Attachment 1-Solicitation.docx

Combined Synopsis/Solicitation

Requirement Title: Solicitation Number: Solicitation Issue Date:

PPI for Recruiting and Retention W912JA-25-Q-18XE 24 July 2025

Questions Response Deadline: 30 July 2025; no later than 12:00 p.m. CDT

Solicitation End Date: Point(s) of Contact: Contracting Officer:

20 August 2025; no later than 3:00 p.m. CDT

Karey Elias / karey.l.elias.civ@army.mil / 334-271-7358

Kathryn Graham / kathryn.p.graham.civ@army.mil / 334-450-0463

General Information

1. This is a combined synopsis/solicitation for commercial products prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This notice incorporates elements of FAR Part 13 Simplified Acquisition Procedures. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued.

2. This solicitation is being issued as a Request for Quotation (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular Defense Federal Acquisition Regulation Public Notice Army Federal Acquisition Regulation Supplement

FAC 2025-04 DFARS01/17/2025 AFARS 2025-0711

4. This acquisition is set-aside for 100% Small Business concern.

5. The North American Industry Size Classification System (NAICS) code associated with this requirement is 339999 and the Small Business Size Standard associated with this NAICS is 550EMP.

6. The provisions and clauses listed within this document and Attachment 3 – Provisions and Clauses apply to this acquisition and can be viewed through internet access at https://www.acquisition.gov.

Requirement Information

Description:

The Alabama Army National Guard 22nd Recruiting and Retention Battalion requests the following Personal Presentation Items (PPI). Please see Attachment 2 - Statement of Requirement (SOR) for PPI.

Place of Delivery/Performance/Acceptance/FOB Point:

F.O.B. Destination: Montgomery, AL 36109 (exact customer address will be provided in the resulting contract) Delivery Period: 1-24 September 2025

Port & Company Core Fleece Pullover Hooded Sweatshirt Woobie Hoodie Toughrider 3 Day Backpack Canvas Equipment Bag New Era Stretch Mesh Cap Double – Layer Workout Shorts 20oz Yeti Rambler Tumbler Pedova Zippered Padfolio Bolt Action Pens (Black) – 150 ea. Bolt Action Pens (Gold) – 150 ea.

EA

EA EA EA EA EA EA EA EA EA

Instructions to Offerors

FAR provision 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services, applies to this acquisition.

1. Simplified Acquisition Procedures will be used in accordance with (IAW) FAR Part 13 in awarding this contract. The Government intends to award a Firm-Fixed Price (FFP) contract to satisfy this requirement. This requirement is being solicited as a Request for Quotation (RFQ); submission of a quote does not guarantee receipt of award. Please use Attachment 4 -Requirement Template for pricing data.

2. Questions may be submitted to the points of contact above, no later than the specified date and time. Questions submitted after this date and time may not be answered.

3. Quotes in response to this solicitation must be submitted via email to the point of contact(s) above.

4. For a quote to be eligible for award, the offeror must have a current registration in the System for Award Management (SAM): https://www.sam.gov , prior to submitting a quote IAW FAR 4.1102. SAM will be checked to verify the offeror’s status before any evaluation is conducted.

5. The Contractor shall provide a representative sample of each proposed promotional presentation item, as detailed in the SOR, for approval prior to the commencement of full production or distribution. The samples shall be submitted to the address below and must be accepted by the closing of the solicitation date and shall include all design elements, branding, and materials as proposed. The Contractor shall not proceed with production or distribution of any promotional item until explicit written approval is granted by the Contracting Officer. All promotional materials shall comply with applicable laws and regulations. The Contractor is responsible for all costs associated with the production and submission of samples.

6. Sample items shall be sent to:

Alabama National Guard Purchasing and Contracting Office 1740 Congressman Dickinson Dr. ATTN: Mr. Karey Elias Montgomery, AL 36109 Email: karey.l.elias.civ@army.mil

7. FAR provision 52.212-3, Offeror Representations and Certifications – Commercial Products and Commercial Services apply to this acquisition. The offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision. Offeror shall identify the applicable paragraphs by completing the fill-ins required per the instructions with Attachment 3 – Provisions and Clauses.

8. FAR Clause at 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services, applies to this acquisition.

FAR Clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Product and Commercial Services (DEVIATION 2025-O0003 and 2025-O0004), applies to this acquisition.

The additional FAR Clauses cited in the clause are identified in Attachment 2 – Provisions and Clauses, as applicable to the acquisition.

9. Offerors are required to meet all material solicitation requirements, such as terms and conditions, representations and certification, deliverables, Statement of Requirements, etc. Failure to comply with the terms and conditions of the solicitation may result in the offeror being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and must provide supporting rationale. The Government reserves the right to determine any such exceptions unacceptable, and the quote, therefore, ineligible for award.

10. Where to File/Service of Protest:

Protests to the Contracting Officer shall be filed at:

Alabama National Guard Purchasing and Contracting Office 1740 Congressman Dickinson Dr.

ATTN: Mrs. Kathryn Graham, Contracting Officer Montgomery, AL 36109 Email: kathryn.p.graham.civ@army.mil

Protest to NG Protest Decision Authority shall be filed at:

National Guard Bureau Office of the Director of Acquisitions ATTN: NGB-AQ-O 111 S. George Mason Dr. Arlington, VA 22204 Email: ng.ncr.ngb-arng.mbx.ngb-task-order-ombudsman@mail.mil

Evaluation Criteria

The Government intends to award a Firm-Fixed Price purchase order resulting from this solicitation to the responsible offeror whose quote conforms to the solicitation, is most advantageous to the Government, price and other factors considered, and provides the best value to the Government in accordance with FAR 13.106-1(a)(2)(ii). There is no ranking or assigned importance to evaluation factor. The following factors shall be used to evaluate offers: Technical, Past Performance and Price. When combined, technical and past performance are approximately equal to price.

Factor 1: Technical – the quote will be considered technically acceptable if it meets the specifications of Attachment 1 –Statement of Requirements (SOR) and samples sent in accordance with the Instructions to Offerors. Quotations that do not meet these requirements will be considered unacceptable and therefore under the evaluation process will not be considered for award. The following ratings will be used for Technical:

Factor 2: Price – Only the total evaluated price submitted in the quote will be evaluated.

Factor 3: Past Performance – Past performance will be evaluated in accordance with FAR 13.106-2 (b)(3).

The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

Solicitation Attachments

Attachment 1 – Solicitation Attachment 2 – Statement of Requirements (SOR) Attachment 3 – Provisions and Clauses Attachment 4 – Price Template