ATTACHMENT_1_PWS_with_attachments_(maps_QASP).docx

BUREAU OF LAND MANAGEMENT BUFFALO FIELD OFFICE

GROUNDS KEEPING SERVICES PERFORMANCE WORK STATEMENT

1. GENERAL. This is a non-personal service contract to provide grounds keeping services in support of the Bureau of Land Management (BLM) Buffalo Field Office and the BLM Buffalo Fire Annex. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract services providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

2. DESCRIPTION OF SERVICES. The Contractor shall provide all personnel, supplies, supervision, tools, materials, equipment, transportation, fuel, and other items necessary to provide lawncare services in accordance with this Performance Work Statement (PWS) except as those items specified as government furnished property and services. The Contractor shall perform to the standards in the contract as well as all federal, state, and local regulations.

3. OBJECTIVE. The result of this contract is to provide a workplace with satisfactory lawncare and landscaping management.

4. SCOPE. Grounds keeping services are to be performed on all on locations as specified on the site maps (Appendices A and B).

5. PERIOD OF PERFORMANCE. The period of performance shall be for 12 months from the effective date of award with four (4) 12-month option periods.

6. PLACE OF PERFORMANCE. The work to be performed under this contract will be at the BLM Buffalo Field Office located at 1425 Fort St., and the BLM Fire Annex at 377 S. Lucas St.; both are in Buffalo, Wyoming.

7. TYPE OF CONTRACT. The Government will award a Firm Fixed Price contract/purchase order.

8. HOURS OF OPERATION. BLM operating hours are 6:00 a.m. to 6:00 p.m., with hours open to the public from 7:45 a.m. to 4:30 p.m., Monday through Friday, except for Federal holidays.

8.1 Grounds keeping services shall be done between 6:00 a.m. and 6:00 p.m., weekly from May 1 to September 30, and every other week in October. The Contractor shall maintain contact with the COR during grounds keeping operations. At the conclusion of the operations, the Contractor shall contact the COR when completed at which time the COR may inspect. The contractor is not to leave the site prior to contacting the COR.

9. GROUNDS KEEPING OPERATIONS. “Grounds keeping” includes landscape and lawn care. The Contractor shall maintain the grounds to look well-manicured, with a neat and professional appearance.

9.1 LANDSCAPING SERVICES. The Contractor shall attend to all shrubs, trees, and other plants to maintain their natural growth characteristics to enhance the beauty and health of the plant. All plants around landscape and ground lights shall be pruned/trimmed to allow light usage for its intended purpose. Shrubs and hedges located on street corners, curb easements, etc. shall be pruned/trimmed to keep from obstructing view of oncoming traffic. Areas beneath shrubs and hedges shall be kept free (clean) of all grass, weeds, vegetation, and debris. All debris will be removed from the site by the Contractor.

9.2 SHRUBS AND TREES. A minimum of once a year in the spring, services shall include trimming shrubs, removal of dead or diseased plants (hand pull, dig, or cut), and application of pesticides or herbicides as needed. All ground cover and plants shall be kept within the bed borders. Tree care will include pruning, stump treatment, and/or chemical application as needed.

9.3 FLOWER BEDS. There is a flower bed in front of the building and a flower bed toward the back of the building inside the fleet parking lot that shall be maintained in May and October by means of plant removal (hand pull or dig), raking, trimming and pruning, to be scheduled with the COR. All ground cover and plants shall be kept within the bed borders. Weed and grass control will be a weekly requirement (hand pull or dig). No chemical treatments will be used in the flower beds.

9.4 LAWN CARE SERVICES. The Contractor shall maintain the lawn to look well-manicured, with a neat and professional appearance. Hard surfaces will be cleaned after all operations are complete, and debris will be removed from the site by the Contractor.

9.4.1 EDGING. The Contractor shall edge sidewalks, driveways, street edges, curbs, and other hard surfaced areas located within the grounds so that grass height matches surrounding area grasses. Edging shall include removal of vegetation from expansion joints and cracks in sidewalks, driveways, curbs and other hard surfaces. Grass, vegetation and weeds shall be cut back no more than one-half inch (½”) from the surface edge, maintaining an even contour with the edged surface, uniform in appearance and free of scalping, rutting, and uneven or rough cutting.

9.4.2 TRIMMING. All areas shall be trimmed concurrent with mowing. The Contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lot bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on the grounds. Trimming height shall match surrounding area grass height. The Contractor shall remove visible grass clippings after trimming.

9.4.3 MOWING. Grass height shall be maintained between 3 and 4 inches, uniform in appearance, free of skips, gaps, or scalping. The Contractor shall be required to pick up debris, natural and manmade, prior to mowing any area. Mulching is preferred over bagging for grass health. The Contractor shall exercise due diligence not to create ruts in the grass area during mowing operations.

9.4.4 FERTILIZING. At a minimum, fertilizer shall be applied three times a year: in the spring, no later than May 30, mid-summer, no later than July 31st, and in the fall, no later than September 30. Additional applications may be made at the Contractor’s discretion. The Contractor shall be responsible for determining the type of fertilizer needed appropriate to the season and conditions present. Prior to application, the COR must approve the fertilizer chosen and appropriate SDS will be submitted, as per Section 18.1.

9.4.5 WEED CONTROL. It is the responsibility of the Contractor to ascertain the general nature of all the weed problems on site and to recommend and use the appropriate chemical to ensure adequate control. See Appendix C for a list of BLM-approved herbicides.

10. GOVERNMENT-FURNISHED PROPERTY. A key to the gate padlock will be provided to access the secured area.

10.1 KEY CONTROL. The Contractor shall establish adequate methods of insuring that all keys issued to the Contractor by the Government are not lost, misplaced, or used by unauthorized persons. The Contractor and his personnel shall not duplicate the Government issued keys. There is a $50.00 charge for each key lost by the Contractor. If the CO rules that the Contractor lost or duplicated a key and it is necessary to replace or recode the locks for security reasons, the Contractor will be billed for those services. The Contractor shall report the occurrence of a lost key immediately to the COR and the CO. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by the Contractor’s employees not engaged in the performance of assigned work in those areas.

11. CONTRACTOR-FURNISHED ITEMS. The Contractor shall furnish all necessary personnel, labor, supervision, transportation, equipment, and materials necessary to complete the work according to the schedule and standards set forth in this PWS. All equipment and materials shall be of acceptable commercial grade to perform services. The Contractor’s furnished equipment and vehicles shall be provided in adequate numbers and of appropriate type and size to fulfill the requirements of PWS. The Government will not be responsible in any way for the Contractor’s supplies, materials, equipment, or personnel belongings that may be damaged or lost by fire, theft, accident, other conditions or circumstances.

12. QUALITY CONTROL. The Contractor shall maintain effective quality control to ensure services are performed in accordance with this PWS. The Contractor’s quality control is a means by which they assure themselves that their work complies with the requirement of the contract.

13. QUALITY ASSURANCE. The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). The Government will utilize the snow and ice removal inspection sheet found at Appendix C to document quality of services provided.

14. PERSONNEL. The Contractor shall provide the CO and COR with a list of the names of employees or alternates to be employed in performance of the work 15 calendar days of contract award. The Contractor shall maintain a list of telephone numbers for the designed Contractor representative which shall be available and provided to the Government to receive and adjust complaints and reports of deficiencies from the COR. The Contractor shall also notify the COR with any additions or deletions to the list of employees immediately.

14.1 PERFORMANCE OF PERSONNEL. Employees of the Contractor assigned for performance of this contract shall be capable employees with enough experience and training to assure compliance with the contract requirements. A fully qualified workforce shall be on board no later than the second week of the contract.

14.2 CONDUCT OF PERSONNEL. The CO may require the Contractor to remove from the job site any employee working under this contract for reasons of misconduct, security concerns, or found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agent. Contractor employee shall be subject to dismissal from the premises upon determination by the contracting officer that such action is in the best interests of the Government. Such removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this PWS.

15. CONDUCT OF WORK. Conduct of work shall indicate deliberate effort to produce first- quality results. The Contractor is to meet or exceed the standards set forth in this Performance Work Statement.

16. CONTRACTOR REPRESENTATIVE. The Contractor shall provide an onsite representative who shall be physically present during services to be performed to conduct overall management coordination and furnish liaison with the Government. The Contractor Representative shall be the point of contact with the Government and shall have authority to act or make decisions for the Contractor on all matters pertaining to this contract. The representative for the Contractor must have the ability to communicate with the Government verbally as well as in writing.

17. VEHICLE OPERATION. Contractor personnel operating motor vehicles used in performance of this contract shall have a valid state operator’s license and shall operate all motor vehicles in accordance with policies and procedures. The Contractor’s vehicles shall have an identification tag clearly visible while on site.

18. HAZARDOUS MATERIALS. Where hazardous materials are needed, the Contractor will adhere to all applicable federal, OSHA, and state regulations regarding the management and handling of hazardous materials. In the absence of regulations, the Contractor will apply the best available technology or management in the use, handling, and disposal of hazardous materials.

18.1. The Contractor shall provide an inventory of hazardous materials with the applicable Safety Data Sheet (SDS) that will be used to perform the required services within ten (10) business days of contract award, and the COR will approve prior to commencing work. Perform hazmat storage and mixing operations off site.

19. SAFETY. The Contractor shall maintain a safe working environment to prevent accidents and preserve the life and health of Contractor personnel and Government personnel. The Contractor shall instruct employees in appropriate measures as specified by the applicable provisions of the Occupational Safety and Health Act, 1970.

20. PROTECTION AND DAMAGE. Breakage or loss of Contractor’s equipment or property because of the Contractor’s operations shall be repaired or replaced by the Contractor at his/her expense.

21. OTHER REQUIREMENTS. The Contractor shall provide the COR with a copy of State and Federal licenses, operating permits and certifications for its vehicles and equipment within five working days of award of the contract.

22. AWARD. Contract award will be based on best value, with both price and non-price factors considered and roughly equal in weight. Non-price factors that will be technically evaluated include the Contractor’s Quality Control Plan and past performance. Bidders must submit three (3) landscaping references with current contact information, including but not limited to telephone numbers, email addresses, and physical addresses. References shall be current or previous customers within the last two (2) years.

23. DEFINITIONS. As used throughout this contract, the following terms shall have the meaning set forth below.

23.1 CONTRACTING OFFICER (CO): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

23.2 CONTRACTING OFFICER’S REPRESENTATIVE (COR): An individual, designated and authorized in writing by the CO to perform specific technical or administrative functions.

23.3 CONTRACTOR: Refers to both the Prime Contractor and any Subcontractors. The Prime Contractor will ensure that his/her Subcontractors comply with the provisions of this contract.

23.4 CONTRACTOR’S REPRESENTATIVE: A foreman or superintendent assigned in accordance with this PWS.

23.5 HAZARDOUS MATERIALS: Any chemical agent which has the potential to cause harm to humans, animals, or the environment, either by itself or through interaction with other factors.

23.6 PERFORMANCE STANDARDS: The standard of performance required by the Government.

23.7 PERFORMANCE WORK STATEMENT (PWS): Specific requirements the Contractor must meet in performance of the contract.

23.8 QUALITY ASSURANCE: Actions taken by the Government to assure services meet contract requirements.

23.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): A written document showing Government surveillance method and scheduling to be used to assess the Contractor’s performance against the performance standard.

23.9.1 QUALITY CONTROL: Those actions taken by a Contractor to control the performance of services to ensure services meet the requirements of the PWS.

24. PERFORMANCE STANDARDS SUMMARY

25. APPENDICES

APPENDIX A – BLM MAIN BUILDING AERIAL VIEW APPENDIX B – BLM FIRE ANNEX AERIAL VIEW

APPENDIX C – BLM APPROVED HERBICIDE LIST

APPENDIX D – QUALITY ASSURANCE SURVEILLANCE PLAN

APPENDIX A/'.�

MAIN PARKING

FLEET PARKING

APPENDIX B

APPENDIX C

Herbicides Formulations Approved for Use on Lands the BLM Administers in the 17 Western States

Refer to the complete label prior to considering the use of any herbicide formulation. Just because it has a Federal registration, it may not be registered in a particular State, for example California. Label changes can also impact the intended use through such things as creation or elimination of Special Local Need (SLN) or 24 (C) registrations, changes in application sites, rates and timing of application, county restrictions, etc.

ACTIVE INGREDIENT

Aminopyralid Aminopyralid + 2,4-D Aminopyralid + Clopyralid Aminopyralid + Metsulfuron Methyl Aminopyralid + Triclopyr Bromacil Bromacil + Diuron Chlorsulfuron Clopyralid Clopyralid + 2,4-D Dicamba Dicamba + 2,4-D Dicamba + Diflufenzopyr Diquat Diuron Fluridone Fluroxypyr Fluroxypyr + Clopyralid Fluroxypyr + Picloram Fluroxypyr + Triclopyr Fluroxypyr + 2,4-D + Dicamba Glyphosate Glyphosate + 2,4-D Hexazinone Hexazinone + Sulfometuron methyl Imazapic Imazapic + Glyphosate Imazapyr Imazapyr + Diuron Imazapyr + Metsulfuron methyl Imazapyr + Sulfometuron methyl + Metsulfuron methyl Metsulfuron methyl Metsulfuron methyl + Chlorsulfuron Metsulfuron methyl + Dicamba + 2,4-D Picloram Picloram + 2,4-D Picloram + 2,4-D + Dicamba Rimsulfuron Sulfometuron methyl Sulfometuron methyl + Chlorsulfuron Sulfometuron methyl + Metsulfuron methyl Tebuthiuron Tebuthiuron + Diuron Triclopyr Triclopyr + 2,4-D Triclopyr + Clopyralid

APPENDIX D

Quality Assurance Surveillance Plan BLM Buffalo Field Office Grounds Keeping Services

Inspector:___________________________________ COR or PI (circle one)

Date Inspected: __________________________

W = Weekly … B= Bi-Weekly … M = Monthly … T = Twice yearly … Y = Yearly … P = As needed S = Satisfactory … U = Unsatisfactory Landscaping Services

Work Requirement

Standard of Performance

Frequency

Evaluation

X

X

Comments:

Lawn Care Services

Work Requirement

Standard of Performance

Frequency

Evaluation

X

X

Comments:

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