Attachment_1_PWS_SE_Warehouse_Cleaning.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

DEFENSE LOGISTICS AGENCY (DLA)

DISPOSITION SERVICES (DS)

SOUTHEAST REGION

WAREHOUSE CLEANING

TABLE OF CONTENTS

1. INTRODUCTION

2. CLIN 0001 – DLA DS BRAGG WAREHOUSE CLEANING

3. CLIN 0002 – DLA DS EGLIN WAREHOUSE CLEANING

4. CLIN 0003 – DLA DS LEJEUNE WAREHOUSE CLEANING

5. CLIN 0004 – DLA DS WARNER ROBINS WAREHOUSE CLEANING

6. PLACE OF PERFORMANCE

7. FEDERAL HOLIDAYS

8. SITE ACCESS AND SECURITY

9. GOVERNMENT FURNISHED PROPERTY, MATERIAL, EQUIPMENT, SERVICES (GFP/M/E/S)

10. CONTRACTOR FURNISHED PROPERTY, MATERIALS, EQUIPMENT, SERVICES (CFP/M/E/S)

11. QUALITY ASSURANCE

12. SPILL RESPONSIBILITY

13. SITE LOCATIONS AND POINTS OF CONTACT (POC)

14. CONTRACT MINIMUM/MAXIMUM

15. INVOICING INFORMATION

1. INTRODUCTION:

a. The Defense Logistics Agency (DLA) Disposition Services (DS) is a Major Subordinate Command (MSC) of the Defense Logistics Agency with the responsibility of disposing and reutilizing the United States Government’s (USG) Department of War? (DoW) excess and surplus property generated by the military services. This is accomplished through reutilization to other DoW activities, transfer to other Federal agencies, donation to authorized state and local organizations, sale to the public, or ultimate disposal through abandonment or destruction. The headquarters for DLA DS is in Battle Creek, Michigan. The Southeast region of DLA DS requires Warehouse Cleaning Services.

b. This requirement is for Warehouse Cleaning Services to be completed at the DLA DS sites listed (See Section 13) from our Southeast region and is to be completed once a year at sites identified by the USG.

c. The performance requirements are established in Section 11 of this PWS and in the attached Quality Assurance Surveillance Plan (QASP).

d. This is a Firm Fixed Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ) contract. It is possible not every DLA DS site listed for Southeast region will be cleaned each year. The contract period of performance starts from the “award/effective date” as reflected in block three (3) of the SF1449. The Contracting Officer (KO) may extend the Warehouse Cleaning period for extenuating circumstances. Ten (10) business days prior to the end of the period of performance, a written request for extension must be received from the Contractor detailing the circumstances that delayed delivery. Such written notifications will include the subject Task Order (TO) number, reasons for the delay with supporting substantiated actionable documentation as applicable, and the estimated date and time for completed performance.

e. Bid price on the Price Schedule must include all costs to complete the job, for each DLA DS location, per square foot.

f. Within seven (7) calendar days after receipt of a TO, the Contractor shall coordinate with the DLA DS site Point of Contact (POC) to determine the cleaning date(s) for the site. If the Contractor arrives without prior coordination, the USG has the right to deny the Contractor entry to the site until proper coordination takes place. Contractor shall sign the Visitor Log upon arrival at the main DLA DS entrance for any service, each day.

g. After site coordination has taken place, the Contractor shall provide the DLA DS site POC within seven (7) calendar days a cleaning schedule for all buildings. Contractors shall complete all work tasks at the DLA DS site identified no later than 90 calendar days, once work has begun, unless otherwise agreed to by the KO and DLA DS site POC.

h. The USG estimate of square footage of each location represents the USG best estimate. It is expected that the estimated space versus the actual space will differ. Upon initial arrival to the DLA DS site, if the Contractor believes the estimate was unreasonable, the Contractor shall notify the KO and DLA DS site POC for resolution prior to performance.

i. The contract consists of a period of performance of one (1) 12-month base period and four (4) 12-month options.

j. Prior to providing services on the first day, the Contractor and the DLA DS site POC will conduct an initial walkthrough to communicate expectations and identify any potential issues.

k. At conclusion of the cleaning service at the DLA DS site, the Contractor and the DLA DS site POC will conduct a final walk through together to ensure quality control.

l. Any reference to Contractor throughout this PWS refers to the Contractor or Subcontractor, should one be utilized. The Contractor is solely responsible for all associated work to be completed in accordance with (IAW) this PWS.

2. CLIN 0001 – DLA DS BRAGG WAREHOUSE CLEANING:

The Contractor shall:

a. Provide all management, tools, equipment, and labor necessary to ensure that Warehouse Cleaning Service is performed at DLA DS Bragg, BLDG. J-1334, in a manner that will present a clean, neat, and professional appearance. The areas are to be free of dust, debris, standing water, dirt, food residue, animal feces, and any other foreign soiling materials.

b. Clean ceilings, conduit, ductwork, pipes, support girders, windows and warehouse racking of dirt, spider webs, etc. The Contractor may use methods such as, but not limited to, sweeping, vacuuming, hand wipe-down, power washers, steam cleaning or use other specialized equipment as the surface requires.

c. Clean higher locations such as ceilings (40’ height), piping (500’) and finish with floors (44,365 square feet of floor space) to avoid dirtying surfaces that have been cleaned.

d. Clean all columns (23 total) to ensure they are free of dirt, dust, debris, and spider webs.

e. Clean the four (4) storage rack levels. Property on the storage racks will be moved by USG personnel upon coordination with the DLA DS site POC.

f. Clean the interior perimeter walls, windows, connections, dock boxes, and other surfaces to include all doors, garage doors, connection between dock boxes, exposed ducts, levers, and beams.

g. Provide acceptable material to cover property, equipment, floor, and desks during cleaning operations and clean the floor of debris that falls during the cleaning process.

h. Do the following to the warehouse concrete floors: will be cleaned by moving items that are easily moveable such as pallets and equipment to gain access to areas to be cleaned. The DLA DS site POC will operate USG equipment for the Contractor to gain access to the concrete floors to be cleaned. Concrete floors will be swept, mopped and buffed as appropriate.

i. Be escorted by USG personnel in sensitive/secure areas.

j. Use Eco-Friendly, Clean & Green, Non-Toxic, environmentally safe cleaning products. For proper disposal of rinse water and other cleaning wastes, consult the DLA DS site POC to ensure compliance with all environmental laws and regulations.

k. Conduct a walkthrough with the DLA DS site POC of each building when the building is finished being cleaned. The walkthrough will be conducted prior to the Contractor leaving the site for the day, and any quality issues will be addressed at this time.

3. CLIN 0002 – DLA DS EGLIN WAREHOUSE CLEANING:

The Contractor shall:

a. Provide all management, tools, equipment, and labor necessary to ensure that Warehouse Cleaning Service is performed at DLA DS Eglin, BLDG. 515, 530, 531, and 535 in a manner that will present a clean, neat, and professional appearance. The areas are to be free of dust, debris, standing water, dirt, food residue, animal feces, and any other foreign soiling materials.

b. Clean ceilings, conduit, ductwork, pipes, support girders, windows and warehouse racking of dirt, spider webs, etc. The Contractor may use methods such as, but not limited to, sweeping, vacuuming, hand wipe-down, power washers, steam cleaning or use other specialized equipment as the surface requires.

c. Clean higher locations such as ceilings; BLDG. 515 (40’ height), BLDG. 530 (25’ height), BLDG. 531 (20’ height), BLDG. 535 (25’ height).

d. Clean piping in the following buildings: BLDG. 531 (150’), BLDG. 535 (6,285’).

e. Clean all columns in the following buildings: BLDG. 515 (8 total), BLDG. 530 (8 total), BLDG. 531 (4 total), BLDG. 535 (14 total) to ensure they are free of dirt, dust, debris, and spider webs.

f. Clean the storage rack levels in the following buildings: BLDG. 530 (3 racking levels), BLDG. 531 (3 racking levels), BLDG. 535 (4 racking levels). Property on the storage racks will not be moved by USG personnel, clean around property on the storage racks.

g. Clean the interior perimeter walls, windows, connections, dock boxes, and other surfaces to include all doors, garage doors, connection between dock boxes, exposed ducts, levers, and beams.

h. Finish with cleaning the floors in the following buildings: BLDG. 515 (8,000 square feet), BLDG. 530 (8,000 square feet), BLDG. 531 (2,588 square feet), BLDG. 535 (50,400 square feet), to avoid dirtying surfaces that have been cleaned.

i. Provide acceptable material to cover property, equipment, floor, and desks during cleaning operations and clean the floor of debris that falls during the cleaning process.

j. Be escorted by USG personnel in sensitive/secure areas.

k. Use Eco-Friendly, Clean & Green, Non-Toxic, environmentally safe cleaning products. For proper disposal of rinse water and other cleaning wastes, consult the DLA DS site POC to ensure compliance with all environmental laws and regulations.

l. Conduct a walkthrough with the DLA DS site POC of each building that was cleaned. The walkthrough will be conducted prior to the Contractor leaving the site for the day, and any quality issues will be addressed.

4. CLIN 0003 – DLA DS LEJEUNE WAREHOUSE CLEANING:

The Contractor shall:

a. Provide all management, tools, equipment, and labor necessary to ensure that Warehouse Cleaning Service is performed at DLA DS Lejeune, BLDG. 906 and 907 in a manner that will present a clean, neat, and professional appearance. The areas are to be free of dust, debris, standing water, dirt, food residue, animal feces, and any other foreign soiling materials.

b. Thoroughly clean ceilings, conduit, ductwork, pipes, support girders, windows and warehouse racking of dirt, spider webs, etc. The Contractor may use methods such as, but not limited to, sweeping, vacuuming, hand wipe-down, power washers, steam cleaning or use other specialized equipment as the surface requires.

c. Clean the ceilings in the following buildings: BLDG. 906 (30’ height), BLDG. 907 (30’ height).

d. Clean piping in the following buildings: BLDG. 906 (1,500’), BLDG. 907 (1,500’).

e. Clean all columns in the following buildings: BLDG. 906 (20 total), BLDG. 907 (20 total), to ensure they are free of dirt, dust, debris, spider webs.

f. Clean the storage rack levels in the following buildings: BLDG. 906 (3 racking levels), BLDG. 907 (3 racking levels). Property on the storage racks will not be moved by USG personnel, clean around property on the storage racks. In the event property may be damaged if not moved, coordinate with the DLA DS site POC to have the property moved by a USG employee licensed to operate MHE.

g. Clean the interior perimeter walls, windows, connections, dock boxes, and other surfaces to include all doors, garage doors, connection between dock boxes, exposed ducts, levers, and beams.

h. Finish with cleaning the floors in the following buildings: BLDG. 906 (60,000 square feet), BLDG. 907 (29,000 square feet), to avoid dirtying surfaces that have been cleaned.

i. Provide acceptable material to cover property, equipment, floor, and desks during cleaning operations and clean the floor of debris that falls during the cleaning process.

j. Be escorted by USG personnel in sensitive/secure areas.

k. Use Eco-Friendly, Clean & Green, Non-Toxic, environmentally safe cleaning products. For proper disposal of rinse water and other cleaning wastes, consult the DLA DS site POC to ensure compliance with all environmental laws and regulations.

l. Conduct a walkthrough with the DLA DS site POC of each building that was cleaned. The walkthrough will be conducted prior to the Contractor leaving the site for the day, and any quality issues will be addressed.

5. CLIN 0004 – DLA DS WARNER ROBINS WAREHOUSE CLEANING:

The Contractor shall:

a. Provide all management, tools, equipment, and labor necessary to ensure that Warehouse Cleaning Service is performed at DLA DS Warner Robins, BLDG. 1601, 1602, 1603 in a manner that will present a clean, neat, and professional appearance. The areas are to be free of dust, debris, standing water, dirt, food residue, animal feces, and any other foreign soiling materials.

b. Thoroughly clean ceilings, conduit, ductwork, pipes, support girders, windows and warehouse racking of dirt, spider webs, etc. The Contractor may use methods such as, but not limited to, sweeping, vacuuming, hand wipe-down, power washers, steam cleaning or use other specialized equipment as the surface requires.

c. Clean the ceilings in the following buildings: BLDG. 1601 (20’ height), BLDG. 1602 (50’ height), and BLDG. 1603 (20’ height).

d. Clean piping in the following buildings: BLDG. 1601 (100’), BLDG. 1602 (1,000’), BLDG. 1603 (100’).

e. Clean the interior perimeter walls, windows, connections, dock boxes, and other surfaces to include all doors, garage doors, connection between dock boxes, exposed ducts, levers, and beams.

f. Clean all columns in BLDG. 1602 (96 total) to ensure they are free of dirt, dust, debris, spider webs.

g. Clean the storage rack levels in BLDG. 1602 (3 racking levels). Property on the storage racks will be moved by USG personnel; coordinate with the DLA DS site POC to have the property moved by a USG employee licensed to operate MHE.

h. Finish with cleaning the floors in the following buildings: BLDG. 1601 (7,750 square feet), BLDG. 1602 (130,583 square feet), BLDG. 1603 (5,200 square feet) to avoid dirtying surfaces that have been cleaned.

i. Provide acceptable material to cover property, equipment, floor, and desks, during cleaning operations and clean the floor of debris that falls during the cleaning process.

j. Be escorted by USG personnel in sensitive/secure areas.

k. Use Eco-Friendly, Clean & Green, Non-Toxic, environmentally safe cleaning products. For proper disposal of rinse water and other cleaning wastes, consult the DLA DS site POC to ensure compliance with all environmental laws and regulations.

l. Conduct a walkthrough with the DLA DS site POC of each building when that building has been cleaned. The walkthrough will be conducted prior to the Contractor leaving the site for the day and any quality issues will be addressed at this time.

6. PLACE OF PERFORMANCE:

a. The Contractor shall perform all services on USG premises located at the identified DLA DS Southeast Region sites listed within this PWS (See Section 13). Work shall take place during normal business hours (0700-1600) except on recognized United States holidays (See Section 7) or when the USG facility/installation is closed due to local or national emergencies, administrative closing, or similar USG directed facility/installation closings.

b. The Contractor shall always maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the USG facility/installation is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the work force are essential.

7. FEDERAL HOLIDAYS:

The Contractor is not required to provide services on the 11 Federal Holidays observed unless approved by the KO. When the legal holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When the legal holiday falls on a Saturday, the preceding Friday is observed as the holiday.

The following holidays are observed:

8. SITE ACCESS AND SECURITY:

a. The Contractor shall coordinate with DLA DS site POC for base installation access for all their employees. The Contractor shall be familiar with and comply with all Base Command policies regarding security considerations for all Contractor employees.

b. Unscheduled gate closures by the installation security personnel may occur at any time, causing all personnel entering or exiting a closed installation to experience a delay; this cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by Contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the Contractor employee’s installation driving privileges.

c. Contractor employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety, and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All Contractor employees shall always carry proper identification with them and shall be subject to such checks as may be deemed necessary. The Contractor shall ensure compliance with all regulations and orders of the installation which may affect performance. The USG reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of Contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

d. The Contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the DLA DS site POC. Contractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation security personnel. The Contractor shall ensure compliance with all personal identity verification requirements as directed by DoD and/or local policy. Should the Force Protection Condition (FPCON) change, the USG may require changes in Contractor security matters or processes.

e. All work performed by the Contractor shall be performed in accordance with all applicable laws, regulations, DLA standards, instructions, and commercial practices.

9. GOVERNMENT FURNISHED PROPERTY, MATERIAL, EQUIPMENT, SERVICES (GFP/M/E/S):

The USG will provide the GFP/M/E/S listed below solely for the purpose of performance under this contract:

a. Property: The USG will furnish the necessary workspace for the Contractor to perform the services as outlined in this PWS.

b. Materials: No materials will be provided by the USG.

c. Equipment: The USG will, at its sole discretion, and upon approval of the DLA DS site POC, provide a licensed MHE operator with appropriate MHE to assist with moving items and/or equipment in the performance of this contract.

d. Services: All utilities in the facility will be available for the Contractor to use in the performance of this contract. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amounts.

10. CONTRACTOR FURNISHED PROPERTY, MATERIALS, EQUIPMENT, SERVICES (CFP/M/E/S):

The Contractor shall provide the CFP/M/E listed below solely for the purpose of performance under this contract:

a. Contractor vehicles shall have the company name prominently displayed on both sides of the vehicle and be maintained to present a neat, professional appearance.

b. Provide all Personal Protective Equipment (PPE) for employees IAW Occupational Safety and Health Administration (OSHA) guidance.

c. Provide all materials to clean up spills caused by their employees during the performance of this contract.

d. Provide the KO and DLA DS site POC with a Contractor POC and phone number to coordinate and schedule the Warehouse Cleaning.

e. All equipment used in the performance of this contract shall be in good operable condition and carry an Underwriters Laboratory (U/L) listing. Equipment found to be unsafe and unable to function as designed shall not be used in performance of this contract. The DLA DS site POC may inspect the Contractor’s equipment and vehicles at any time and direct the removal of any unsafe or unusable equipment or vehicle from the installation.

11. QUALITY ASSURANCE:

a. The USG will evaluate the Contractor’s performance under this contract IAW the attached QASP. This plan is primarily focused on what the USG will do to ensure that the Contractor has performed in accordance with the performance standards as defined in the attached QASP. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

b. The Contractor shall develop, implement, and maintain a Quality Control Plan (QCP) to ensure services are performed IAW with this PWS. The QCP shall include procedures to identify, prevent, and ensure non-recurrence of defective services. The QCP is how the Contractor assures itself that its work complies with the requirements of the contract. At a minimum, the Contractor shall develop the QCP procedures that address the areas identified in the QASP. A final QCP shall be submitted to the COR no later than ten (10) business days after contract award. After acceptance of the QCP, the Contractor shall obtain the KO’s acceptance in writing of any proposed changes to its QCP.

12. SPILL RESPONSIBILITY:

The Contractor is solely responsible for all spills or leaks during the performance of this contract, which occurs because of, or is contributed to, by the actions of its agents, employees, or subcontractors. The Contractor shall clean up such spills or leaks to the satisfaction of the USG in a manner that complies with applicable Federal, state, and local laws and regulations. The clean-up shall be at no cost to the USG. The Contractor shall report all such spills or leaks, regardless of their quantity, to the DLA DS site POC and KO immediately upon discovery. A written follow-up report shall be submitted to the DLA DS site POC and KO not later than twenty-four hours after the initial telephonic report. The written report shall be in narrative form, and at a minimum shall include the following:

a. Description of item spilled (including identity, quantity)

b. Whether amount spilled is Environmental Protection Agency (EPA) or state reportable, and if so, whether it was reported

c. Exact time and location of spill including a description of the area involved

d. Containment procedures initiated

e. Summary of any communications Contractor has with press or USG officials other than the KO

f. Description of clean-up procedures employed or to be employed at the site including disposal location of spill residue

g. Description of items spilled (including identity, quantity)

13. SITE LOCATIONS AND POINT OF CONTACT (POC):

a. The DLA DS site POC will be provided by the KO upon receipt of a Task Order (TO) as USG personnel changes occur throughout the duration of the contract.

b. DLA DS Southeast region site locations:

DLA DS Bragg 1334 Knox St. BLDG. J Ft. Bragg, NC 28310

DLA DS Eglin 210 Transportation Road, BLDG. 525 Eglin AFB, FL 32542

DLA DS Lejeune Louis Road BLDG. 906 Camp Lejeune, NC 28547

DLA Warner Robins 1200 Macon Street Robins AFB, GA 31098

14. CONTRACT MINIMUM/MAXIMUM:

The contract minimum shall be $2,000. The maximum shall be 150% of the estimated value of the contract. There is no contract minimum for any option period included in the contract.

15. INVOICING INFORMATION:

The Contractor shall invoice through the DOD Wide Area Workflow (WAWF) system. Invoices must be submitted through WAWF in accordance with DFARS 252.232-7003. Refer to https://wawf.eb.mil for additional information.