ATTACHMENT 1 - RFP to DB and Other Specs - Updated 10-27-2020.pdf

Design-Build Request for Proposal (RFP)

Project: 508-21-111, Demolish CLC Building D Atlanta VA Health Care System

Prepared by:

Engineering Service (138)

1670 Clairmont Road Decatur, GA 30022

Date: 10-27-2020

508-21-111, Demolish CLC Building D October 27, 2020

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TABLE OF CONTENTS

Section 00 01 10

DIVISION 00 - SPECIAL SECTIONS

00 01 10 Specification Index 00 11 21 Request for Proposal to Design Build

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 01 01 10 FSS Fire and Safety Control 01 01 10 IC Infection Control 01 01 10 1HR 1-Hour Construction Smoke Barrier 01 12 16 Work Schedule 01 12 17 Job Meetings 01 32 16.16 Network Analysis Scheduled (Design-Build Projects) 01 33 23 Shop Drawings, Product Data, and Samples 01 33 24 Electronic Submittal Procedures 01 35 26 Safety Requirements 01 33 24 Electronic Submittals 01 42 19 Reference Standards 01 45 29 Testing Laboratory Services 01 57 19 Temporary Environmental Controls 01 58 16 Temporary Interior Signage 01 74 19 Construction Waste Management 01 91 00 General Commissioning Requirements

DIVISION 02 – EXISTING CONDITIONS

02 41 00 Demolition 02 82 13.41 Asbestos Abatement for Total Demolition Project

DIVISION 07 – THERMAL AND MOISTURE PROTECTION

07 08 00 Facility Exterior Closure Commissioning

DIVISION 31 – EARTHWORK

31 20 11 Earthwork (Short Form)

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SECTION 00 11 21

REQUEST FOR PROPOSAL TO DESIGN BUILD

DEMOLISH CLC BUILDING D

508-21-111

ATLANTA VA HEALTH CARE SYSTEM

A. PART I - GENERAL

A1. Scope of Contract

Provide all labor, materials, tools and equipment, and design-build services necessary for design and construction of a project described here in other specific tasks as further defined by this Request for Proposal (RFP).

1. The Design/Build Demolition Contractor is to provide documents (working drawings, specifications) for “508-21-111 Demolish CLC Building D” (103,000 square-foot, three (3) story concrete and steel structure, designated as a 120-bed nursing home) and demolition services, featuring the following potential disciplines to be determined by the Design-Build Demolition Contractor: architectural, structural, civil mechanical, plumbing, fire suppression, electrical, and environmental remediation, decontamination, and security systems. The documents shall provide the necessary information to facilitate the successful demolition of the building and enclosing an adjacent opening to Building C. The services shall also include creating and maintaining a construction progress schedule, safety plans, construction cost estimates/budgets, shop drawings, samples, equipment, and construction inspections and testing; and the preparation and development of reports (regulatory) cost estimates, and other related documents as necessary for the accomplishment of the proposed project. All out structures and related pavement and utilities shall be demolished.

2. The Design/Build Demolition Contractor shall procure all permits as required by federal, state, county and local authorities.

3. The Design/Build Demolition Contractor shall design, permit, and maintain all necessary soil and sedimentation control measures.

4. The following is a General Scope of Services:

A. Shutting down, disconnecting, and capping/making safe all utilities, including scheduling and coordinating with utility companies. Capping will occur within one foot inside the building property line. This is not restricted to electric, natural gas, steam energy distribution, water, storm water, sanitary sewer, phone, cable and fiber optic.

B. Design and construction work to identify any existing utilities that may need to remain or be reconfigured to maintain medical center operations, including coordinating and scheduling with utility companies.

C. Complete demolition of all structures and outbuildings on the property, including but not restricted to all below grade footings, foundations, tunnels, slabs, piping, wiring, and ductwork.

D. Design and construction work to permanently enclose existing Building C opening created by the demolition of Building D. The Design-Build Demolition team shall provide architectural, structural, mechanical, electrical, plumbing and fire protection plans and

00 11 21-2 specifications necessary to close, seal and refinish (interior/exterior) the building envelope. The DB architect shall propose finishes in accordance with VA Design Guides, see Paragraph A1(6).

E. Design and construction work to protect CHP Building #14 during the construction phase.

F. Design and construction work to decouple Building D from CHP Building #14 during the construction phase. Removal of a least one expansion joint may be required.

G. Design and construction work to identify any utility connections (to include communications) originating from Building D that may need to be re-routed to maintain medical center operations.

H. Removal and demolition of all materials remaining in the building including but not restricted to furniture, fixtures, equipment, materials and debris.

I. Backfill all excavation foundations, pipe, conduit, etc., shall be compacted using structural fill.

J. Removal of all asphalt and concrete paving, walks, curbs, signage, bumper blocks, and other site improvements.

K. Restorations of all disturbed areas after compaction of structural fill in excavations shall be consist of four inches (4”) of topsoil, grass seed and maintenance of such, until a lawn is established.

L. Site will be completely fenced off for the duration of the project and then the fences will be removed.

M. The Design-Build Demolition Contractor shall coordinate with the Contracting Officer and the Contracting Officer’s Representative (COR).

5. The CLC Building D as-built drawings will be provided in electronic Adobe PDF format.

6. VA Design Guides, Codes and References:

The Department of Veterans Affairs requires use of the latest editions of codes and standards for all VA facility construction and renovation projects.

All requirements are located at: VA Directives, Design Manuals, Master Specifications and other guidance in the Technical Information Library (TIL) http://www.cfm.va.gov/TIL/.

The construction documents shall comply with the current editions of VA Design Guides and VA Design Manuals, VA Program Guides, VA Handbooks, and VA Master Specifications. The VA design references include the following:

a. US Department of Veteran Affairs Architectural Design Manual, dated August 1, 2014

b. PG-18-13 VA Barrier Free Design Standard, Supplement to the Architectural Barriers Act Accessibility standards (ABAAS).

c. VA Interior Design Manual for New Construction and Renovations of Hospitals and Clinics.

d. Physical Security Design Manual for VA Life Safety Protected Facilities, dated January 2015.

e. VA Signage Design Guide, dated December 2012.

http://www.cfm.va.gov/TIL/

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f. VA Site Development Design Manual, dated February 2013.

g. VA Parking Design Guide

h. VA HVAC Design Manual, dated November 1, 2017.

i. VA Plumbing Design Manual, dated May 2018.

j. VA Fire Protection Design Manual, dated December 2015.

k. VA Electrical Design Manual, dated December 2015.

l. VA Lighting Design Manual, dated December 2015.

m. VA Office if Information & Technology Design Guide, dated February 2011

n. VA Whole Building Commissioning Process Manual, dated May 1 2013.

o. VA Seismic Design Handbook (H-18-8), dated October 1, 2016.

p. VA National CAD Standard (NCS) Application Guide, dated February 1, 2014.

q. NFPA 10 Standard for Portable Fire Extinguishers, dated 2018.

r. NFPA 13 Installation of Sprinkler Systems, dated 2018.

s. NFPA 17A Standard for Wet Chemical Extinguishing Systems, dated 2017.

t. NFPA 24 Standard for the Installation of Private Fire Service Mains, dated 2018.

u. NFPA 70 National Electric Code, dated 2017.

v. NFPA 72 National Fire Alarm Code, dated 2019.

w. NFPA 80-2010, Standard for Fire Doors and Other Opening Protective Devices

x. NFPA 99 Healthcare Facilities Code, dated 2018.

y. NFPA 101 Life Safety Code, dated 2018.

z. NFPA 291 Hydrant Flow Testing, dated 2018.

aa. NFPA 780 Standard for the Installation of Lightning Protection Systems.

bb. NFPA 1141 Standard for Fire Protection Infrastructure for Land Development in Wildland, Rural, and Suburban Areas.

cc. Illuminating Engineering Society of North America (IESNA), IESNA RP-28-2010, or Latest Edition.

dd. American National Standard, ANSI RP-28-2010 or Latest Edition.

ee. NFPA 220 Standard on Types of Building Construction, dated 2018.

ff. ASHRAE Standard 62.1 – 2016.

gg. ASHRAE Standard 90.1, DOE Regulations, Codes, Standards & Executive Orders.

hh. ASHRAE Standard 170 -2017.

ii. ASHRAE Handbook – HVAC Applications 2015.

jj. VA Medical Center Projects, A/E Submissions Instructions for Minor and NRM Construction Program, dated November 2008.

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kk. ACI Standard 318, "Building Code Requirements for Reinforced Concrete".

ll. American Concrete Institute, Latest Edition.

mm. Structural steel design - "Specification for the Design, Fabrication and Erection of Structural Steel for Buildings".

nn. American Institute of Steel Construction, AISC, Latest Edition.

oo. International Building Code", IBC, Latest Edition.

A2. Definitions

A. Design-Build (DB) as defined by the US Department of Veterans Affairs (VA) is the procurement by the Government, under one contract, with one firm or joint venture (JV) for both design and construction services for a specific project.

1. Contracting Officer (CO): The services to be performed under this contract are subject to the general supervision, direction, control and approval of the Contracting Officer.

2. Contracting Officers Representative (COR): The Contracting Officer's representative under the supervision of the Chief Engineer is responsible for administering contracts under the immediate direction of the Contracting Officer.

3. Chief Engineer (CE): Supervisory General Engineer, responsible for management of the Atlanta VA Health Care System’s Engineering Service. Provides direct supervision and oversight over the facility’s plant, operations, maintenance, construction, medical equipment, grounds maintenance and transportation programs.

4. Design Build Contract: This term, as used herein, refers to the Contract(s) to perform the design and construction of the project.

5. Contractor: This term, as used herein, refers to the contractor under this contract or the DB team.

6. AE: This term, as used herein, refers to the Architect-Engineer firm(s) that are a part of the DB team, also referred to as DB/AE.

B Proposed Schedule (Calendar Days) -

1. Notice to Proceed – D-Day

2. Project Kick-off and Design Initiated – D+10

3. Submission of QA/QC Plan – D+14

4. 30% Submission – D+60

5. 30% Review by VA Complete – D+74

6. 95% Submission – D+134

7. 95% Review by VA Complete – D+148

8. Final Submission – D+162

9. Final Submission Review by VA Complete – D+169

10. Mobilization and Start Construction (latest start date) – D+183

Marsh, Donald A. (VHACLE) Please change to Contracting Officer’s Representative

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11. Submittals Complete – D+183

12. Construction Complete – D+540

C. Schedule Objectives – The period of performance for this project is 540 calendar days after the issuance of the “Notice to Proceed” (NTP).

A4. Pre-Proposal Site Visit (Phase II)

A. A pre-proposal site visit will be held during Phase II of the Design-Build Procurement process. All contractors selected for Phase II of the process will be invited to attend. The Phase II Notice to contractors will contain additional information regarding the site visit.

A6. Selection Criteria

A. The Selection Criteria for this project can be found in the solicitation instructions to offerors.

B. PART II - RESPONSIBILITIES

B1. VA Team

A. The RFP team is:

a. Troy Martinson, PE, DBIA Chief, Engineering Service (138) Atlanta VA Health Care System 1670 Clairmont Road Decatur, GA 30033

B. The VA COR, Atlanta Engineering, VA Medical Center Staff and the VHA PCAC Contracting Officer and Contract Specialist.

B2. Design-Build Team:

A. The DB team includes all J/V partners, consultants and sub contractors to the one firm. The DB team shall provide Architectural and Engineering disciplines for the preparation of construction documents, and construction contractor capabilities for construction of the project.

B. If the DB A/E and contractor are a J/V (not one and the same firm) engineering and other technical consultants shall be subcontractors of the J/V Architect - not the Design-Build construction contractor or sub-contractors. If the DB A/E and contractor are one and the same firm (not a J/V) those consultants shall be subcontractors of DB firm not the construction subcontractors.

C. At all times during performance of this contract and until the work is completed and accepted, the Contractor shall directly superintend the work or assign and have on the worksite a competent superintendent who is satisfactory to the Contracting Officer and has authority to act for the Contractor.

D. The RFP documents are intended to define existing conditions, certain required items, and design parameters to be included in the project. It is the DB Team’s responsibility to complete the documents and construction in a manner consistent with the intent of the RFP documents within the required time period (contract length).

Change to Section C.

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C. PART III - PROPOSAL REQUIREMENTS

C1. General

A. Refer to solicitation instructions to offerors for all Proposal Requirements.

D. PART IV - POST AWARD REQUIREMENTS

D1. Construction Document Preparation:

A. Design Review Submissions:

1. The Design-Build A/E (DB A/E) shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice, the US Department of Veterans Affairs RFP (VA RFP), and prevailing codes.

2. The documents may be divided into multiple review submission packages. The VA will review as many as six (6) package submissions (examples: demolition, civil, architectural, structural, mechanical, Electrical, plumbing etc.) to facilitate the start of construction.

3. All submission packages will be reviewed at (30%) and (95%) completion stages. The (95%) review submission packages will incorporate the final review comments from the (30%) review. If any package is not complete for the required stage a post review may be required, the cost of which will be borne by the DB Team.

4. Each review submission package shall include 10 hard copy sets and 10 sets on CD-ROM.

The package will include an index of drawings (by sheet number and tittle) and specifications (by section number and tittle) submitted. The packages will be distributed to the VA COR.

B. Design Review Meetings:

1. A review meeting to resolve design issues will be held for each design review package submitted. The meeting will include discussion of VA comments on functional relationships and technical peer review comments (by others).

2. Participants will include, the Chief Engineer, COR, VA Staff and DB team members as appropriate for the specific package to be reviewed and others. The DB team members will each allow for (1) full day for each discipline/package design review meeting. DB team management will be present at each review meeting. Review meetings will be conducted at the Atlanta VA Health Care System, Engineering Service office (Room GC126C), located at 1670 Clairmont Road, Decatur GA 30033.

3. The DB team shall allow a minimum of fourteen (14) calendar days for each review cycle. A cycle includes:

a. The VA’s receipt of the design review submission package.

b. The review meeting.

c. DB teams’ receipt of comments from the VA, and PCAC Engineering either electronically, by fax, or by hard copy delivery.

d. The DB Team shall utilize an internet based electronic file sharing service to exchange electronic deliverable s and information with the COR. DB Contractor to use and purchase licenses required to implement use of these systems.

COR

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4. Coordination of the review meeting schedules will be the responsibility of the COR and the DB Team Project Manager (for the DB Team). See section H. Quality Assurance/Quality Control.

C. Electronic Media:

1. Design review submission drawings and final Construction Document submission drawings will be executed in electronic format AutoCAD version 2019.

2. The drawings included in the VA RFP will be available to the DB team in electronic format in AutoCAD version 2019 for use in preparing the construction drawings. The user shall independently verify all information in the files.

3. Design review submission specifications and other 8 1/2 by 11 formatted material and final Construction Document submission specifications and other 8 1/2 by 11 formatted material will be executed in electronic format Microsoft Word and Adobe PDF.

4. The specifications included in the VA RFP shall be available to the DB team in electronic format in Microsoft Word, for use in preparing the construction specifications.

5. The construction record drawings shall be completed in AutoCAD and Adobe PDF.

6. Construction shop drawings are not required to be completed in AutoCAD and Adobe PDF.

D. Professional Licensing:

1. The DB A/E who prepares the construction documents shall be a professional architect or engineer licensed in the United States.

2. The professional seal indicating such license by the state shall appear on the final construction documents. The architect whose seal is shown will be known as the Architect of Record. The DB A/E shall certify compliance with the VA RFP and all applicable codes.

E. Approved Construction Documents:

1. The final construction document submission package will be submitted by the DB team for approval by the VA after completion of the 95% review cycle for the final package to be submitted by the DB team. The VA will have 7 calendar days to take approval action.

2. The final construction documents submission package will include a full set of construction documents including all disciplines/packages.

3. The final construction documents submission package will incorporate all VA supplied comments from the earlier 30% and 95% submission package reviews and will comply with the VA RFP.

4. If the final construction documents submission package is not complete a post submittal may be required the cost of which will be borne by the DB Team.

5. The approved final construction documents include such details that the project can be constructed and will be used for construction of the project.

6. See PART IV, D2 CONSTRUCTION PERIOD SUBMITTALS for Approved Construction Document distribution.

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F. Construction Drawing Preparation - Mandatory material and equipment schedules and details may be indicated either on the drawings or in the specifications, at the option of the DB team.

The construction drawings shall include a coordinated set of the following:

1. Civil engineering drawings including demolition plans, grading and drainage plans, paving plans, utility plans, schedules calculations and details.

2. Landscape drawings including demolition plans, landscape plans, plant schedule and list, special landscape elements, proposed materials to be used for each special landscape element, calculations and details.

3. Structural drawings including foundation plans, framing plans, schedules, and details, including general notes and all calculations.

4. Architectural drawings including floor plans, building elevations, building sections, wall sections, reflected ceiling plans, stair details, toilet and bath details, door schedules and details, window schedules and details, room finish schedules, auto transport and other details.

5. Fire protection drawings including floor and roof plans, riser diagrams, equipment schedules, and details, including general notes calculations and all related calculations.

6. Plumbing drawings including floor and roof plans, riser diagrams equipment schedules, plumbing fixture schedules, and details, including general notes, and all related calculations.

7. HVAC drawings including floor and roof plans, one-line flow diagrams, equipment schedules, and details, including general notes and all related calculations. Also provide sections for mechanical equipment rooms and sequence of operation for all HVAC equipment.

8. Outside steam distribution drawings including demolition plans, system plans and profiles, manhole piping plans, calculations and sections, equipment schedules, and details.

9. Electrical drawings including site demolition plans, site, floor and roof plans (power, lighting, and other systems), one-line diagrams, panel schedules, equipment schedules, light fixture schedules calculations and details

10. Asbestos abatement drawings including site demolition plans and floor plans indicating asbestos abatement method.

11. Parking Control drawings including paving plans, schedules calculations and details for the parking fee collection/parking control system in areas adjacent to the CLC Building D.

G. Construction Specifications - Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and the VA RFP. The specification submitted for review shall include:

1. The name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project;

2. Other data as appropriate to clearly identify the product that will be used in the construction of the project i.e. shop drawings, product data, and samples as required by the VA RFP documents; and

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3. The required stamp of the licensed architect or engineer of record will be considered as certification of compliance with the RFP requirements.

H. Design Requirements - Compliance with codes and standards.

1. Project design shall be in compliance with applicable standards and codes described in VA Program Guides and design materials included or referenced in the solicitation materials.

2. See Section E. Approved Construction documents, above, for required inclusion of design review comments.

3. In the design of new building and alteration work under this contract, the DB team shall consider all requirements (other than procedural requirements) of:

l. Zoning laws:

2. Environmental and erosion control regulations; and

3. Laws relating to landscaping, open space, minimum distance of a building from the property line, maximum height of a building, historic preservation, and esthetic qualities of a building. Also, similar laws, of the State and local political division, which would apply to the building if it were not to be constructed or altered by the U.S. Government.

4. The DB team shall consult with appropriate officials of the Federal, state, and political subdivision, and submit plans under the rules prescribed by those reviewing authorities. The A/E and VA shall give due consideration to the recommendations of the referenced building officials. VA will also permit inspection by the officials described above during the construction period in accordance with the customary schedule of inspections in the locality of the building construction. Such officials shall provide VA with a copy of the schedule before construction begins or give reasonable notice of their intention to inspect before conducting an inspection.

5. The DB team shall provide prompt, written notification to the Contracting Officer concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials as described above. No work altering the scope of this contract shall be undertaken prior to receipt of written approval from the Contracting Officer.

6. No action may be brought against the DB Team or VA and no fine or penalty may be imposed for failure to carry out any of the previously described recommendations of Federal, state, or local officials. VA and its contractors shall not be required to pay any amount for any action taken by a state or political division of a state in carrying out functions described in this article, including reviewing plans, carrying out on-site inspections, issuing permits, and making recommendations.

7. The DB team shall advise the Contracting Officer of any variances with the applicable US Department of Labor, Occupational Safety and Health Standards, for occupancy requirements.

I. Quality Assurance/Quality Control:

1. To reduce design errors and omissions, the DB team shall develop and execute a QA/QC plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort.

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2. Within 2 weeks of receipt of Notice to Proceed, the DB Team will submit a detailed QA/QC plan describing each QA/QC task that will be taken during the development of the various design submission packages and the name of the DB Team member responsible for QA/QC.

a. Upon its completion each task shall be initialed and dated by the responsible DB Team member.

b. A 100% completed QA/QC plan shall be submitted with the final construction document submission package.

D2. Construction Period Submittals

A. The DB contractor shall distribute a total of two (2) sets of the approved construction documents prepared by the DB Team to the COR.

B. Other submittals - The DB team shall submit test results, certificates, manufacturer’s instructions, manufacturers field reports, etc. as required by the VA RFP specifications, to the

COR.

C. Project record drawings - The DB team will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the RFP specifications. The project record drawings will be available for review by the COR all times.

D. Shop drawings and submittals - The COR will check government furnished and/or the DB construction contractor's shop drawings, detail drawings, schedules, descriptive literature and samples, testing labor-laboratory reports, field test data and review the color, texture and suitability of materials for conformity with the RFP Documents and construction documents. The COR will recommend approval, disapproval, or other suitable disposition to the CO. The CO will have final approval authority. The COR will evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the COR will request the DB Construction Contractor to submit related components of a system before acting on a single component. Should this procedure be inappropriate, the COR will review all prior submittals for related components of the system before acting on a single component. The COR may be required to hold joint reviews with the VA technical staff and /or the Chief Engineer on complicated system submittals. The COR will notify the CO in writing of any and all deviations from the requirements of the construction documents that he has found in the submittals.

D3. Project Close-Out

A. The DB team shall comply with the requirements in FAR 4.804 Closeout of Contract Files, for submission of final RFP as built drawings, manuals, and other documents. As built drawings and specifications will be submitted in the same format required for the construction documents.

B. The DB A/E shall create list of all O&M manuals, as-builts, spare parts lists, warranty information, and all other items contractor is required to turn over to VA prior to project completion.

C. The DB contractor shall allow government project team 60-days to review as-built drawings, manuals, and other documents prior to final closeout. The DB contractor shall submit corrected resubmittal of as-built drawings, manuals, and other documents for backcheck until corrections have been made and accepted.

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D4. Site Visits and Inspections

During the construction period the COR will make weekly visits to the project site or when requested by the Chief Engineer and CO. The CO may also request visits for special purposes.

Only registered architects and engineers thoroughly familiar with the project may make these site visits. The CO has the prerogative to determine the professional discipline(s) required for any visit. The COR shall observe the construction, advise the Chief Engineer and CO of any deviations or deficiencies or solutions to issues discussed. A site inspection report which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations and additional actions required, shall be furnished to the CO within five (5) calendar following the site visit date.

The work defined in the DB RFP is deemed to be essential and is performed in unrestricted (non- COVID) areas of the hospital.

- - - E N D - - -

508-21-111, Demolish CLC Building D October 8, 2020

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SECTION 01 00 00

GENERAL REQUIREMENTS

10/2020

1.1 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for 508-21- 111, Demolish CLC Building D as required by drawings and specifications.

B. Visits to the site by Offerors shall be as specified in solicitation provision 52.236-27 Site Visit.

C. Before placement and installation of work subject to tests by testing laboratory retained by the Contractor, the Contractor shall notify the COR the site in time to observe testing laboratory personnel in the taking and testing of specimens and field inspection. Such prior notice shall be not less than three (3) workdays unless otherwise designated by the COR.

D. All employees of general contractor and subcontractors shall comply with VA security background check program, be identified by project and employer.

E. Prior to commencing work, general contractor shall provide proof that a OSHA certified “competent person” (CP) (29 CFR 1926.20(b)(2) will maintain a presence at the work site whenever the general or subcontractors are present.

F. Training:

1. All employees of general contractor or subcontractors shall have the 10-hour OSHA certified Construction Safety course and /or other relevant competency training, as determined by VA CP with input from the ICRA team.

2. GC’s superintendent(s)/Project Manager shall have completed the 30-hour construction training OSHA certification. The GC shall submit an appointment letter on the General Contractor’s company letter head containing, the name of the designated OSHA certified superintendent(s), state the name of the Competent Person (if different than the superintendent), as well as credentials for both. The letter shall be accompanied by a copy of the individual(s) safety training records.

3. Submit training records of all such employees for approval before the start of work.

4. All personnel working on VA property are required to complete VA Privacy training.

G. VHA Directive 2011-36, Safety and Health during Construction, dated 9/22/2011 in its entirety is made a part of this section:

VHA Construction Safety Directive 2011-36 Offerors Must Submit OSHA, EPA and EMR Information with Proposals VHA Directive 2011- 036 is incorporated into this solicitation by reference. All offerors shall submit the following information pertaining to their past Safety and Environmental record. The information shall contain, at a minimum, a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the bidder’s/offeror’s insurance company and be furnished on the insurance carrier’s letterhead, verifying that the contractor’s current Experience Modification Rate (EMR) is equal to or less than 1.0. Self-

01 00 00-2 insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc.

(NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state run worker’s compensation insurance rating bureau. This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for obtaining this information from their prospective subcontractors.

1.2 STATEMENT OF BID ITEM(S) – NOT USED

1.3 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor’s expense.

1.4 ADMINISTRATIVE WORKING HOURS

A. Administrative working hours for the Medical Center are normally between the hours of 7:00 A.M. to 4:30 P.M. excluding Saturday and Sunday. If the Contractor desires to work during periods other than above, the Contractor shall make his/her request to the COR three (3) workdays in advance of his/her intention to work during other periods and wait for approval from the COR.

B. No work will be scheduled on the following federal holidays or any other day specifically declared a federal holiday by the President of the United States.

New Year’s Day Labor Day Birthday of Martin Luther King, Jr. Columbus Day Washington’s Birthday Veterans Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.5 CONSTRUCTION SECURITY, SAFETY AND HEALTH REQUIREMENTS

A. The Security and Safety Requirements. The Security and Safety Requirements pertains to station policy for construction projects performed at the Atlanta VA Health Care System, Decatur, GA. Safety and health concerns are taken seriously at this facility. All employees of the Contractor are expected to strictly adhere to these regulations and requirements. This is exceedingly important, since we must be primarily concerned for the safety and health of our patients. In this regard, OSHA Standards may protect worker safety and health, but they have minimal benefit for protecting the safety and health of our patients, due primarily to their differing medical conditions. Review this information as orientation with your personnel performing work on site. Where the requirements as outlined in this or other regulations are differing, the more stringent shall apply.

B. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

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2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

C. Security Procedures:

1. Secure all construction areas, especially mechanical and electrical rooms against entry of unauthorized individuals including patients.

2. Unless specified, contractor working hours other than regular working hours will require authorization by the contracting officer. Regular contractor work hours for the medical center are Monday–Friday, 7:00 a.m. to 4:30 p.m.

3. General Contractor’s employees shall not enter the project site without appropriate badge.

They may also be subject to inspection of their personal effects when entering or leaving the project site.

D. Atlanta VA Health Care System Contractor Badging Procedure:

1. Fill out the PIV VA form 0711 form along with the below forms

a. Form 306

b. Self-Certification Form

c. VA Form 0710

2. The contractor shall provide an email address and working title mail or email copies of all forms plus copies of OSHA certificates for each employee.

3. Call 404-321-6111 Ext 1201539 or Ext 1207865, or Ext 1202775 to set up an appointment for fingerprint

a. One Person from each company shall call to schedule appointments for all employees

b. Hours to call are Mon-Fri, 7:30am to 3:00pm (Police Service Hours).

4. After an appointment has been scheduled. Bring the forms to the Engineering Service the COR in Room GC126 along with OSHA certificate card on same day to have their fingerprints taken.

5. Fingerprint will be taken in Modular bldg. M between parking decks D and E.

6. Bring one picture ID when fingerprints are taken.

7. Typically fingerprint results may take 7- 10 calendar days, after 10 calendar days they may contact 404-3214-6111 EXT 1206240 or Ext 1204376, or Ext 1207594, or Ext 1121674 to check if results are ready for ID pictures.

a. Ask for and Request from HR a SAC date.

b. One person from your company can call to check fingerprint results for multiple people

c. Hours to call are Monday-Friday, 7:30am to 3:00pm.

8. With the SAC date from HR, call 404-321-6111. Ext 1201539 or Ext 1207865. or Ext 1202775 to set up an appointment for picture ID.

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a. The contractor shall appoint one person to schedule picture ID’s.

b. Hours to call are Monday-Friday, 7:30am to 3:00pm.

9. On the same day but prior to ID picture, contractor employees need to report to Room GA- 130 obtain receipt of their fingerprint results.

10. Return to Modular Building M to take ID picture.

11. Bring two forms of identification when taken ID picture: a picture ID (ex: drive license, US passport) and a non-picture ID to take picture ID (SS card, certified birth certificate, gun registration card, voter registration card).

a. You should receive a copy of the badge before leaving the VA. If this does not occur, the contractor should be notified immediately.

b. If badge is not received, call periodically to see when the badge is ready to pick up.

Call the same numbers listed in Item 3 above.

c. Each person will be required to pick up their badge (cannot send someone else to pick up badge).

E. Other Requirements:

1. For working outside the “regular contractor hours” as defined in the contract, The General Contractor shall give 3 working days’ notice to the Contracting Officer so that arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

2. No photography of VA premises is allowed without written permission of the Contracting Officer.

3. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

D. Key Control:

1. The general contractor's superintendent will be issued necessary keys daily for those areas outside the construction barriers that require their access (i.e. utility closets, electrical closets, mechanical spaces, etc.) and return these keys at the end of each business day. No more than two keys/day will be issued. The Engineering Office will maintain a logbook to account for these keys. Contractors that fail to return these keys will be assessed a $25.00 charge.

2. Ensure all doors leading to and from construction are either monitored or locked to prevent access to the area from unauthorized persons (i.e. patients, staff).

3. The General Contractor shall provide security locks for the construction area. Duplicate keys or lock combinations are to be provided to the COR for the purpose of security inspections of every area of the project including tool boxes, powered equipment, and parked machines and take any emergency action.

E. Motor Vehicle Restrictions:

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1. Contractor and associated sub-contractor vehicles shall be parked within the staging area of the project. The staging area shall be determined at the time of the pre-bid meeting. Parking in patient/visitor/staff will require a request and approval for such parking through the COR.

F. General Safety:

1. Follow all federal, state and local safety and health regulations.

2. Maintain safety in the construction site/area in accordance with the provisions of the contract that includes the Occupational Safety and Health Administration (OSHA) Regulations; National Electrical Codes; National Fire Protection Association, etc . Work in a safe manner and take all proper precautions while performing your work. Extra precautions shall be taken when working around persons occupying the building during construction.

3. Provide Personal Protective Equipment (PPE) for your employees.

4. Post appropriate signs in specific hazardous areas.

5. Tools, ladders, etc. are to be secured when not in use.

6. Weekly Safety Inspections: The Construction Safety Committee at this facility will perform safety inspections of all contract operations periodically throughout the month. Written reports of unsafe practices or conditions will be reported to the COR and Contracting Officer for immediate attention and resolution.

G. Environmental Protection:

1. No hazardous materials will be disposed of on Government property. All waste will be hauled off-site or disposed in contractor owned and operated waste removal containers.

2. A copy of all waste manifests for special or hazardous wastes will be forwarded to the COR.

Environmental requirements will be strictly enforced.

H. Fire Alarms:

1. The General Contractor is responsible for reviewing locations of fire alarm systems within their construction area.

2. In the event of a fire alarm sounding, you are to remain in your area, unless medical center personnel (Safety, Nursing or Engineering) instruct otherwise, or unless a fire situation is in your area, in which case you should immediately evacuate.

3. Any work involving the fire protection systems will require written permission to proceed from the COR and requires 48 hours’ notice. An impairment number will be issued through the COR by the Fire Safety Manager.

4. Do not tamper with or otherwise disturb any fire alarm system components without prior written permission. To do so without written permission will result in an adverse action.

5. Storage of hazardous materials within buildings will be minimal with only enough on hand to perform daily work tasks. Flammable materials will either be removed from buildings at the end of the work shift or stored in approved flammable storage containers.

I. Permit Required Confined Spaces:

1. Contractors performing work on this facility will follow all requirements outlined in OSHA Standards for working in confined spaces. There are numerous permits required for

01 00 00-6 confined spaces on this facility. These spaces have been identified. Some spaces have been posted, but the majority have not due to their configuration. A complete listing of these areas will be provided upon request by the contractor at the NTP meeting.

2. Confined spaces are areas that are large enough to be entered have limited egress/exit potential and are not designed for permanent human occupancy. If you encounter any space that meets this definition, and if it is a suspected confined space, please contact the

COR.

3. Contractors performing work in confined spaces are responsible for compliance with all applicable standards and regulations.

J. Housekeeping:

1. Protect patients and VA personnel in occupied areas from the hazards of dust, noise, construction debris and material associated with a construction environment. Keep work area clear, clean and free of loose debris, construction materials and partially installed work that would create a safety hazard or interfere with VA personnel duties and traffic.

2. Clean and remove any accumulation of dust/debris from any surface at the end of each workday.

3. Make every effort to keep dust and noise to a minimum at all times. Take special precautions to protect VA equipment from damage including excessive dust.

4. Maintain clear access to mechanical, electrical devices, equipment and main corridors. This will ensure access to existing systems in the event of an emergency.

5. Clean area of all construction debris and dust upon completion of demolition and/or renovation.

6. During construction operations, keep existing finishes protected from damage. Cover and protect all flooring materials during construction. Any flooring materials or surfaces damaged as a result of construction activities will be replaced at the expense of the contractor.

K. Emergency Medical Services: Emergency medical services for stabilization purposes are available for contractors at this facility. For medical emergencies, dial “0” when inside any building.

Report the nature of the emergency and location. The operator will dispatch in-house personnel or coordinate an outside emergency assistance based on the nature of the emergency.

L. Use of Government-Owned Material and Equipment: Use of Government-owned material and equipment is prohibited.

M. Superintendent and Construction Manager Communications: At all times during the performance of this contract, the Contractors Superintendent shall be on site and available by cellular phone. At the beginning of the contract and prior to beginning any construction, provide the COR with the cellular telephone number for the Contractor’s Superintendent and the Construction Manager.

N. Traffic:

1. Traffic hazards are minimal at this facility. Drivers should be particularly concerned with pedestrian traffic.

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2. Seat belt use is mandatory on the station.

3. Federal police officers maintain a 24-hour patrol of the area.

O. Contractor's Trailers: Contractor's trailers shall be located at the area assigned. All utility connections to the trailer shall be installed at the contractor expense. Trailer removal is required upon completion of the contract, unless approved by the CO to leave in place.

P. Smoking: Atlanta VA Health Care System is a smoke-free campus. Any smoking inside a government building or on the campus grounds is subject to a fine without warning.

1.6 FIRE SAFETY

A. Applicable Publications: Publications listed below form part of this Article to extent referenced.

Publications are referenced in text by basic designations only.

1. American Society for Testing and Materials (ASTM):

E84-2009 .............................. Surface Burning Characteristics of Building Materials

2. National Fire Protection Association (NFPA):

NFPA 10 ............................... Standard for Portable Fire Extinguishers

NFPA 30 ............................... Flammable and Combustible Liquids Code

NFPA 51B ............................. Standard for Fire Prevention During Welding, Cutting and Other Hot Work

NEC 70 ................................. National Electrical Code

NFPA 241 ............................. Standard for Safeguarding Construction, Alteration, and Demolition Operations

NFPA 101 ………………………… Life Safety Code

NFPA 99……………………………… Health Care Facilities

3. Occupational Safety and Health Administration (OSHA):

29 CFR 1926 ......................... Safety and Health Regulations for Construction

B. Fire Safety Plan: Establish and maintain a fire protection program in accordance with 29 CFR 1926. Prior to start of work, prepare a plan detailing project-specific fire safety measures, including periodic status reports, and submit to COR for review for compliance with contract requirements in accordance with Section 01 33 23, SHOP DRAWINGS, PRODUCT DATA AND SAMPLES. Prior to beginning work, all the contractor’s employees and the sub-contractors shall undergo a safety briefing provided by the general contractor’s competent person per OSHA requirements. This briefing shall include information on the construction limits, VAMC safety guidelines, means of egress, break areas, work hours, locations of restrooms, use of VAMC equipment, etc. Documentation shall be provided to the COR that individuals have undergone contractor’s safety briefing.

C. Site and Building Access: Maintain free and unobstructed access to facility emergency services and for fire, police and other emergency response forces in accordance with NFPA 241.

D. Separate Temporary Facilities: Separate temporary facilities, such as trailers, storage sheds, and dumpsters, from existing buildings and new construction by distances in accordance with NFPA

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241. For small facilities with less than 6 m (20 feet) exposing overall length, separate by 3m (10 feet).

E. Fire Protection During Construction:

1. Coordinate with the facility prior to and concurrent with design.

2. In the event that the fire protection systems within the construction space are disabled, one-hour fire protection is required from floor to deck per NFPA requirements.

3. Coordinate construction as necessary to ensure that obstruction of any exit is minimized or avoided. If exits are obstructed during construction, provide alternate exit routes during each phase of construction and identify the alternate routes on the construction drawings.

4. Minimize or avoid disruptions to fire alarm and sprinkler systems. Delineate phasing of construction to ensure that installations of new systems are expedited, and where possible, maintain existing systems in service until the replacement system is operational. If fire protection systems are to be disrupted, ensure procedures are incorporated to maintain equivalent levels of fire protection and provide formal notification to the facility while systems are down.

5. Separations are to be maintained daily by the contractor

F. Temporary Heating and Electrical: Install, use and maintain installations in accordance with 29 CFR 1926, NFPA 241 and NFPA 70.

G. Means of Egress: Do not block exiting for occupied buildings, including paths from exits to roads.

Minimize disruptions and coordinate with COR. When necessary an Interim Life Safety Measure (ILSM) survey will be provided by the Life Safety Manager. This document will be adhered to the construction barrier as with locations identified by the COR.

H. Egress Routes for Construction Workers: Maintain free and unobstructed egress. Inspect daily.

Contractor shall report findings and corrective actions weekly to COR.

I. Fire Extinguishers: Provide and maintain extinguishers in construction areas and temporary storage areas in accordance with 29 CFR 1926, NFPA 241 and NFPA 10.

J. Flammable and…