Attachment 1 - Solicitation - 36C24822Q1518.docx

DURABLE MEDICAL EQUIPMENT FOR VISN 8 NORTHERN AND CENTRAL ZONES – RFQ 36C24821Q1518

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number 36C24821Q1518 is issued as a Request for Quotation (RFQ). This document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular - FAC 2022-06, Effective Date: May 26, 2022.

The associated North American Industry Classification System (NAICS) Code for this acquisition is 621610/$16.5 Million.

This procurement is set-aside based on an order of priority as established in 38 U.S.C. 8127.

This solicitation is a Service Disable Veteran-Owned Small Business (SDVOSB) Set-Aside Concerns.

DESCRIPTION OF REQUIREMENT

The contractor shall provide all facilities, labor, parts, equipment, transportation and supervision necessary to provide storage, delivery, set-up, repair, instruction-in-use, and/or pick-up of Government purchased items and/or Durable Medical Equipment for VA beneficiaries, in accordance with all terms, conditions, specifications and schedules in accordance with the SOW. Service calls shall be rendered to/from zone specific VA Medical Centers (VAMC) or VA Healthcare System (VHCS). The Prosthetics and Sensory Aids Service (PSAS) representative, Purchasing Agent, shall submit an order and/or call to the Contractor, providing the best possible description of the service to be provided including at a minimum, make/model, serial number (if available) as well as the problem requiring repair when applicable.

Northern Zone: North Florida and South Georgia (NFSG).

Central Zone: Bay Pines, Tampa, and Orlando.

FOB: Destination

The following Clauses applies to this acquisition:

The clause at 52.203-17, Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights

The clause at 52.204-9, Personal Identity Verification of Contractor Personnel.

The clause at 52.204-13, System for Award Management Maintenance.

The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and no additional addenda to the clause included.

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items, applies to this acquisition.

52.203-6 | 52-203-13 | 52.204–10 | 52.204-15 | 52.209-6 | 52.219-6 | 52.219-14 | 52.219-16 | 52.219-27 | 52.222-3 | 52.222–19 | 52.222–26 | 52.222-35 | 52.222-36 | 52.222-37 | 52.222-40 | 52.222-41 | 52.222-50 | 52.222-54 | 52.222-55 | 52.222-62 | 52.224-3 | 52.232-33 | 52.232-36

The clause at VAAR 852.219–27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside.

The clause at VAAR 852.219-74, Limitations on Subcontracting–Monitoring and Compliance.

Complete Attachment 5 - Limitations on Subcontracting and return.

The clause at 52.216-18, Ordering.

The clause at 52.216-19, Order Limitations.

The clause at 52.216-22, Indefinite Quantity.

The clause at 52.217-6, Option for Increased Quantity.

The clause at 52.217-8, Option to Extend Services.

The clause at 52.217-9, Option to Extend the Term of the Contract.

The clause at 52.228-5, Insurance—Work on a Government Installation.

The clause at 52.233-2, Service of Protest.

The following Provisions applies to this acquisition:

Provision 52.209-7, Information Regarding Responsibility Matters.

Provision 52.212-1, Instructions to Offerors—Commercial Items.

Offerors must submit documents addressing all requirements pertaining to the required services.

To assure timely and equitable evaluation of quotes, firms must follow the instructions contained herein. Firms are cautioned that any noncompliance with the terms and conditions of the Request for Quote (RFQ) may cause their quote to be determined to be unacceptable and therefore not eligible for award.

Quotes shall be submitted to the Government containing the following information:

a.) Price Quote per Schedule b.) Technical per Sub-Factors c.) Past Performance d.) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

Gray Market Prevention Language:

(a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract.

Accordingly, the VA reserves the right to enforce any of its contractual remedies solely at the VA’s discretion. This includes termination of the contract, allowing the Vendor to replace non-confirming remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items at no cost to the Government.

Provision 52.212-2, Evaluation - Commercial Products and Commercial Services.

This solicitation is being issued as a SDVOSB set-aside for competition restricted to service-disabled veteran-owned small business concerns. If award cannot be made, the solicitation will be cancelled, and the requirement resolicited

The Government will assess the capability of each quote based on the following criteria which are of approximately equal value: (i) Price, (ii) Technical Approach, and (iii) Past Performance.

Comparative Evaluation The comparative evaluation will be performed in accordance with FAR 13.106-2(b)(3). The government reserves the right to select a quotation that provides benefit to the government that exceeds the minimum but is not required to do so. Quoters are advised that quotation may exceed the requirements, but the government is not requesting or accepting alternate quotes; each response must respond to the solicitation requirement, stated in the RFQ.

The government will apply the following comparative evaluation process as the basis for award:

Assess the direct comparison of one quote with another using a uniform and fair approach to determine which quote provides the government what it needs, where and when in accordance with the SOW and RFQ.

Once one quotation is found acceptable, it is compared to the remaining ones, and the “best” one is chosen for the best value to the government.

The Government may rely on internal documentation including the Contractor Performance Assessment Reporting System (CPARS) for determining Past Performance. If no record of past performance is found in CPARS, the contractor shall not receive a favorable or unfavorable rating but shall receive a rating of neutral.

Information not contained in a vendor’s quote will not be considered after the solicitation closes. The Government intends to make award selection without discussion but may determine after evaluating submitted quotes that the elements stated in FAR 13.106-2(b) for evaluation procedures are necessary and conduct them as appropriate. The Government reserves the right to make no award if no quotes meet the requirements of this solicitation.

Provision at 52.212-3, Offeror Representations and Certifications-Commercial Items.

Provision at 52.216-1, Type of Contract.

The Government will award a Fixed Price – Requirements - Indefinite Delivery, Indefinite Quantity (IDIQ) with estimated quantities.

Provision at VAAR 852.273-74, Award without exchanges.

Provision at VAAR 852.273-70, Late offers.

The Defense Priorities and Allocations System (DPAS) and assigned rating is not applicable.

Any questions concerning this solicitation shall be submitted to Frank Lloyd no later than Aug 23, 2022, via email to frank.lloyd@va.gov. All quotes shall be submitted to Frank Lloyd via email to frank.lloyd@va.gov not later than August 29, 2022, 3:00 p.m. EST.

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