Attachment 1 - SOW.pdf

MASU/MHC HSPD-12 Access Control and Alarm System Page 1 of 20

Source Selection Information—See FAR 2.101 and 3.104

Mid-Atlantic Service Unit

HHS/IHS Nashville Area Office

MASU/ MHC HSPD-12 Access Control and Alarm System

Statement of Work

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Document Revision History

Mod.

No. Description of Changes Requested

By Approved By Date

None Initial version R. Holmes None Revised version, additional scope C.W. 6/18/25

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Statement of Work (SOW) for MASU/ MHC HSPD-12 Access Control and Alarm System

1. Table of Contents

1. BACKGROUND:

2. OBJECTIVE:

3. SCOPE OF WORK:

3.1. Intrusion Alarm System:

3.2. Access control system:

4. EXAMINATION:

5. PREPARATION:

6. CABLING:

7. CABLE APPLICATION:

8. INSTALLATION:

9. IDENTIFICATION:

10. SYSTEM SOFTWARE AND HARDWARE:

11. STARTUP SERVICE:

12. PROTECTION:

13. DEMONSTRATION:

14. SPECIAL INSTRUCTIONS:

15. SECTION 508 AND ACCESSIBILITY:

16. PERIOD OF PERFORMANCE:

17. PLACE OF PERFORMANCE:

2. Background:

The mission of the Indian Health Service (IHS) is to raise the physical, mental, social, and spiritual health of American Indians and Alaska Natives to the highest level. Our Vision is for healthy communities and quality health care systems through strong partnerships and culturally responsive practices. This acquisition will enable the unit to secure sensitive areas of the clinic.

The Nashville Area is the most geographically and culturally diverse Area within IHS. This poses unique challenges to our staff and requires the use of creativity, flexibility, and understanding in accomplishing our mission. The Mid-Atlantic Service (MASU) was founded in 2019 after seven tribes in the Commonwealth of Virginia received federal recognition.

Two recently completed clinic projects require additional work in preparation for opening. The Mid-Atlantic Service Unit serves the Pamunkey, Chickahominy, Eastern Chickahominy, Monacan, Nansemond, Rappahannock, and Upper Mattaponi tribes. The Monacan Health Center serves the Monacan Indian Nation. Both service units serve all federally recognized Indian Nations. Both completed clinics require a comprehensive access control

MASU/MHC HSPD-12 Access Control and Alarm System Page 4 of 20 solution that integrates existing and provided systems into one simple, manageable solution.

The requirement to only enable those who require access to either the clinic or the clinic wings is not only safer for the employees, but also provides adequate privacy for those in treatment.

3. Objective:

The Mid-Atlantic Service Unit requires the installation and support for a GSA (FIPS 201) Approved HSPD-12 access control system, including card readers, associated keypads and hardware for two recently completed construction projects: Mid-Atlantic Service Unit (MASU) and the Monacan Health Center (MHC).

Additionally, both clinics (MASU and MHC) require a GSA/federally approved pharmacy intrusion alarm system with additional panic devices (buttons and wearables) and cameras, with alarm networking to the Federal Protective Services as the Central Monitoring Service (CMS) provider.

Contractors will integrate the access control system, alarm system with the existing security camera system workstation, resulting in one centrally managed work station for each site.

4. Scope of Work:

This project includes providing a new, complete, fully functional access control system, intrusion alarm system, additional cameras and integrations for each facility (MASU and MHC).

4.1. Intrusion Alarm System:

Vendor shall provide all parts, labor, equipment, materials, and supervision to perform the work and provide a complete operational intrusion alarm system in both locations.

4.1.1. Primary Parts List per site includes:

• Intrusion Detection Panel

• At least 2 Touch Keypads

• Professional PIR/motion Detectors providing sufficient space coverage

• Miniature Aluminum Commercial Door Contacts providing sufficient space coverage

• Indoor Siren

• 2 Double-Button Panic Buttons mounted under the pharmacy reception area

• 25 Wearable Panic Buttons

• Technical Services to Install, program and establish connection to Federal Protective

Services CMS.

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4.1.2. Optional Alarm Pricing Requested from Vendors:

• Alarm Option one:

o 2 Double-Button Panic Buttons mounted under the lobby reception desk for both clinics o 2 Double-Button Panic Buttons mounted in the Behavioral Health reception area for both clinics

• Alarm Option Two:

o Vendor supplied CMS service for 24/7 system monitoring for both clinics

4.1.3. Equipment Requirements:

Meets standards set in VHA 0730/4 for Motion Intrusion Detectors. Keypad, Controller, Panic Button locations shall be approved by the COR prior to installation.

• An internal, automatic charging DC standby power supply and a primary AC power operations.

• A remote, key operated activation/deactivation switch installed outside the room and adjacent to the room entrance door frame and/or a central alarm ON-OFF control in the mechanical office or other monitoring location.

• An automatic reset capability following intrusion detection.

• A local alarm level of 80 dB (min) to 90 dB (max) within the configuration of the protected area.

• An integral capability for the attachment of wiring for remote alarm and intrusion indicator equipment (visual or audio).

• A low nuisance alarm rate as defined in VA Master Specifications, Division 28 Electronic

Safety and Security "28 16 11 INTRUSION DETECTION SYSTEM."

4.2. Access control system:

At least 42 doors will require card readers for MASU and 32 doors for MHC. The Access

System shall be able to communicate and interact between the two sites. The two sites shall be interfaced together via network server and programming. Communication between the two sites shall be web-based via internet connections. Where shown on the drawings, provide access stations. Cards for the card readers shall be an ID Badge style (PIV). Upon presenting a valid proximity card (placing card over the reader), the system will provide an authorized entry.

The access control system shall be an integral part of the Electronic Security System, where present. The system shall include the following: (1) Card Access Readers and/or keypads as specified, FIPS 201-3 fully compliant. (2) The card access system software shall reside on the Security Event Logging Computer at each site. (3) Additional card access system software shall also be installed in security and work station at each site, as identified by Owner. One workstation per site. Contractor to provide workstation computer. Provide all control wiring, MASU/MHC HSPD-12 Access Control and Alarm System Page 6 of 20 equipment, terminations, programming, software installation, training, licensing, etc. for a complete and functional system. Rough in of conduit, door hardware has been completed.

Vendors are strongly encourages to attend a site visit in order to verify field conditions prior to bidding.

A pre-award site visit shall be conducted to ensure capability and quantity requirements are understood by all parties. Only qualified installers who are approved to install access control systems shall be authorized to perform work.

4.2.1. Software Requirements:

The Access System shall have the following software requirements to allow for seamless control and future flexibility.

The Access Control System’s database shall be fully integrated with the Security Management Server’s database allowing proximity users’ name, not ID code, to be logged by the SMS upon any use of an access device. The system will log all access granted, denied and duress codes used with the user’s name.

The Access Control System shall be a robust, user-friendly, easily expandable solution. Users shall be added, modified, and deactivated using a Windows based GUI interface. Each user shall be given customized access rights to doors and other resources based on the time of day, day of the week, and restricted dates. In addition, users must be able to be assigned to customized user groups, which the facility can create in order to streamline the access management process and tailor it to their own needs.

The Access Control Software shall have the capability, using web-enabled features, to connect to remote sites over the Internet, via a secure gateway. The system shall also have a fully integrated, Windows based, on-line help system.

The system shall have the following user features:

• Create a New User with unlimited user definable fields (available on all reports)

• Modify a User with user searching feature

• Assign individual door permissions to a User

• Assign a User to User Groups or Multiple Groups

• Assign Rules to a User (specific days, times, restricted days, and access expiration date)

• Assign Tokens to a User (PIN code, Duress Code, proximity card number, and password)

• Create A New User Group

• Modify a User Group with user searching feature

• Assign Permissions to a User Group

• Assign Rules to a User Group

• Assign Users to a User Group

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• Assign Rules on a per door basis

The system shall have the following reporting features:

• User Profile Report shall provide information in a document format on the user, such as full name, ID Number, and whether the account is activated or deactivated. This report shall also detail what group(s) the user belongs to, as well as what resources the user has permission to access. The rules for the user shall also be listed in the User Profile Report.

• Resource Report shall provide information in a document format on a particular resource. This report shall detail the specific resource chosen, as well as what group and user permissions assigned.

The system shall have the following administration features:

• Database Backup shall provide a database management window, which allows the database files to be backed up to another directory or external media.

• Database Restore shall provide a database management window, which allows the database files to be restored from another directory or external media.

• Server to automatically backup to external device/drive to be provided by the Contractor.

Each use of a reader shall be validated by the access system.

The touchscreen shall be able to disable any individual reader. The SMS shall be able to log requests at doors with a disabled reader. There shall be a screen on the touch screen showing a list of the last 20 card reader transactions in time order.

Card access controller network:

Shall be connected to a personal computer. Personal computer shall be provided with a Windows-based control access software.

The software shall have the following minimum standards:

• Floor plan graphics

• Multiplex language text

• Database and history in database format

• Card activation and deactivation by day/month/year

• Muster and in/out reporting

• Password protection for multiple levels of access to the system

Interface with handicap door operators.

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• Where card readers control a lock on a door with a handicap door operator, system shall control and disconnect power to operator when door is locked.

• When a valid card unlocks door, power shall be enabled to operator so operator can work if button is pushed.

• Provide a separate relay for lock and operator. Delay opening relay to operator for 5 seconds to allow lock to finish its cycle.

4.2.2. Card Readers:

All card readers provided must meet the security and functional requirements set by GSA’s FIPS 201 Evaluation Program and have been approved for use by the Federal Government.

All card readers provided must be FIPS 201-3 fully compliant.

(https://www.idmanagement.gov/fips201)

Examples:

• Allegiion Schlage Smart Card Readers

• ASSA ABLOY integrated Signo or pivCLASS Readers

• HID Signo or PivCLASS Series Readers

• Gallagher T Series PIV Readers.

• Identiv uTrust Series Readers

• Innometriks Cheetah Series Readers.

• Veridt Series Readers.

• Xtec X Series Readers.

Mid-Atlantic Tribal Health Center will require:

• No Less than 54 door access panels

• No less than 1 door controller

Monacan Tribal Health Center will require:

• No Less than 32 door access panels

• No less than 1 door controller

Optional Pharmacy Access Control System Pricing Requested from Vendors:

• Pharmacy Access Control Option One: Provide and install two way video intercom doorbell devices with monitors installed on pharmacy entry/exit doors for Mid Atlantic Health Center (6) and Monacan Health Clinic (5) to allow for visitor verification at the immediate entry point. Vendor shall provide pricing by the unit inclusive of installation to allow for final adjustments to quantity based on field requirements.

https://www.idmanagement.gov/fips201

MASU/MHC HSPD-12 Access Control and Alarm System Page 9 of 20 o Each intercom station must include a high resolution camera and two-way audio capability.

o Each intercom station must have programmable door bell, or similar settings to differentiate door requests from one another.

o The system shall provide real time video/audio communication to interior wall mounted or desktop monitors.

o Data recording of video or auto data is not necessary but if provided must be in compliance with HIPAA and federal privacy regulations.

o Intercom stations must be interoperable and integrated with either the facility access control system or the onsite video surveillance system unless provided as un-networked standalone stations.

o Intercom solutions must be FIPS 140-2, federally compliant.

o Intercom devices shall be separated from the door lock mechanism unless combined with a compliant card reader system in accordance and as required within the base requirements of this solicitation.

o Examples include: Aiphone, Avigilon H4 Video Intercom.

• Pharmacy Access control Option Two: Provide and install additional interior ceiling mounted cameras integrated to central pharmacy workstation (provided by IHS).

Integrate with existing surveillance system. Cameras shall be in accordance with original facility design requirements and specifications. Cameras shall focus on un-surveilled pharmacy entry/exit doors for Mid Atlantic Health Center (2) and Monacan Health Clinic (2). Cameras shall allow for visitor verification at the central work station. Vendor shall provide pricing by the unit inclusive of installation to allow for final adjustments to quantity or location based on field requirements.

o Cameras shall be interoperable and integrated with existing facility surveillance hardware and software systems to allow for recording.

o Cameras will meet requirements as outlined in original facility construction specifications provided upon request.

o Existing equipment:

Mid Atlantic Health Center Existing System and Cameras: Hanwa Wave, Hanwa Monacan Health Clinic Existing System and Cameras: Avigilon

• Pharmacy Access control Option Three: Provide and install additional interior ceiling mounted cameras within the pharmacy to enhance security. Integrate with existing surveillance system. Cameras shall be in accordance with original facility design requirements and specifications. Cameras shall focus on un-surveilled pharmacy operations areas for Mid Atlantic Health Center (1) and Monacan Health Clinic (3).

Vendor shall provide pricing by the unit inclusive of installation to allow for final adjustments to quantity or location based on field requirements.

o Cameras shall be interoperable and integrated with existing facility surveillance hardware and software systems to allow for recording.

MASU/MHC HSPD-12 Access Control and Alarm System Page 10 of 20 o Cameras will meet requirements as outlined in original facility construction specifications provided upon request.

Card readers must be powered from its associated controller, including is stand by source.

The card reader shall respond to passage requests by generating a signal that is sent to the controller. It must respond in less than 1 second.

Enclosure: Suitable for surface, semi-flush, pedestal, or weatherproof mounting. Mounting types shall additionally be suitable for installation in the following locations:

• Indoors, controlled environment

• Indoors, uncontrolled environment.

• Outdoors, with built-in heaters or other cold-weather equipment to extend the operating temperature range as needed for operation at the site.

Display: Digital visual indicator shall provide visible status indications and user prompts.

Indicate power on or off, whether user passage requests have been accepted or rejected, and whether the door is locked or unlocked.

4.2.3. Keypads:

• Entry-control keypads shall use a unique combination of alphanumeric and other symbols as an Identifier.

• Keypads shall contain an integral alphanumeric/special symbols keyboard with symbols arranged in ascending ASCII-code ordinal sequence.

• Communication protocol shall be compatible with the local processor.

Keypad Display:

• Keypads shall include a digital visual indicator and shall provide visible and audible status indications and user prompts.

• Display shall indicate power on or off and whether user passage requests have been accepted or rejected.

• Design of the keypad display or keypad enclosure shall limit viewing angles of the keypad as follows:

o Maximum Horizontal Viewing Angle: Plus or minus 5 degrees or less off a vertical plane perpendicular to the plane of the face of the keypad display.

o Maximum Vertical Viewing Angle: Plus or minus 15 degrees or less off a horizontal plane perpendicular to the plane of the face of the keypad display.

Keypad Power:

• The keypad shall be powered from the source as shown

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Keypad Mounting Method:

• Keypads shall be suitable for surface, semi-flush, pedestal, or weatherproof mounting as required

Communication Protocol:

• Compatible with local processor.

4.2.4. Workstation:

Existing work stations currently housing surveillance system software shall be used for access control software and to serve as central system workstation for all systems. Vendor to confirm system/field conditions with COR or designated official.

4.2.5. Enrollment Center Requirements:

• Manufacturers: Subject to compliance with requirements, compliant with FIPS 201-3

• Equipment for enrolling personnel into, and removing personnel from, system database, using a workstation PC.

o Include equipment to enroll selected biometric credentials.

• Enrollment equipment shall support encoding of credential cards including cryptographic and other internal security checks as required for system.

o Allow only authorized entry-control enrollment personnel to access the enrollment equipment using passwords.

o Include enrollment-subsystem configuration controls and electronic diagnostic aids for subsystem setup and troubleshooting with the central station.

o Enrollment-station records printer shall meet requirements of the report printer.

• Entry-Control Enrollment Software:

o Shall include database management functions for the system, and shall allow an operator to change and modify the data entered in the system as needed.

o Software shall not have alarm response or acknowledgment functions as a programmable function.

o Multiple, password-protected access levels shall be provided at the enrollment station.

o Database management and modification functions shall require a higher operator-access level than personnel enrollment functions.

o Software shall provide a means for disabling the enrollment station when it is unattended, to prevent unauthorized use.

MASU/MHC HSPD-12 Access Control and Alarm System Page 12 of 20 o Software shall provide a method to enter personnel identifying information into the entry-control database files through enrollment stations to include a credential unit in use at the installation.

o In the case of personnel identity-verification subsystems, this data shall include biometric data.

o Software shall allow entry of this data into the system database files through the use of simple menu selections and data fields. The data field names shall be customized to suit user and site needs.

o Personnel identity-verification subsystems selected for use with the system shall fully support the enrollment function and shall be compatible with the entry-control database files.

4.2.6. Request to Exit:

• The request to exit switch shall be integral to the door hardware. Connect to security system to unlock door without alarm.

• Where indicated, the request to exit switch shall be a motion sensor mounted on the ceiling of the secure side of the door. Sensor shall send a request to unlock signal to the system.

• Motion sensor shall be compatible and compliant

4.2.7. Power Supplies:

• Provide all required power supplies for all monitoring door contacts, electric locks, control panels, and all accessories. Provide size and quantities of supplies as required.

Power supplies shall be located in equipment rack. Power supplies shall be equipped with 20% spare capacity.

• Coordinate voltage of lock power with door hardware supplier.

4.2.8. Door Hardware Interface:

• Exit Device with Alarm: Operation of the exit device shall generate an alarm. Exit device and alarm contacts are specified in Section 08 "Door Hardware" and will be provide upon request.

• Exit Alarm: Operation of a monitored door shall generate an alarm. Exit devices and alarm contacts are specified in Section 08 "Door Hardware" and will be provide upon request.

• Electric Door Strikes: Use end-of-line resistors to provide power-line supervision. Signal switches shall transmit data to controller to indicate when the bolt is not engaged and the strike mechanism is unlocked, and they shall report a forced entry. Power and

MASU/MHC HSPD-12 Access Control and Alarm System Page 13 of 20 signal shall be from the controller. Electric strikes are specified in Section 08 "Door Hardware" and will be provide upon request.

• Electromagnetic Locks: End-of-line resistors shall provide power-line supervision. Lock status sensing signal shall positively indicate door is secure. Power and signal shall be from the controller. Electromagnetic locks are specified in Section 08 "Door Hardware" and will be provide upon request.

5. Examination:

• Examine pathway elements intended for cables. Check raceways, cable trays, and other elements for compliance with space allocations, installation tolerances, hazards to cable installation, and other conditions affecting installation.

• Examine roughing-in for LAN and control cable conduit systems to PCs, controllers, card readers, and other cable-connected devices to verify actual locations of conduit and back boxes before device installation.

• Proceed with installation only after unsatisfactory conditions have been corrected.

6. Preparation:

• Comply with recommendations in SIA CP-01.

• Comply with TIA/EIA 606-A, "Administration Standard for Commercial

Telecommunications Infrastructure."

• Obtain detailed Project planning forms from manufacturer of access-control system;

develop custom forms to suit Project. Fill in all data available from Project plans and specifications and publish as Project planning documents for review and approval.

o Record setup data for control station and workstations.

o For each Location, record setup of controller features and access requirements.

o Propose start and stop times for time zones and holidays, and match up access levels for doors.

o Set up groups, facility codes, linking, and list inputs and outputs for each controller.

o Assign action message names and compose messages.

o Set up alarms. Establish interlocks between alarms, intruder detection, and video surveillance features.

o Prepare and install alarm graphic maps.

o Develop user-defined fields.

o Develop screen layout formats.

o Propose setups for guard tours and key control.

• Complete system diagnostics and operation verification.

• Prepare a specific plan for system testing, startup, and demonstration.

• Develop acceptance test concept and, on approval, develop specifics of the test.

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• Develop cable and asset-management system details; input data from construction documents. Include system schematics and Visio Technical Drawings in electronic format.

7. Cabling:

• Comply with NECA 1, "Good Workmanship in Electrical Construction."

• Install cables and wiring according to requirements in Section 280513 "Conductors and

Cables for Electronic Safety and Security."

• Wiring Method: Install wiring in raceway and cable tray except within consoles, cabinets, desks, and counters. Conceal raceway and wiring except in unfinished spaces.

• Wiring Method: Install wiring in raceway and cable tray except within consoles, cabinets, desks, and counters and except in accessible ceiling spaces and in gypsum board partitions where unenclosed wiring method may be used. Use NRTL-listed plenum cable in environmental airspaces, including plenum ceilings. Conceal raceway and cables except in unfinished spaces.

• Install LAN cables using techniques, practices, and methods that are consistent with Category 5E rating of components and fiber-optic rating of components, and that ensure Category 6 and fiber-optic performance of completed and linked signal paths, end to end.

• Boxes and enclosures containing security-system components or cabling, and which are easily accessible to employees or to the public, shall be provided with a lock. Boxes above ceiling level in occupied areas of the building shall not be considered accessible.

Junction boxes and small device enclosures below ceiling level and easily accessible to employees or the public shall be covered with a suitable cover plate and secured with tamperproof screws.

• Install end-of-line resistors at the field device location and not at the controller or panel location.

8. Cable Application:

• Comply with TIA 569-B, "Commercial Building Standard for Telecommunications Pathways and Spaces."

• Cable application requirements are minimum requirements and shall be exceeded if recommended or required by manufacturer of system hardware.

• TIA 232-F Cabling: Install at a maximum distance of 50 ft.

• TIA 485-A Cabling: Install at a maximum distance of 4000 ft.

• Card Readers and Keypads:

o Install number of conductor pairs recommended by manufacturer for the functions specified.

MASU/MHC HSPD-12 Access Control and Alarm System Page 15 of 20 o Unless manufacturer recommends larger conductors, install No. 22 AWG wire if maximum distance from controller to the reader is 250 ft., and install No. 20 AWG wire if maximum distance is 500 ft.

o For greater distances, install "extender" or "repeater" modules recommended by manufacturer of the controller.

o Install minimum No. 18 AWG shielded cable to readers and keypads that draw 50 mA or more.

• Install minimum No. 16 AWG cable from controller to electrically powered locks. Do not exceed 250 ft.

• Install minimum No. 18 AWG ac power wire from transformer to controller, with a maximum distance of 25 ft.

9. Installation:

• The vendor shall not use sprinkler pipes, water pipes, electrical conduits, or ventilation ducts as a raceway or to hang anything from.

• Reconfigure ceiling tiles, conduit, and cable tracking as needed for new equipment requirements.

• Notify and coordinate with COR for pre-installation work.

• Test all electrical systems before and after connecting new equipment

• The vendor shall supply a licensed electrician to conduct any required electrical work.

This licensed electrician shall consult with the host facility management team before any work is started to ensure code compliance, proper installation, and routing.

• Push Buttons: Where multiple push buttons are housed within a single switch enclosure, they shall be stacked vertically with each push-button switch labeled with 1/4-inch- high text and symbols as required. Push-button switches shall be connected to the controller associated with the portal to which they are applied, and shall operate the appropriate electric strike, electric bolt, or other facility release device.

• Install card readers, keypads, push buttons, and biometric readers in accordance with facility drawing set.

10. Identification:

• In addition to requirements in this article, comply with applicable requirements in Section 260553 "Identification for Electrical Systems" and with TIA/EIA 606-A.

• Using software specified in "Cable and Asset Management Software" Article, develop cable administration drawings for system identification, testing, and management. Use unique, alphanumeric designation for each cable, and label cable and jacks, connectors, and terminals to which it connects with the same designation. Use logical and systematic designations for facility's architectural arrangement.

• Label each terminal strip and screw terminal in each cabinet, rack, or panel.

MASU/MHC HSPD-12 Access Control and Alarm System Page 16 of 20 o All wiring conductors connected to terminal strips shall be individually numbered, and each cable or wiring group being extended from a panel or cabinet to a building-mounted device shall be identified with the name and number of the particular device as shown.

o Each wire connected to building-mounted devices is not required to be numbered at the device if the color of the wire is consistent with the associated wire connected and numbered within the panel or cabinet.

o At completion, cable and asset management software shall reflect as-built conditions.

11. System Software and Hardware:

• Manufacturer's Field Service: Engage a factory-authorized service representative to inspect components, assemblies, and equipment installations, including connections, and to assist in testing.

12. Tests and Inspections:

• LAN Cable Procedures: Inspect for physical damage and test each conductor signal path for continuity and shorts. Use Class 2, bidirectional, Category 5 tester. Test for faulty connectors, splices, and terminations. Test according to TIA/EIA 568-B.1, "Commercial Building Telecommunications Cabling Standards - Part 1: General Requirements." Link performance for UTP cables must comply with minimum criteria in TIA/EIA 568-B.1.

• Test each circuit and component of each system. Tests shall include, but are not limited to, measurements of power-supply output under maximum load, signal loop resistance, and leakage to ground where applicable. System components with battery backup shall be operated on battery power for a period of not less than 10 percent of the calculated battery operating time. Provide special equipment and software if testing requires special or dedicated equipment.

• Operational Test: After installation of cables and connectors, demonstrate product capability and compliance with requirements. Test each signal path for end-to-end performance from each end of all pairs installed. Remove temporary connections when tests have been satisfactorily completed.

• Devices and circuits will be considered defective if they do not pass tests and inspections.

• Prepare test and inspection reports.

13. Startup Service:

• Engage a factory-authorized service representative to supervise and assist with startup service.

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• Complete installation and startup checks according to approved procedures that were developed in "Preparation" Article and with manufacturer's written instructions.

• Enroll access cards for Owner's operators, management, and security personnel.

14. Protection:

• Maintain strict security during the installation of equipment and software. Rooms housing the control station, and workstations that have been powered up shall be locked and secured with an activated burglar alarm and access-control system reporting to a central station complying with UL 1610, "Central-Station Burglar-Alarm Units," during periods when a qualified operator in the employ of Contractor is not present.

15. Demonstration:

• Engage a factory-authorized service representative to train Owner's maintenance personnel to adjust, operate, and maintain security access system.

• Develop separate training modules for the following:

o Computer system administration personnel to manage and repair the LAN and databases and to update and maintain software.

o Operators who prepare and input credentials to man the control station and workstations and to enroll personnel.

o Security personnel.

o Hardware maintenance personnel.

o Corporate management.

16. Special Instructions:

• Coordinate all administrative and construction requirements exclusively with or through assigned COR of IHS Nashville Area Facilities and Engineering Service; and. neither discuss contract work with, nor take any directives concerning contract work from any other person than COR unless specifically permitted and authorized to do so.

• Any work the Contractor is required to accomplish due to unsatisfactory performance or nonperformance in accordance with the stated quality and level of effort specified in the contract. Rework is performed at no additional cost to the Government.

• Follow all Infection Control Risk Assessment (ICRA) guidelines for dust control during all construction work. A construction “Risk Assessment” will be conducted by the Medical Center’s Infection Control Nurse. Temporary “dust” barriers may be installed based on this assessment. Bi-weekly inspections of barriers and work areas will be conducted by Infection Control Nurse, Safety Manager, and COR to enforce implementation of risk assessment.

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• Follow Interim Life Safety Measures. Any series of Operational Actions taken to temporarily reduce hazards posed by Life Safety deficiencies which have been created by demolition, renovation, or construction works, and which are to remain in place and in effect for duration of Contract work. Provide interim life safety measures (ILSM) where fire protection, fire suppression or smoke/fire partitions will be shutdown or rendered ineffective during construction. Coordinate with IHS safety office through IHS COR. ILSM must be posted outside work area at all times.

• All equipment and materials shall be approved prior to being brought on job site.

• Vendor to follow onsite Security Requirements.

• Normal work hours are Monday through Friday 8:00 a.m. to 4:30 p.m., for critical areas that will require shut-downs, work shall be completed on weekends. Contractor shall make prior arrangements with the COR to coordinate shut-down periods. Contractor shall make arrangements for sub-contractors to work in secured areas. IHS will not grant access to subs, it is the responsibility of the contractor.

• Contractor must obtain a burn permit from IHS Safety Office prior to any welding, soldering work and burning.

• All employees of general contractor and subcontractors shall comply with IHS security management program.

• The work is in a professional environment, employees must conduct themselves accordingly. Employees shall not use abusive language, carry firearms, or bring alcoholic beverages on site. Employee's dress code shall consist of normal work uniform. Shirts must be worn at all times.

• Contractor shall provide general clean up to construction area daily to the satisfaction of the IHS Project Manager.

• Facility smoking policy (NO SMOKING IN THE BUILDING), smoking must be done in approved smoke shelters or at least 35 feet from any building.

• OSHA and IHS CONSTRUCTION SAFETY STANDARDS will be enforced. Contractor must have 30 hour OSHA Construction Safety course.

• Start up, test, check and adjust all new units in the presence of the IHS COR or designated official.

17. Section 508 and Accessibility:

• This product must conform to the Revised Section 508 (https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines) and WCAG 2.0 Level AA standards as outlined below.

• Solicitations for supplies and services shall require the submission of a Section 508 Product Assessment Template. The template can be found at:

https://www.itic.org/policy/accessibility/vpat.

352.239-73 Electronic Information and Technology Accessibility Notice.

https://urldefense.us/v3/__https:/www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines__;!!Og_tST9LxTiQE1I!tHCK4BIYg4LAIbspnVcWlL7vt4fGOurLfTqY_0_0gXq75zSGm0GAkwsrX0o5v3Lc-DSBE5Q7cifbzKGteZwtHtFHuFB8WbOI$ https://urldefense.us/v3/__https:/www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines__;!!Og_tST9LxTiQE1I!tHCK4BIYg4LAIbspnVcWlL7vt4fGOurLfTqY_0_0gXq75zSGm0GAkwsrX0o5v3Lc-DSBE5Q7cifbzKGteZwtHtFHuFB8WbOI$ https://urldefense.us/v3/__https:/www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines__;!!Og_tST9LxTiQE1I!tHCK4BIYg4LAIbspnVcWlL7vt4fGOurLfTqY_0_0gXq75zSGm0GAkwsrX0o5v3Lc-DSBE5Q7cifbzKGteZwtHtFHuFB8WbOI$ https://urldefense.us/v3/__https:/www.itic.org/policy/accessibility/vpat__;!!Og_tST9LxTiQE1I!tHCK4BIYg4LAIbspnVcWlL7vt4fGOurLfTqY_0_0gXq75zSGm0GAkwsrX0o5v3Lc-DSBE5Q7cifbzKGteZwtHtFHuNBM7n6i$

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(a) As prescribed in HHSAR 339.203-70(a), the Contracting Officer shall insert the following provision: Electronic and Information Technology Accessibility Notice (DEC 2015)

(a) Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998 and the Architectural and Transportation Barriers Compliance Board Electronic and Information (EIT) Accessibility Standards (36 CFR part 1194), require that when Federal agencies develop, procure, maintain, or use electronic and information technology, Federal employees with disabilities have access to and use of information and data that is comparable to the access and use by Federal employees who are not individuals with disabilities, unless an undue burden would be imposed on the agency. Section 508 also requires that individuals with disabilities, who are members of the public seeking information or services from a Federal agency, have access to and use of information and data that is comparable to that provided to the public who are not individuals with disabilities, unless an undue burden would be imposed on the agency.

(b) Accordingly, any offeror responding to this solicitation must comply with established HHS EIT accessibility standards. Information about Section 508 is available at http://www.hhs.gov/web/508. The complete text of the Section 508 Final Provisions can be accessed at http://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-section-508-standards.

(c) The Section 508 accessibility standards applicable to this solicitation are stated in the clause at 352.239-74, Electronic and Information Technology Accessibility.

In order to facilitate the Government's determination whether proposed EIT supplies meet applicable Section 508 accessibility standards, offerors must submit an HHS Section 508 Product Assessment Template, in accordance with its completion instructions. The purpose of the template is to assist HHS acquisition and program officials in determining whether proposed EIT supplies conform to applicable Section 508 accessibility standards. The template allows offerors or developers to self-evaluate their supplies and document - in detail - whether they conform to a specific Section 508 accessibility standard, and any underway remediation efforts addressing conformance issues. Instructions for preparing the HHS Section 508 Evaluation Template are available under Section 508 policy on the HHS Web site http://www.hhs.gov/web/508.

In order to facilitate the Government's determination whether proposed EIT services meet applicable Section 508 accessibility standards, offerors must provide enough information to assist the Government in determining that the EIT services conform to Section 508 accessibility standards, including any underway remediation efforts addressing conformance issues.

(d) Respondents to this solicitation must identify any exception to Section 508 requirements. If a offeror claims its supplies or services meet applicable Section 508 accessibility standards, and it is later determined by the Government, i.e., after award of a contract or order, that supplies or services delivered do not conform to the described accessibility standards, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its expense.

18. Period of Performance:

MASU/MHC HSPD-12 Access Control and Alarm System Page 20 of 20

Base Year: Within 45 days of award Option Year 1:

Option Year 2:

Option Year 3:

Option Year 4:

19. Place of Performance:

Mid-Atlantic Tribal Health Center 2401 Roxbury Rd.

Charles City, VA 23030

Monacan Health Center 108 Dixie Airport Rd.

Madison Heights, VA 24572