Attachment 1 - SOW - ALSSA Conference Room VTC.pdf

Statement of Work for Upgrade ALSSA Conference Room VTC Upgrade

1. Scope of Work

The Contractor shall provide all labor, materials, personnel and equipment to design, engineer, furnish, install, integrate, and commission an Audio Visual (AV) system upgrade to support secure and non-secure Microsoft Teams operations within the Air Land Sea Space Application (ALSSA) Conference Room at Langley AFB, VA. ALSSA requires a critical upgrade to its secure Video Teleconferencing (VTC) infrastructure in its large conference room to fully integrate and support SECRET Microsoft Teams capabilities and to improve overall stability of its conferencing capability. This modernization is essential to enable ALSSA’s Joint Actions Steering Committee and senior leadership to conduct secure, distributed meetings, strategic briefings, and collaborative discussions at the appropriate classification level.

Transitioning to a modernized, Teams-capable secure VTC system ensures interoperability with wider secure networks. The installation includes a one-year comprehensive maintenance warranty.

2. Description

The Contractor shall provide an upgraded system dedicated NIPR and SIPR Microsoft Teams capabilities, enabling simultaneous dual-display content distribution and enhanced operator control. The solution will integrate additional encoding, switching, and control components to ensure seamless operation across classified and unclassified environments while maintaining required separation and security protocols.

2.1 System Enhancements

Upon completion, the system shall:

• Integrate NIPR and SIPR Microsoft Teams capabilities into the existing AV system.

• Enable dual-monitor content distribution from both NIPR and SIPR workstations.

• Provide secure and controlled switching between classified and unclassified systems.

2.2 Installation Requirements

The contractor is responsible for:

1. Providing and installing two (2) additional encoders at the operator workstation to enable dual-monitor output for both NIPR and SIPR systems

2.Providing and installing one (1) dual-monitor desktop KVM switch

- KVM shall allow manual enclave switching for keyboard, video, and mouse control without impacting wall display operations

3. Providing and installing one (1) 1:4 controllable HDMI distribution amplifier

- Amplifier shall distribute camera video feeds to:

� NIPR Teams

� SIPR Teams

� SIPR VTC system

4. Providing and installing two (2) dedicated AV bridge devices to support NIPR and SIPR Teams connectivity o Integrate with a power control solution to ensure proper isolation between classified environments

5. Replace defective keylock assembly on existing equipment rack

6. Update control system programming and configure to reflect system modifications o Update user interface (touch panel) accordingly o Perform firmware updates on all affected devices

7. Provide all manufacturer documentation, cabling, and system information to the Government

8. Conduct full system testing to verify proper commissioning to include:

� Video performance � Audio performance � Control system functionality

- Validate proper operation across NIPR and SIPR environments

3. DELIVERABLES

The Contractor shall provide the following deliverables by the due date specified:

Deliverable Format As-Built Documentation Within 10 Days of Completion Microsoft PDF Source Code Within 5 Days of Completion Microsoft Word, PDF or

Excel Control System Programming Files Within 5 Days of Completion Microsoft Word, PDF or

Excel User Training Manual Within 5 Days of Completion Microsoft PDF System and Commissioning Report Within 5 days Completion Microsoft PDF Equipment List Within 14 Days of Installation Microsoft Excel

4.0 General Information

4.1 Hours of Operation. The Contractor shall provide all services described herein during the business hours of 8:00 a.m. to 5:00 p.m. ET, Monday – Friday, excluding US Federal holidays.

4.2 Base Closure Days. If the Base Commander determines the base is closed due to snow, hurricane, or Acts of God, the contractor shall reschedule work planned for this time.

5. Training

The contractor shall provide training to designated Government personnel. The training will include:

• An overview of control system interface and navigation

• System operation across NIPR and SIPR environments

• Source selection and presentation routing

• Video Teleconference (VTC) operation to include Call initiation, Camera control, Content sharing

• Audio system operation and volume control

• Custom room presets and configurations

• Basic troubleshooting procedures

• Equipment rack overview

• Procedures for requesting service and support

5.1 Training Materials

The Contractor must provide a customized training manual specific to the installed system shall be provided within 5 days of completion.