Sol_70FBR425R00000004_Amd_0002.pdf

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70FBR425R00000004

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1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

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ATLANTA GA 30341

70FBR4

3005 CHAMBLEE TUCKER ROAD

ADMINISTRATIVE SERVICESCONTRACTING

FEDERAL EMERGENCY MANAGEMENT AGENCY

FEMA REGION 04

70FH10

WASHINGTON DC 20472

3RD FLOOR

OFFICE OF CHIEF PROCUREMENT 500 C ST SW

FEMA HQ

10/07/20240002

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

10/07/2024

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The Government intends to a firm fixed price contract in accordance with FAR Part 12 to the contractor representing the best value to the Government.

The purpose of this Request for Proposal (RFP) to establish a contract for Level II Armed

Security Guard Services for multiple FEAM locations in North Carolina.

This is a 100% Small Business Set Aside for authorized vendors with Federal Supply

Schedules under NAICS code 561612 (Productive Service Occupations).

Questions: Questions regarding this RFP shall be submitted to the contracting officer via email only. Questions are due no later than Wednesday October 10, 2024, at 5:00 p.m. (CT).

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Ralph La Rosa

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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70FBR425R00000004/0002

Email Questions to: Contracting Officer:

ralph.larosa@fema.dhs.gov.

Proposals: Proposals are due no later than

Tuesday, October 15, 2024, at 1:00 p.m. (CT).

Email Proposals to Contracting Officer:

ralph.larosa@fema.dhs.gov

The offeror MUST respond to and submit its SF

1449 in its entirety. The offeror MUST submit its proposal (Volume I), see the solicitation for instructions and evaluation criteria.

Period of Performance: 10/21/2024 to 01/19/2025

Change Item 0001 to read as follows(amount shown is the obligated amount):

0001 Level II-Armed Guard Security Services at the 30000 HR multiple FEMA facilities in North Carolina in support of Presidental Declared Disasters

Ashville NC

Additional locations to be added after award.

The Contractor shall furnish all supervision, labor, facilities, equipment, materials, supplies, and services (except as may be expressly set forth in the contract) and otherwise do all things necessary to perform and provide the services set forth in the Statement of Work (SOW). Monday-Friday (multiple shifts for

24 hour coverage)

Product/Service Code: R430

Product/Service Description: SUPPORT-

PROFESSIONAL: PHYSICAL SECURITY AND BADGING

Amendment 002 increases the number of hours from

64,176 to 94,176 all other factors remain unchanged

Change Item 0002 to read as follows(amount shown is the obligated amount):

Amendment 002 is increasing the base number of hours on both CLINS 0001 and CLIN 0002

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

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70FBR425R00000004/0002

CLIN 0001 is increased from 64,176 hours to

94,176 hours

CLIN 0002 is increased from 24,840 hours to

39,000 hours all other factors remain the same

0002 Level II-Armed Guard Security Services at the 14160 HR multiple FEMA facilities in North Carolina in support of Presidental Declared Disasters

Ashville NC

Additional locations to be added after award.

The Contractor shall furnish all supervision, labor, facilities, equipment, materials, supplies, and services (except as may be expressly set forth in the contract) and otherwise do all things necessary to perform and provide the services set forth in the Statement of Work (SOW). Saturday& Sunday (multiple shifts for 24 hour coverage)

Product/Service Code: R430

Product/Service Description: SUPPORT-

PROFESSIONAL: PHYSICAL SECURITY AND BADGING

Change Item 1001 to read as follows(amount shown is the obligated amount):

1001 Level II-Armed Guard Security Services at the 20160 HR multiple FEMA facilities in North Carolina in support of Presidental Declared Disasters

Ashville NC

Additional locations to be added after award.

The Contractor shall furnish all supervision, labor, facilities, equipment, materials, supplies, and services (except as may be expressly set forth in the contract) and otherwise do all things necessary to perform and provide the services set forth in the Statement of Work (SOW). Monday-Friday (multiple shifts for

24 hour coverage)

(Option Line Item)

Continued ...

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70FBR425R00000004/0002

Date Option to be Exercised 01/03/2025

Product/Service Code: R430

Product/Service Description: SUPPORT-

PROFESSIONAL: PHYSICAL SECURITY AND BADGING

Period of Performance: 01/20/2025 to 04/19/2025

Change Item 1002 to read as follows(amount shown is the obligated amount):

1002 Level II-Armed Guard Security Services at the 7560 HR multiple FEMA facilities in North Carolina in support of Presidental Declared Disasters

Ashville NC

Additional locations to be added after award.

The Contractor shall furnish all supervision, labor, facilities, equipment, materials, supplies, and services (except as may be expressly set forth in the contract) and otherwise do all things necessary to perform and provide the services set forth in the Statement of Work (SOW). Saturday& Sunday (multiple shifts for 24 hour coverage)

(Option Line Item)

Date Option to be Exercised 01/03/2025

Product/Service Code: R430

Product/Service Description: SUPPORT-

PROFESSIONAL: PHYSICAL SECURITY AND BADGING

Period of Performance: 01/20/2025 to 04/19/2025

The offeror is advised that offices may have reduced hours or be closed in their entirety. The contractor is to take this into consideration in developing their proposal. * See Statement of

Work Attachment 1.

* The offeror is advised that Federal Holiday hours of guard services directly match the weekend schedule to the corresponding office.

See the Facility Location Hours Attachment 2 for the weekly schedule.

* The offeror is advised that due to the unknown nature of disasters and subsequent disaster declarations, additional guards may be required at additional locations throughout North

Carolina. The offeror understands that by

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70FBR425R00000004/0002

providing a proposal, the total Labor Hour Rate is Fixed, Invoices should reflect the number of hours worked in which the period of performance resides in the event additional guards are required at various locations. The wage determination will be considered as needed for increased adjustments.

See the Wage Determinations Attachment 3.

Questions and Answers received in accordance with the posted solicitation are added for all vendors

- Attachment 4

Amendment 002 - this is increasing the number of hours for the base period - it has become apparent that this disaster will require additional manpower to adequately support the

FEMA mission - All other factors remain the same

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

70FBR425R00000004 North Carolina Level II Security Guards Questions and Answers

The following is a list of questions and answers – this is provided so that all offerors are provided the same information. It is possible that an individual offeror asked the question and since the original response things have changed. This posting supersedes all other correspondence.

*** Please take particular attention to Question and answers 1 and 7 ***

1. Q. Can the page limit be increased from 25 pages.

A. The page limit has been removed.

2. Q. Are Security Guard companies expected to register all guards working under FEMA contract with the North Carolina PPSB certification board? If so, are there contingencies in place to account for delays and backlogs on background checks (all BGI's go through the same third party) and the certification process through the state?

A. FEMA will conduct Background checks at the Federal level. All guards are expected to comply with all state and local requirements for being an armed guard in the State of North Carolina including firearms certification and background checks as required by the State of North Carolina. No contingencies in place for State or Local delays as there is an immediate need for the guards.

3. Q. Will guards be allowed to work unarmed in any capacity and/or while waiting on the state certification to return?

A. NO

4. Q. What is the expected phase-in timing? North Carolina certification and/or validation can be time consuming.

A. The requirement is immediate. There is no phase in period or period to gradually move officers in position as they clear local standards of the State of North Carolina. The federal vetting process for FEMA will take place immediately.

5. Q. Will this requirement for security guards be awarded to one company or more than one company?

A. This submitting a single proposal. will be awarded to one Vendor – that does not preclude companies from submitting combining and

6. Q. Will guards be allowed to utilize Responder Base Camps or Responder Housing for this effort?

A. On an extremely limited bases – it may be possible for the guards that are assigned to the responder camp – but that will have to be worked out during negotiations with the vendors that ask that question -but again on a very limited basis. Very limited and not guaranteed.

7. Q. How may guards do you need and what is the estimated number of level II Security Guards and labor hours are required per day.

A. Currently the solicitation says minimum of 40 Guards - that number is increased to 75 and 800 hours. This could peak at 100 guards and 1000 hours

8. Q. Is this contract Net 30 A. Yes – unless you are in special small business categories such a 8A – then we can authorize bi-monthly payments

9. Q. Could you please share how much was paid to the previous company or companies that provided similar armed security services in disaster or emergency-declared facilities?

A. Every disaster is different the lowest price I’ve awarded was $43.13 per hour and the highest was $73.18 – but location and conditions make a big difference.

10. Q. Regarding the requirement to list weapons by manufacturer, model, and serial number (also known as the Master Authorization List - MAL), does this need to be included in the proposal, or can it be submitted later, if the contract is awarded?

A. Must be provided with your Proposal.

11. Q. For references, can we submit those without contract numbers, as long as they still meet all the necessary criteria outlined in the RFP?

A. Yes – just need the customers info for verification.

12. Q. Regarding the requirement for "Proof of one-month’s payment as certified by the Offeror’s banking institution," would a Bank Statement or Bid Bond suffice as valid documentation?

A. A certification from your financial institution is acceptable.

13. Q. Can companies based outside of North Carolina apply for this contract?

A. Yes

14. Q. What is the minimum insurance requirement for companies to qualify for this bid?

A. No limit was specified – send a copy of your policy.

15. Q. Is it permissible to submit proof of insurance after the contract has been awarded, rather than with the initial application?

A. No – must be with proposal.

16. Q. Specific Guard Numbers for Each Location: While the Disaster Recovery Centers will each have 1 guard, could you confirm the exact number of guards required for the other facilities such as the responder housing and the staging yard?

A. this varies depending on the site and the conditions.

17. Q. Exact Start Date: Please clarify when the guards are expected to begin their shifts so we can ensure timely deployment.

A. we hope to have this awarded and work to start on the 21 of October

18. Q, Is it required that if companies are requiring guards to travel over 50 miles from their residence, then they are required to provide per diem and lodging per GSA and SCA guidelines?

A. The Price per hour is all inclusive of all required Federal, State, and local laws. The contractor is required to be in compliance with all Federal, Local, and State laws and pricing per hour shall be all inclusive.

19. Q. Will guards be allowed to receive hazard duty pay as a requirement?

A. Not from FEMA as a separate charge – your proposal price should be all inclusive.

20. Q. For all equipment worn by security guards, is a certificate of training required to be included in the bid proposal? (Pepper Spray / Baton).

A. That equipment required is provided in the Statement of Work and any and all training that is required for the equipment by Federal, State or Local laws is the responsibility of the contractor. The contractor is required to follow the terms and conditions of the contract which include compliance with all applicable laws and regulations.

21. Q. Attachment M on the solicitation has additional language than Section M on the 1449 which one is correct.

A. Attachment M is correct – it has additional information.

22. Q. Will the Government accept CPARS for past Performance?

A. CPARS is always reviewed, however is does not always include important details such as size and scope – Suggest you provide the details and contract numbers.

23. Q. Section J is Blank – please confirm there are no additional documents.

A. There are 4 attachments added in SAM.GOV Section L, Section M, a listing of all the Counties declared, and a Map showing those counties, and the Statement of Work. Section L, M, and the SOE list all things required to be submitted and contain important information.

24. Q. Would the Government allow a larger Waiver for State licensing (30days).

A. No – this is a State issue.

25. Q. Would the Government allow for a waiver on the OPIV Card Requirements?

A. No – This is a FEMA Requirement that all Guards are to be vetted.

26. Q. The North Carolina Government website states that “Out of State security card credentials are not valid in N.C. would the Government confirm that N.C. has no reciprocal agreements with respect to state Licenses.

A. No this is something the Offeror should research.

27. Q. Contractors should allow for guard mount time, but it does not specify how much time guards should be given. Would the Government confirm that 10-15 minutes is sufficient?

A. Guard Mount time is not a specific set amount of time, but the time needed and required to familiarize the officer with his Post Orders, duties and responsibilities before taking Post.

28. Q. Would the Government confirm that the items “when deemed necessary” under section 7.1 will be direct billable to the contract under a separate cost reimbursable CLIN. If not, would the Government identify the quantity that should be incorporated into the firm fixed price.

A. No separate CLIN. Your proposal price should be all inclusive, we will not dictate means and methods, that is for the offeror to determine.

29. Q. Will FEMA accept DHS FPS Suitability for the requirements identified in Section 17 FEMA Suitability / Personal Security of the RFQ?

A. FPS Suitability meets FEMA suitability requirements.

30. Q. At what Point does the contractor personnel need to have a PIV/FAC card? Do contractor personnel need an active PIV/FAC card prior to arriving to the DRC, or can the process be completed when/while they are on site?

A. For the first (14) days vetting can be conducted on site on an emergency basis with same day returns on vetting back to FEMA. PIV card issuance will be determined by availability of PIV machines and PSO’s do not need to have PIV card prior to arriving at DRC’s but must be vetted and approved by FEMA

Offerors: - The response must include answers and/or provide evidence to the following;

• Offeror must provide all documents for minimum qualifications – see SOW 3.1 & 3.4.7.10;

• Offeror must provide proof of insurance;

• Offeror must provide a copy State License;

• Offeror must provide the City and or County License, if applicable;

• Offeror must provide license of the security company or a Letter from the individual that owns all the weapons stating the company may utilize these weapons for security functions;

• Offeror must provide weapons by manufacturer, model, and serial number. Also known as MAL (Master Authorization List) – See SOW 7.2.11

• Offeror must provide List of Uniform and Equipment or plan to purchase, see SOW 7.1;

• Offeror must provide a Draft Transition Plan;

• Proof of one-month’s payment as certified by Offeror’s banking institution.