Attachment 1 SC-20-014A PWS REM-REVISED.pdf

PERFORMANCE WORK STATEMENT (PWS)

Resource Efficiency Management (REM) Support Services

Installation Management Command (IMCOM)

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal service. The Army Installation Management Command (IMCOM) is requesting Resource Efficiency Management (REM) services to provide a focused and coordinated effort for improvement in the energy-efficient operation of key facilities, equipment and control systems and address demand reduction, and research/facilitate energy conservation programs offered through Energy Savings Performance Contract (ESPC) projects, Utility Energy Services Contract (UESC) projects, Energy Conservation Investment Program (ECIP) projects and other repair and renovation projects.

1.1. Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform REM services as defined in this Performance Work Statement (PWS) except for those items specified as Government furnished property and services (Refer to Part 3). The REM will assist the installation energy manager to reduce peak electrical demand, the energy, water and solid waste consumption, and with identification and development of resource efficiency projects.

1.1.1. The REM shall be located onsite to perform all contracted services and activities, which will be specified in Contract. The REM shall work closely with the Contracting Officer’s Representative (COR)/installation energy manager and Directorate of Public Works (DPW) personnel to achieve resource efficiency improvements and cost savings.

The Government at its option may extend the level of effort, period of performance, and activities supported, as necessary, to meet mission requirements in accordance with contract.

1.1.2. REM services shall be provided in support of the installation’s efforts to reduce energy and water consumption, greenhouse gas emissions, utilities costs, and comply with all applicable energy related federal laws and Executive Orders, to include but not limited to the Energy Policy Act of 2005 (EPACT 2005), Executive Order 13834, “Strengthening Federal Environmental, Energy, and Transportation Management” and the Energy Independence and Security Act (EISA) of 2007.

1.2. Background: The Installation Management Command (IMCOM) is requesting energy management assistance from Contractors to supply qualified energy management professionals to support a comprehensive range of Energy and Water Management Program activities at Government installations. The REM Program is focused on complying with all applicable energy-related federal laws and Executive Orders as they pertain to reducing energy and water consumption. The key mission of a dedicated REM is to reduce the overall energy/resource consumption and associated costs.

1.3. Objectives: The Contractor shall provide REM and related technical and management services to achieve established energy and resource consumption goals and reduce the costs.

1.3.1. The REM support services shall include the promotion, education, and adoption of all manner of energy and water resource conservation and management activity assistance necessary to optimize the use of installation utility resources, including but not limited to natural gas, coal, electricity, water, and wastewater. Further, the REM shall develop and submit grant applications where available to install energy reduction projects, which may be offered through the state, federal or utility programs.

1.3.2. The REM shall work towards accomplishing these goals by supporting facility repair and construction activities, including providing design review comments; project management support; identification of energy savings projects, construction coordination and oversight; and ensuring that installation-wide energy efficiency measures and water conservation measures are incorporated into new construction, Energy Savings Performance Contract (ESPC) projects, Utility Energy Services Contract (UESC) projects, Energy Conservation Investment Program (ECIP) projects, and repair and renovation projects.

1.3.3. The REM shall analyze systems and methods of operations, identify new opportunities for energy, water and solid waste (implement or strengthen recycling programs), emission reductions, and facilitate implementation of energy initiatives to reduce demand and consumption.

1.3.4. Compliance will be achieved by reducing the installation’s energy intensity (defined as millions of British Thermal Units (BTUs) of energy consumed per thousand square foot of building space). See Part 5, Specific Tasks, for additional information.

Requirements will be provided in the Request for Proposals for each Task Order.

1.3.5. Additionally, compliance in the area of water reduction will be achieved by reducing potable water consumption intensity (defined as gallons of water consumed per square foot of building space). See Part 5, Specific Tasks, for additional information. Requirements will be provided in the Request for Proposals for each Contract.

1.3.6. This effort will assist IMCOM and the entire Army to comply with Federal Executive Order 13834. This order calls for Federal agencies to improve the energy efficiency of their buildings, promote the use of renewable energy, and reduce greenhouse gas emissions associated with energy use in their buildings, among other energy-related requirements.

1.4. Scope: The Contractor shall provide REM and related technical and management services to perform the work set forth in the basic contract PWS. Support services include but are not limited to:

(a) Generate cost savings greater than the annual installation REM Program costs in the form of verifiable utility cost savings, energy project grants, avoided costs, and other incentive payments as defined by the REM Metrics Table at Attachment 5;

(b) Reduce energy, water, and sewer costs;

(c) Establish a highly visible energy and water resource conservation program through awareness campaigns and training;

(d) Strengthen energy policies within the organization;

(e) Establish the REM as an installation resource for occupants, building monitors, operations and maintenance staff, service-providing utilities, and other energy management trade organizations;

(f) Provide strong educational and motivation components to all occupants at a facility;

(g) Develop and review the economic and technical feasibility of energy conservation projects;

(h) Provide project management and coordination for development and implementation of energy conservation projects, including ECIP, ESPC and UESC projects;

(i) Increase recognition of the installation’s energy program through good management practices and preparation of reports, case studies, award submissions and other program documentation;

(k) Identify areas where tenant organizations are over and undercharged for utilities used; and

(l) Improve the efficiency and sustainability features of new construction and renovation retrofit projects. To meet these goals, the REM shall at a minimum, perform the task activities listed in Part 5, Specific Tasks.

1.5. General Information

1.5.1. Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which Contractor ensures the services provided comply with the requirements of the contract. A quality control plan (QCP) shall be delivered with each contract proposal and any updates to the comprehensive written QCP thereafter will be provided to the KO and COR within 5-working days when changes are made. After acceptance of the QCP, the Contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.5.2. Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is focused primarily on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.3. Hours of Operation: The Contractor is responsible for providing services, between the hours of 8:00 a.m. to 4:30 p.m., Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.4. Place of Performance: The work to be performed under this contract will be performed at Fort Benning.

1.5.5. REM Qualifications: REM personnel qualifications, education and experience requirements are listed at Attachment 3, REM Qualifications. The REM shall meet the mandatory qualifications required under Contract. The REM shall be a Certified Energy Manager (CEM).

1.5.6. Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5.

The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings, the contracting officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.5.7. Key Personnel: The contractor shall provide key personnel to accomplish the requirements of this contract and in accordance with the subsequent issued Task Orders.

1.5.7.1. REM: The Contractor shall provide an REM that will provide technical and management resources to ensure the tasks are executed effectively. The seniority and classification of the REM shall be appropriate to the complexity of the task established in each order. The REM shall be located at the installation during all normal working hours, unless relieved by a senior company official. When the REM is not in the facility, the company will identify an alternate point of contact. The REM shall be a Certified Energy Manager (CEM).

1.5.7.2. Project Manager: The Contractor shall provide a Project Manager who shall have full authority for administering this contract and who is authorized to negotiate technical and management consideration on behalf of the contractor. The Project Manager shall be responsible for the overall management, coordination and execution of the contract. This individual plans, directs and coordinates activities of the energy management services project to ensure that goals, objectives and projects are accomplished within prescribed time frame and funding parameters. An alternate individual shall also be designated to act for the Project Manager when the Project Manager is not available.

1.5.7.3 Contract Manager: The contractor shall manage the contract or shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor during absences shall be designated in writing and provided to the Contracting Officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.5.8. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties shall identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel will be required to obtain and wear badges in the performance of this service.

1.5.8.1. For contractors requiring Common Access Card (CAC): Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

1.5.9. Contractor Travel: Contractor may be required to travel CONUS during the performance of this contract to attend meetings, conferences, and training. The Contractor may be required to travel to off-site training locations and to ship training aids to these locations in support of this PWS. Contractor will be authorized travel expenses consistent with the Joint Travel Regulations (JTR) and the provisions of FAR 31.205-46, Travel Costs and the limitation of funds specified in this contract. All travel must be approved/authorized by the Government in advance. The Contractor must notify the COR/installation energy manager of any travel requirements.

1.5.10. Organizational Conflict of Interest: Contractor and sub-Contractor personnel performing work under this contract, may have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.5.11. Deliverables: The REM shall prepare monthly progress reports in the format shown in Appendix B. The Contractor shall also use this report to communicate formally any key project personnel changes that are relative to the performance of this contract. To shorten the preparation of the monthly form and charts, the REM can utilize short and concise sentences. An example of a completed short monthly report is shown in Attachment 4.

1.5.12. All records, files, documents, e-mails and working papers provided by the Government and/or generated for the Government in the performance of this contract shall become the property of U.S. Government and the installations and shall be maintained and disposed of in accordance with the appropriate Army Instruction/FAR.

1.5.13. Performance Requirements Summary: The Contractor’s performance will be evaluated by assessing the performance standards outlined in Attachment 1, Performance Requirements Summary. Performance measures will not be affected for reasons beyond the Contractor’s control (regulatory issues, acts of nature, etc.).

1.5.14. REM Goals: Attachment 5 contains a summary of 12 metrics that the COR will use in evaluating the REM ability to meet goals. The basis of the evaluation is the monetary savings attributed directly to REM’s efforts and activities.

1.6 ANTI-TERRORISM / OPERATIONS SECURITY REQUIREMENTS:

1.6.1. AT Level I Training: All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 05 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil

1.6.2. Access and General Protection/Security Policy and Procedures: Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements

(FAR clause 52.204-9 or NAF Clause BI.142, Personal Identity Verification of

Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force

Protection Condition (FPCON) at any individual facility or installation change, the

Government may require changes in contractor security matters or processes.

1.6.2a. Contractors Requiring Common Access Card (CAC): Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency

Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with

Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the

DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel

Management.

1.6.2b. Contractors that do not Require CAC, but Require Access to a DoD Facility or

Installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center

Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB)

(Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures

(provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.6.3. AT Awareness Training for Contractor Personnel Traveling Overseas: This standard language required US based contractor employees and associated sub-contractor employees to make available and to receive government provided area of responsibility (AOR) specific AT awareness training as directed by AR 525-13. Specific

AOR training content is directed by the combatant commander with the unit ATO being the local point of contact.

1.6.4. iWATCH Training: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the

COR. This training shall be completed within 30 calendar days of contract award and within 05 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

1.6.5. Army Training Certification Tracking System (ATCTS) Registration for Contractor

Employees Who Require Access to Government Information Systems: All contractor employees with access to a government information systems must be registered in the

ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the IS and then annually thereafter.

1.6.6. Contracts That Require a Formal OPSEC Program: The contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer. This plan will include a process to identify critical information, where it is located, who is responsible for it, how to protect it and why it needs to be protected. The contractor shall implement OPSEC measures as ordered by the commander. In addition, the contractor shall have an identified certified Level II OPSEC coordinator per

AR 530-1.

1.6.7. Contracts That Require OPSEC Training: Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. OPSEC Awareness for Military Members, DoD Employees and

Contractors is available at the following website:

https://securityawareness.usalearning.gov/opsec/index.htm

1.6.8. Cyber Awareness (Information Assurance (IA)/Information Technology (IT))

Training: All contractor employees and associated sub-contractor employees must complete the DoD Cyber awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with

DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of appointment to IA/IT functions. DoD Cyber Awareness Challenge

Training is available at the following website: https://ia.signal.army.mil/DoDIAA/

1.6.9. Cyber (Information Assurance (IA)/Information Technology (IT)) Certification: Per

DoD 8570.01-M, DFARS 252.239.7001 and AR 25-2, the contractor employees supporting Cyber (IA/IT) functions shall be appropriately certified upon contract award.

The baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award.

1.6.10. Contractors Authorized to Accompany the Force: DFARS Clause 252.225-7040 or NAF Clause BI.143, Contractor Personnel Authorized to Accompany U.S. Armed

Forces Deployed Outside the United States. The clause shall be used in solicitations https://ia.signal.army.mil/DoDIAA/ and contracts that authorize contractor personnel to accompany US Armed Forces deployed outside the US in contingency operations; humanitarian or peacekeeping operations; or other military operations or exercises, when designated by the combatant commander. The clause discusses the following AT/OPSEC related topics: required compliance with laws and regulations, pre-deployment requirements, required training

(per combatant command guidance), and personnel data required.

1.6.11. Contracts Requiring Performance or Delivery in a Foreign Country: DFARS

Clause 252.225-7043 or NAF Clause BI.144, Antiterrorism/Force Protection for Defense

Contractors Outside the US. The clause shall be used in solicitations and contracts that require performance or delivery in a foreign country. This clause applies to both contingency and non-contingency support. The key AT requirement is for non-local national contractor personnel to comply with theater clearance requirements and allows the combatant commander to exercise oversight to ensure the contractor’s compliance with combatant commander and subordinate task force commander policies and directives.

1.6.12. Contracts That Require Handling or Access to Classified Information: Contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified “Confidential,” “Secret,” or “Top Secret” and requires contractors to comply with— (1) The Security Agreement (DD Form 441), including the National

Industrial Security Program Operating Manual (DoD 5220.22-M); (2) any revisions to

DOD 5220.22-M, notice of which has been furnished to the contractor.

1.6.13. Threat Awareness Reporting Program: For all contractors with security clearances. Per AR 381-12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b of AR 381-12.

1.6.14. Contracts that Require Delivery of Food and Water: The supplies delivered under this contract shall be transported in delivery conveyances maintained to prevent tampering with and / or adulteration or contamination of the supplies, and if applicable, equipped to maintain a prescribed temperature. All delivery vehicles will also be subject to inspection at all times and all places by the Contracting Officers Representative, Post

Veterinarian, and / or Law enforcement Officials. When the sanitary conditions of the delivery conveyance have led, or may lead to product contamination, adulteration, constitute a health hazard, the delivery conveyance is not equipped to maintain prescribed temperatures or the transport results in product "unfit for intended purpose", supplies tendered for acceptance may be rejected without further inspection. As the holder of a contact with the Department of Defense, it is incumbent upon the awardee to insure that all products and/or packaging have not been tampered or contaminated.

Delivery conveyances will be locked or sealed at all times, except when actively loading or unloading. Unsecured vehicles will not be left unattended. All incoming truck drivers will provide adequate identification upon request. In the event of an identified threat to an installation, or a heightened force protection/Homeland Security threat Level, the contractor may be required to adjust delivery routes to minimize vulnerability risks and enable direct delivery to DOD facilities.

Additionally, the contractor shall adhere and conform to all safety, security and attendance requirements that apply to the supported office. The contractor is required to attend and participate in all organizational meetings, training, and emergency preparedness events and is required to vacate the Government office work site when no sufficient Government oversight is available.

1.6.15 Physical Security. The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.16 Conservation of Utilities. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities which includes turning off the water faucets or valves after using the required amount to accomplish the necessary cleaning.

1.6.17 Post-award conference or periodic progress meetings: The contractor agrees to attend any post-award conference convened by the contracting activity or contract administration office. These procedures are identified in FAR Subpart 42.5. The Contracting Officer, COR, and other government personnel, as appropriate, may meet periodically with the contractor to review the contractor’s performance. At these meetings, the Contracting Officer will apprise the contractor of how the government views the contractor’s performance, and the contractor shall apprise the government of any problems experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.18 COR: The COR for this contract is the installation Energy Manager, Whitney Ray, 706-545-8780. The COR shall monitor all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure the contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, monitor contractor’s performance and notify both the Contracting Officer and contractor of any deficiencies;

coordinate availability of government-furnished property; and provide site-entry for contractor personnel. A letter of designation will be issued to the COR, a copy of which will be sent to the contractor detailing the responsibilities and limitations of the COR.

The COR is not authorized to change any of the terms and conditions of the contract.

1.6.19 Telephone Usage: Contractor employees shall not use Government telephones at the work site for personal reasons or make any toll or long distance calls.

1.7 BACKGROUND CHECK REQUIREMENTS: Contractor/Sub-Contractor

employees providing services under contracts are subject to the following process:

1.7.1 Each employee (direct employee and sub-contractor employee) working under this contract who has contact with children under 18 years of age, shall be screened with the appropriate background checks as governed by the Army

Directive 2014-23 “Conduct of Screening and Background Checks For Individuals

Who Have Regular Contact With Children in Army Programs”, dated 10

September 2014. A copy of the Army Directive can be found at http://www.apd.army.mil/pdffiles/ad2014_23.pdf. The background check requirements for Contractors can be found in Enclosure 3 – Screening and background checks for appropriated and nonappropriated fund personnel, military personnel, foreign national employees overseas, and contractors.

1.7.2 Background checks will be initiated and paid for by the Government. The cost for the pre- employment screening is the responsibility of the Contractor. The

Commander Designated Entity (CDE) at the Installation supports IMCOM by coordinating, submitting, tracking child related background checks, and reviewing and compiling the results to identify whether they contain derogatory information to be passed on for a suitability determination. The CDE will advise and assist

CONTRACTOR and sub-CONTRACTOR employees completing all required documents required for the background check process. CDE contact information will be provided upon contract award.

1.7.3 The following is a list of the required screenings per the Army Directive 2014- 23.

1.7.3(a) REGULAR/RECURRING contact with children:

Definition: Contact with children more than an average of one (1) day a week for three (3) or more months OR daily for a period of one (1) month or longer.

Required screening:

i) Pre-employment screening: 1) Application, 2) Interview, 3)

Reference check, 4) Statement of Previous Arrest or Charge, 5)

Assessment of individual’s eligibility, qualifications, temperament and suitability for work with children, 6) Tentative offer of employment (Proponent: Contractor is responsible organization);

ii) Preliminary investigation: 1) Installation Record Check (if applicable), 2) FBI Fingerprint check, and 3) Local Civilian Law http://www.apd.army.mil/pdffiles/ad2014_23.pdf

Enforcement Check (Proponent: Government/Commander

Designated Entity is responsible organization);

iii) CNACI – Child Care National Agency Check and

Inquiries (Proponent: Government/Commander

Designated Entity is responsible organization).

The CNACI will be initiated after successful completion of the preliminary investigation (1.3(a)(ii)). If deemed appropriate by the local Garrison

Commander, a contractor can start working under Line Of Sight

Supervision (LOSS) after successfully completing the preliminary investigation (1.3(a)(ii). If LOSS is not feasible, favorable CNACI (1.3(a)(iii) results are required BEFORE the contractor can start working under this contract.

1.7.3(b) SHORT TERM/OCCASIONAL contact with children:

Definition: Contact with children that does not fall under the definition of

Regular/Recurring contact.

Required screening:

i) Pre-employment screening: 1) Application, 2) Interview, 3)

Reference check, 4) Statement of Previous Arrest or Charge, 5)

Assessment of individual’s eligibility, qualifications, temperament and suitability for work with children, 6) Tentative offer of employment (Proponent: Contractor is responsible organization);

ii) Preliminary investigation: 1) Installation Record Check (if applicable), 2) FBI Fingerprint check, and 3) Local Civilian Law

Enforcement Check (Proponent: Government/Commander

Designated Entity is responsible organization);

An employee must successfully complete the required screening (1.3(b)(i) and (ii) BEFORE working under this contract

1.7.4 No person, regardless of circumstances, will be approved to provide child care services if the individual has been convicted of a sexual offense, a drug felony, a violent crime or a criminal offense involving a child. If the background check investigation reveals any other derogatory information a suitability determination has to be made by the Army. The adjudication of derogatory information is processed through an Army Program Review Board

(PRB). Further details about the adjudication process can be found in Enclosure

6 of the AD 2014-23. At any time a Contractor can decide not to proceed with the

PRB process.

1.7.5 Additional information on the background check

process can be found at:

http://www.opm.gov/investigations/background-investigations.

1.7.6 Re-verification (IRC and FBI fingerprint check) is required every 5 years.

1.8 Contractor Manpower Reporting: The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub- Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

http://www.opm.gov/investigations/background-investigations

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS: Terms used within the PWS that require further definition.

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime Contractor.

The Government does not have privity of contract with the sub-Contractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS: Acronyms used in the PWS and what they represent.

AR Army Regulation CEM Certified Energy Manager CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative DA Department of the Army DOD Department of Defense DPW Directorate of Public Works EISA Energy Independence and Security Act EMCS Energy Management Control System ECIP Energy Conservation Investment Program ESPC Energy Savings Performance Contract FAR Federal Acquisition Regulation IMCOM Installation Management Command JTR Joint Travel Regulations KO Contracting Officer NACI National Agency Check OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) PWS Performance Work Statement QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program REM Resource Efficiency Manager TE Technical Exhibit UESC Utility Energy Services Contract

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide support services to assist with workspace and office equipment setup as provided to government personnel.

3.2. Facilities: The Government will provide the necessary workspace for the Contractor staff to provide the support outlined in the PWS.

3.3. Utilities: The Government will provide all utilities for the Contractor’s use in performance of tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities.

3.4. Equipment: The Government will provide office facilities which will include a desk, a chair, a telephone with DSN access, and filing and cabinet space. All charges for official Government use of long distance telephone calls, facsimile service, postal service, and Federal Express mail for official use will be paid for by the Government.

3.5. Materials: The Government will provide all communications and information systems (computer hardware and software) required for the performance of this contract including laptop computers and external hardware (external drives, hard drives, etc.)

issued for the duration of any temporary duty (TDY) and receive the same support as a government employee.

3.5.1. Communications and information systems support documentation (plans, programs, base comprehensive blueprints, applicable regulations, specifications, standards, technical manuals, as-installed drawings, and other documentation) will be available for support as provided to government personnel doing the job.

3.6. A Common Access Card (CAC) shall be issued by the Government for performance of daily tasks and access to the installation.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Materials. The Contractor shall furnish materials, supplies, and equipment to perform work under this contract that are not listed under Part 3 of this PWS.

4.3. Equipment. The Contractor shall furnish equipment not listed under Part 3 of this PWS to meet the requirements under this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The Contractor shall provide REM services to identify opportunities and provide workable solutions to reduce utility costs, consumption, and demand. The Contractor shall also provide comprehensive demand-side management energy reduction services to support the mission and the ongoing energy program.

Certification by the Government of satisfactory services provided is contingent upon the Contractor performing in accordance with the terms and conditions of the basic contract and the Task Order PWS. Support services that will be provided are outlined below and provided in the Task Order. Contractors are encouraged to identify other opportunities that meet overall REM Program objectives. The REM shall work with the Directorate of Public Works (DPW) to prioritize resources and to ensure that the support services meet the installation requirements.

5.2. Provide a REM. The Contractor shall provide a REM and related technical and management services. In response to a Request for a Task Order, the Contractor shall present a minimum of three (3) REM candidates for review and consideration by the COR/installation energy manager. After review, evaluation, and consideration of the candidates’ knowledge, skills and experience, the Contracting Officer will notify the Contractor if the candidates are acceptable for the respective REM position. The Contractor will select and manage the REM.

5.3. Specific Tasks. The following REM Scope of Work outlines the tasks required of the REM within three specific areas. These are: (1) Energy Program Support,( 2) Projects, and (3) Awareness. The tasks may include, but not be limited to the following:

5.3.1. Task 1. Reduce overall utility costs and consumption by reducing energy intensity by at least 3 percent per year and water consumption intensity by at least 2 percent per year. A primary focus of the REM program is to reduce energy intensity by at least 3 percent per year from a fiscal year 2003 baseline. Of equal importance and focus for the REM is the objective to reduce water consumption intensity by at least 2 percent per year from a fiscal year 2007 baseline. In order to accomplish these goals, the REM shall support repair and construction activities including providing design review; project management support; construction coordination and oversight; and other support activities to ensure that energy efficient measures are incorporated into new construction, repair and renovation projects.

5.3.2. Task 2. Closely coordinate all activities with the COR/installation energy manger. All of the REM’s efforts shall be closely coordinated with the Contracting Officer’s Representative (COR)/installation energy manager. The REM shall identify any policies, procedures, or other obstacles that may limit the ability to fully achieve the energy and water reduction, and sustainability goals for the installation to the COR/installation energy manager.

5.3.3. Task 3. Use Spreadsheets, Advanced Meter Data, Utility Billing Databases, and Expertise to Identify and Help Correct Anomalies in Facility Energy Use. The REM shall use information management systems, spreadsheets, advanced meter data, utility billing databases, and expertise to identify and help correct anomalies in facility energy and water use. Where available, the REM shall use the installation’s Energy Management Control System (EMCS) and other information management systems to identify apparent energy anomalies in the installation(s) facilities identified in the task order. The REM shall work with the Energy Manager and shop personnel to field check and diagnose problems. The REM shall provide an economic analysis, as needed, to help justify funding to address complex problems. The REM shall work with the Energy Manager and resource management personnel to identify reimbursable customers to maximize tenant reimbursement. The REM shall work within the DPW organization to update supply databases for equipment purchased under the Energy Star label and/or Federal Energy Management Program (FEMP) designated products and other creditable energy standards. The REM shall provide the installation assistance in energy reporting and planning, to include input to the Army Energy and Water Reporting System (AEWRS) database, the annual energy report, the long- range energy plan, and energy security plans.

5.3.4. Task 4. Develop an Effective Network of Facility Managers and Building Energy Monitors. The REM shall assist the Energy Manager to develop an effective network of facility managers and building energy monitors. As required, the REM shall provide initial and periodic training, maintain communications to provide feedback on building energy performance through EMCS and other information management systems, alert the facility and building energy managers to any anomalies noted, and provide appropriate recognition and other incentives to help sustain their active participation. All REM functions, energy awareness seminars, teleconferences, conference calls, etc., shall be provided as information to the COR/installation energy manager.

5.3.5. Task 5. Optimize Facility Operations to Minimize Utility Costs. The REM shall identify the facilities with the greatest potential for energy cost savings. The REM shall work with the Installation Energy Manager, Building Managers, and the maintenance personnel to determine how those buildings are operated and provide written recommendations on ways for them to operate more efficiently.

Recommendations may include technology and behavioral changes. Recommendations that are beyond the ability of the activity to implement will be referred to the appropriate office with an economic analysis for a possible project. The REM shall help to optimize performance of new and existing buildings. Support services shall include design review, commissioning, operations and maintenance, and LEED review. The REM shall develop re-commissioning/retro-commissioning plan for building heating, ventilating, and cooling systems, with input from installation facility staff. This plan shall identify and prioritize buildings needing retro-commissioning, leveraging the latest energy audit information.

5.3.6. Task 6. Develop and Sustain an Effective Energy Awareness, Incentive, and Suggestion Program. The REM shall assist the Energy Manager to plan and carry out continual energy awareness activities, to provide awareness briefings to the Installation or Facilities Commander,…