Attachment 1 PWS Vent Hoods W911RX25QA021.pdf

PERFORMANCE WORK STATEMENT (PWS)

Inspection and Cleaning of Vent Hood Exhausts and Inspection of Fire Suppression

Systems

20 FEB 25

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non- personnel services contract to provide Inspection and Cleaning of Vent Hood Exhaust and Inspection of Fire Suppression Systems. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Inspection and Cleaning of Vent Hood Exhaust and Inspection of Fire Suppression Systems as defined in this Performance Work Statement except for those items specified as Government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: Grease vapors produced by cooking equipment accumulate on the interior surfaces of kitchen vent hood exhaust systems. Regular scheduled cleaning of kitchen vent hood exhaust systems is required to reduce the possibility of fire in the systems. Regular scheduled inspection of the fire suppression system is required to limit the damage caused by a fire. This contract shall provide services for kitchen vent hood exhaust and fire suppression systems that are required by National Fire Protection Association (NFPA) Standard 17A and NFPA Standard 96.

1.3 Objectives: Regularly scheduled inspection and cleaning of the kitchen vent hood exhaust systems to ensure components are in good working order In Accordance With (IAW) NFPA Standard 17A, NFPA Standard 96, and Louisiana Revised Statutes (RS) 40-1664.

Regularly scheduled inspection of the fire suppression systems to ensure components are in good working order IAW NFPA Standard 17A, NFPA Standard 96, and Louisiana RS 40-1664.

1.4 Scope: The work covered by these specifications consists of furnishing all labor, equipment, and materials to perform all operations in connection with the Inspection and Cleaning of Kitchen Vent Hood Exhaust and Inspection of Fire Suppression Systems at Fort Johnson, Louisiana. The work required for vent hood exhaust systems includes the removal of all grease and/or foreign matter that has accumulated on the interior of the kitchen/serving line range grease duct systems, and the inspection of these duct systems by Louisiana State Certified inspectors. The removal of this matter is required periodically to prevent a fire hazard. The work required for fire suppression systems inspection includes but is not limited to checking all remote manual pull stations, mechanical or electrical devices, detectors and actuators for proper operation.

Contractor is responsible for verifying the existing conditions. Contractor shall supply all material, labor and equipment as required

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and two

(2) 12 month option years.

1.6 General Information:

1.6.1 Quality Control Plan (QCP): Quality Control is the responsibility of the Contractor. The contractor is responsible for the delivery of quality services/supplies to the Government.

The Contractor shall develop, implement and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The contractor shall upon request provide to the Government their quality control documentation. The QCP is to be delivered with the Contractor’s proposal, and a comprehensive QCP shall be submitted to the KO and COR within five (5) working days when changes are made thereafter. The Contractor’s QCP shall be incorporated into, and become part of, this contract after the plan has been accepted by the KO. After acceptance of the quality control plan the contractor shall obtain the KO’s acceptance in writing of any proposed change to their QC system.

1.6.1.1 The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The QCP shall be submitted within thirty (30) days of contract award.

After acceptance of the QCP, the contractor shall receive the contracting officer’s (KO) acceptance in writing of proposed changes to the QC procedures. The contractor shall submit QCP changes within five

(5) days to the KO and Contracting Officer’s Representative (COR) for review and approval prior to implementation.

1.6.1.2 The Quality Control Plan shall address as a minimum:

1.6.1.2.1 Inspection Program. Included shall be a quality control inspection program covering all general and specific tasks included in the contract scope of work. It shall specify tasks or areas to be inspected on a scheduled or unscheduled basis, the manner in which inspections are to be conducted, the titles of the individuals who will perform the inspections, and the percentage of the work that will be inspected on a recurring basis. In developing this inspection program, the Contractor shall identify the key activities and associated characteristics in each process that have a significant influence on specific services and provide for methods for evaluation of the selected characteristics.

1.6.1.2.2 Deficiency Identification. The QCP shall include a method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable as defined in the PRS.

This shall contain processes for corrective action without dependence upon Government direction.

1.6.1.2.3 Deficiency Correction. The program shall contain process control and process performance measurement procedures that shall include how the Contractor shall implement preventive corrective actions. The Contractor shall demonstrate that it has designed quality into the delivery of services thereby mitigating the risk(s) associated with delivery of deficient or nonconforming services.

1.6.1.2.4 Documentation and Enforcement. The QCP shall include a method of documenting and enforcing quality control operations of both prime contractor and subcontractor work; including inspection and testing.

1.6.1.2.5 Surveillance Methods. The QCP shall contain specific surveillance techniques for all contract services. The surveillance methods shall be comprehensive and adaptable to the reporting system of the plan.

1.6.2 Operations Security (OPSEC) SOP/Plan Requirements. The Contractor is not required to implement and maintain an OPSEC program to prevent the disclosure of critical information or sensitive information;

however, per AR 530-1, Operations Security, new Contractor employees must complete Level I OPSEC training within thirty (30) calendar days of their reporting for duty. All Contractor employees must complete annual OPSEC awareness training. The link is http://www.cdse.edu/catalog/operations-security.html.

1.6.2 Quality Assurance (QA): The government shall evaluate the contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed IAW the performance standards and contract quality requirements are met. Contract quality requirements” means the technical requirements in the contract relating to the quality of the product or service and those contract clauses prescribing inspection, and other quality controls incumbent on the contractor, to ensure the product or service conforms to the contractual requirements. It defines how the performance standards will be applied, the frequency of surveillance, the performance threshold, and deductions, if applicable.

1.6.3 Recognized Holidays: The Contractor is not required to perform services on holidays, including a Presidential declared “Excused Absence” such as for Christmas Eve. When a holiday falls on a Sunday, the following Monday will be observed as a holiday and when a holiday falls on a Saturday, the preceding Friday is observed as a holiday by U.S. Government Agencies

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Day of Observance Christmas Day Independence Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business between the hours of 0800-1630 Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

Due to the nature of the work, the cleanings shall take place IAW schedule coordinated with the COR, which may include afterhours 1700-0800. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. No overtime (OT) or compensatory time (CT) is authorized.

Contractor personnel shall not exceed a 40-hour work week; flexible work schedule may be considered.

1.6.5 Place of Performance: The work to be performed under this contract will be performed in kitchens and dining facilities, serving line areas, attics, and on the roofs of buildings located on Fort Johnson as indicated on Technical Exhibit A. Buildings may be added or deleted during the term of the contract based on the Government’s need. Additional buildings will be limited to a maximum of five (5) per year.

1.6.6 Type of Contract: The Government will award a firm-fixed price contract.

1.6.7 Access and General Protection Policy and Procedures: Contractor personnel (to include subcontractors) performing work under this contract must have a favorable National Agency Check with Inquiries (NACI). The Contractor shall ensure all employees performing work under this contract complete a NACI through the Personnel Security Investigation Portal (PSIP) by working with the COR and initiating a request through Security and Intelligence Division (S&ID) no later than 15 business days from the date of hire and completing the investigation (submission to OPM) within 30 business days. and must maintain the level of security required for the life of the contract.

1.6.7.1. Contractor and all associated subcontractor employees shall provide all information required for CA to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or Local Policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the government may require changes in contractor security matters or processes.

1.6.7.2 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use.

1.6.7.3 Installation Access. All unescorted visitors to Fort Johnson must be vetted at the Visitors Center, located adjacent to the main gate on Louisiana Avenue (building 5903). Personnel requiring unescorted access will present a state issued Real ID Act compliant driver’s license (check status of your state at:

https://www.dhs.gov/real-id-enforcement-brief ). Visitors who do not have a Real ID act compliant driver’s license may use alternate forms of ID to proof their identity. Contact the Fort Johnson Visitor’s Center at

(337) 531-0380 to obtain a listing of authorized alternate forms of identity. Each visitor with acceptable screening results will be issued an access control credential for unescorted access to the installation. Personnel with unfavorable screening results may be denied unescorted access to Fort Johnson. Law enforcement data obtained during the vetting process will not be released by personnel at the Visitors Center. A waiver process has been established for personnel who are denied unescorted access. Generally, waivers will be processed within five business days of completion.

1.6.7.3.1 Escorted visitors who are accompanied by Department of Defense-affiliated personnel (active-duty Soldiers, civilian common access card holders, retiree ID card holders, DoD dependent ID card holders, and civilian contractor CAC holders) will not require vetting for access and will only need to produce a valid ID card; these visitors must be in the immediate vehicle of the escorting card holder. DoD affiliated personnel will be responsible for their escorted visitors on the installation. Personnel who are enrolled and vetted through the Rapid Gate program or possess an installation issued ID/Pass do not have escorting privileges.

1.6.7.3.2 The Fort Johnson Visitors Center is open Monday-Friday, 0500-2100, and Saturday-Sunday, 0800- 1600. For additional information concerning access control please contact the Visitors Center at (337) 531- 0380.

1.6.7.4 Personnel Security Clearance Requirements: A check of records through the National Crime Information Center (NCIC) Interstate Identification Index (III) is the Army minimum baseline background check for entrance onto Army installations for non-Common Access Card (CAC) holders to include entrance of visitors. Contractors will identity proof all employees using E-verify and ensure that no illegal immigrants are employed under the umbrella of this contract. Access to the installation shall be IAW the current and/or future governing Command Access Control Policy Memorandum.

1.6.7.4.1 Contractors must provide an access roster to Directorate of Emergency Services (DES), Physical Security Office of all employees monthly or when any personnel change occurs for access to Fort Johnson.

An access roster will also be furnished to the Security and Intelligence Division (S&ID), Directorate of Plans, Training, Mobilization and Security (DPTMS) quarterly or upon request. Access rosters must be forwarded by the COR to the visitors control center using a specific format electronically from a government computer. All personnel employed under this contract will adhere to all Fort Johnson access control policies which include, weapons registration, transportation of weapons on the installation, access control policies, use of installation passes and Identification (ID) cards and the operation of motor vehicles.

1.6.7.5 Background Checks: Reserved

1.6.7.6 Uncleared Contractor Common Access Card (CAC) Credentialing and Access Procedures Reserved

1.6.7.7 Access to Government Information Systems: Reserved.

1.6.7.8 Key Control: Reserved.

1.6.7.9 Lock Combinations: Reserved

1.6.8 Post Award Conference/Contract Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The post award conference will also be utilized to ensure contractor understands all HSPD-12 requirements. The KO, COR (and other government personal) will hold a quarterly progress meet with the Contractor to review the Contractor's performance.

At these meetings the KO and COR will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.9 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications;

monitor Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel: The follow personnel are considered key personnel by the Government: Contract Manager and Alternate Contract Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the KO within 7 calendar days from Post Award Conference. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 am and 4:30 pm, Monday thru Friday, except Federal holidays or when the Government facility is closed for administrative reasons

1.6.10.1 Key personnel shall not be added to or removed from the contract without express acknowledgement of the KO/COR. Any changes to the working status of these key personnel shall be transmitted (in writing) to the KO/COR within seven (7) calendar days of the proposed change. If, for any reason, any of the key personnel becomes, or is expected to become, unavailable for work under this contract for a continuous period exceeding thirty (30) calendar days, the contractor shall promptly replace personnel within ten (10) workdays of notification with personnel who possess qualifications equal to or better than that of the original employee. The Contractor shall ensure all key personnel terminated or released from employment under this contract are replaced within ten (10) workdays of the termination and their name are to be stricken from the roster maintained by DES & S&ID immediately upon release.

1.6.11 Special Qualifications or Certifications: Reserved

1.6.12 Identification of Contractor Employees: The Contractor shall submit an employee roster/access roster to the COR and KO within ten (10) calendar days after contract award and no later than the 3rd calendar day each month thereafter. An employee roster shall be submitted sooner when personnel change occurs for access to Fort Johnson. The roster shall include each employee's name, job title, telephone number, and employment date with the Contractor.

1.6.12.1 Badging of Contractor Employees: The Contractor (to include subcontractors) shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a color photo of the employee. ID Badges for Key Personnel shall also indicate their job title. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor (to include subcontractors) employees shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor (to include subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the KO prior to the contract performance date and updated as needed to reflect Contractor and Subcontractor personnel changes. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. When prime contractor or subcontractor personnel send e-mail messages as a part of contract performance (or otherwise relating to contract matters), each sender shall include his/her name (both first and last names), E-mail address and the name of the individual's employer.

1.6.12.2 Removal of Contractor Personnel: The Government reserves the right to require physical removal of any Contractor personnel from the job site who endanger persons or property, or whose continued employment is inconsistent with the interest of military core values and security. The Government also reserves the right to require the Contractor to physically remove from the job site, any employee found to be under the influence of alcohol, drugs or any other incapacitating agent or any employee involved in the theft of Government property. The physical removal from the job site of such personnel shall not relieve the Contractor of the requirement to provide personnel to perform services.

1.6.13 Contractor Travel: Reserved

1.6.14 Other Direct Costs (ODC): Reserved

1.6.15 Data Rights: Reserved

1.6.16. Non-Disclosure Requirements: Reserved

1.6.16.3 INFORMATION ASSURANCE: Reserved

1.6.17 Organizational Conflict of Interest (OCI): Reserved

1.6.18 Phase-in/Phase-Out (PIPO) Period: Reserved

1.6.19 General Training Requirements:

1.6.19.1 Anti-Terrorism (AT) Level I Training: Pursuant to DoD Instruction Number 2000.16, "DoD Antiterrorism (AT) Standards," each Contractor employee requiring access to a Federally-Controlled Installation, facility and/or federally- controlled information system(s) shall complete Level I AT Awareness Training on an annual basis and receive a certificate of completion. The training is accessible from any computer and is available at https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf. The contractor is responsible for ensuring that all applicable employees, to include subcontractor employees, have completed antiterrorism awareness training within 14 calendar days after contract start date or effective date of incorporation of this requirement into the contract, and shall certify that their workforce has completed the training through the submission of completion certificate(s) to the KO and the COR within 30 calendar days after completion of the training on all employees and subcontractor personnel.

1.6.19.2 OPSEC Awareness: In accordance with AR 530-1, Operations Security (OPSEC), and DoDM 5205.02-M, DoD Operations Security (OPSEC) Program Manual, contract personnel shall receive initial OPSEC Level I training which consists of initial and continual awareness training. Within the first 30 days of arrival on Fort Johnson contract personnel shall receive initial OPSEC training either by on-line training through the Fort Johnson SharePoint OPSEC site on the intranet, or the Defense Security Services website https://securityawareness.usalearning.gov/

1.6.19.3 Information Assurance (IA) Training: Reserved

1.6.19.4 Information Assurance (IA)/Information Technology (IT) Training: Reserved

1.6.19.5 Threat Awareness Reporting Program (TARP Training): Reserved

1.6.19.6 iWATCH Training: Reserved

1.6.19.7 OPSEC Training: The contractor shall ensure all applicable employees have completed OPSEC initial training and annual refresher training and shall certify that their workforce has completed the training through the submission of completion certificate(s) to the KO and the COR within 30 calendar days of arrival on post. Operations Security (OPSEC) Awareness Training attendance and compliance may be documented as a performance metric under the resultant contract and be part of past performance information in support of future source selections.

1.6.20 Safety: The contractor shall provide the COR and the Garrison Safety Office (GSO) a copy of their Site-Specific Safety Plan that includes a completed Activity Hazard Analysis (AHA) of significant hazards and plan to control identified hazards 14 days prior to work commencement. In this Safety Plan the contractor's Safety and Occupational Health Program shall be documented. The contractor shall report accidents and mishaps to the COR. The GSO and other Safety Personnel on post reserve the right to perform visual inspections of the contractor's and subcontractor's job site. Any non-compliance or violations will be reported to the COR.

1.6.20.1 Safety and Occupational Health Program: Army contractors shall have a Safety and Occupational Health (S&OH) Program implemented that is tailored to meet the safety requirements of each contract and the associated tasks and products of that contract. This program will be documented in the contractor’s safety plan (DA PAM 385-10). The contractor shall protect the lives and health of its employees, government employees, and the public from its operations and those of its lessees, tenants, or subcontractors and comply with Federal, State, and local safety and health laws and regulations. The Contractor shall also protect government property.

1.6.20.2 Accident Reporting: The contractor shall report accidents/mishaps to the KO’s representative (COR) and Property Administrator in accordance with (IAW) Federal Acquisition Regulation (FAR) 52.245-1, (vii)(B). It shall be the responsibility of the COR to report in the Procurement Integrated Enterprise Environment (PIEE) IAW Defense Federal Acquisition Regulations System (DFARS) 252.245- 7002: injury or occupational illness to on-duty contractors, or contractor accidents involving Army property and personnel. The COR shall inform the GSO of instances where the contractor has been notified to take immediate action to correct serious or imminent danger conditions. The GSO as well as other safety personnel on Fort Johnson reserves the right to perform visual inspections of the contractor’s and subcontractor’s job site. Any non-compliance or violations will be reported to the COR.

1.6.20.3 Emergency Medical Treatment: Emergency medical treatment will be provided by the Bayne- Jones Army Community Hospital (BJACH) to prevent undue suffering or loss of life. Emergencies will be treated only during the period of emergency and appropriate action will be taken to discharge or transfer such patients as soon as the emergency period ends. Charges for medical care will be at the prevailing rate and at the Contractor's or Contractor employee’s expense.

1.6.20.4 Sub Contracting/Leasing Requirements: Before signing a lease or contract for any purpose the contractor shall inform lessees/subcontractors of their obligation to comply with Federal, State, and local safety and health laws and regulations. The contractor shall inform all lessees and subcontractors of all applicable safety requirements contained in this Performance Work Statement

1.6.20.5 Lockout/Tagout: The Occupational Safety and Health Administration (OSHA) standard for The Control of Hazardous Energy (Lockout/Tagout), Title 29 CFR Part 1910.147. The lockout/Tagout standard establishes the employer’s responsibility to protect employees from hazardous energy sources on machines and equipment during service and maintenance. Develop, implement, and enforce an energy control program. Use lockout devices for equipment that can be locked out. Tagout devices may be used in lieu of lockout devices only if the tagout program provides employee protection equivalent to that provided through a lockout program. Ensure that new or overhauled equipment is capable of being locked out.

Develop, implement, and enforce an effective tagout program if machines or equipment are not capable of being locked out. Develop, document, implement, and enforce energy control procedures. [See the note to 29 CFR 1910.147(c)(4)(i) for an exception to the documentation requirements]

1.6.20.6 Confined Spaces: OSHA has developed a standard for Confined Spaces in Construction (29 CFR 1926 Subpart AA) for any space that meets all the following criteria: is large enough for a worker to enter, has limited means by entry or exit, and is not designed for continuous occupancy. One provision of the standard requires employers to develop and implement procedures for summoning rescue or emergency services in permit-required confined spaces. An employer who relies on local emergency services for assistance is required to meet the requirements of §1926.1211 — Rescue and emergency services.

1.6.20.7 Personal Protective Equipment (PPE) Requirements: OSHA requires that employers protect you from workplace hazards that can cause injury or illness. Controlling a hazard at its source is the best way to protect workers. However, when engineering, work practice and administrative controls are not feasible or do not provide sufficient protection, employers must provide personal protective equipment (PPE) to you and ensure its use. PPE is equipment worn to minimize exposure to a variety of hazards. Examples include items such as gloves, foot and eye protection, protective hearing protection (earplugs, muffs), hard hats and respirators. There are also PPE requirements in shipyards and marine terminals and many standards on specific hazards, such as 1910.1030: Bloodborne pathogens. Application. Protective equipment, including personal protective equipment for eyes, face, head, and extremities, protective clothing, respiratory devices, and protective shields and barriers, shall be provided, used, and maintained in a sanitary and reliable condition wherever it is necessary by reason of hazards of processes or environment, chemical hazards, radiological hazards, or mechanical irritants encountered in a manner capable of causing injury or impairment in the function of any part of the body through absorption, inhalation or physical contact (1910.132(a). Employee-owned equipment. Where employees provide their own protective equipment, the employer shall be responsible to assure its adequacy, including proper maintenance, and sanitation of such equipment (1910.132(b)). All personal protective equipment shall be of safe design and construction for the work to be performed (1910.132(c)). The employer shall provide training to each employee who is required by this section to use PPE. Each such employee shall be trained to know at least the following (1910.132(f)(1): When PPE is necessary, What PPE is necessary, How to properly wear PPE, The limitations of PPE, and the proper care, maintenance, useful life and disposal of PPE.

1.6.20.8 3R Explosives: Military personnel use our lands and waters across the United States for live-fire training and testing to defend our nation. As a result, ammo may be present on both land and in the water.

No matter what you call it — ammo, explosives, Unexploded Ordnance (UXO), duds or souvenirs — remember munitions are dangerous and can explode if approached, touched, moved, or disturbed. By visiting this website, learning, and following the 3Rs (Recognize, Retreat, Report) of Explosives Safety, you will help protect yourself, your family, friends, and community from the potential dangers associated with the presence of munitions. Recognize - when you may have encountered a munition and that munitions are dangerous. Retreat – do not approach, touch, move or disturb it, but carefully leave the area.

Report – call 911 and advise the police of what you saw and where you saw it.

1.6.20.9 Fire Prevention: The Contractor shall comply with fire prevention practices as set forth by the National Fire Protection Association in the National Fire Code and JRTC & FJ REG 420-5 entitled “Fire Prevention and Protection Program”.

1.6.21 Environmental Compliance: Contractors performing activities on Fort Johnson shall comply with the following applicable environmental requirements.

1.6.21.1 Compliance with Environmental Laws and Regulations: Comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), and Joint Readiness Training Center (JRTC) and Fort Johnson Regulations. Immediately report any conflicts between applicable federal, state, local environmental laws, statutes, executive orders, provisions of Army Regulation 200-1, JRTC and Fort Johnson Regulation 200-1, and any specifications within this contract to the COR and the Directorate of Public Works, Environmental and Natural Resources Management Division (DPW-ENRMD).

1.6.21.2 Compliance with Green Procurement Requirements: Follow Federal EPA Comprehensive Procurement guidelines (www.epa.gov/cpg) for acquisition of building materials and products and select materials that have a long life cycle; the least toxic materials; recyclable materials; materials that are resource-efficient; materials with the maximum recycled content; materials harvested on a sustained yield basis; and products causing the least pollution during their manufacture, use, and reuse.

1.6.21.3 Compliance with Licenses and Certifications Requirements: Obtain all licenses and certifications required by federal, state, and local environmental laws and regulations necessary to adhere to the specifications of this contract. The Contractor shall submit all plans, notifications, reports, submittal documents, and fees required by federal, state, and local environmental laws and regulations to the appropriate federal, state, and local authority and/or agency as necessary to adhere to the specification of this contract.

1.6.21.4 Notifications of Federal and State Regulators: Notify immediately DPW-ENRMD and COR of the arrival on site of any federal, state, and/or Department of Defense (DoD) environmental regulator or Enforcement agent and/or the receipt of any correspondence from a federal or state environmental agency

1.6.21.5 Inspections of Work Sites: Submit to potential federal, state, Army and installation work site environmental regulatory inspections and/or investigations into non-compliances and fully cooperate with such inspections/investigations by providing the appropriate records and documentation. Environmental regulatory agencies are authorized by law to inspect any work site for environmental compliance with regulatory requirements. If an inspection is conducted, it will not stop or disrupt ongoing contract activities.

The inspection will only require the work site environmental officer, or supervisor/manager to answer questions and/or escort the inspector to specific work site areas with the potential to affect environmental quality. Typical environmental work site inspections are conducted in less than 15 minutes with an approximate frequency of one inspection every two months.

1.6.21.6 Reporting Non-Compliance: Report immediately any nonconformance and/or noncompliance with applicable federal, state or local environmental laws, Army and installation environmental regulations to the COR and DPW-ENRMD.

1.6.21.7 Verification of National Environmental Policy Act Documents: Obtain from the COR and/or DPW-ENRMD, a copy of the installation’s completed National Environmental Policy Act analysis and associated decision document (Environmental Impact Statement and Record of Decision); Environmental Assessment and Finding of No Significant Impact; or Record of Environmental Consideration on the proposed contract actions prior to commencement of such actions.

1.6.21.8 Environmental Management System: Contractors shall take the necessary actions to identify, monitor, and control those operations and activities that pose risk of contamination, or can negatively impact the natural and/or human environment in accordance with Fort Johnson’s ISO 14001 Environmental Management System procedures.

1.6.21.9 Assigning Environmental Compliance Officers: Contractors shall designate the appropriate number of personnel to perform Environmental Compliance Officer (ECO) functions in accordance with the requirements of Army Regulation 200-1 and JRTC and Fort Johnson Regulation 200-1 for all contract work periods exceeding 180 consecutive days. Contractors will designate a primary and alternate ECO for each shop or work area that uses and/or stores hazardous materials and/or generates hazardous wastes to the COR and or KO 14 calendar days prior to Period of Performance. An ECO is an individual from the Contractor’s staff appointed to ensure that environmental requirements are met. Work areas will have at least one ECO on duty at all times. Within 14 calendar days of start of contract performance, each designated ECO and alternate must successfully complete the 40-hour ECO course provided on post by DPW-ENRMD. In addition, each ECO must successfully complete an 8-hour annual refresher. Annual re-certification (e.g., refresher training) must be completed within each anniversary of the 40-hour ECO course. Failure to meet this requirement will necessitate re-taking the 40-hour course. The positions of ECO are not full-time positions. Individuals so designated may perform other duties provided they are available to perform ECO duties when required. Contractors using and/or storing very small quantities of hazardous materials may request a waiver of this requirement through the COR to DPW-ENRMD.

1.6.21.10 Competency Training for Contractor Personnel: Contractor shall not allow personnel to perform any activities and/or tasks on Fort Johnson without proper and adequate qualifications or job competency training. In the event of any identified noncompliance, the Contractor shall, if requested, provide proof of contract personnel training or qualification (individual name, training/qualification type, training/qualification certificate, and date of training/qualification) to perform those contract activities associated with the identified noncompliance.

1.6.21.11 Generation of Solid Waste: Remove from the installation and dispose of all solid waste generated, which cannot be recycled to an approved and permitted off-post disposal facility. Contractors shall make every effort to divert 50 percent of all construction and demolition debris and 40 percent of all other solid waste to comply with the Army Integrated Solid Waste Management Policy. Prior to removing any waste from Fort Johnson for disposal, the Contractor shall coordinate with the installation Qualified Recycling Program Manager and DPW-ENRMD to arrange for recyclable materials to be removed and diverted from the waste stream and provided to the installation to receive credit toward meeting diversion requirements. Submit in writing the quantities of waste removed and recycled to the DPW-ENRMD Solid Waste Manager on a monthly basis and at the expiration of the contract. The submittal shall include the date of disposal/recycling, the disposal/recycling facility, the types of material disposed/recycled, and the quantities of materials disposed/recycled by weight. The Contractor shall establish a program to promote cost-effective waste reduction in all operations and facilities covered by the contract. This includes collection, separation, and processing products or other materials recovered from solid waste streams for use in the form of raw materials. The Contractor shall make maximum effort to reduce and prevent waste and comply with Executive Order 13423.

1.6.21.12 Generation of Hazardous Waste: Properly profile all waste generated as part of this contract to determine if any waste is hazardous waste as defined by 40 CFR. Contractor shall accumulate hazardous waste prior to disposal shipment in a satellite accumulation point at or near the point of generation or in a less-than-90-day site, in accordance with federal, state, Army, and installation regulations. The Contractor shall properly package the hazardous waste and complete the hazardous waste manifest, then take the manifest to DPW-ENRMD for approval and signature prior to removing any hazardous waste from the installation. Contractor shall contact DPW-ENRMD to obtain the installation’s hazardous waste EPA ID number for the hazardous waste manifest. The Contractor shall notify DPW-ENRMD 24 hours prior to removing any hazardous waste from the installation. The contractor shall remove and dispose of manifested hazardous waste generated by contract activities from the installation, to an approved off-post permitted hazardous waste disposal facility. The DPW-ENRMD shall assist contractors with profiling their waste upon request. The final signed hazardous waste manifest must be returned to the COR within 30 days of hazardous waste removal from the installation. The final HW Manifest must contain the proper HW method disposal codes as specified in 40 CFR 262.41, 264.75 and 265.75.

1.6.21.13 Use of Hazardous Materials: Submit a hazardous material inventory list for all contract work periods exceeding 180 consecutive days. The inventory list will contain the hazardous material type and maximum quantities of materials on hand utilizing Fort Johnson Form 156 and be submitted to the COR within 30 calendar days of work site establishment. The hazardous material will be properly identified and include any applicable identification number, such as National Stock Number or Special Item Number. The Contractor shall maintain copies of Safety Data Sheets (SDSs) for all hazardous materials used and stored on site during performance of the contract. Contractor shall not supply or deliver any hazardous materials or chemicals to Fort Johnson that are listed on the EPA toxic chemical list (see JRTC and Fort Johnson Regulation 200-1) without prior written approval from DPW-ENRMD.

1.6.21.14 Corrective Action for Noncompliance: Contractor shall when given a verbal and/or written notice of environmental noncompliance or nonconformance by the COR, take immediate corrective action.

Failure or refusal to comply promptly may be grounds for the KO to invoke the appropriate contractual remedies. This may cause all or part of the work to be stopped immediately until satisfactory corrective action has been taken.

1.6.21.15 Environmental Contact Information: Contact the Fort Johnson Directorate of Public Works, Environmental and Natural Resources Management Division (DPW-ENRMD) at 531- 6008/7008 or visit Building 2516 located at the intersection of Mississippi Avenue and 23rd Street for assistance. The environmental staff is available during non-duty hours and non- emergencies through the installation Field Officer of the Day (FOD) at 531-1726. For environmental emergencies, contact the installation Fire Department at 91.1

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1. Acceptable Quality Level (AQL). The maximum percent defective, the maximum number of defects per hundred units, or the number of defects in a lot that can be considered satisfactory on the average; the allowable leeway or variance from a standard before the Government will reject the service. It implies that if defective performance does not exceed the AQL, the service will not be rejected by the Government.

However, the Contractor must re-perform the defective service when directed

2.1.2 Clean. Free from dirt, contamination, or impurities; unsoiled, unstained

2.1.3 Contract Administrator. The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.4 Contractor. The total contractor organization or a separate entity of it; such as an affiliate, division, or plant that performs its own purchasing.

2.1.5. Contracting officer (KO). A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.1.6. Contracting Officer’s Representative (COR). An individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

2.1.7. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.8 Deficiency. A shortcoming in the quality or state of service performed.

2.1.9. Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.10. Government- Furnished Property (GFP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.11. Immediately. Within the same working day.

2.1.12. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.13. Lot. A collection of service outputs in a lot

2.1.14. Lot Size. The number of service outputs om a lot.

2.1.15. Performance Work Statement (PWS). A statement of work for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

2.1.16. Physical Security. Protection of the perimeter area, government property, and assets that prevent the loss or damage of Government property.

2.1.17. Quality Assurance. The various functions, including inspection, performed by the government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.18. Quality Assurance Surveillance Plan (QASP). A plan describing how the agency will survey, observe, test, sample, evaluate and document the Contractor’s performance in meeting critical performance standards identified in the contract.

2.1.19. Quality Control (QC). Tasks performed by the Contractor to improve the quality of the organization’s output.

2.1.20. Serviceable. The condition of property which indicates it is usable.

2.1.12. Shall. An imperative command; has a duty to or is required to. Denotes that a regulation must be followed unless the contracting officer has obtained a deviation.

2.1.13. Subcontractor. Any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor.

2.1.14. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.15. Work Week. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

ACOR Alternate Contracting Officer’s Representative AFARS Army Federal Acquisition Regulation Supplement ALMS Army Learning Management System ANSI American National Standards Institute AOR Area of Responsibility AR Army Regulation ATCTS Army Training Certification Tracking System AT Anti-Terrorism CAC Common Access Card CFR Code of Federal Regulations CMR Contract Manpower Reporting CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative DA Department of the Army DD Form 254 Department of Defense Contract Security Requirement List DOD Department of Defense DFARS Defense Federal Acquisition Regulation Supplement DPW Directorate of Public Works FAR Federal Acquisition Regulation IA Information Assurance IAW In Accordance With KO Contracting Officer MICC Mission and Installation Contracting Command

NFPA National Fire Protection Association OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OSHA Occupational Safety and Health Administration OPSEC Operation Security POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QCP Quality Control Program RA Requiring Activity SCR Service Contract Reporting SOP Standard Operating Procedures TE Technical Exhibit U.S.C. United States Code

PART 3

GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 Government Furnished Property

3.1.1 Utilities. The Government will provide access to those utilities (water and electricity) at job sites for the contractor’s use in performance of tasks outlined in this PWS. The Contractor (to include subcontractors) shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.