Attachment 1 - RFQ 19SN11025Q0020 SOW.pdf

U.S. Department of State | Bureau of Overseas Buildings Operations Statement of Work Deputy Chief of Mission Residence February 5, 2025 Singapore Page 1 of 12

PROJECT: Repair of Doors and Windows LOCATION: No. 17 Swettenham Road, Singapore 248105

S T A T E M E N T O F W O R K

I. BACKGROUND

The U.S. Embassy in Singapore intends to award a contract for the repair by replacement of the Doors and Windows for the Deputy Chief of Mission (DCR) representational residence. The doors and windows are damaged due to age and damage from termites, thus reducing the protection they offer from the weather and exterior elements. The residence is a conserved house under the jurisdiction of the Urban Redevelopment Authority of Singapore (URA).

II. GENERAL

The Contractor shall provide professional construction services and furnish all required personnel, tools of trade, equipment, materials, transportation, insurance, delivery and a competent English-speaking Supervisor who will stay at the job site every workday throughout the execution of the project. The Contractor shall ensure that the project is executed and completed in compliance of the local, URA, and OBO guidelines, drawings, attachments, and technical provisions, while following all security and safety protocols directed by the Embassy.

The Contractor shall work with the Contracting Officer (CO) or Contracting Officer Representative (COR) until the completion and final turn over of the project. All specifications and requirements are written in the statement of work and cannot be changed without the approval of the CO.

III. SCOPE OF WORK

The Contractor shall perform work consisting of but not limited to the items listed below. This Scope of Work shall be used in conjunction with the accompanying drawings, photos, other documents, and relevant data to complete the project. This scope of work shall cover specific doors and windows as stated in this SOW.

A. GENERAL REQUIREMENTS

i. Contractors must visit site to verify actual measurements, specifications, finishes, accessories, and other technical information needed to fabricate replacement doors, windows, or parts thereof.

ii. New doors and windows must be of the same appearance of the existing, including texture, finishes, color, and hardware.

iii. All components, parts, and accessories of the new doors and windows must be of the same material as the existing or their approved equivalents. Wood parts must

Singapore Page 2 of 12 still be wood (chengal wood or approved equivalent treated with preservative and anti-termite solution) unless specified otherwise.

iv. Contractor to identify other work not specified within this SOW that is necessary to complete the project and include it in their proposal.

B. SUBMITTALS

i. Contractor shall provide the Manufacturer´s Technical Specifications, to show that all criteria are met. This will include details of the different options there are for each component (door materials finishes, hardware, accessories, glass, films, etc.)

ii. Door and Window Schedules, Shop drawings specific to this project, technical specifications, hardware, glass specifications, films, etc. Methodology / Installation details of the works, all related information.

iii. The Contractor is advised that shop drawings shall be submitted to the Contracting Officer´s Representative and approved by the Contracting Officer prior to ordering or installation of said materials. Review of shop drawings by the Contracting Officer´s Representative will be for general compliance with Contract Documents.

No responsibility will be assumed by the COR and CO for correctness of dimensions, quantities or details. The Contractor shall check and verify all field measurements.

iv. New doors must be fabricated to mimic the exact dimensions and design of the existing doors. Document all existing doors and their details for reference and shall be submitted to the COR.

C. SCOPE OF WORK

a. Guest Room Door

i. Prior to dismantling work, measure and take note of all dimensions and details of the existing door for the shop drawings to be provided.

ii. Remove existing solid wood double-leaf door. Contractor must handle this door carefully to avoid damage. This door will be reinstalled.

iii. Repair door and comply with URA guidelines. Apply anti-termite preservative Solignum

Colourless AZ or approved equivalent as per manufacturer’s instructions. Repaint door with color matching to existing as per manufacturer’s instructions including surface preparation.

iv. Replace all door hardware, with exact same hardware or approved equivalent as Necessary.

v. Dismantle existing door framing, casing, and transom.

vi. Fabricate new door frame, casing, and transom using chengal wood or approved equivalent. Look and dimensions must mimic the original door.

vii Apply anti-termite preservative Solignum Colourless AZ or approved equivalent as per manufacturer’s instructions.

Singapore Page 3 of 12 viii Repaint door framing, casing, and transom with color matching to existing.

ix. Reinstall textured glass.

x. Reinstall door framing, transom, and casing. Ensure secure fit and alignment.

xi. Repair door threshold as necessary and apply high quality sealant under door threshold.

xii. Check door installation. All parts and hardware must operate as intended and have no loose parts.

b. Side Door going to Patio

i. Prior to dismantling work, measure and take note of all dimensions and details of the existing door for reference in creating shop drawings. New door must be fabricated to mimic the exact dimensions and look of the existing door.

ii. Dismantle existing door assembly.

iii. Fabricate new door including framing and casing using uPVC material or approved equivalent. Look and dimensions must mimic the original door.

Door hardware repair or replacement of parts or the whole assembly must be the same or approved equivalent, in the same color and finish.

iv. Repair and restore affected walls, floors, and other surfaces. Do not repaint over existing brick wall.

v. Check door installation. All parts and hardware must operate as intended and have no loose parts.

c. Dining Room French Doors details of the existing door for reference in creating shop drawings. New door must be fabricated to mimic the exact dimensions and look of the existing door.

ii. Dismantle existing door assembly.

iii. Fabricate new door including framing and casing using uPVC material or approved equivalent. Look and dimensions must mimic the original door.

Door hardware repair or replacement of parts or the whole assembly must be the same or approved equivalent, in the same color and finish.

iv. Repair and repaint affected walls, floors, and other surfaces. Colors and finishes must match existing look.

v. Check door installation. All parts and hardware must operate as intended and have no loose parts.

d. Aperture Windows above French Doors

i. Prior to any dismantling or removal work, measure and take note of all dimensions and details of the existing windows for reference in creating shop drawings.

ii. Remove existing aperture windows.

Singapore Page 4 of 12

iii. Fabricate and install new aperture windows with the same look, color, dimensions, and finishes. Window frames must be made of chengal wood or approved equivalent. Apply anti-termite preservative. Type of glass must also be the same as existing.

iv. Repair and restore affected wall surfaces.

v. Check window installation. All parts and hardware must operate as intended and have no loose parts. No leak must be observed on the windows.

e. Primary Bedroom Balcony Door and Windows details of the existing door for reference in creating shop drawings. New door must be fabricated to mimic the exact dimensions and look of the existing door.

ii. Coordinate with COR for the handling of USG installed accessories and devices attached to windows.

iii. Dismantle wood double door, screen door, windows, and transom.

iv. Fabricate new screen doors, interior wood door, and windows matching the look and dimensions of the original using chengal wood or approved equivalent. Apply anti-termite preservative and paint to match color to existing. All hardware, handles, locks, and other accessories must match look of the original or have a design closely resembling the original subject to approval of the COR.

v. Install new windows. Provide appropriate weatherstripping or equivalent to seal gaps and no leaks shall be observed on the windows.

vi. Restore affected walls, ledges, sills, and other surfaces. Do not repaint existing brick ledges.

vii. Check whole door and windows assembly. All parts and hardware must operate as intended and have no loose parts.

f. Primary Bedroom Windows details of the existing door for reference in creating shop drawings. New window must be fabricated to mimic the exact dimensions and look of the existing window.

ii. Coordinate with COR for the handling of USG installed accessories and devices attached to windows.

iii. Dismantle and remove existing windows including framing, sash, trims, transom, and glass panels.

iv. Fabricate new windows matching the look and dimensions of the original using chengal wood or approved equivalent. Apply anti-termite preservative and paint to match color to existing. All hardware, handles, Singapore Page 5 of 12 locks, and other accessories must match look of the original or have a design closely resembling the original subject to approval of the COR.

v. Install new windows. Provide appropriate weatherstripping or equivalent to seal gaps and no leaks shall be observed.

vi. Restore affected walls, ledges, sills, and other surfaces. Do not repaint existing brick ledges.

vii. Check window installation. All parts and hardware must operate as intended and have no loose parts.

g. Restoration and Clean-up Work

i. The Contractor shall restore all affected and damaged areas of the building and property impacted by the work done for this project at no cost to the Embassy.

ii. Repair all dents, cracks, and other surface imperfections on the existing openings and surfaces around doors and windows. Fill holes and chipped parts with appropriate fillers. Apply plaster mimicking the existing as needed. Allow enough time for drying.

iii. Repaint all affected walls and surfaces. Use 1 coat of sealer / primer and 2 coats of emulsion paint, to match the existing color.

iv. For exterior surfaces, retain or match the existing rough-cast plaster finish.

v. Do not repaint any surface that has exposed bricks / brick finish, as these shall be repaired and restored using the same material.

vi. The Contractor shall be responsible to clean-up and dispose of all debris and waste material daily after work hours. Do not store items and materials for disposal on site overnight.

vii. Construction work done to be inspected and evaluated by COR. Any kind of defect, imperfection, deficiency, and unsatisfactory work shall not be accepted.

IV. CONTRACT ADMINISTRATION

a. The Embassy does not make representations or warranties of whatsoever kind or nature, either expressed or implied, as to the quality, level of completion, accuracy, extent of compliance with the standards, codes, and requirements described or referred to in this SOW, or the extent of coordination between or among the documents provided to the contractor.

b. Neither the Embassy’s review, approval, or acceptance of, nor payment for the services required under this contract, shall be considered to operate as a waiver of any rights under this contract or any cause of action against the Contractor arising out of the performance of this contract.

Singapore Page 6 of 12

c. The CO or COR reserves the right to inspect and test all the services specified in the contract, as practicable, at any time and location during the contract term. The COR may conduct quality assurance inspections (QAI) to ensure the work aligns with the statement of work. If the CO determines that the work does not meet the stipulated requirements and specifications, the Contractor may be required to redo the services at no additional cost.

d. The CO may at any time, by written order, make changes in the drawings and specifications of this contract and within the general scope thereof. If such changes cause any increase in the amount due under this contract, or in the time required for its performance, the Contractor, in writing, shall notify the CO and the COR. No changes in the scope of performance, or changes which result in cost increase, shall be valid without the expressed written approval of the CO.

e. The CO has the right to terminate this contract of convenience at any time in whole, or from time to time, if the CO determines it is in the interest of the Embassy.

f. The CO shall provide a written Notice to Proceed [NTP] to the Contractor. No work shall be initiated until the NTP is issued by the CO.

V. RESPONSIBILITY OF THE CONTRACTOR

a. The Contractor shall be responsible for the professional quality, technical accuracy, and the coordination of all construction and other services furnished under this contract.

The Contractor shall, without additional compensation, correct or revise any errors or deficiencies in its construction and other services.

b. The Contractor shall identify a Project Manager who shall be responsible for the overall management of this Contract. The Project Manager must speak English and be approved by the Embassy.

c. The Contractor shall visit the site to inspect and understand the existing conditions, verify work requirements, make all necessary measurements, and gather data necessary to ensure new windows and all its parts will meet the requirements herein.

Time and date of the visit must be approved or designated by the COR.

d. The Contractor shall assume full responsibility for any damages, injuries, or environmental damage whether intentional or accidental, to any area involving contract personnel or equipment. The contractor is responsible to restore the damage to its original condition and/or personnel injuries at Contractor’s expense.

Singapore Page 7 of 12

e. The Contractor is responsible for safety and shall comply with all local labor laws, regulations, customs, and practices pertaining to labor, safety, and similar matters. The Contractor shall promptly report all accidents resulting in lost time, disabling, or fatal injuries to the Contracting Officer’s Representative (COR).

f. The Contractor shall always keep the work area, including storage areas, free from accumulations of waste materials. Before completing the work, the Contractor shall remove from the premises any rubbish, tools, scaffolding, equipment, and materials that are not the property of the owner. Unsightly materials and debris including excess soil, garbage, leftover material and equipment should be removed as required.

g. The Contractor shall provide guarantee to the quality of their workmanship for the work completed under this statement of work for a period of one year from the date of acceptance.

VI. CONSTRUCTION REQUIREMENTS

a. The Contractor shall be responsible for all required materials (unless stated otherwise), equipment, and personnel to manage, administer, and supervise this project. All workmanship shall be of good quality and performed in a skillful manner as determined of OBO.

b. The Contractor shall have limited access to or be admitted into any building on the compound outside the areas designated for the project except with permission by the Embassy.

c. The Contractor will be permitted to use the area within the compound for operation of his construction equipment and temporary facilities. The Contractor is responsible for obtaining any additional off compound storage areas required.

d. Working hours will be from 0800 – 16:30 Monday – Friday, excluding local holidays.

Weekend or afterhours work must be approved by the CO or COR and will not be justification for additional cost.

VII. SAFETY REQUIREMENTS

a. The Contractor shall comply with U.S. OSHA (Occupational Safety and Health Administration) guidelines and local safety and health requirements and shall assume full responsibility and liability for compliance with all other applicable standards and regulations pertaining to accident prevention, life, health, and safety of personnel; as well as preventing damage to materials, supplies, properties, and equipment.

Singapore Page 8 of 12

b. Prior to commencing the project, the contractor is required to review the work site and identify hazards that may occur while performing work.

c. Prior to starting a project, the contractor shall contact COR, to ensure they have received pertinent information for the project including requirements for permits, floor plans, utility information, asbestos, lead based paint, and other hazardous materials.

d. The contractor is expected to provide a “competent person” to implement Site Health and Life Safety plan and to oversee its compliance. A competent person is an individual who, by way of training and/or experience, is knowledgeable of applicable standards, can identify workplace hazards relating to the specific operation, is designated by the employer, and has authority to take appropriate actions.

e. The Contractor is required to provide the proof of payment of local insurances of all employees that will be involved in the project. Likewise, the contractor is required to provide monthly payment documents of local insurance for the length of work.

f. The Contractor shall conduct a safety briefing before starting daily work.

e. Contractor personnel who have signs of drunkenness or who are under the influence of stimulants or hallucinogens will be denied entry to the work area.

f. The contractor shall ensure individuals working at the site are trained and aware of potential hazards. The contractor shall ensure that these individuals are provided with proper safety equipment to prevent accidental injury in accordance with the requirements of the contract.

g. All workers will remove all chains, rings, watches and/or bracelets during the execution of work.

h. Smoking is prohibited at the work site and will use only designated area for smokers.

i. The Contractor shall work with the COR to ensure compliance with all safety requirements outlined in this document, as well as those mandated by local and U.S.

regulations. If the COR identifies any unsafe acts or conditions that could negatively impact the health and safety of Embassy personnel, contractors, subcontractors, third parties, or government property, the work may be suspended until the issue is resolved.

Additionally, if new work conditions arise during the project, the COR may impose further safety requirements in writing to the Contractor.

j. The contractor is required to report immediately all mishaps to the COR and the contracting officer. A “mishap” is any event causing injury, disease or illness, death, material loss or property damage, or incident causing environmental contamination.

Singapore Page 9 of 12

The mishap reporting requirement shall include fires, explosions, hazardous materials contamination, and other similar incidents that may threaten people, property, and equipment. The COR may share safety related information with the POSHO and Safety Coordinator to guarantee personnel safety and government property conservation.

k. The Contractor shall be responsible for the removal and/or disposal of hazardous waste generated from the project. Hazardous waste generated from the project must be removed and disposed of in accordance with the Department’s Hazardous Waste Management Policy as well as local rules and regulations.

l. The contractor shall ensure proper safety, health and environmental requirements of EM

385-1-1 applicable to their project are followed.

m. The contractor shall ensure individuals working at the site are trained and are aware of potential hazards. Contractors shall ensure that these individuals are provided with proper safety equipment to prevent accidental injury in accordance with the requirements of the contract.

n. The Contractor will hold the Government and its agents harmless for any action, errors, or omission on his part, his employees, workers, or his subcontractors that result in illness, injury, or death.

o. The Contractor shall be responsible for all injuries to his employees/workers.

p. The Contractor must place provisional barricades and warning signs to maintain a safe and accessible path-of-travel for all pedestrians, including those with disabilities, to avoid accidents to third parties. These barricades, signs, fencing, traffic cones, caution tape, and other temporary safety items shall be erected and maintained for the duration of the Contract and must comply with international and local codes and regulations.

q. The Contractor and all their personnel are required to use personal protective equipment (PPE). The Contractor is required to inspect and maintain spare PPE in case of damage, deterioration, or loss of the equipment. The PPE must meet the technical specifications required by international and local standards and regulations.

r. All tools, equipment, and machinery that will be used in the execution of the project must be inspected by a competent person before starting the project. COR and Safety representatives of the US Embassy may inspect equipment, tools, and machinery of the contractor at any time and may request to change it if deemed necessary.

s. In addition to the safety/accident prevention requirements of FAR 52.236-13, Accident

Prevention Alternate I, the contractor shall comply with the following additional safety measures.

Singapore Page 10 of 12

t. High Risk Activities. If the project contains any of the following high-risk activities, the contractor shall follow the section in the latest edition, as of the date of the solicitation, of the U.S. Army Corps of Engineers Safety and Health manual, EM 385 1 1, that corresponds to the high-risk activity. Before work may proceed, the contractor must obtain approval from the COR of the written safety plan required by FAR 52.236-13, Accident Prevention Alternate I (see paragraph (f) below), containing specific hazard mitigation and control techniques.

• Scaffolding.

• Work at heights above 1.8 meters.

• Trenching or other excavation greater than one (1) meter in depth.

• Earth-moving equipment and other large vehicles.

• Cranes and rigging.

• Welding or cutting and other hot work.

• Partial or total demolition of a structure.

• Temporary wiring, use of portable electric tools, or other recognized electrical hazards. Temporary wiring and portable electric tools require the use of a ground fault circuit interrupter (GFCI) in the affected circuits; other electrical hazards may also require the use of a GFCI.

• Work in confined spaces (limited exits, potential for oxygen less than 19.5 percent or combustible atmosphere, potential for solid or liquid engulfment, or other hazards considered to be immediately dangerous to life or health such as water tanks, transformer vaults, sewers, cisterns, etc.).

• Hazardous materials – a material with a physical or health hazard including but not limited to, flammable, explosive, corrosive, toxic, reactive or unstable, or any operations, which creates any kind of contamination inside an occupied building such as dust from demolition activities, paints, solvents, etc.

• Hazardous noise levels as required in EM 385-1 Section 5B or local standards if more restrictive.

u. Safety and Health Requirements. The contractor and all subcontractors shall comply with the latest edition of the U.S. Army Corps of Engineers Safety and Health manual EM 385-1-1, or OSHA 29 CFR parts 1910 or 1926 if no EM 385-1-1 requirements are applicable, and the accepted contractor’s written safety program.

• https://www.usace.army.mil/Missions/Safety-and-Occupational-

Health/Safety-and-Health-Requirements-Manual/

v. Records. The contractor shall maintain an accurate record on all mishaps incident to work performed under this contract resulting in death, traumatic injury, occupational disease, or damage to or theft of property, materials, supplies, or equipment. The contractor shall report this data in the manner prescribed by the contracting officer.

https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/ https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/

Singapore Page 11 of 12

w. Subcontracts. The contractor shall insert this clause, including this paragraph I, with appropriate changes in the designation of the parties, in subcontracts.

x. Written program. The plan required by paragraph (f)(1) of the clause entitled “Accident Prevention Alternate I” shall be known as the Site Safety and Health Plan (SSHP) and shall address any activities listed in paragraph (a) of this clause, or as otherwise required by the contracting officer/COR.

• The SSHP shall be submitted at least 20 working days prior to commencing any activity at the site.

• The plan must address developing activity hazard analyses (AHAs) for specific tasks. The AHAs shall define the activities being performed and identify the work sequences, the specific anticipated hazards, site conditions, equipment, materials, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level of risk. Work shall not begin until the AHA for the work activity has been accepted by the COR and discussed with all engaged in the activity, including the Contractor, subcontractor(s), and Government on-site representatives.

• The names of the Competent/Qualified Person(s) required for a particular activity (for example, excavations, scaffolding, fall protection, other activities as specified by EM 385 1 1) shall be identified and included in the AHA. Proof of their competency/qualification shall be submitted to the contracting officer or COR for acceptance prior to the start of that work activity. The AHA shall be reviewed and modified as necessary to address changing site conditions, operations, or change of competent/qualified person(s).

VIII. CONTRACTOR DELIVERABLES

a. Shop Drawings and Specifications. The Contractor is required to provide the plans, shop drawings, and relevant documents stated herein as required for the performance of the work, and submit tabulated listing of all materials, finishes, and specifications used for each window and door for future reference and maintenance purposes. Contractor to provide relevant studies, calculations, simulations, and product data to support their proposals subject to the evaluation and approval of the COR.

b. Cost. The Contractor shall submit cost proposal showing a breakdown of the services to be provided. The cost proposal shall include all work, personnel, material, equipment, mobilization, logistics, insurances, and other items necessary to execute the project up to its completion.

Singapore Page 12 of 12

c. Work Schedule. The Contractor shall submit a work schedule, setting forth date, time, contents of work, personnel, and timeline to completion for approval by the COR.

d. Permits. The Contractor shall also be responsible for obtaining the local permits required to execute the project. This includes the preparation of the documents that need to be submitted to obtain such permits (ex. Conservation Permission from URA).

e. Professional Construction Services. The Contractor shall commence work promptly, execute the work diligently and professionally, and achieve final completion and acceptance of the construction work stipulated herein this SOW.

f. Documentation. Weekly reports with photos and details pertaining to the progress of the project shall be submitted by the contractor to the COR.

IX. SECURITY

a. Contractor’s personnel must stay within the working site and not wander around the adjacent offices or areas not covered under this Scope of Work.

b. Contractor’s personnel are prohibited to roam around the premises during work hours or stay inside the Compound after each day of work.

c. The work to be performed under this SOW requires that the Contractor, its employees, and sub-contractors submit corporate, financial, and personnel information for review by the Embassy. Information submitted by the Contractor will not be disclosed beyond the Embassy.

d. Contractor will submit names and their Singapore I.D. to COR 5 work days before the entry into the premises to allow the processing of the Visitor Access Request (VAR).

END OF STATEMENT OF WORK -