Attachment 1- Chicago S05 - Technical Questions Tracking Spreadsheet.docx

SOLICITATION # 36C77622B0024 PROJECT NAME: RENOVATE NUCLEAR MEDICINE-CHICAGO- TECHNICAL QUESTIONS AND VA RESPONSE TRACKING SHEET

ITEM

NO.

Please provide a specification for plastic laminate cabinets.

Plastic laminate casework is covered in specification section 06 20 00 Finish Carpentry, pages 1, 3, 6-11.

Please confirm this project will require a minimum of 3 full time site people including a site superintendent, SSHO and a QC.

Requirement is confirmed of a minimum of 3 full time personnel: Site superintendent, SSHO, and QC.

Please provide Cabinetry name and number (A601)

Basis of Design for plastic laminate: Wilsonart. See specification 06 20 00 for plastic laminate material requirements. Final color to be selected from manufacturer’s standard colors.

Please provide Porcelain Tile name and number (A601)

Basis of Design for porcelain tile: Daltile. See specification 09 30 13 for material requirements. Final colors to be selected from manufacturer’s standard colors.

Provide the following:

PT-1 Floor Tile, 6” x 6” PT-2 Cove Base Tile, 6” x 12” PT-3 Wall Tile, 12” x 12”, PT-4 Accent Mosaic, 1” x 2” brick joint pattern, 6” high accent band PT-5 Bullnose Trim, 4” x 12” Total height of tile at walls: 5’-4” AFF

Please provide Countertops name and number (A601)

Basis of Design for solid surface: Corian.

See specification 06 20 00 for solid surface material requirements at countertops. Final color to be selected from manufacturer’s standard colors.

Please provide Window Stools name and number (A601)

Basis of Design for solid surface: Corian.

See specification 06 20 00 for solid surface material requirements at window stools. Final color to be selected from manufacturer’s standard colors.

Please provide Grout name and number (A601)

Grout to meet requirements in specification 09 30 13, paragraph 2.6. Final color to be selected from manufacturer’s standard colors.

Please provide Resilient Base name and number (A601)

Basis of Design for resilient base is 4” high traditional wall base (RB), and profile wall base (PRB) by Johnsonite/Tarkett. See specification 09 65 13 for wall base material requirements. Final color to be selected from manufacturer’s standard colors.

Please provide a copy of the sign in sheet for the 5/11/2022 pre-bid site visit.

Attached (previously attached)

Please confirm that the Superintendent will manage this project exclusively, not manage multiple projects at the same time.

Requirement is confirmed that the superintendent will manage this project exclusively and superintendent not to manage multiple projects at same time.

Please provide drawings that identify the of abatement work.

The Contractor is to include abatement work as part of their bid. Description of abatement work, quantities and locations are provided in specifications and Asbestos Report.

The interior spaces of the project were not able to be viewed during the site visit, please provide pictures of interior spaces and above the ceilings.

Solicitors were given the opportunity for a general walkthrough for the overall project with allowance to take pictures during the site visit; general high level interior spaces were shown during site visit. Areas with patients require advance notice to be shown as further coordination is required with end users.

Are we allowed to use the elevators or is access limited to existing staircase only?

Only freight elevators are allowed to be used.

Will contractor need to patch the existing roof penetrations at existing roof drains and exhaust fan? If so, please provide a drawing and details that work.

Yes, patch penetrations where existing roof drains are removed. Patch drain openings by attaching a form to underside of opening with Tapcon screws, apply bonding agent to exposed concrete surfaces, and fill opening with concrete. Provide smooth, level finish to match adjacent concrete deck surface.

SOW: Please confirm that As-built drawings from contractor are to be in .DWG file formats. Will the VA provide .DWG files for the existing building?

Limited PDF files of existing drawings are available. Contractor is required to perform AS-BUILT drawings to verify validity of existing conditions. Upon completion of AS-BUILT drawings, the drawing file shall be forwarded to VA in .DWG format.

17.

5/18/2022

SOW: Please confirm work hours for this project. The SOW is general in nature and not specific to this project

1. Work Hours Restrictions

a. Normal construction hours (workday) 6:00AM to 6:00PM Monday through Friday except the following:

· Work affecting Dialysis, SPS, and Kitchen operations must be performed Saturday 10:00PM to 3:00AM. Work affecting in-patient and procedure rooms must be performed Saturdays 10:00AM to 4:00PM.

· Also see additional work hours restrictions in the following items (b)through (e):

b. Normal construction work hours can only be modified with written approval of the VA Contracting Officer.

c. No work by the Contractor on Federal Holidays, and no work on the weekend when the Federal Holiday is on the respective Monday or Friday.

d. Any work including, but not limited to: CRANE work, Exterior wall demolition, noise, vibration, dust, odors, core drilling, hammer-drilling, saw-cutting, equipment moving in public corridors, or similar noise-producing activities must be performed after hours 6:00PM-4:00AM Monday through Friday and anytime on Saturday and Sunday with ending on Monday at 4:00AM.

e. Any work that closes drive isles, closes building entries, or closes public corridors must be performed Saturdays and Sundays.

SOW: The Construction Period of Performance Chart has Task 1, and Task 2, while the Detailed Project Scope of Work has additional tasks. Please confirm these items.

Tasks 1 through 6 are in accordance with SOW.

01 00 00: Please confirm that commission agent will be provided by VA per 01 00 00. Is there a scheduled timeframe for the commissioning to be included in project schedule? Will commissioning agents provide a necessary documentation and forms for contractor to complete prior to commissioning?

Commissioning agent on contract for project duration.

General: Will permits be required with the City of Chicago based on where work is occurring?

Yes

01 00 00, 1.31 & 1.32: Please confirm all of the photographic documentation that is required as this is atypical from previous JB projects. Please confirm the online domain/web hosting that the VA will be able to access, or has accessed in the past. Please confirm the BIM capability requirement.

Photographic documentation is a typical from previous JB project. Contractor is required to provide photo documentation of construction progress via e-mail, and project tracker. No on-line domain/web hosting capability is confirmed. Bi-weekly construction progress meeting is conducted via MS Teams.

01 00 00: Please confirm that the VA will provide electronic submittal exchange program. Will it be Submittal Exchange, or does the VA know what will be used?

VA will not provide submittal exchange program. VA will provide project tracker for contractor to use and contractor to take ownership of project tracker throughout the project duration as it will be used to track construction progress.

Spec section 23 09 23 states that the existing BAS system is JCI Metasys. We understand that the Metasys System is being removed under an existing contract. Does the VA want to put in Metasys or the new BACnet system that is being installed

Metasys is to remain in place for the Damen Pavilion.

1A-EF-2: Is the BAS controlling the exhaust fan or will it be interlocked with the fume hood?

a. If it is interlocked with the fume hood does the contractor need to monitor the fume hood?

b.

EF is interlocked to the hood but the operation is controlled by the BAS.

On M602 it shows negative and positive rooms pressure. Is the contractor required to provide Room Pressure Controllers and Venturi Valves to control the pressures in these spaces?

Room Pressure Monitoring is shown on the plan for certain rooms and areas. If a room does not have sensing devices the pressures are noted for general relationships when TAB occurs.

If not, then are we monitoring existing Room Pressure Controllers?

(See response to RFI # 25)

Please identify the current fire alarm contractor for this building?

Fire Alarm contractor is on contract for this Building.

Is the contractor to connect the new fire alarm devices to the current fire alarm system in the material storage building? If so, where is the panel located in the space?

Yes, existing system is Siemens. According to dwgs the FACP for Nuc Med is located in RM 1488 on the first floor. Coordinate with fire alarm contractor.

We respectfully request that these requirements be removed in lieu of the qualifications utilized at all the other GLAC locations. As written in the current the SOW, the awarded contractor is to have (4) properly trained personnel; primary and backup superintendent, and primary and backup project manager. The certification is costly and time intensive which create significant challenges for a SDVOSB and higher bid costs.

Project Manager Qualifications: The project manager must be an American Hospital Association Certified Healthcare Constructor. Proposed project manager must provide evidence of management/supervisory experience on at least three healthcare construction projects successfully completed within the last three years.

Superintendent Qualifications: The project superintendent must be a National Center for Construction Education & Research Certified Construction Superintendent or be an American Hospital Association Certified Healthcare Constructor. Proposed superintendent must provide evidence of the successful completion of at least three healthcare construction projects successfully completed within the last three years.

Alternate Superintendent Qualifications: The offeror must identify an alternate to serve in the event of the Superintendent’s absence. The requirements for the alternate are the same as the Superintendent. If the Superintendent’s absence exceeds 21 calendar day, a new Superintendent must be proposed for VA review and approval.

Requirements shall remain per SOW.

Spec: General Conditions Topic: Management Question: Please confirm personnel requirements for this project. Can (1) superintendent fulfill SSHO requirements? Or does (1) superintendent and (1) SSHO need to be on site full-time?

(See response to RFI # 2)

Spec: 23 09 23 Topic: BAS Question: Does prime contractor have to directly hire third-party DIV 25 integration contractors?

Yes

Sheet: GC101 Spec: 02 82 11 Topic: Abatement Question: Please confirm there is no asbestos abatement work on this project as responsibility of the contractor (all asbestos abatement is to be performed by the VA under a separate contract)?

The Contractor is to include abatement work as part of their bid. Description of abatement work, quantities and locations are provided in specifications and Asbestos Report.

Topic: SOW Question: Please confirm order of precedence for the contract documents. Does SOW prevail over all documents?

Specifications & Drawings prevails with exceptions of work hours restrictions is to be in accordance with SOW (See RFI # 17).

Sheet: CD101, A001 Spec: N/A Topic: Crane Hours Question: On page CD101, it is stated that the crane is to be used during normal hours between 8 am and 4:40 pm, however on A001, crane work is listed under the category of activities that must be completed on off-hours between 8 PM and 6 AM, or on weekends. Please confirm which work hours the use of the crane is to take place during.

(See response to RFI # 17)

Sheet: AF102 Spec: N/A Topic: Epoxy Floor Specification Question: Please provide a specification section for the new epoxy floor to be installed in the telecom room.

Concrete floor coating is specified in section 09 91 00 Painting, paragraph 3.7.H.

Topic: Elevator Access Question: Is a freight elevator available for contractor use? If so, where is the freight elevator located in reference to the work area?

Freight elevator is available for use; location on south end.

Topic: Nurse Call System Question: Please confirm manufacturer of existing and new Nurse Call system.

Field Verify to match existing.

Topic: Overhead Paging System Question: Please confirm manufacturer of existing and new paging/overhead speaker system. Drawings say to interface with existing central system. Does the VA have a preferred vendor for this system?

Field Verify to match existing.

Topic: Access Controls Question: Please confirm manufacturer/system of existing and new access control devices (card readers, etc).

Field Verify to match existing. In room 24T1.

Topic: Cameras Question: Please confirm manufacturer/system of existing and new cameras.

Field Verify to match existing.

Topic: Receptacle labels Question: Drawing E501, detail 7, calls for a “required label” next to each receptacle in this project. The label is a 4.5” by 2” phenolic plastic rectangle which is fastened to the drywall next to each device. Please confirm this is required.

Yes, provide adhesive labels on receptacle in accordance to Spec 262726.

Topic: Manufacturer Drawings Question: Please confirm if we will be receiving site specific manufacturer drawings for the CT rooms.

Drawings will be furnished in future upon receiving manufacturer drawings.

Topic: Access Control System software Question: Please provide all existing Lenel software details for the access control system.

Access control system to match existing.

Topic: Video Surveillance System Question: Please provide all existing Avigilon software details and camera models for the video surveillance system.

Video Surveillance system to match existing.

Topic: Video Server Question: Does the existing video server have enough storage to cover the new cameras OR will the new cameras require a new server?

VA/IT. Server is located in RM 1499. (Should have storage space)

Topic: Downtime Between Phases Question: How much downtime should the contractor anticipate between phases for the VA to relocate personnel and equipment? How much downtime is anticipated specifically between phases 1A and 1 B to allow for the VA to perform asbestos abatement through a separate contract per phasing notes on page GC101?

Typically allow 3 months for VA to relocate personnel and equipment. Contractor to coordinated with VA and incorporate into project schedule.

The Contractor is to include abatement work as part of their bid. Description of abatement work, quantities and locations are provided in specifications and Asbestos Report.

Topic: First Floor Work Question: Is the first floor below the work area an occupied space? If so, is work on this level to be performed on off-hours?

Yes, it is occupied space. Construction work to be performed after hours (see response to RFI# 17).

Topic: First Floor Work Question: Is the first-floor ceiling below the work area ACT or Gypsum?

First floor ceiling partly ACT & partly exposed (NO ACT or Gypsum).

Topic: Water Source Question: Is a water source available on-site for contractor use?

Contractor is responsible for providing a water source.

Topic: Electrical Source Question: Is an electrical source available for contractor use? If so, is the contractor responsible for metering costs associated with use of electrical source?

Contractor is responsible for providing an electrical source.

Topic: Utility Locate Question: Is the contractor responsible for performing a utility locate throughout exterior work area prior to construction?

Contractor is responsible for performing a utility location prior to construction for work related to civil work.

Sheet: CD101 Spec: 01 00 00 Topic: Contractor Parking Question: Please confirm that contractors are responsible for finding and paying for their own vehicle parking, and that no contractor parking will be provided by the VA.

No on-site parking or parking in the VA garage. Utilize street parking or other parking structures such as the Cook County Juvenile Parking Garage at their daily rate. The existing JBVAMC parking garage is at capacity and reserved for patients and staff.

Spec: 22 62 00 Topic: Third Party Med Gas Verifier Question: Please confirm that the contractor is responsible for directly hiring a 3rd party medical vacuum verifier.

Yes

Sheet: AC101, AC102 Spec: N/A Topic: Scales Question: Ceiling plans AC101 and AC102 have different scales (AC101: 1/4’’ = 1 ft, and AC102: 1/8’’ = 1 ft), however the overlapping parts of each drawing appear to be at the same scale, implying that one of these scales is wrong. Please confirm that the scale on page AC102 is actually ¼’’ = 1 ft.

Confirmed that the scale on Sheet AC102 should be noted as ¼” = 1’-0”.

Sheet: AE103 Spec: N/A Topic: Locker Specifications Question: Please provide a specification section for the lockers to be furnished and install by the contractor per the equipment schedule

See attached specification 10 51 29 Lockers and Benches.

Sheet: AE103 Spec: N/A Topic: Bench Specifications Question: Please provide a specification section for the benches to be furnished and install by the contractor per the equipment schedule See attached specification 10 51 29 Lockers and Benches.

Can you clarify the wall tile in the toilet rooms? The elevation drawings call for PT-3, and the finish schedule calls for PT2/PT3.

Provide porcelain tile at toilet rooms as follows:

PT-1 Floor Tile, 6” x 6” PT-2 Cove Base Tile, 6” x 12” PT-3 Wall Tile, 12” x 12” PT-4 Accent Mosaic, 1” x 2” brick joint pattern, 6” high accent band PT-5 Bullnose Trim, 4” x 12” Total height of tile at walls: 5’-4” AFF Basis of Design manufacturer: Daltile. Colors to be selected from manufacturer’s standard colors.