Attachment 1 - SEN Rough Terrain Cargo Handler (RTCH) SOW.pdf

Statement of Work Training Center Support Equipment for Senegal

April 10, 2024

1. Overview.

This Statement of Work defines requirements of the Global Peace Operations Initiative (GPOI) program in Senegal. GPOI is a U.S. Department of State program managed by the Bureau of Political-Military Affairs’ Office of Global Programs and Initiatives (PM/GPI), in close collaboration with the U.S. Department of Defense. The purpose of the GPOI program is to enhance the capacity of partner countries to train, deploy, and sustain peacekeepers for United Nations (UN) and African Union peace operations.

This SOW defines requirements for the procurement of material handling equipment to increase the Senegalese Armed Forces (SAF), Thies training center’s capacity to deploy and train its forces.

2. Scope of Work.

The Contractor will procure and deliver one (1) Rough Terrain Container Handler (RTCH) to Dakar, Senegal. The RTCH must be capable of moving 20’ and 40’ shipping containers weighing up 27,500 pounds (12,474 kg) each within a training center at Thies and onto various modes of transportation during deployment and training exercises. The RTCH will be required to operate frequently on uneven surfaces, concrete, pavement, sand, and rocks. The Contractor shall provide equipment, attachments, service parts, tool kits, additional parts, and operator and maintenance training in accordance with the descriptions and specifications listed in Appendix A: Equipment and Training Requirements list.

3. Requirements and Delivery.

The Contractor shall:

1. Furnish adequate supervision, labor, materials, supplies, and equipment necessary to delivery all equipment under this contract in an orderly, timely, and efficient manner.

2. Obtain any necessary licenses and permits, and comply with any Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work. The Contractor shall also be responsible for all damages to persons or property that occur because of the Contractor's fault or negligence. This will require the contractor to work directly with appropriate staff and points of contact (POCs) at the U.S. Embassy in Dakar and other POCs in Senegal’s armed forces and government agencies; the CO, COR and GPOI Program Office are not responsible for ensuring that these items are obtained except as required by the contract.

3. The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract.

4. Obtain adequate insurance for damage to, or theft of, materials and equipment including insurance coverage for loose transit to the site or in storage on or off the site. The

Contractor shall provide evidence of the insurance required at the Task Order level thirty

(30) calendar days after Task Order award.

5. Ship, transport, and deliver equipment to the final destination location in accordance with host nation’s customs and clearance policies. All shipping documentation shall be properly obtained for the shipper’s letter of instruction to include all export and ITAR documentation. The CO, COR and GPOI Program Office are not responsible for managing shipping and delivery issues except as required by the contract. Contractors shall work directly with the U.S. Embassy shipping office and other embassy staff, and as required, directly with host nation custom and host nation military offices.

6. Comply with PKO Procurement Restrictions for U.S Foreign Assistance Funding.

7. Comply with the Fly America Act, the Cargo Preference Act, and related statutes as prescribed in subparts 47.4, Air Transportation by U.S.-Flag Carriers, and 47.5, Ocean Transportation by U.S.-Flag Vessels (47.101g). Exceptions to the Fly America Act are prescribed in 49 U.S.C. 40118 and require submission of a memorandum for approval by the Contracting Officer’s Representative and authorization by the Contracting Officer.

8. Screen Government-Industry Data Exchange Program (GIDEP) reports, available at www.gidep.org, as a part of the Contractor's inspection system or program for the control of quality, to avoid the use and delivery of counterfeit or suspect counterfeit items or delivery of items that contain a major or critical nonconformance.

9. The Contractor shall not ship partials without the proper approval of the CO and COR.

10. The Contractor shall provide all operating materials and technical maintenance manuals of the equipment in both English and French.

11. Upon delivery to destination (See paragraph 4. ultimate consignee location), Contractor and US government representative shall conduct an inventory to count and examine equipment and parts in accordance with contractor provided DS-127. A Senegalese Representative must validate the inventory. All parties shall sign the DS-127 and the USG representative will hand over the equipment, keys, and manuals to the host nation personnel. The Contractor shall submit the signed DS-127 to the COR. A Senegalese representative is required to sign the DS-127 to ensure the inventory has been jointly validated.

12. Contractor shall provide eighty hours operator training and eighty hours field maintenance training for up to 20 Senegalese Army personnel for each course. The target audience should be personnel who will train others on operating or maintaining the equipment.

13. The place of delivery and acceptance is:

Intermediate Consignee Address:

U.S. Embassy Dakar ATTN: Office of Security & Cooperation (OSC) Route Des Almadies BP 49 Dakar, Senegal

Ultimate Consignee Address:

Senegalese Armed Forces (SAF) Major MANGA (Chef ECASM) +221 77 333 02 84 chefecasm@armee.sn Direction du Materiel des Armees Camp Lemonier KM 2,5 Blvd du Centennaire de la Commune de Dakar Dakar, SENEGAL

14. The points of contact at the U.S. Embassy in Dakar:

CDR Jennifer Lipscomb

Chief, Office of Security Cooperation Senegal, The Gambia, & Guinea-Bissau U.S. Embassy Dakar +221 33 879 4654 (Office) +221 77 638 2647 (Cell/WhatsApp) LipscombJC@state.gov

LCDR Nico Segovia Deputy, Office of Security Cooperation – Senegal, The Gambia, & Guinea-Bissau Office: +221 33 879 4234 Mobile/WhatsApp: +221 76 361 3973 SegoviaN@state.gov

15. Other USG and Senegalese Partner Expectations:

a) PM/GPI will:

• Coordinate with the Office of Security Cooperation (OSC), the U.S. Embassy

Political/Military Office in Dakar, Senegal and the Senegalese Armed Forces as required.

• Initiate bi-weekly contract calls.

b) The U.S. Embassy in Dakar is expected to:

• Participate in bilateral inventory and handover.

• Assist the COR and CO as required.

c) The Partner Nation will be expected to:

• Provide personnel to perform all labor related to shipment unloading.

• Participate in the bilateral inventory and handover.

• Provide a training officer to serve as the point of contact for training coordination.

• Provide classroom venue and outside training area for RTCH operator training.

• Provide up to 20 personnel to receive operator training.

• Provide up to 20 personnel for maintenance training.

mailto:LipscombJC@state.gov mailto:SegoviaN@state.gov

5. Period of Performance.

Equipment, attachments, service parts, tool kits, additional parts, and operator and maintenance training shall be completed no later than 320 days after award.

6. Deliverables.

• Procurement Status Report. The Contractor shall provide a detailed listing of all materials procured and acquired under this task order (TO) at least once per month and upon request.

• Final Airway Bill (AWB) or Bill of Lading (BOL) and Equipment / Parts invoice(s). The Contractor shall provide copies of the AWB/BOL and invoice(s) to the Program Office upon confirmation of shipment allowing processing of tax exoneration paperwork and preparation to receive shipment by U.S. Embassy Office of Security Cooperation and the Senegal Army Director of Materials.

• New Equipment Training (NET). The Contractor shall coordinate with U.S. Embassy Dakar Office of Security Cooperation for NET training dates. The U.S. Embassy is responsible for completing Leahy vetting. The Contractor shall provide all logistical support for their trainers to conduct the training. See Appendix A for additional requirements on NET.

• Receiving and Inspection Report (Form DS-127). The Contractor shall submit Receiving and Inspection Reports to maintain 100% accountability for all equipment and materials purchased with USG funds.

• Incident Reports. The Contractor shall report immediately events that endanger the project or require USG guidance and submit a detailed report within 24 hours of the incident.

7. Invoice Instructions.

a. In accordance with the Office of Management and Budget's Memo (M-15-19), the Department of State is implementing electronic invoice submission and approval for all appropriate procurements. The Contractor/Vendor is required to submit all invoices through the Department of Treasury’s online Invoice Processing Platform (IPP). The invoice instructions and invoice address code to use IPP is located at https://www.ipp.gov/.

b. All submitted invoices shall be in English. All backup documentation shall be either in English or accompanied by a substantive translation with an affidavit of accuracy signed by the translator.

c. The United States Dollar (USD) is the currency for all values, rates, costs, prices, etc., specified in this task order and all related documents. All submitted invoices shall be in USD. When submitting backup documentation in other currencies, the Contractor shall provide sufficient documentation to support the currency conversion from the currency of payment to USD, to include the applicable exchange rate for the day the cost was incurred.

d. If the Government determines an invoice improper, the invoice is considered rejected, and the Contractor will be promptly notified in writing. In such notification, the Government will identify the reasons for rejection. If the Contractor decides to resubmit the invoice, it shall https://www.ipp.gov/ resubmit it within 60 calendar days of receipt of the rejection notification under the same invoice number but adding “REV_” to the number to indicate the revision. Each revision for a given billing period shall be marked sequentially (e.g., REV1, REV2, REV3, etc.) and submitted within 60 calendar days of receipt of the applicable rejection notification. Each revision shall include the Government’s reasons for rejecting the invoice, the Contractor’s respective responses, and adequate information and/or documentation.

8. Contracting Officer (CO).

The CO has sole authority to modify the terms of this contract. The Contractor is responsible for ensuring that all modifications to or deviations from contract requirements are approved by the CO.

The CO will appoint the usual and customary contracting representatives, such as a Contracting Officer’s Representative (COR) and Government Technical Monitors (GTMs) to help carry out the CO’s responsibilities under this contract.

9. Contracting Officer’s Representative (COR).

The Contracting Officer may designate in writing one or more Government employees, by name and position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer, and this authority is delegated in the designation.

Appendix A: Equipment and Training Requirements List

Line # ITEM Specification/Description Unit of Issue

QTY

1 Rough Terrain Container Handler

(RTCH)

• Container handler: 56,000lb (25,400kg) Capacity

• Folding boom (patented) to allow conversion from operational mode to transportation mode without disassembly, special tools, or lifting assets.

• Deployable on C-5, C-17, and Antonov 124.

• Ability to stack 20’ and 40’ containers three high and two rows deep

• Durable with capacity to operate on rough terrain, water, and in extreme temperatures with side shifting, rotation, slewing, forward/rear/left/right tilting

• Transportable, versatile with material handling, and able to operate in unimproved, rough terrain surfaces in harsh conditions

• Engine; Cummins, 400HP

• Four Point Sling rated to 40,000 lbs

(18,143 kg)

• Max Lift Ht: 33’8”;

• Max Reach: 20’7”;

• Travel speed: 23/15 mph un/loaded

(37 km/h, 24 km/h);

• Gradeability: 27% loaded/unloaded;

• Fording Depth: 3’ (914 mm)

EA 1

2 20 Ft Top Handler

Heavy Duty Top Loader Container Handler EA 1

3 Sling Lift Attachment

Rated to allow movement of 48,000lbs (21,770 kg), allowing versatility of load handling

EA 1

4 Forklift Attachment

Rated to lift capacity of 44,000lbs to give operator ability to lift or load a wide variety of cargo

EA 1

5 Authorized Stocking List Kit

Provides service parts and filters to perform preventive maintenance and services throughout the first 2000 hours of operation.

KIT 1

6 Basic Issue Item Kit

KIT 1

Hydraulic Reservoir Wrench EA 1 Jacking screws LOT 1 3/16 long arm hex key wrench EA 1 Phillips Screwdriver (Standard, round, 8) EA 1 Cresent Wrench EA 1 Air Pressure Gauge EA 1 Slip joint Pliers EA 1 Tool Pouch (18 in, black, vinyl) EA 1

7 Breakout Cable Kit Used to troubleshoot the pressure and temperament sensors, electronic control module (ECM), and engine harness.

KIT 1

8 Additional Items Parts that historically have tendency to break down, require long lead times, or will cause abrupt work stoppage. Special tools unique to the RTCH. (Contractor may recommend additional items in in their technical proposal.)

Tires EA 2 Alternator EA 1 Brakes EA 2 Special Tools [Note: To be determined (TBD) contractor may specify tools nomenclature, description, quantity, and cost in the proposal].

TBD

New Equipment

Training

(NET)

Description Students Hours

Operator Training At a minimum, training shall provide basic knowledge on how to safely operate the RTCH. Training shall include safety and operational techniques to handle and manipulate 20’/40’ containers through a wide range of scenarios; proper inspection, maintenance, lubrication procedures to keep the RTCH operational; and an introduction to different transportation modes of the RTCH.

Target training audience should be SAF equipment operators, RTCH operators, logistics (transportation and supply) and SAF deployment planners.

20 80

Field Maintenance Training

Training shall provide trainees with the basic knowledge and skills to troubleshoot, repair, and maintain the RTCH. The course should cover safety, hydraulic systems, mechanical

20 80 systems, and engine systems. Training shall include explanation of Warranty and requisitioning replacement parts as well as proficiency utilizing Operator and Maintenance Technical Manuals. Target training audience should be heavy equipment mechanics and maintenance officers.

CDR Jennifer Lipscomb