS-CSTS Contact safety tape switch option for main platform Units 37

10 CO-SW-S-2T Double Tier Slatwall system Units 38 11 CSTM-CO-AM-SL Structural Metal Support Leg for Attached Millwork Each 4 12 RSPNG-EE-FD Full Depth Equipment Enclosure Units 13

EQUIPMENT/ACCESSORIES

13 CO-ESS-BFS Base Fixed Shelf Each 10

14 CO-EC-W Wide Energy Chain with upper and lower mounting brackets

Each 14

15 CSTM-CO-PP-8X8 6-Port Patch Panel (Keystone Compatible) Each 5

16 CSTM-CO-FST-G2-DH-

BFP

Custom Gen. 2 Freestanding Turret; Double High; sheet metal panels

Each 1

17 CO-MA-E-SW-MAA-KN Monitor Arm Assembly for Large Monitor; Includes two Single Tier Monitor Arms with a Knuckle Only, Universal VESA Mounting Plate, and Slatwall/Slatrail mount (max 60 lbs. (27.2 kg))

Each 2

18 CO-MA-E-SW-ST Single Tier Monitor Arm; Includes Slatwall/Slatrail mount (max 40 lbs. (18.1 kg))

Each 11

19 CO-DPO-NA Internal mounted duplex power outlet; 120V/15A;

Conduit & wiring by others

Each 17

20 CSTM-CO-DPO-NA Allen Bradley 800FM-F4 + Clear Cover 800H-N140 Each 10 21 CO-PB-NA-6-6 North America Power Bar with mounting bracket;

120V/15A, 6 outlets, 6' power cord, NEMA 5-15 (Type B plug), CSA/UL

Each 13

22 CO-PB-NA-8-15 North America Power Bar with mounting bracket;

120V/15A, 8 outlets, 15' power cord, NEMA 5-15 (Type B plug), CSA/UL

Each 4

The vendor shall submit the following warranty documentation as part of their response.

Warranty Requirements

Unless otherwise stated, the supplier warrants that all consoles and technical furniture manufactured by it will be free from defects in materials and workmanship from the date of transfer of title as follows:

• LIFETIME WARRANTY on all fixed structural frame components.

• LIFETIME WARRANTY (parts) on all static exterior panels and work surface components parts; (5 years on labor).

• LIFETIME WARRANTY (parts) on all adjustable, sliding or hinged mechanisms or parts

(5 years on labor).

• OEM warranty on all buyouts.

• (5) years on all company manufactured electrical products (unless specifically defined by product line); and, Five years on electrical actuated lift columns

Logistics Requirements

Packing

The console supplier shall be responsible for packing the components in a manner that will ensure undamaged and complete arrival at the destination.

Schedule

Upon award, provide a schedule with exact dates for the following milestones:

• Detailed requirements analysis

• Final design submittal

• Pre-production approval submittal

• Fabrication period

• Factory acceptance/packing & shipping

• Delivery date

• Installation

2.0 Description of Work

Once the contract has been awarded, it becomes the responsibility of the contractor to validate the actual site conditions as well as any specific programming needs of the customer. It is understood that the actual site parameters or certain customer requirements may deviate from the standard typical layouts; therefore, any deviation that causes an increase in the price submitted during the bid process must be documented in writing and submitted to the Contracting Officer for review, along with a floorplan reference to show just cause. A final furniture layout and Bill of Materials (BOM) will then be provided that meets the customer’s requirements and accommodates the physical environment. Design service and expectations are followed in Section 2.2. Contractor will also meet with Interior Designer (Sharion Harvin, sharion.harvin@us.af.mil) and end user to finalize finishes.

2.1 General Services

Coordination and management of all products, equipment and people required to create, deliver, and install new within an Air Force location. This includes ongoing servicing of any items defective due to manufacturing error as well as for replacement or repair of any damaged item after purchase.

2.1.1 The contractor shall perform tasks in accordance with the requirements stated in this Statement of Work (SOW).

2.1.2 The contractor shall be responsible for all personnel, equipment, tools, materials, supervision, storage, assembly, transportation, incidentals and all other items and services necessary to provide and install furniture.

2.1.3 The contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, codes, permits, DoD, AF, and base requirements and instructions required for the performance of the duties in this Statement of Work (SOW).

2.1.4 The contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks. These policies shall be in compliance with Federal and Installation policies and procedures.

2.1.5 The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternate who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer (CO) within 10 days after contract award. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operations of this contract on the installation.

2.1.6 The contractor shall provide a Project Manager with a minimum of 3 years of experience installing your company's product, responsible for project site management, scheduling, coordination, and technical assistance to the Air Force representative as required throughout the project. Resumes and letters of intent shall be provided upon request.

2.1.7 Any electrician provided by the contractor shall be a licensed electrical contractor.

2.1.8 The contractor shall submit a complete list of personnel in accordance with installation policy, including deliverymen, who will be expected to work on the installation. This list will contain Privacy Act information as required as well as the expectation that each individual will be able to present a current and valid state/federal identification complying with the REAL ID Act, to meet local Air Force security requirements. (Please note that many installations require this information to be coordinated days in advance).

2.1.9 The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees.

2.1.10 The contractor shall be the authorized dealer of the specific furniture manufacturer proposed for the project.

2.1.11 The contractor shall manage ordering, shipment, delivery, and installation of all new furniture from manufacturer to final acceptance by the Government Project Manager (GPM).

2.1.12 The contractor shall provide customer service during normal duty hours, 0730-1630 hours, Monday through Friday; except for federal holidays.

2.1.13 Recognized US Federal Holidays are as follows: New Year’s Day, Birthday of Martin Luther King Jr., Washington’s Birthday, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.

2.1.14 When the contractor desires to work other than standard times, a written request shall be submitted to the GPM for approval. Written approval from the CO must be received before proceeding with the work. The request shall be submitted at least five (5) workdays prior to the proposed performance of work, and it shall indicate the day/days, time/amount of work, and reason why performance is necessary during nonstandard hours.

2.1.15 The contractor shall provide alternate work locations for employees or allow employees to take vacation during designated Government non-workdays or other periods where government offices are closed.

2.1.16 All Air Force inquiries shall be responded to by a contractor representative within two business days.

2.1.17 Meetings may periodically be held between base personnel and contractor management to discuss contract status. The CO will notify the contractor in advance of the place and time of required meetings.

2.1.18 Reserved

2.1.19 The contractor shall be responsible for coordination of an escort through any controlled areas through the local GPM.

2.1.20 Lost vehicle and entry passes shall be reported immediately to the Security Police as well as the GPM in accordance with the local security forces policy.

2.1.21 The contractor shall be responsible for any storage up to maximum of 30 days of all furniture, components, parts, and assemblies prior to and during installation in accordance with the agreed upon delivery schedule.

2.1.22 Reserved

2.1.23 The contractor shall maintain the capability to adjust workforce in the event of unforeseen circumstances such as extended duty hours, travel, classes and education, and mission related changes. These expenses are reimbursable with prior approval of the GPM and the CO.

2.1.24 The contractor shall maintain continuity between the support operations at

FACILITY 10295 WPAFB, Ohio and all other assigned performance locations and the contractor’s corporate offices. The contractor shall provide the necessary resources to manage and administer the contract.

The contractor shall, as a minimum, maintain a single point of contact for this effort to be available in person to the 88ABW Civil Engineering Directorate, CENM, Sharion Harvin, Interior Design Specialist, 937-656-3390 or thru email at sharion.harvin@us.af.mil during the same business day.

2.1.25 The contractor shall provide for the management and support of personnel, to include: making necessary arrangements for employees required to travel; supporting personnel co-located at FACILITY 10295, WPAFB, Ohio, and other locations specified with additional resources, expertise, advice; necessary infrastructure to support work to be accomplished off-base; conducting personnel meetings; providing administrative support for employees in a timely fashion; and providing facility and staff security requirements.

2.1.26 All personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

2.2 Design Service

2.2.1 Providing professionals versed in programming, space planning and product specification, able to communicate product capabilities to the customer, to ensure products purchased meet the requirements.

2.2.2 As a part of the request for proposal/quote process, the contractor will propose products and a design that takes into account site layout considerations, as well as other information gathered during initial customer review at the discounted price upon which the award will be based. The proposal shall show list prices and discount and net price.

2.2.3 The contractor shall provide design services, including space planning, site verification, material selection and programming as necessary for the project.

2.2.4 The contractor shall define and furnish the necessary hardware, software, and all other equipment necessary to accomplish design tasks. Standard equipment in addition to the hardware and software shall include but not necessarily be limited to reproduction machines, plotters, paper, pencils, fax machines, and office furniture.

2.2.5 The contractor shall be responsible for collection of information relevant to the design/redesign of a space. Examples could include personnel interviews, questionnaires, and walk-through inspections of the facility, as well as the existing furniture database (if available).

2.2.6 Services shall include site evaluation to ensure proper fit of the furniture within the given space and that all structural and other anomalies are taken into account.

2.2.7 Design shall ensure that no existing wall outlets or thermostats are covered or concealed by panels or other systems furniture components.

2.2.8 The contractor shall utilize any existing government product to its maximum as applicable when project includes add on parts to existing systems furniture.

2.2.9 All designs of furniture layouts, including original designs and any subsequent redesigns, must be accomplished by qualified professional designers and should have three years’ experience using software similar to that proposed for this contract.

2.2.10 The contractor shall meet with the GPM to review the installation drawings prior to submission of any revised price quote.

2.2.11 The contractor shall provide additional drawings of furniture layouts, if requested by base organizations via mutually agreed upon electronic media transfer in both .dwg and .pdf formats unless otherwise specified in the contract.

2.2.12 The hardware/software shall perform computerized inventory, computer aided design, automated take-off function, and report generation for all product purchased. The software for this contract shall be compatible software for AutoCAD and Revit. The software shall be fully compatible with Microsoft Windows, the most current version.

2.2.13 Design service shall include an initial complete design with up to three additional revisions prior to final approval.

2.2.14 Within ten (10) workdays after the final design has been accepted by the base requesting organization, a bill of materials detailing all inventory, and (electronic) copies of all plans including basic floor plan, movable wall, panel, and electrical layouts will be provided to the GPM for the project.

2.2.15 The contractor shall maintain an updated, automated master copy of all furniture layouts, (designs/redesigns) accomplished under this contract for the duration of the warranty, after government acceptance of the project.

2.2.16 Drawing changes required to a layout due to contractor errors or omissions shall be the responsibility of the contractor and the corrected drawing and bill of materials shall be delivered to the government within three calendar days of the request.

2.2.17 Contractor shall provide the GPM a copy the installation drawings and bill of materials via mutually agreed upon electronic media.

2.2.18 Contractor shall make the government aware of any discrepancies to existing conditions not previously identified.

2.2.19 Design shall conform to the parameters established in the Architectural

Barriers Act regarding accessibility of persons with disabilities.

2.3 Product Markings/Documentation/Tools

2.3.1 Items used after product acceptance used to identify or modify a particular product.

2.3.2 All documentation (Owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, etc.) shall be provided to and reviewed with the GPM upon completion of the installation.

2.3.3 Special assembly tools (security hardware wrench, spare parts provided with the furnishings, etc.) shall be provided to the GPM prior to final Government acceptance of products and services.

2.4 Delivery Services

2.4.1 Transportation of all products, loading, unloading, storage, and all necessary movement from factory to final onsite set up.

2.4.2 The contractor Project Manager shall be responsible for on-site coordination of all staging and deliveries, to include access to and operation of any equipment needed for unloading and movement of materials or product. This includes any products obtained from suppliers other than the holder of the furniture contract.

2.4.3 Contractor shall be responsible for determination of the appropriate delivery method and handling, based on site conditions to include the non-existence of loading docks and equipment at any given location. Special circumstances may be identified to and negotiated with the CO.

2.4.4 Delivery shall be in accordance with the terms of the contractor's agreement. If the ordering activity designates an accelerated delivery schedule it will be identified in the contract.

2.4.5 A maximum of 30 days offsite storage shall be included in the contractor's agreement.

2.4.6 Work shall comply with applicable building standards and codes, specifically: National Electrical Code (National Fire Protection Association (NFPA 70) and National Life Safety Code (NFPA 101).

2.4.7 The contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any contractor owned tools or equipment, and any on site storage being utilized.

2.4.8 The contractor shall maintain accountability and control of any keys provided and shall return them to the GPM upon completion of work.

Duplication of keys or other means of access is not authorized.

2.4.9 The contractor shall prevent its personnel from entering any area other than the designated work area.

2.4.10 The contractor shall maintain a means of egress within all designated work areas to comply with fire codes.

2.4.11 The contractor shall ensure its personnel eat, drink, or smoke only in designated areas.

2.5 Installation and Removal Services

2.5.1 Manufacturer certified professionals to install furniture per the approved design drawings.

2.5.2 Contractor shall provide or have capability of obtaining support services to include removal and warehousing of the proposed furniture and demountable walls.

2.5.3 The contractor shall appoint an authorized representative who will be the company's senior representation on site for all customer communication and enforce compliance of all requirements for the project. This representative shall have a physical presence during any delivery and throughout installation unless agreed to by the GPM.

2.5.4 The contractor representative shall meet with GPM to review the installation drawings prior to installation.

2.5.5 The contractor shall install furniture in accordance with each requirement statement and basic component floorplan, panel plan and electrical plan, designed and provided by the contractor with each purchase.

2.5.6 Contractor shall be liable for any damage to government property caused by the contractor or their representatives.

2.5.7 During installation the contractor shall protect all furniture and building materials, to include carpet, existing within the space with industry approved protective coverings inclusive of craft paper, moving blankets and such type of material. The contractor shall not use protective materials that will leave any type of residual print, outline or imaging on any furniture or building materials. Contractor shall not repair damage to finishes unless directed by CO but will be responsible to pay for damages.

The government will make repairs and back charge the installation contractor.

2.5.8 Services shall include product transportation of existing inventory as required.

2.5.9 The contractor shall uncrate/unpack all items and perform required assembly in accordance with the manufacturer instructions. Services shall include inspection of product for shipping damage. If damage is found it shall be the responsibility of the contractor to notify the GPM and make all arrangements for replacement or repair of the item(s) damaged.

Damaged items are not to be installed unless otherwise directed by the

GPM.

2.5.10 Services shall include assembly of product to conform to final Air Force approved design drawings.

2.5.11 Any furnishings attached to the building shall be attached securely.

2.5.12 Installation of furniture must be under the oversight of an onsite manufacturer certified installer.

2.5.13 The contractor shall ensure that all communication outlet faceplates are provided with the furniture, based on the unique specifications of the IT requirements at that location.

2.5.14 Services shall include removal of packing materials from the installation and cleaning of product including steam cleaning reused panels and thorough cleaning of all products.

2.5.15 Services shall include removal of all excess product and transport to the GPM approved warehouse or other location as specified.

2.5.16 All trash removed from the worksite shall be disposed of in accordance with state laws, and packaging and other recyclable materials shall be recycled wherever possible.

2.5.17 The contractor shall maintain environmental controls when working in any government facility, to include but not limited to keeping doors shut and lights off when not in use and turning off vehicle engines when parked.

2.5.18 Light fixtures shall have appropriate lamps and be in working order.

2.5.19 Prior to acceptance, the contractor shall clean all furniture only with the manufacturer's recommended cleaning agents/products.

2.5.20 The contractor shall provide all components, completely assembled, installed, and operational, including keys in each lock set.

2.5.21 Furniture, equipment, and accessories shall be level, square, and in proper alignment with adjoining furniture. All drawers should operate smoothly and stay closed when not in use.

2.5.22 The contractor shall inspect to ensure the furniture is free of surface dirt and defects, the installation is complete, and the furniture is ready for use.

2.5.23 The contractor shall comply with 88 CS Telecommunication Requirements (attachment B), the IFS appendix G11 Telecommunications for Wright Patterson AFB (attachment C), and Telecommunications Industry Association (TIA)/Electronic Industries Association (EIA Standards if any COMM/Data Line requirements are requested.

a) The Government 88 CS group will provide detailed drawings for installation as part of the furniture package.

b) Installation must meet 88 CS requirements of pre-testing, installation cabling requirements, labeling of ports, post testing, and pass quality inspection from 88 CS.

c) No abandon in place cables are acceptable on Wright Patterson AFB.

d) Testing results must be sent to CE Interior Design and 88 CS and installation drawings 3 days prior to quality inspection with 88 CS.

e) Cabling Installer shall be present during the quality assurance inspection.

f) Provide red-line drawing updates for any approved deviations to the drawings provided by 88 CS. Deviations must be approved by 88 CEN and 88 CS.

2.6 Inspection/Acceptance Checklist

2.6.1 Validation between the contractor and the GPM that all products have been installed according to manufacturer guidelines and customer specifications.

2.6.2 A post-installation walkthrough shall be coordinated with the contractor’s authorized representative and GPM.

2.6.3 All areas requiring correction shall be documented in a punch list by the contractor and provided to the GPM upon completion of a joint walk through by the contractor and the GPM. No payment will be authorized while punch list items remain open.

2.6.4 A final walk through will be performed with the contractor and the GPM and the CO to ensure all punch list items have been addressed to the satisfaction of the government.

3.0 Government Furnished Support

3.1.1 Base support includes Government-controlled working space and utilities.

4.0 Site Conditions

4.1.1 Standard site conditions shall be considered those that include:

4.1.2 Free and clear hard surface access to the receiving and installation location during regular working hours.

4.1.3 Parking and off-loading area suitable for access by a semi-trailer combination or truck within 100 feet of the building entrance closest to product installation area.

4.1.4 Threat condition level of the base requires dealer personnel to get base access in order to complete the product installation.

4.1.5 A staging area adequate to sort, stage and uncrate products along with a waste receptacle suitable for disposal of materials.

4.1.6 Includes electric power, working lights, heating and air conditioning, and access to a working freight elevator if location is on a floor other than the first floor.

4.1.7 Current and correct CAD drawings of the building shell

4.1.8 A building ready for the installation of furniture (i.e. other tasks such as painting and flooring are complete so as not to cause any delays in performance)

4.1.9 Contractor shall notify the CO of any deviations from the above standards, as well as any requests for equitable adjustment to the contract price based on a condition not available at site visit.

5.0 Voluntary Protection Program (VPP)/Safety

5.1.1 Voluntary Protection Program: The Air Force is part of the AOSHA VPP.

All contractors are required to familiarize themselves with the requirements of the VPP. Information on VPP can be accessed at https://www.osha.gov/vpp

6.0 Base/Installation Specifics

6.1 All commercial trucks must enter through Gate 26A, WPAFB, Ohio, which is located off St. Rt. 235, WPAFB, Fairborn, Ohio, for inspection. In accordance with the Installation 88 ABW/SFS base entry procedures must adhere to delivery vehicle process requirements mandated by the WPAFB AFI 31-101. Once at Gate 16A the driver must have a current pass AF Form 75, Visitor Pass, requested by 88 ABW/PZ, Area A, Building 1, POC assigned from Interior Designer, and be able to show:

• A current Vehicle Registration

• A current Proof of Insurance

• A valid and current REAL Driver's License for the driver

6.2 Gate Procedures:

• Once at Gate 26A be prepared to exit the vehicle and allow for vehicle inspection. At this time you may ask for directions to your final destination.

• If the final destination requires the driver to leave Gate 26A and re-enter the base through an alternate gate, the pass received will be sufficient documentation for entry into both gates, within a pre-established time directed by the Security Forces representative.

• Arrival at the appropriate gate after the designated allotted time will result in non-admittance to the installation.

• This procedure will occur each time a commercial truck requests access to the base.

6.3 Current Bill of Lading (BOL) to get delivery driver and the vehicle on base. BOL must include the AF installation name, date of anticipated delivery, and specific destination (including building number, street address, and point of contact information).

6.4 Personnel should the following items when entering an installation:

• Current Registration for all vehicles

• Current Proof of Insurance for all vehicles

• Valid driver’s license for each driver

• Valid driver’s license or other state identification for each passenger

• Depending on the current Force Protection Condition, a government representative may be required to sponsor those people in person at Pass & ID, Area A, Building 286.

https://www.osha.gov/vpp

• The sponsor must state the guest's purpose and destination. It is the responsibility of the contractor to validate this need with their government POC prior to their arrival so as to coordinate the arrival time accordingly.

Sponsors may request that a pass be applicable for multiple days if needed.

6.5 To sponsor 10 or more people, a typed list of those people must be submitted by the COR in Word or Excel format, stating LAST NAME then FIRST NAME of each person. The sponsor must submit that list to Pass & ID Area A, Building 286, no fewer than three days prior to the anticipated arrival. Names listed must be complete names, (no nicknames), and correspond to the names on the state ID for each person.

6.6 Mission Essential Services: Contractors are not considered mission essential.

6.7 Prohibitions: Firearms may not be brought on base under any circumstances.

Individuals with criminal records are not allowed on base. Contractor personnel are prohibited from sponsoring guests onto the installation.

7.0 Delivery

7.1 Installation Details:

7.1.1 This will be a First-Floor installation. No step or staircase carry. Provided truck with liftgate. Delivery Monday- Friday (0800-1500).

7.2 Removal of Existing Furniture: There is no existing furniture to be removed

7.2.1 list of existing furniture: n/a

7.3 Period of Performance: to be completed no later than 150 days from contract award. This is inclusive of in person post award site visit, material finish selection, furniture lead time and installation.

7.4 Delivery to be coordinated with applicable furniture packages and SABER construction project that will be occurring on the project site.

7.5 All corridors and aisles to be kept clear during furniture installation.

7.6 The government has full ownership of all formal deliverables and requires supporting documentation with regard to use, distribution and reproduction.

8.0 Attachments

8.1 Drawings:

8.1.1 05a- F10295 Console Furniture Plan

8.1.2 05b- F10295 Console Drawings

8.1.3 05c- F10295 Console Furniture Plan DWG

8.1.4 05d- Shield Embroidery JPEG

9.0 General and Administrative Requirements

9.1 Ombudsman

An Ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and contractors. The Ombudsman does not diminish the authority of the Program Manager or Contracting Officer, but communicates contractor concerns, issues, disagreements, and recommendations to the appropriate Government personnel. Before contacting the Ombudsman, the Contractor shall first address concerns with the Contracting Officer. The designated Ombudsman for this effort is:

Col(s) Paul W. Tinker Deputy Director, Acquisition Excellence & Program Execution Directorate (AFLCMC/AQ_AZ) 1790 10th Street, BLDG 572, Wright-Patterson AFB, OH 45433 Phone: 937-255-5512 Email: asca@us.af.mil or AFLCMC/AQ-AZ-ASCA@us.af.mil

9.2 Notification of Government Security Activities

The Contractor shall immediately notify the Contracting Officer and the local Information Protection Office/Security Manager if any Government security activity affects the Contractor’s ability to perform the requirements of this SOW.

Additionally, the Contractor shall promptly report any security incident or compromise of information related to this effort.

9.3 Organizational Conflict of Interest (OCI)

The Contractor shall ensure that its personnel, subcontractors, and operations remain free from actual or potential Organizational Conflicts of Interest (OCI). If the Contractor discovers an actual or potential OCI during the performance of this contract, the Contractor shall immediately notify the Contracting Officer in writing. The notification shall include a description of the conflict and a proposed mitigation plan. The Contractor shall strictly adhere to any Government-approved OCI mitigation plan throughout the life of the contract.

9.4 Health and Safety on Government Installations

While performing work on a Department of the Air Force (DAF) installation, the Contractor shall comply with all applicable local, state, and federal health and safety regulations, as well as installation-specific safety instructions and policies provided by the host wing or local safety office. The Contractor shall immediately report any accidents, injuries, or safety hazards occurring on the installation to the Contracting Officer and the local Safety Office.

9.5 Contractor Access to Department of the Air Force Installations

The Contractor shall comply with all installation access control procedures as detailed in Section 6.0 of this SOW, including vetting requirements, obtaining necessary passes, and registering commercial vehicles. The Contractor shall ensure that all Contractor and subcontractor personnel comply with base security https://www.google.com/url?q=mailto%3Aasca%40us.af.mil https://www.google.com/url?q=mailto%3AAFLCMC%2FAQ-AZ-ASCA%40us.af.mil policies. Upon termination of an employee, completion of the contract, or when access is no longer required, the Contractor shall immediately collect and return all issued base access credentials to the issuing pass and registration office.

9.6 Common Access Cards (CAC) for Contractor Personnel

The Contractor shall ensure that Common Access Cards (CAC) are requested and issued only to personnel who require logical access to Department of Defense (DoD) computer networks or unescorted physical access to the installation to perform the requirements of this SOW. The Contractor shall utilize the Trusted Associate Sponsorship System (TASS) to process CAC requests. The Contractor shall immediately report any lost or stolen CACs to the Contracting Officer and the issuing security office. The Contractor must collect and return all CACs to the issuing office within five (5) days of an employee's departure, contract termination, or when the CAC is no longer required for contract performance.