Attachment 1 - Scope of work.pdf

SCOPE OF WORK

REPAIR GENERATORS

CHANCERY, CMR & RAPHAEL BUILDINGS

Contents

1. General

2. General description and mandatory requirements

3. Details of installation

3.1. Chancery ‐ A Building

3.2. Chancery ‐ A Building

3.3. CMR

3.4. Raphael Building

SCOPE OF WORK

Repair generators – Chancery, CMR and Raphael Buildings

1. General

The Scope of Work (SOW) detailed herein is designed to articulate the necessary requirements and tasks involved in replacing worn parts on our generators following an inspection report by a team specializing.

This project necessitates the engagement of a specialized and experienced contractor.

The contractor is responsible for furnishing all labor, materials, tools, equipment, supervision, and any other necessary items to carry out the work in accordance with the defined scope of work and specifications.

Contractors are strongly encouraged to conduct on‐site visits to verify the existing site conditions before developing their proposals. This firsthand assessment is crucial for ensuring accuracy and completeness in the proposal development process.

The Contractor is responsible for verifying all dimensions and site conditions before ordering any materials or commencing any work.

All materials and equipment incorporated into the project shall be new unless otherwise noted. The

Contractor is responsible for transporting and safeguarding all materials and equipment required for the project.

Any variations must be priced and approved in writing by the COR before proceeding with the work and all costs associated with subcontracted services shall be borne by and be the complete responsibility of the Contractor under the fixed price of this contract.

Working hours are set from 9:00 to 12:00 and from 13:00 to 17:00, Monday through Friday. During

American and French holidays, the Property shall be closed to allow for uninterrupted work.

If necessary and with a request made 48 hours in advance, schedules can be adapted. Any work required outside of these hours must be requested in writing and approved by the COR.

The following is a list of the U.S. national holidays and the legally observed local holidays for calendar year 2024. Please keep for reference.

DATE DAY OF THE

WEEK

HOLIDAY TYPE

Jan. 1 Monday New Year’s Day American/French

Jan. 15 Monday Martin Luther King Jr’s Birthday American

Feb. 19 Monday Presidents Day American

April 1 Monday Easter Monday French

May 1 Wednesday Labor Day French

May 8 Wednesday Veterans Day French

May 9 Thursday Ascension Day French

May 20 Monday Whit Monday American

May 27 Monday Memorial Day French

June 19 Wednesday Juneteenth American

July 4 Thursday Independence Day American

July 14 Sunday French National Day French

Aug. 15 Thursday Assumption Day French

Sept. 2 Monday Labor Day American

Oct. 14 Monday Columbus Day American

Nov. 1 Friday All Saints’ Day French

Nov. 11 Monday Veterans Day (WWI) American/French

Nov. 28 Thursday Thanksgiving American

Dec. 25 Wednesday Christmas American/French

And the following is a list of the U.S. national holidays and the legally observed local holidays for calendar year 2025. Please keep for reference.

All work shall be performed in accordance with:

A. The safety requirements of the EM‐385‐1‐1 http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385‐1‐

1.pdf;

B. The safety requirements within the Occupational Safety and Health Standards https://www.osha.gov/pls/oshaweb/owastand.display_standard_group?p_toc_level=1&p_part_ number=1910;

C. Local French occupational safety and health requirement laws and regulations.

D. When there is a difference with the minimum requirements the more stringent requirement shall be followed.

2. General description and mandatory requirements

This installation will be performed from November 2024 to April 2025

This contractor is expected to:

Supply and installing replacement parts for our four generators as detailed below, located in Paris

75008 and 75016.

Spare parts will be original manufacturer parts depending on the make of the generators.

The contractor must be referred by the manufacturer CATERPILLAR, have significant experience in generators maintenance with a minimum of 10 years’ experience.

Submit the necessary qualifications for this type of work and provide proof of experience. This may include a minimum of 5 jobs and references demonstrating experience in similar generator repair/maintenance projects.

Provide all necessary materials and resources for the execution and completion of the work.

Additionally, the Contractor must furnish written proof of liability insurance before commencing any work.

Furnish written assurance to the Contracting Officer that all subcontractors and workers involved in the project possess the necessary licenses and permits.

Include a comprehensive PP SPS – Plan particulier de sécurité et de protection de la santé (Safety and Health Protection Plan) with their proposal, which conforms to the latest version of the Health, Safety, and Welfare at Work Act. This plan should be well‐thought‐out and detailed enough to demonstrate that the contractor is proficient in conducting safe and professional operations and has prioritized a culture of safety in their business practices.

Comply with all OSHA standards relevant to the work being performed. They must also adhere to the requirements of the National Electric Code, all applicable rules and regulations of the National Fire

Protection Association regarding the handling of flammable materials or mixtures, and any state or local health and safety requirements, whichever is more stringent.

Before commencing site work, the Contractor must submit a health and safety plan to the SHEM inspector and the COR. This plan should address all applicable OSHA requirements for the project's duration. Throughout the project, the Contractor must follow the procedures outlined in the health and safety plan to ensure the protection of the health and safety of all individuals and property near the project site. The Contractor must always keep a copy of the health and safety plan on‐site and ensure that all on‐site personnel have reviewed and are familiar with it. Furthermore, all safety equipment referenced in the health and safety plan must be present on‐site and calibrated (if applicable) before any activities commence.

Must adhere to the following work coordination requirement:

All work must be carried out in coordination with the Contracting Officer's Representative (COR) at the specified locations.

For substantive technical clarification on the scope of work, technical guidance, or questions, the

FAC COR should be consulted.

Any official changes or financial commitments must be authorized by the Contracting Officer

(CO). No financial or major substantive changes to the scope of work can occur without written direction from the government procurement office and the CO.

Provide a resource‐loaded work schedule that clearly delineates the sequence of work, along with the associated resources and timeframes for each task.

Submit identification information for all employees meant to work on site to the COR to be placed on the approved Visitors Roster. Details should include full name and vehicle make, model, and registration number.

3. Details of installation

The contractor shall provide and replace

3.1. Chancery ‐ A Building

Generator CATERPILLAR C18 model ELM070 – 660 kva.

o Supply and replace of batteries (X2).

o Supply and replace of belts according to type on generator set.

o Supply and installa on of a missing bolt on the exhaust/turbo protec on.

o Repair or replace the generator breaker face cover.

o Supply and replace the air filters (X2).

3.2. Chancery ‐ A Building

Generator CATERPILLAR C15 model FTH00843 – 500 kva.

o Supply and replace the exchanger next to the resistances.

o Repair the Oil leak between engine/ alternator coupling.

o Repair the Oil leak on upper motor housing.

o Supply and replace the thermostat.

o Supply and replace one fusible A6T100 – 100 Amp.

o Supply and replace of belts according to type on generator set.

o Bearing lubrification.

3.3. CMR

Generator CATERPILLAR 3306 B‐D1 model 85Z08762 – 275 kva.

o Generator set need completed cleaning.

o Supply and replace of batteries (X2).

o Supply and replace of belts according to type on generator set.

o Supply and replace the radiator.

o Supply and replace the hose from the radiator to engine.

o Supply and replace of coolant.

o Supply and replace the Both air / safety filter.

o Supply and replace the battery charging cable.

o Supply and replace the vibration isolators have deteriorated.

3.4. Raphael Building

Generator VOLVO TAD740GE model 868825 – 250 kva.

o Supply and replace of belts according to type on generator set.

o Supply and install one valve on the exhaust pipe.

o Supply and install a new day tank with a double‐skinned one.