Attachment 1 - PWS_Tree Control and Database Support.pdf

TREE CONTROL & DATABASE SUPPORT

PERFORMANCE WORK STATEMENT

(PWS)

UNITED STATES ARMY GARRISON

(USAG) STUTTGART, GERMANY

10.06.2026

409th CSB Ver 6 20200319

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide tree control and survey as well as maintenance and updating the USAG-Stuttgart GIS Tree Data System.

1.2 Background: These services are needed as German law requires inspection and maintenance of all trees on all installations throughout Germany.

1.3 Scope: The Contractor shall provide non-personal service(s). The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS and associated contract documents. The Contractor shall perform to the standards and acceptable quality levels identified in this PWS and associated contract documents.

1.4 Objectives:

Yearly visual tree control, more detailed examinations of trees if necessary, drilling examinations, etc.

Updating of the existing tree data system (GIS) as needed.

Preparation of lists and plans of the trees to be cut down as well as lists and plans of the trees in need of tree pruning measures based on the yearly inspection of the trees.

1.5 General Information:

1.5.1 Unscheduled Inspections: The Government may inspect the Contractor’s performance at any time without notification of the Contractor.

1.5.1.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is how it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within thirty (30) calendar days after date of contract award (Deliverable 001R001).

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within ten (10) calendar days. If the Government has provided comments, the Contractor shall then have three (3) calendar days to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than fifteen (15) calendar days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance of proposed changes.

At a minimum, the QCP must include and answer the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

b. How will the Contractor monitor work to ensure that performance complies with all deliverables (etc. timelines, deadlines, and goals)?

c. How will the Contractor monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses?

d. How will the Contractor monitor and ensure staff qualifications remain current and valid including DOCPER processes/approvals throughout contract performance?

e. How will the Contractor ensure all keys issued will remain controlled items (Paragraph 1.7 Key Control)?

f. How will the Contractor inventory and track maintenance of all Government Provided Equipment / Materials?

g. How will the Contractor identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future?

h. How will the Contractor file and save all Quality Control related documents for the life of the contract plus 5 years?

1.5.1.2 The Contractor shall inform the COR of issues or potential issues that might affect the performance within three (3) hours of identifying those issues. Verbal reports shall be followed by written reports within four (4) calendar days.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.2.1 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest workday prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work can be performed on U.S. holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively. The contractor is not required to perform services on holidays.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in January Presidents’ Day 3rd Monday in February Memorial Day last Monday in May Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

Juneteenth Day 19th June

1.5.3.2 Host Nation Holidays: Work shall not be performed on local Host Nation holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

New Year’s Day January 1st Three Kings Day January 6th Good Friday Varies Easter Monday Varies Labor Day May 1st Ascension Day Varies Whit Monday Varies Corpus Christ Varies Day of German Unity October 3rd All Saint Day November 1st 1st Christmas December 25th 2nd Christmas 26th

1.5.4 Operating Hours: Unless otherwise specified in this PWS, the Contractor shall conduct business from 07.00 a.m. until 18.00 p.m. Mon.-Fri. throughout the year.

1.5.4.1 Government Facility Office Hours: N/A

1.5.4.2 Government Facility Operating Hours: N/A

1.5.4.3 Contractor Support Hours: N/A

1.5.4.3.1 Contractor Work Plan: N/A

1.5.5 Training Holidays: N/A

1.5.6 Place of Performance: The work to be performed under this contract will be throughout USAG- Stuttgart. Only outdoor work will be performed under this contract.

1.6 Security Requirements: The following information is provided on security related matters.

1.6.1 Security Program: N/A

1.6.2 Personnel Security Clearance Requirements: N/A

1.6.3 Installation Access: Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with Army in Europe (AE) Regulation 190-16 (AE Reg 190-16) Installation Access Control or (AE) Regulation 604-1 for Germany specific contracts, will be grounds for denying access to U.S. installations and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements. Should anything in this paragraph conflict with AE Reg 190-16 or (AE) Regulation 604-1, the regulation takes precedent.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the COR or issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

1.6.3.1 Installation Pass Log: The Contractor shall provide the Contracting Officer, via the COR, an Initial Installation Pass Log within thirty (30) calendar days after contract award (Deliverable 001R002).

The log must at a minimum contain the following information: Name of employee, date of birth, address and validation of the Installation Pass. The log shall be updated as employees are added or removed.

The Updated Installation Pass Log shall be current and available at any time upon request by the Government and submitted to the COR within three (3) calendar days after any changes to the log.

1.6.3.2 installation access passes: The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office or to the COR within three (3) workdays.

1.6.3.3 outstanding installation access passes Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within three (3) calendar days.

1.6.3.4 Common Access Cards (CAC): N/A

1.6.4 Background Checks: Army in Europe (AE) Regulation 604-1 provides guidance pertaining to background checks for U.S. and Host Nation Contractors.

1.6.4.1 U.S. Citizen: Contractors that work with or teach youth under the age of 18 years are subject to local and stateside background checks. The Requiring Activity Manager will determine the extent of background checks required. The Contractor employee may begin performance of the contract after receiving a favorable local background check. The Contractor agrees to replace the employee should results of the stateside background check, if required, be unfavorable as determined by the Requiring Activity Manager. The Contractor’s replacement of the employee with the unfavorable background check shall be within a timeframe provided by the Requiring Activity Manager. The Contractor shall also replace employees whose background check, during their tenure of employment, renders them with an unfavorable local or stateside background check, as determined by the Requiring Activity Manager. The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity Manager of each favorable background check within 3 calendar days of receipt by the Contractor, identifying such with the appropriate contract number. The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity Manager of each unfavorable background check within 2 calendar days of receipt by the Contractor, identifying such with the appropriate contract number When the Government awards a non-personal services contract directly to an individual, the failure of the individual to provide a favorable background check would be grounds for termination.

1.6.4.2 Local Nationals and Third Country Nationals: Local national and third country national Contractors that work with or teach youths under the age of 18 years are subject to background checks as determined by the Requiring Activity Manager. As a minimum prior to beginning performance, Contractors employing local national and third country nationals shall furnish the Contracting Officer via the COR and the Requiring Activity Manager a Polizeiliches Fuehrungszeugnis, issued within the previous four months, no later than 30 calendar days after contract award. (Deliverable 001R003).

Forwarding correspondence from the Contractors shall identify the associated contract number. The Requiring Activity Manager will determine the favorability of the Polizeiliche Fuehrungszeugnis and notify the Contractor. The Contractor shall forward a copy of unfavorable Polizeiliche Fuehrungszeugnis to the Contracting Officer via the COR and the Requiring Activity Manager within 3 calendar days of receipt, identifying such with the appropriate contract number. Local nationals and third country nationals agree to the same employee termination provisions as stated for U.S. Citizens (see paragraph 1.6.4.1 above same requirements to replace the employee (and within timeframe noted) when results of background check are unfavorable).

1.6.5 Physical Security: The Contractor shall apply and be issued with photo permits that allow them to take photos on installation.

1.6.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.

1.7 Key Control: N/A

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the

Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.9 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10 Key Personnel: The following personnel are considered key personnel by the Government.

The Contractor shall provide a Program/Contract Manager who shall be responsible for the performance of the work. The name of this person and an Alternate Program/Contract Manager, who shall act for the Contractor when the Program/Contract Manager is absent, along with a Curriculum Vitae (CV) for each of these individuals, shall be provided in writing to the Contracting Officer no later than 5 working days after contract award. (Deliverable 001R004). The Contract Manager and Alternate Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or Alternate Contract Manager shall be available between 07.00 a.m.

and 18.00 p.m. Monday-Friday throughout the year with exception of holidays. Qualifications for all personnel are listed below:

a. Contract Manager and Alternate Contract Manager:

Contract Manager and Alternate Contract Manager must have below certifications. Only properly certified personnel will be permitted to work under this contract.

Certified Tree Inspector ( FLL zertifizierter Baumkontrolleur or European Tree Worker) Publicly appointed and sworn urban tree expert (oeffentlich bestellter und vereidigter

Baumsachverstaendiger)

b. Contractor Employees: Contractor employees performing field work on site need to be certified as follows:

Training certificate of visual tree assessment (VTA) seminar not older than 1 year

Certified Tree Inspector (FLL zertifizierte Baumkontolleur or European Tree Worker)

The contractor performing field work must have at least 3 years of professional urban tree survey experience in Germany (proof by reference).

1.11 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties must identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.11.1 Contractor Identification Badges: Contractor personnel shall be easily identifiable through the display of badges IAW Contractor Identification (AE Reg. 27-715).

1.12 Contractor Travel: N/A

1.13 Other Direct Costs (ODCs: N/A.

1.14 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.15 Non-Disclosure Requirements: In the performance of this Performance Work Statement (PWS), the Contractor and its personnel may require access to sensitive facilities/areas, proprietary, or Controlled Unclassified Information (CUI) belonging to the Government or other associated entities. The Contractor is strictly prohibited from reproducing, distributing, or disclosing any mission-related data, strategic plans, or technical information to unauthorized third parties, and may not use such information for any commercial purpose or any reason outside the direct execution of this contract. Furthermore, upon completion of the contract, termination of the task order, or the departure of individual employees, all protected information must be securely returned or properly destroyed in accordance with DoW protocols, and any suspected unauthorized disclosure must be reported immediately to the Contracting Officer

(KO).

1.16 Non-Disclosure Statements: N/A

1.17 Organizational Conflict of Interest (OCI): The Contractor shall recognize that the execution of this Performance Work Statement (PWS) may give rise to potential or actual Organizational Conflicts of Interest (OCI) as defined by Federal Acquisition Regulation (FAR) Subpart 9.5. To preserve mission integrity and ensure the Government receives impartial, objective, and technically sound support, the Contractor must proactively identify, mitigate, and avoid any business interests or affiliations that could impair their objectivity or result in an unfair competitive advantage. Should an actual or potential OCI arise at any point prior to or during the period of performance, the Contractor is mandated to immediately notify the Contracting Officer (KO) in writing. Depending on the nature of the conflict, the Government may require the Contractor to develop and submit a comprehensive OCI Mitigation Plan detailing the structural, operational, or administrative firewalls implemented to protect Department of War interests and maintain strict compliance with acquisition regulations.

1.18 Phase In /Phase Out Period: To ensure seamless continuity of mission operations, a designated Phase-In and Phase-Out period will be executed at the beginning and end of the contract lifecycle. During the Phase-In period, the incoming Contractor shall coordinate effectively with the incumbent contractor and Government personnel to facilitate a smooth assumption of responsibilities. This includes the transfer of institutional knowledge, completion of necessary security clearances and badging, and the inventory and turnover of Government Furnished Equipment and Information (GFE/GFI) without degrading service quality. Conversely, during the Phase-Out period, the Contractor shall execute a comprehensive transition plan to systematically hand over all operational data, documentation, procedures, and ongoing tasks to the successor organization or Government entity. The Contractor is strictly required to maintain full operational capability and uninterrupted mission support throughout these transition phases, ensuring no gap in service delivery or compromise to mission readiness.

1.19 Safety: The Contractor shall establish and maintain a comprehensive safety program that ensures the protection of personnel, equipment, and facilities in accordance with all applicable federal, state, and local laws and Army safety regulations. Throughout the execution of this Performance Work Statement (PWS), the Contractor is strictly responsible for identifying, mitigating, and promptly reporting occupational hazards within their operational footprint. In the event of an accident, injury, or safety mishap occurring on a government installation or involving Government Furnished Equipment (GFE), the Contractor must immediately notify the Contracting Officer Representative (COR) and the installation Safety Office. The Contractor shall ensure all personnel are adequately trained, briefed on site-specific emergency protocols, and equipped with appropriate Personal Protective Equipment (PPE) tailored to their duties, maintaining an unwavering commitment to a secure work environment that prevents disruptions to mission readiness.

1.19.1 Host Nation Safety Laws and Regulations: The Contractor shall comply with FAR 52.236-13, Accident Prevention (November 1991), the references contained therein (e.g. U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)), and applicable Host Nation Safety Laws and Regulations.

The requirements under FAR 52.236-13 and specifically of the EM 385-1-1 include, but are not limited to the following:

(a) Before initiation of work at the job site, an Accident Prevention Plan, (Deliverable 001R006) written by the Contractor for the specific work and hazards of the contract and implementing in detail the pertinent requirements of EM 385-1-1; will be reviewed for acceptance by designated Government personnel. Specific requirements for development of the Accident Prevention Plan are found in 01.A and Appendix A of EM 385-1-1. EM 385-1-1 is available online at www.usace.army.mil.

(b) Before beginning each activity involving a type of work presenting hazards not experienced in previous project operations or where a new work crew or subcontractor is to perform work, activity hazard analysis (AHA) shall be prepared by the Contractor performing the work activity (See paragraph 01.a.09 of EM 385-1-1).

(c) The Contractor shall require subcontractors to submit their plan of operations showing methods they propose to use in accomplishing major phases of work.

(d) The Contractor shall discuss the plans in conferences convened by the Contracting Officer prior to starting work on each major phase of operation. Plans shall include all pertinent information such as layout of haul roads, access roads, storage areas, electrical distribution lines, methods of providing minimum exposure to overhead loads, and methods of access to work areas. The plan for accomplishing the initial work phase shall be submitted within fifteen (15) calendar days after award of the contract.

Plans for subsequent major phases of work shall be submitted no later than fifteen (15) calendar days prior to initiation of work on each major phase.

(e) In all areas where construction, demolition, alteration, building, or similar related activities take place, the Contractor shall have the following minimum personal protective clothing and equipment requirements in place for any person working on or visiting the site:

(i) Short sleeve shirt.

(ii) Long trousers.

(iii) Steel-toed safety boots.

(iv) Hard hat.

1.19.1.1 In addition to other requirements for accident prevention specified in this contract, the Contractor shall comply with all Federal and State requirements governing safety and health protection on construction sites and other applicable occupational safety codes. In particular, within the requirements of the German Safety and Health Protection Regulation for Construction Sites, Baustellenverordnung (BaustellV) (current version in effect), the Contractor shall coordinate all work at the site, including development of plans and providing advance notices.

The Contractor shall indicate its plan for compliance considering conditions of the work described by the design, technical proposal, operational activities of the Government or others in the area of the work, identification of the coordinator, and implementation of all other accident prevention provisions of this contract. For compliance with host nation laws and regulations, the Contractor shall comply with the non-exclusive list of duties described in this paragraph. If the Contractor determines that additional activities are required to fully comply, the Contractor shall ensure that compliance with the laws is complete. The duties include:

(a) Conditions of construction and operational activities to be considered include but are not limited to:

(i) For all construction activities meeting the following criteria: the work is scheduled to last longer than 30 working days and more than 20 workers are occupied simultaneously, or the volume of work is scheduled to exceed 500 person days, or the work presents particular tasks, e.g. excavations deeper than 5 meters, falls from a height of greater than 7 meters, exposures to hazardous chemical or biological substances, work at less than 5 meters from high voltage lines, underground earth works or tunnels, danger of drowning, diving, use of compressed air, work with ionizing radiation, explosives, or work involving assembly or dismantling of heavy prefabricated components (10 tons or greater).

(b) If the Contractor determines that the BaustellV, dated 10 June 1998, applies, the Contractor shall prepare a Safety and Health Protection Plan (SIGE) as required under that regulation. The SIGE shall be submitted two weeks prior to mobilization. In addition, the Contractor shall appoint a qualified Safety Coordinator who will ensure that safety measures are implemented during construction. The Safety Coordinator must meet minimum training and experience requirements required under Host Nation laws.

(c) The SIGE will be written in a comprehensive form and explained in language the workers understand and shall contain the following minimum information:

(i) Maintenance of tools and equipment.

(ii) Provisions for the storage and disposal of materials and waste, particular hazardous materials and substances.

(iii) Modifying performance periods for such work, taking into consideration the site conditions.

(iv) Organizing cooperation between different employers and Contractors without employees.

(v) Interaction between work at the site and other operational activities in the area, on which or near which the first identified work will be performed and taking into consideration the instructions and advice of the coordinator as well as safety and health plans.

1.20. Safety notifications: The Contractor shall complete and provide safety notifications required by host nation authorities and will provide documented proof to the Contracting Officer via the COR, no later than 5 calendar days after contract award (Deliverable 001R006). that such notifications were made.

1.21 Environmental Compliance: The Contractor shall strictly comply with all applicable federal, state, local, and installation-specific environmental laws, regulations, and Department of War (DoW) policies throughout the execution of this Performance Work Statement (PWS). The Contractor must proactively integrate environmental stewardship into their daily operations, ensuring the proper handling, storage, tracking, and disposal of any hazardous materials (HAZMAT) or hazardous waste in accordance with approved regulatory protocols. In the event of an environmental incident, such as a chemical spill, unauthorized release, or discovery of a hazard, the Contractor is mandated to take immediate corrective containment actions and promptly notify both the Contracting Officer (KO) and the local installation's Environmental Management Office. Furthermore, the Contractor shall ensure all personnel are adequately trained on site-specific environmental compliance standards to minimize the ecological footprint, prevent regulatory violations, and ensure that environmental factors do not disrupt DoW mission readiness.

1.22 Environmental Compliance Plan and Program: N/A

1.23 Required Training: The following provides information on training requirements.

1.23.1 Anti-Terrorism (AT) Level I Training: All Contractor employees, including subcontractor employees, who are employed under the contract, shall complete AT Level I Training within 30 calendar days (Deliverable 001R007). after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or 30 calendar days after employment of new personnel. Contractor personnel travelling overseas shall complete area of responsibility (AOR) specific AT awareness training for U.S. based Contractor employees and associated subcontractor employees. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR (or to the Contracting Officer, if a COR is not assigned) within 10 calendar days after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil. Contractor personnel shall complete refresher training every twelve (12) months except AOR specific AT Level I training which shall be completed as required by local AT policies.

If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR within 10 calendar days after completion of the training.

1.23.2 OPSEC Training: All Contractor employees, including subcontractors, shall complete Level I OPSEC training within thirty (30) calendar days of employment under this contract. OPSEC Level I training is available at http://www.cdse.edu/catalog/elearning/GS130.html. If training cannot be conducted on the website, the Contractor shall coordinate with the COR, who will contact the local OPSEC Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the OPSEC Officer. Verification of the training shall be provided to the COR within eight (8) calendar days after completion of the training. (Deliverable 001R008).

Contractor personnel must complete refresher training every 12 months. Verification of the training shall be provided to the COR within eight (8) calendar days after completion of the training.

1.23.3 iWATCH Training: The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days after the contract is awarded and within 30 calendar days after new employees commence contract performance, with the results reported to the COR within 30 calendar days after the contract is awarded and within 30 calendar days after new employees commence contract performance (Deliverable 001R009). Verification of the training shall be provided to the COR within 10 calendar days after completion of the training. Training slides can be found on the Army OneSource we site:

http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx.

1.23.4 Information Assurance (IA) Training: N/A

1.24 Authorization to Perform Services in Germany:

1.24.1 Contractors performing services in the Federal Republic of Germany (FRG) shall comply with German law. The Contractor shall determine whether performance requires registration with German authorities or authorization to do business in Germany and, if so, shall comply with all requirements.

Whether or not registration or authorization to do business is required, the Contractor shall determine what documents or authorization its employees and any subcontractor employees must possess to work in Germany. The Contractor shall ensure affirmatively that its employees and subcontractor employees possess such documents or authorizations.

1.24.2 Contractor employees who: (a) are not nationals of Germany or other European Union countries;

(b) are not members of the force, the civilian component or their dependents; or c) do not have assimilated status under Articles 71, 72, or 73 of the Supplementary Agreement to the NATO SOFA shall possess work and residence permits.

1.24.3 By acceptance of and performance under this contract, the Contractor affirms that it has complied with the requirements above. Compliance with this requirement and German law is a material contract requirement. Noncompliance by the Contractor or subcontractor at any tier shall be grounds for issuing a negative past performance evaluation and terminating this contract for default.

1.25 Notice to Proceed: N/A

1.26 Electromagnetic Compatibility Directive: N/A

1.27 Government Property and Services: N/A

1.28 Conventional Forces Europe (CFE) Treaty Verification Inspection: N/A

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. Department of Defense Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, contracting officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line-item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing support personnel to assist the COR, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract, and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Government-furnished property - means property furnished to the contractor the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government property - means all property owned or leased by the Government. Government property includes both Government-furnished property and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however, they are not prescriptive in describing “how” the outcome is to be achieved.

Each HLO may have several statements to flesh out the areas necessary to meet the objective.

Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Workday - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, the following provides a list of acronyms used throughout this PWS or commonly used in the acquisition field.

ACOR Alternate Contracting Officer's Representative AE Army in Europe AFARS Army Federal Acquisition Regulation Supplement AHA Activity Hazard Analysis AOR Area of Responsibility AR Army Regulation AT Anti-terrorism ATCTS Army Training Certification Tracking System CAC Common Access Card CCE Contracting Center of Excellence CFE Conventional Forces Europe CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DoD Department of Defense FAR Federal Acquisition Regulation FRG Federal Republic of Germany GFP Government Furnished Property GIS Geographic Information System HLO High Level Objective HIPAA Health Insurance Portability and Accountability Act of 1996 IA Information Awareness IAC Installation Access Control IACO Installation Access Control Office ID Identification IGCE Independent Government Cost Estimate IT Information Technology JTR Joint Travel Regulation JPAS Joint Personnel Adjudication System KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operations Security PA Property Administrator PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance

QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity RCO Regional Contracting Office SIGE Safety and Health Protection Plan SDSFIE Spatial Data Standards for Facilities, Infrastructure, and Environment TE Technical Exhibit USAREUR U.S. Army Europe UOM Unit of Measure USAG United States Army Garrison VTA Visual Tree Assessment ZTV Baumpflege Zusaetzliche Technische Vertragsbestimmung und Richtlinien fuer Baumpflege

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Services: N/A

3.2 Facilities: N/A

3.3 Utilities: N/A

3.4 Equipment: N/A

3.5 Special Tooling and Test Equipment: N/A

3.6 Materials: N/A

3.7 Training: The Government will provide the following training: AT Level 1 and iWatch.

3.8 Common Access Cards (CAC): N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all personnel, equipment, supplies, facilities transportation, tools materials, supervision and other items necessary to perform services as described in this PWS and associated contract documents.

4.2 Secret Facility Clearance: N/A

4.3 Materials: N/A

4.4 Vehicles and Equipment: N/A

4.5 Background Checks): The Contractor shall provide Background Checks in accordance with this PWS and as determined by the Government.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide non-personal services to provide baseline data, survey reports and updated mapping layers. The Government will provide the existing ecosystem data as an access data base and the contractor shall update this data base. Maps (Arc View GIS) will be provided or made available digitally and must be updated.

5.2. Tasks:

5.2.1 Baseline Survey: The contractor shall perform a yearly baseline data survey on approximately 10 000 each tree at USAG Stuttgart.to determine the condition and traffic safety of the trees.

Contractor will perform a yearly visual tree assessment (VTA) of these trees. During the VTA the condition, vitality, damage level and traffic safety of the vegetation units will be determined. Any required maintenance work has to be noted in accordance with their priority, set by the contractor and entered into the Arc GIS database. Any maintenance work ongoing or already completed or no longer necessary has to be deleted in the Arc GIS database. VTA must be accomplished during the control period (April – September). The VTA is required for each contract year. The control visits have to be performed by a certified tree expert IAW newest version of the German FLL regulation. In the event that a tree found during VTA and is not yet registered in the existing inventory, the tree shall be put into the tree data system (Arc GIS) , inspected and tagged. (Deliverable 002R001). . The tags shall be bolted to the tree with wood screw (DIN 571, SH A2, 5x70mm), on young trees cable ties shall be used to attach the tag. The location data of the tree, shall be at least in an accuracy of 1m, in Arc GIS. Also the missing tags from registered vegetation units must be replaced similar to the existing tags.

5.2.2 Gap Analysis: In the case of visible tree damages found during VTA or identified by COR, the contractor shall perform a more detailed examination for determining the traffic safety (according FLL Regulation “eingehende Untersuchungen”, paragraph 5.2.4.”technical investigation procedures”). The contractor shall perform these further examinations not to exceed 30 each trees. These have to be carried out in accordance with the VTA (visual tree assessment) method and has to be accomplished from a person who does have a master’s degree in forestry science ( Diplom Ingenieur Forstwirtschaft.

In doing so, a drill resistance measuring device (Resistograph), possibly a Schallhammer (sound measuring device), or in required individual cases a Zuwachsbohrer (hollow core driller) or a fractometer will be used. In special cases, a soundtomography (Picus or Arbotom) has to be applied.

The contractor shall provide a cherry picker (Steiger) if needed to perform gap analysis.

The results and further maintenance recommendations must be included in the semiannual status service report. Parts of this report are an introduction, describing the method applied per tree, a protocol sheet with a description of the condition, a photo-documentation as well as any tables and results of the examination and as well as recommendation of measures to be taken. The objective of this analysis and evaluation is to determine whether a tree is still stable and vital to comply with the traffic safety requirements. The gap analysis report must be provided for all critical trees found and summarized for each Installation, in German and English, 15 calendar days after examination (Deliverable 002R002).

5.2.3 Tree Evaluation: During the contract period the contractor’s Professional Tree Expert IAW FLL ( Baumsachverstaendiger nach akturller FLL) shall furnish a biological report about tree damages (e.g.

caused through improper construction measurements, accidents, vandalism, etc.). This expertise is the requirement to claim damages and compensation measures from the party responsible.

These reports must include, as applicable:

Value of the damaged trees Traffic safety due to damage Value of trees to be cut down due to construction projects. Contractors value will be base of compensation measurements.

Each survey must begin within three (3) working days after the COR provides a notice to proceed.

These reports are due to COR within 15 calendar days after evaluation (Deliverable 002R003).

5.2.4 Tree Care Control: The contractor shall create lists of trees that need to be cut down and in need of care measurements during VTA and shall provide these trees on maps with different colors, to the COR. After the measurements (Faell- und Pflegemassnahmen) have been carried out (BASOPS Contractor), the contractor shall check the quality of the work performed and report findings to the COR (Deliverable 002R004).

5.2.5: Bird and or Animal Nesting Boxes: The contractor shall in addition, during his annual VTA, include the existing nesting boxes for birds or other animals into the cadaster and report any damaged ones to the COR (Deliverable 002R005).

5.2.6 Update of…