Attachment 1 SOW.docx

Date: 3/04/2021

CONSTRUCTION STATEMENT OF WORK FOR

Chicago IL 60612

Part 1: Project Scope of Work Overview:

Contractor must provide all tools, materials, components, labor, and supervision for construction and remodeling existing space for a fully functional renovation remodel of the existing Nuclear Medicine Suite, including a new second floor addition for Nuclear Medicine at Jesse Brown VA Medical Center.

Part 2: Period of Performance (POP) and Project Construction Cost Magnitude:

Complete all work including submittals, reviews and quality control within the calendar days from Notice to Proceed (NTP) as shown below. NTP will be delayed for outside work until weather permits.

Accommodate the Period of Performance by including accelerated equipment delivery costs as well as adjusting crew sizes.

Part 3: Detailed Project Scope of Work:

General Requirements The goal of this project is to expand the existing Nuclear Medicine clinic without interrupting patient treatment in the clinic. Construction activities must not disrupt patient treatment. Existing Nuclear Medicine clinic will remain in operations during the construction period of performance. This project will also include asbestos abatement. However, the air quality monitoring during the asbestos work will be provided by the VA.

1. 537-325 Drawings Issued for Bid and Construction

2. 537-325 Asbestos Report

3. 537-325 Project Tracker

Deductive Alternate Bid: refer to the construction documents for requirements:

Deductive Alternate 1: New work related to mammography suite must be removed from scope. Rooms related to mammography suite listed in the construction documents, must be considered shell space after demolition work is completed.

Designer of Record: The Contractor must not contact the Designer of Record directly. Requests for information must be submitted to the COR. When conflicts between codes and construction documents, the most stringent must apply.

Record Documents: Recording as-built drawings is a responsibility of the general contractor during the construction process. As-builts must show all system components and conduits, with exact location and size. As-builts redlines must be submitted for VA review as an attachment to each payment application. Payment application will be considered incomplete until as-builts redlines are received.

Special Testing for Acceptance: EIA/TIA testing and certification Cat 6e for all communications cable

Task 1: First Construction Meeting with Documentation: Contractor’s Quality Control Manager and Superintendent must schedule an on-site kick-off meeting, to discuss the project details.

1. Submit all required key field staff Resumes for VA approval.

2. Submit key field staff scanned copy of OSHA construction safety training certificates.

3. Submit a comprehensive and project specific Submittal and RFI logs using JB template. See Project Tracker spreadsheet and Construction Documents attached.

4. Submit copies of all required state license and registrations. See Requirements on Project Specifications and Part 6.

All submittals listed above must be reviewed and approved by the VA prior to scheduling a site mobilization meeting. Contractor must not begin Task 2 until all the requirements of this task have been fulfilled.

Task 2 – Coordination: In addition to all other pre-construction specification requirements, Contractor must make all necessary field measurements and investigations to create work zones to minimize utility shutdowns. Contractor must identify location where temporary construction barriers need to be installed to secure each work zone.

1. Submit comprehensive pre-construction site visit schedule. The VA will provide escorts and provide access to the areas as shown on the approved pre-construction site visit schedule.

2. Submit shop drawing identifying work zones to minimize utility shutdowns and interruption to patient care. Provide a table with rooms numbers and the shutdown impact per room. Contactor is responsible to chase the utility lines and show means of isolation on the shop drawings for VA approval.

3. Submit a project specific Infection Control Plan: each phase must have a detailed infection control plan narrative with sketches showing proposed limits of disturbance, expected duration, and all infection control measures location per phase. See Part 6 and the project specification manual for Infection Control requirements.

4. Submit Asbestos Abatement Plan for each area to be abated demonstrating compliance with EPA Asbestos Regulations and Occupational Safety and Health Administration (OSHA).

a. Air Monitoring will be provided by the VA

5. Submit construction baseline schedule identifying critical path and fulfilling all other requirements of the contract.

a. Show utility shutdown schedule per work zones. See Part 6 for system shutdown requirements.

6. Submit a schedule of values using VA Form 10-6001a. The schedule of value must match construction activities shown on the baseline schedule.

7. Submit VA Great Lakes Acquisition Center Subcontractor Payment Summary Form.

8. Submit the list of contractors and subcontractors primary contacts: name, company names, office address, and telephone number.

All submittals listed above, and Division 1 submittals must be reviewed and approved by the VA prior to issuance of the Infection Control Permit. Contractor must not begin Task 3 until all the requirements of this task have been fulfilled.

Task 3 – Pre-Construction Meeting: Contractor must not mobilize on site until all Pre-Construction requirements are met. Pre-construction meeting will not be scheduled until the following requirements are met:

1. Submit product data, shop drawings, samples and all other required documentation. See project constructing drawings and specification manual for all requirements. See Part 4 for submittal procedures.

2. Before starting work, the Contractor must give 21-days notice to the COR so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

a. Vendor must provide a keypad lock at each site access door and provide the VA COR with the access code.

All critical path construction submittals must be reviewed and approved by the VA prior to issuance of the Mobilization Authorization Letter. Contractor must not begin Task 4 until all the requirements of this task have been fulfilled.

Task 4 – Phase 1 Mobilization and Performance of the Work: Contractor must meet all the requirements of the construction documents. Contractor must not start the work in any area of the campus without VA COR written approval.

1. At entry points to the work zone post and maintain emergency contact information, VA Infection Control Permit, VA Project Risk Assessment, and any other information required by the COR.

2. The Contractor must furnish to the COR, for each workday, a consolidated report for the preceding workday. Reporting must begin from date of contractor mobilization until the date of final acceptance. VA Form 10101, Contractor Production Report must be signed, dated and submitted by the Contractor’s Superintendent. Each report must include and specifically identify at least one safety topic germane to the jobsite that day.

3. Contractor must address deficiencies or policies violations identified the same day the deficiency notice is issued. The Contracting Officer may issue and order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop order is acceptable as the subject for claim for extension of time, for excess cost or damages by the Contractor.

Phase 1A: Contractor must meet all the requirements of the construction documents. Existing roof system removal cannot start before Spring 2022. Contractor must not start existing roof system removal without VA COR written approval. Contractor must not begin Phase 1B until all the requirements of this task have been fulfilled.

Asbestos Abatement Phase 1A: Contractor must meet all the requirements of the construction documents. See Asbestos Report for locations and quantities.

Phase 1B: Contractor must meet all the requirements of the construction documents. The VA will take beneficial occupancy of Phase 1A and Phase 1B after acceptance of Phase 1B. Allow 120 calendar days for Phase 1A and Phase 1B activation by the VA.

Task 5 – Phase 2 Mobilization and Performance of the Work: Contractor must meet all the requirements of the construction documents. Contractor must not start the work in any area of the campus without VA COR written approval.

1. At entry points to the work zone post and maintain emergency contact information, VA Infection Control Permit, VA Project Risk Assessment, and any other information required by the COR.

2. The Contractor must furnish to the COR, for each workday, a consolidated report for the preceding workday. Reporting must begin from date of contractor mobilization until the date of final acceptance. VA Form 10101, Contractor Production Report must be signed, dated and submitted by the Contractor’s Superintendent. Each report must include and specifically identify at least one safety topic germane to the jobsite that day.

3. Contractor must address deficiencies or policies violations identified the same day the deficiency notice is issued. The Contracting Officer may issue and order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop order is acceptable as the subject for claim for extension of time, for excess cost or damages by the Contractor.

Phase 2A: Contractor must meet all the requirements of the construction documents. Contractor must not begin Phase 2B until all the requirements of this task have been fulfilled.

Asbestos Abatement Phase 2: Contractor must meet all the requirements of the construction documents. See Asbestos Report for locations and quantities.

Phase 2B: Contractor must meet all the requirements of the construction documents. The VA will take beneficial occupancy of Phase 2A and Phase 2B after completion of Phase 2B.

Task 6 – Closeout: Provide two compact discs and three printed sets of each closeout submittal. See project specification manual for all other Close Out requirements.

1. As-built Drawings must be in PDF and .DWG file formats. .DWG files must be compatible with AutoCAD 2017 or earlier version.

2. As-built of new system Riser Diagrams, PDF and .DWG CAD drawings

3. Provide Asbestos Abatement Report for each area abated to demonstrate compliance with EPA Asbestos Regulations and Occupational Safety and Health Administration (OSHA). Waste Disposal ticket must be included in the report.

4. The Contractor must provide an itemized table with all installed equipment and parts. The table must include but no be limited to manufacturer, model number, serial, number, location (building and room number), tag number, capacity, setting, voltage, amperage, etc. PDF and excel spreadsheet are required

5. Operations and Maintenance Manuals (all cut sheets must have the installed product highlighted)

All construction submittals must be reviewed and approved by the VA prior to issuance of the Acceptance Letter

Construction Progress Meetings: The Contractor’s Superintendent and Project Manager must provide bi-weekly teleconference construction progress meetings with the COR for the entire period of performance. Subcontractors are not required to attend.

1. Submit construction progress meeting minutes issued not later than one day after the meeting. Provide PDF and Word/Excel format. Meetings minutes must contain:

a. List of attendees

b. Contract Status: percentage of completion, days remaining per the contract, original contract amount, modifications to date, payment amount to date

c. List any issues or concerns

d. Safety incidents

e. RFI Log

f. Submittal Log

g. Detailed 2-week look ahead and shutdown schedule

2. Field crews must collect data and information as job progresses capturing all changes and modifications during construction on red-line drawing plan set. Red-line drawings will be reviewed by the COR during each progress meeting.

3. Project Manager must schedule site walk-through with the COR and the AE at 25%, 50%, and 75% construction completion.

Part 4: Procedures

Submittals: The Contractor must provide all submittals via email to the VA COR and VA CO. Each submittal must match the following format:

1. All submittals deadlines per Part 2 Period of Performance. Allow the VA not less than 21 calendar days to review each submittal. The VA review time starts the day each submittal is received as described below:

a. Email Subject: 537-19-124 Submittal # “type submittal number here” : “type submittal title here”

b. Email attachments: pdfs with cover sheet not to exceed 10MB, and updated Submittal Log

2. Submittals returned to the Contractor for revisions must be resubmitted within 7 calendar days. Allow the VA not less than 14 calendar days to review each resubmittal. The VA review time starts the day each resubmittal is received as described below:

a. Email Subject: 537-19-124 Submittal # “type submittal number here” REV # type revision number here” : “type submittal title here”

b. Email attachments: pdfs with cover sheet not to exceed 10MB, and updated Submittal Log

Phase Acceptance: The Contractor must schedule walk through inspection with the VA COR for each phase. The VA COR will coordinate with the VA Maintenance and Operations team and all VA staff required to attend to the inspection.

2. Submit phase substantial completion letter certifying the Contractor has completed their quality control measures.

3. Room final cleanup as described in Section 01 35 26 must be completed by the Contractor prior to pre-final inspection.

4. Schedule phase pre-final inspection at 8:00am on a Wednesday.

a. Contractor must demonstrate the operation of the system(s). One demonstration of the correct operation of the system is required. If the demonstration does not show expected operation, the Contractor must make required system adjustments and reschedule and retest.

b. Submit construction inspection findings and identified deficiencies (“Punchlist”) for COR review.

5. Punchlist items must be addressed before the final inspection can be scheduled.

6. Phase must be accepted prior to beginning work on next phase.

Part 5: Applicable Performance Standards Contractor must comply with all applicable federal, state, and local codes and regulations, and VA Codes, Standards and Executive Orders including but not limited to:

1. PG-18-3 Design and Construction Procedures

a. Local Code: VA must function as the Authority Having Jurisdiction (AHJ) and thus has the responsibility to guard public health and safety through enforcing its adopted codes. VA will adopt the following: Department of Labor Occupational Safety and Health Administration, City of Chicago Building Code, Illinois Plumbing Code, and Illinois Professions, Occupations, and Business Operations.

2. Jesse Brown VAMC Construction Safety Policy including but not limited to:

a. Contractor and Subcontractor Staff must have completed the 30 Hour OSHA Construction Safety Training program.

b. The Prime Contractor must always have a Competent Site Safety and Health Officer on site when any worker(s) or sub-contractors are present.

c. Individuals working on any electrical systems rated 50 volts or more must have the minimum qualification as a State Licensed Master Electrician or Registered Journeyman Electrician, all activities must follow the safe work practices in compliance with NFPA 70E Electrical Safety in the Workplace.

3. VA Infection Control Policy. See construction documents.

4. Jesse Brown VAMC site-specific requirements and Standard Operation Procedures, including but not limited to: Key Policy, Badging Policy, Rules of Behavior, and Smoking Policy. Use clip on badge holders so the adhesive sign-in badges do not fall off and are in view.

5. All work will be provided with one-year parts and labor warranty from date of acceptance by VA.

Part 6: Jesse Brown VAMC Requirements

1. General Requirements

a. Approval to mobilize must be in writing by the VA COR.

b. Project number and the contract number must be in the subject line of all emails.

c. Recycling and receipts from the salvage / deposal service in compliance with VA’s GEMS must be provided with every payment request.

d. No speakers or radios for the playing of music must be allowed on the job site. Two-way communications radios are allowed where broadcast frequency is approved by COR.

2. Work Hours Restrictions

a. Normal construction hours (workday) 6:00AM to 6:00PM Monday through Friday except the following:

· Work affecting Dialysis, SPS, and Kitchen operations must be performed Saturday 10:00PM to 3:00AM. Work affecting in-patient and procedure rooms must be performed Saturdays 10:00AM to 4:00PM.

b. Normal construction work hours can only be modified with written approval of the VA Contracting Officer.

c. No work by the Contractor on Federal Holidays, and no work on the weekend when the Federal Holiday is on the respective Monday or Friday.

d. Any work including, but not limited to: Exterior wall demolition, noise, vibration, dust, odors, core drilling, hammer-drilling, saw-cutting, equipment moving in public corridors, or similar noise-producing activities must be performed after 4:00PM.

e. Any work that closes drive isles, closes building entries or closes public corridors must be performed Saturdays and Sundays.

3. Site Access

a. Before starting work at each work zone, the Contractor must post signs on all doors within the zone no later than 7 calendar days in advance to notify users. See project specification manual for sign template. This notice is separate from any notices required for utility shutdown described later in this section.

b. VA will not issue constructions keys. See Part 3 Task 2 for Coordination requirements.

c. The Contractor must check in (in person) with the Ogden Security Desk which is located on the Ogden Entrance main lobby for any work and site visit. Contractor must present their ID to get a Vendor’s Day Pass. The Vendor’s Day Pass must be visible at all times. Vendors not wearing the Day Pass will be escorted outside the premises by law enforcement staff.

d. The Contractor must check-in (in person) with the Administrative Officer of the Day (AOD) which is in Patient Admitting for any work between 6:00 PM to 6:00 AM, Monday through Friday and any time on weekends. Provide the name and cell number of the on-site supervisor to the AOD. At the completion of the workday, check out with the AOD.

4. Shutdowns

a. All building systems will always be maintained in full operation.

b. Request system shutdowns in writing not less than 7 calendar days in advance.

c. System shutdown work must be during low patient demand times starting Saturday 10PM to Sunday 3AM.

5. Safety and Security

a. The Contractor must submit a project specific Safety Plan per Project Specification Manual. Contractor must provide mitigating activities as outlined in the Project Risk Assessment for Safety and Interim Life Safety Measures including but not less than the following:

· Fire extinguishers, pedestal mounted in the area of work.

· Provide uniform heat detection in the area of work, connected to the existing supervised building master fire alarm system, for the duration of the work whenever the: Ceiling tiles are removed, or sprinkler system is disabled.

· Fire-seal all penetrations through any wall or floor with UL Listed fire-rated materials or assemblies manufactured for the purpose.

b. No on-site office is allowed. No on-site storage is allowed. Provide ‘just-in-time delivery and pickup’. Coordinate with COR for staging within the work zone 4 days prior to the beginning of the work.

c. No photography of VA premises is allowed without written permission of the COR.

d. VA reserves the right to close or shut down the project site and ask Contractor’s employees to leave the premises in the event of an emergency, or operational requirement. The Contractor may return to the site only with the written approval of the CO.

6. Deliveries, Parking, Elevators

a. Deliveries only at the Polk Street dock and coordinated with COR minimum 4 days prior to the delivery date.

b. At time of delivery: provide vehicle information to the COR and remove the vehicle as soon as delivery is complete.

c. Deliver and move materials and tools in public corridors during normal construction work hours.

d. No on-site parking or parking in the VA garage. Utilize street parking or other parking structures such as the Cook County Juvenile Parking Garage at their daily rate. The existing JBVAMC parking garage is at capacity and reserved for patients and staff.

e. Contractor must use Freight Elevators. Do not move materials and employees in passenger elevators unless written approval by COR.

7. Infection Control

a. Risk classifications of this project is Class IV.

b. Provide mitigation activities as outlined in the Project Specifications.

c. Walk-off dust mats, inside and outside all entry / exit points to the workspace, changed not less than daily or more as required by the construction or COR.

d. Contractor must clean and disinfect all rooms and corridors before removing infection control barriers. Cleaning, sanitizing and disinfecting procedure written narrative and product data sheets must be included in the infection control plan for VA review and acceptance. The VA must provide terminal cleaning for ORs.

· Cleaning: Remove debris, organic substances and other visible soil directly from surfaces and objects. A mixture of soap or detergent with water must be used to scrub and wipe down surfaces.

· Disinfecting: A hospital-grade disinfectant must be used. Disinfectant product must not leave a residue behind and must not require any further rinsing or wiping after it has been applied. Remove and disinfect every detachable item in the room and then properly disinfect air ducts, light fixtures, and all surfaces from the ceiling down to the floor. Thoroughly wipe down doorknobs and railings using a disposable wipe soaked in disinfectant cleaner. High-touch areas must also be wiped down.

e. The entire work zone must be vacuum with HEPA filtered vacuums and wet mop with disinfectant every workday before the end of the workday. See Part 6 Item 2 for workday hours.

f. Infection control barriers in areas impeding VA staff from performing their duties must be removed every day before the end of the workday and reinstall at the beginning of the following workday if work within that area has not been completed.

g. No trash, used packaging, or construction debris must be stored on site. Remove trash and construction debris each day using covered gondolas. No dumpster will be allowed onsite.

h. See project specification manual for all other infection control requirements.

8. Contractors that require access to VA confined spaces must provide documentation of confined space training and have their own Confined Space Entry Control Program (CSE). The contractor’s CSE plan must be reviewed by the Project Engineer and the Industrial Hygienist to ensure it meets VA requirements.

9. The existing floor slabs are not water-tight and will leak to the floor below. Provide precautions to prevent spills.

10. Compatible System procurements must be as follows:

a. Locks and Keys: Door hardware must be compatible with Best® 7-pin, F keyway, interchangeable core. Final pinout and keying are provided by the VA. Provide and turn over new blank cores to VA not less than 21 days in advance of construction completion. The final pinout and key blanks must be provided by VA.

b. Exit Signs: All exit signs must be City of Chicago approved red letters on white edge light LED

c. Building Automation: Components, programming and start up: native BACnet communications protocol for Building Automation and Control (BAC) connected to the existing open source head end equipment.

d. Security Card Access Control: provide a complete and fully functional extension of the existing card access control system including card access readers and electric door strikes. Include programming, licenses and startup. The existing system is compatible with the VA identification cards and is open architecture based manufactured by Lenell OnGuard by United Technologies

e. Video Surveillance / Closed Circuit Camera System: Components, Programming, Configuration, and Start up must be compatible with Avigilon Video Security Software

11. All field staff is subject to removal by the Contracting Officer for non-compliance with requirements specified in the contract and for failure to manage the project to insure timely completion. Furthermore, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders is acceptable as the subject of claim for extension of time for excess costs or damages by the Contractor.

a. Project Manager Qualifications: The project manager must be an American Hospital Association Certified Healthcare Constructor. Proposed project manager must provide evidence of management/supervisory experience on at least three healthcare construction projects within the last three years.

b. Superintendent Qualifications: The project superintendent must be a National Center for Construction Education & Research Certified Construction Superintendent or be an American Hospital Association Certified Healthcare Constructor. Proposed superintendent must provide evidence of the successful completion of at least three healthcare construction projects within the last three years.

Alternate Superintendent Qualifications: The offeror must identify an alternate to serve in the event of the Superintendent’s absence. The requirements for the alternate are the same as the Superintendent.

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