attachment-1-rfb-dos-2026-02.xlsx

This is a bid offer template for Request for Bids DOS 2026-02 issued by the New Hampshire Department of Safety, Division of State Police, for well and water treatment operations and management services at the NHSP Marine Patrol facility in Gilford, Carroll County. The procurement seeks a contractor to provide monthly comprehensive water system maintenance services, including physical inspections, filtration system testing, water treatment consumable installation, water sample collection facilitation, and management of required New Hampshire Department of Environmental Services applications. Bids are due by 2:30 PM EST on July 18, 2025, with site visits available upon request no later than 48 hours before the bid deadline. The contract consists of an initial three-year term running from January 1, 2026 through December 31, 2028, segmented into six-month and twelve-month periods, with an optional two-year renewal extending the total potential contract duration to five years through December 31, 2030.

The bid offer template requires vendors to submit monthly service and maintenance costs for each contract period, with total pricing calculated based on the number of months in each segment. Successful bidders must hold New Hampshire Contract Operator Services certification and provide general liability insurance with minimum coverage of $1,000,000 per occurrence and $2,000,000 aggregate. Monthly invoicing is directed to accountspayable@dos.nh.gov with payment expected within 30 days of invoice receipt and work acceptance. The contract becomes effective upon approval by the Governor and Executive Council of New Hampshire, and vendors are expected to provide all necessary personnel, equipment, and services while reporting any system deficiencies or environmental concerns within 24 hours of discovery. No specific set-asides for disadvantaged enterprises or incumbent vendor information is documented.