Attachment 1 Section L Instructions to Offerors.pdf

Section L

Instructions to Offerors

1. Offerors shall submit all proposals and questions via e-mail to ralph.larosa@fema.dhs.gov

2. Questions are due No Later than 17:00 Central Time 10 October 2024

3. Proposals are due No Later Than 13:00 Central Time 15 October 2024

4. Offerors shall submit (via e-mail) Two (2) Sperate Volumes

• Volume 1 – Technical Contractors are required to submit a comprehensive and complete technical proposal that demonstrates, their ability to perform the tasks described in the Statement of Work. Contractors must be responsive to all the requirements of this notice and provide sufficient information to allow evaluation of the technical quotation per the evaluation factors. It must be concise, well written and presented in a clear straight-forward manner. Factor 1. Technical Capability shall be prepared using the following guidance:

Maximum of 15 single-sided pages. Submitted on 8½” x 11” pages, using no less than ten (10) point character size. There are no page limitations for Factor 2. Past Performance. Contractors are required to adhere to all the page limitations. Information found on pages that exceed any page limitation will not be considered.

Factor 1. Technical Capability (limited to 25-pages)

The Contractor shall describe their proposed solution to achieve requirements outlined in the Statement of Work and address the offeror’s technical approach and methodology. At a minimum, the offeror shall address the functions and disciplines involved for each objective, skill levels, and quantity of resources and methods of operation.

The Contractor shall address how they will manage risks (including both identifying and mitigating risks). In addition, the offeror shall include a detailed discussion on how any subcontracted work will be managed and integrated to ensure efficient and effective services are provided.

Factor 2: Past Performance (no page limit)

The submitted past performance experiences shall be of contractual work that is similar to the requirements set forth in this solicitation. Past experience summaries shall be for projects completed in the last three years or currently in progress, which are of similar size, scope, and complexity relevant to the effort required by this solicitation. Contracts listed may include those entered into by the Federal Government, agencies of the State and local governments, and commercial customers. Contracts with the parent or an affiliate of the offeror may not be used. The following information shall be provided for each referenced contract:

a. Program title or project name

b. Contract number

c. Contract type

d. Brief synopsis of work performed

e. Brief discussion of how the work performed is relevant to this solicitation

f. Contract value mailto:ralph.larosa@fema.dhs.gov

The Government will consider the aforementioned information, as well as information obtained from any other sources, when evaluating the offeror’s experience. The past performance evaluation will assess the Offeror’s record of recent and relevant work for government and private sector clients.

Factor 3. Price

Offerors shall complete the SF1449 and return with proposal submission.

Do not change the Government provided estimated level of effort; simply provide the name of your company and insert the fixed labor rate. The government will verify calculations for accuracy.

Order of Importance – All Technical Factors are considered Equal – All Technical Factors are more significantly more important than Price.

Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s)

FAR CLAUSE 52.217-8 Option to Extend Services

“Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers or quotations for award purposes by adding the total price for all options to the total price for the basic requirement to determine the total evaluated price. This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options will not obligate the Government to exercise the option(s).”

“The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. To account for the option periods possible under FAR 52.217-8 (maximum of six months), the Government will evaluate the option to extend services by adding six months of the offeror’s final option period price to the offeror’s total price. This amount will be the total evaluated price. The Government may choose to exercise the Option to Extend Services at the end of any performance period (base or option periods). Prices for the base and option periods, including the 6-month option available under FAR 52.217-8, will be evaluated to ensure that they are fair and reasonable for performance of the requirements established in the solicitation and as proposed in the technical submission. The price for the effort associated with FAR 52.217-8 will not be included in the total awarded value at contract award. If, at the end of the contract’s/order’s period of performance (the end of the base period or any option period) and within the time period established in the clause, the Government chooses to exercise this option, the pricing will be pursuant to the rates specified in the contract for the preceding performance period.”