Attachment 1 - SOW dated 27 August 2026.pdf

STATEMENT OF WORK (SOW)

Integrated Physical Access Control, Surveillance, and Sound Masking System

927 ARW — MacDill AFB, FL (Bldg 296)

Date: 27 August 2026

1.0 Project Title & Background

1.1 Project Title

Integrated Physical Access Control, IP Surveillance, Emergency Lockdown, and Active

Sound Masking System.

1.2 Background

The 927 ARW requires an active defense countermeasure and physical security system to secure classified and sensitive verbal communications and control physical access within government and military facilities located in Building 296, MacDill AFB.

Traditional passive security measures (such as high-STC concrete walls, acoustic doors, and multi-pane glass) remain vulnerable to physical intrusion, acoustic drift, and advanced technical surveillance. To address these vulnerabilities, this project integrates active, non-deterministic acoustic sound masking (white noise) to degrade the signal-to-noise ratio of leaking speech, alongside a physical access control system (PACS), IP surveillance cameras, and emergency lockdown controls.

2.0 Scope of Work

The Contractor shall provide all materials, equipment, labor, engineering, programming, commissioning, testing, and documentation required to install a fully functional, integrated security and sound masking system. The project comprises four primary technical tasks:

Task 1: Physical Access Control System (PACS) Installation

The Contractor shall install access control systems on four (4) designated doors. This includes:

• Installation of one (1) multi-door controller with secure readers. The hardware must integrate seamlessly as an expansion of the existing Kantech Physical Access Control

System (PACS) installed in Building 296 in 2024.

• Installation of four (4) door contacts for position monitoring.

• Installation of four (4) motorized latches and four (4) power transfer hinges.

• All associated low-voltage wiring, software licensing for the Kantech expansion, system programming, and integration into a central power supply.

Task 2: IP Surveillance & Emergency Lockdown System

The Contractor shall install a perimeter and interior monitoring system, featuring:

• Installation of two (2) 4-Megapixel (4MP) IP surveillance cameras. These cameras must integrate into the facility's existing ExacqVision Video Management System

(VMS) installed in Building 296 in 2024.

• Installation of two (2) Emergency Lockdown Buttons. These buttons shall consist of heavy-duty, guarded, or key-released emergency latching mushroom buttons.

• System Latching & Logic: Upon physical activation, the lockdown buttons shall act as dry contact input triggers to the controllers. The PACS software will instantly trigger a lockdown state on all PACS-controlled doors, locking them and denying access to all cardholders except those with pre-authorized override authority in the

PACS database.

• Network Scope Clarification: The lockdown system operates purely via software commands within the secure VLAN. The contractor is not responsible for physical termination of network switch ports or hardware power links.

• Integration of one (1) system Input/Output (I/O) module to interface the dry contact inputs from the lockdown buttons to the door controllers and status indicator systems.

• Provision and pull of four (4) dedicated data drops and all necessary system wiring.

Task 3: Active Sound Masking (White Noise) System

The Contractor shall install an active acoustic masking system across four (4) specified meeting rooms to protect speech privacy:

• System Architecture & Equipment: The system shall consist of two (2) Variable

Frequency (tunable/adjustable) Noise Generators and two (2) Dual Voltage

70V/100V 60W Amplifiers, covering a total of four (4) meeting rooms.

• Corridor & Room Layout:

• Each of the four (4) meeting room zones shall consist of three (3) 70V 5W speakers installed in the corridor outside the room (totaling twelve [12] corridor speakers across the project).

• A corridor-mounted lighted "Meeting in Progress" sign shall be installed outside each room above the doorway.

• A localized analog/digital volume control knob with a small feedback LED status indicator shall be installed inside each meeting room.

• Automated Relay Controls: The system shall utilize a multi-voltage relay so that turning on the localized volume control inside the meeting room automatically energizes both the corridor "Meeting in Progress" sign and the internal feedback

LED, providing immediate visual verification of active sound masking. No manual auxiliary push buttons are required for activation.

• Tuning & Calibration: Contractor technicians shall tune the active noise generators specifically to target the 1kHz to 4kHz frequency range, utilizing manufacturer presets with steep drop-offs above and below this range to mask normal conversational tones. Technicians shall adjust baseline amplifier gains to provide adequate sound levels to mask speech outside the room without causing occupant fatigue or disruption inside. The contractor shall rely on manufacturer documentation to verify frequencies and levels; a formally certified professional acoustic spectrum analysis report is not standard but can be provided as an optional, government-requested service.

Task 4: Elevator Shutdown Integration

The Contractor shall integrate controls to disable normal floor access and passenger transit during security events:

• Control Interface Specifications: Elevator shutdown shall be achieved via the interruption of the car call button on the ground floor elevator lobby utilizing a Form

C dry contact.

• Hardware Setup: The contractor shall install a PACS I/O module in the general proximity of the elevator control room and route dry contact wiring to the elevator controller input for the specific call button.

• Elevator Contractor Coordination: The contractor is responsible for installing the

I/O module and routing the control lines to the elevator control room. However, connection, programming, and termination inside the highly regulated elevator control panel must be executed in coordination with the Government's designated elevator service provider. Any service provider fees or direct coordination labor costs are the responsibility of the Government.

3.0 Specific Technical Requirements

All equipment offered must meet or exceed the following salient characteristics to be considered acceptable:

System Component Minimum Technical /

Performance

Specification

Proposed Qty

PACS Controller Multi-port intelligent controller supporting up to

4 doors. Must support

OSDP (Open Supervised

Device Protocol) readers and integrate seamlessly with the existing Kantech

PACS platform.

1.00

Access Readers Smartcard/CAC-compatible readers utilizing secure, encrypted card technologies (e.g., SEOS, MIFARE DESFire

EV3).

4.00

Door Hardware Grade 1 motorized latch retractions and heavy-duty power transfer hinges designed for high-traffic government doors.

4.00 each

IP Surveillance Cameras Minimum 4-Megapixel

(4MP) resolution, low-light infrared (IR) capability, IP66 weather resistance (if exterior), NDAA compliant, and compatible with existing ExacqVision

VMS.

2.00

Active Noise Generator Variable Frequency

(tunable/adjustable) noise generator targeting 1kHz to

4kHz with steep frequency drop-offs and adjustable manufacturer presets.

2.00

System Amplifiers Dual Voltage 70V/100V

60W Amplifiers to drive corridor sound masking.

2.00

Corridor Speakers 70V 5W speakers designed for corridor drop-ceiling installation.

12.00

LED Indicators & Signs Corridor-mounted, lighted

"Meeting in Progress" signs, wall-attenuators

(volume knobs) with integrated feedback LEDs, and multi-voltage relays.

4.00 each

Lockdown Buttons Heavy-duty, guarded or key-released emergency latching mushroom buttons acting as dry contact triggers to the controller.

2.00

PACS I/O Module PACS Input/Output module to trigger elevator shutdown via Form C dry contacts.

1.00

4.0 Exclusions & Government-Furnished Infrastructure

(GFI/GFP)

To ensure clear boundaries of responsibility, the following infrastructure items are designated as Exclusions from the Contractor's scope and shall be provided as

Government-Furnished Property/Infrastructure (GFP/GFI):

• High-Voltage Power (120VAC): The Government will provide dedicated 120VAC outlets/junction boxes at all designated head-end equipment locations (e.g., access control power supply locations, sound masking generator locations). The contractor is responsible for low-voltage power distribution from these points.

• Network Infrastructure: The Government will provide all active network switches, host servers, and client workstations. The contractor shall coordinate network configurations (IP address assignment, VLAN tagging) with base communications personnel.

• Conduit Pathways & Trenching: The Government will provide empty, usable conduit pathways between the secure rooms, doors, and IT closets. Any required underground trenching or core drilling through structural concrete walls is excluded from the contractor's scope unless explicitly specified.

• Telecommunications Lines: Any required analog/SIP phone lines or high-speed internet circuits for off-site monitoring are excluded.

• PACS Software Platform & Licensing: The new access control and surveillance camera hardware must integrate as an expansion of the existing ExacqVision (VMS) and Kantech (PACS) systems installed at Building 296 in 2024. The contractor shall provide and install all software expansion licenses required for the new hardware.

The Government will provide access to the existing local server hardware.

• Elevator Control Panel Integration: The Government will arrange for and cover any fees associated with the base elevator service contractor to execute the final control terminations within the elevator control panel.

5.0 Deliverables, Milestones, and Period of Performance

5.1 Deliverables Schedule

The Contractor shall submit the following deliverables in performance of this work:

• Pre-Construction Submittal Package: Product technical data sheets, proposed wiring diagrams, and system architecture drawings within fifteen (15) calendar days of award.

• As-Built Drawings: Complete "as-built" wiring and pathway schematics in PDF and

CAD formats within fifteen (15) calendar days of system acceptance.

• Operations & Maintenance (O&M) Manuals: Digital copies of standard OEM manuals, user guides, and localized system operating instructions.

• System Administration & User Training: A minimum of four (4) hours of on-site training for designated security and facilities personnel covering basic operations, sound masking adjustment, and emergency lockdown procedures.

5.2 Period of Performance (PoP)

All installation, programming, testing, and training shall be completed within sixty (60) calendar days from the date of mutual agreement/notice to proceed.

6.0 Place of Performance & Security Requirements

6.1 Place of Performance

Work shall be performed entirely at:

• 927 ARW, MacDill AFB, Bldg. 296, Tampa, FL 33621.

6.2 Security Requirements & Escorts

• Access Control: All contractor personnel must obtain base access credentials in accordance with MacDill AFB security policies.

• Escorts: Because work will be performed in classified/sensitive verbal communication environments, the Government will provide cleared escorts for all uncleared contractor personnel during performance inside secure rooms. The contractor shall coordinate scheduling at least five (5) business days in advance.

7.0 Quality Assurance & Warranty

7.1 Workmanship Warranty

The Contractor shall provide a 12-month comprehensive workmanship warranty covering all installation services, wiring, and equipment integration. This warranty period shall begin on the date of final Government acceptance.

7.2 OEM Hardware Warranties

All contractor-furnished materials and equipment shall carry their respective Original

Equipment Manufacturer (OEM) standard commercial warranties against defects and hardware failures. The Contractor shall facilitate the direct pass-through of these warranties to the Government.

7.3 Testing & Commissioning

Upon completion of installation, the Contractor shall conduct a comprehensive commissioning test in the presence of the COR, demonstrating:

• Successful card reads, door locking, and position monitoring on all four (4) doors.

• Proper video feeds and storage configuration for both IP cameras within the

ExacqVision platform.

• Simultaneous lockdown activation from both lockdown buttons, validating that the software triggers a hard lock state on all doors and that the status indicator systems change state accordingly.

• Functionality of elevator override controls via dry contact call button interruption.

• Operational tuning (1kHz to 4kHz presets), volume range, and automated corridor sign/feedback LED activation for all four (4) sound-masked rooms.

Health and Safety on Government Installations

In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

a. Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(2) The contracting officer may, by written order, direct Department of the Air Force

Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(3) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

Contractor Access to the Department of the Air Force Installations

a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass.

c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with with AFI 31-101, Integrated Defense, and

DODMAN5200.02_AFMAN 16-1405, Air Force Personnel Security Program] citing the appropriate paragraphs as applicable.

e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

f) The contractor shall provide an after-hours contact number or after-hours email in the

Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the

“Access Self-Service” option.

g) Failure to comply with these requirements may result in withholding of final payment.

Ombudsman

a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Ms. Lisa A. Gross, 510 POW/MIA Drive, Scott AFB IL

62225-5022, 618- 299-0267, lisa.gross@us.af.mil of AFICC/KM. Concerns, issues, disagreements, and recommendations that cannot be resolved at the

Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number

(571) 256-2395, facsimile number (571) 256-2431.

d) The ombudsman has no authority to render a decision that binds the agency.

e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the

Contracting Officer.