PERFORMANCE WORK STATEMENT

UPS Replacement MRX, OHX & FFC

NWS WEATHER FORECAST OFFICE

FOR

Uninterrupted Power Supply Replacements at Morristown (MRX), Nashville

(OHX), and Atlanta, GA (FFC)

Background:

This project is for the National Oceanic and Atmospheric Administration (NOAA), National

Weather Service (NWS) Southern Region (SR), Weather Forecast Offices (WFO) at three (3) different locations.

The Uninterrupted Power Supply (UPS) are past the manufacturer's recommended service life of 7 to 15 years. Every year past the service life puts each WFO at added risk of power outages due to the aging UPSs.

Objective:

Remove and properly dispose of existing UPSs, battery cabinet with batteries, and any associated debris. Supply and install 1 each UPS, battery cabinet with batteries, and Remote

Monitoring Device (RMD), at WFOs MRX, OHX and FFC.

This requirement will be a 1:1 replacement per site.

Scope:

The Contractor shall provide the appropriate personnel, equipment, supplies and tools required to replace the UPS batteries and related components at NWS WFO sites at MRX, OHX and

FFC. The Contractor shall provide a complete project that conforms to all applicable standards, codes and requirements dictated by industry, regulatory bodies and federally mandated practices.

Furnish the National Weather Service at each location with the following:

● Eaton UPS 93PM, Online, 208VAC, 3 phase, 60 HZ UPS, with 3 each 20 KW modules o To include internal (side car) Maintenance by Pass o Eaton Remote Monitoring Device per UPS o UPS shall be Energy Star Certified, if available.

● Lithium-ion battery string with at least 15-minute run time per UPS at the following WFOs.

NOTE: Current UPS outputs are provided as a reference only. The Contractor shall size UPS using NWS supplied Critical loads. NWS will verify loads prior to ordering of UPS and batteries to ensure proper sizing.

WFO Morristown (MRX)

5974 Commerce Blvd.

Morristown, TN 37814

Current UPS Model #1MC3-30TC55-360C-H100-UL

Current UPS Output -7.6 KVA/7.0 KW

Note: Storage is available for a short period of time.

WFO Nashville (OHX)

500 Weather Station Road

Old Hickory, TN 37138

Current UPS Model BC39-Y150-050B1

Current UPS Output -8.7 KVA/8.2 KW

WFO Atlanta (FFC)

4 Falcon Drive

Peachtree City, GA 30269

Current UPS Model BC39-Y300-075

Current UPS Output -17.3 KVA/16.0 KW

Tasks:

Furnish all labor, materials/supplies, equipment, services, and supervision necessary to accomplish all tasks for the completion of the work set forth in this Performance Work

Statement (PWS). These services include, but are not limited to:

● Removing and disposal of existing UPS and its components.

● Installing, startup, and testing of new UPS

● Batteries and battery cabinet

● Installing Eaton RMD

1. Contractor and NWS Contracting Officer Representative (COR), will determine the best time to isolate the UPS so as not to interrupt normal operations at the WFO.

2. COR, ESA, MIC, and site staff will determine if the site will be on a backup generator power or utility power during this task.

3. If the site requires backup generator power (per step 2), the COR will transfer the site and lock the generator online.e.

4. COR and contractor will place the UPS in an external bypass in accordance with instructions at each facility. The contractor shall verify no power is present at the

UPS.

5. The Contractor shall disconnect and remove UPS and all associated components from the electrical room.

6. The Contractor shall clean and prep the area for new UPS.

7. The Contractor shall install new UPS and battery cabinets with lithium-ion batteries.

8. Install RMD in the current location of the annunciator panel and run CAT 5 cable from UPS to RMD.

9. The contractor shall connect UPS to power feed and battery cabinet in accordance with manufacturer's data and current national/state/local electrical codes.

10. The contractor shall perform start up and testing of new UPS and battery monitoring systems.

11. Once all startup and test procedures have been performed and passing indications were obtained, the contractor shall remove UPS from bypass.

12. COR will notify the staff to shutdown critical systems prior to performing a functional transfer of the system.

13. COR or Site POC will perform a functional check by transferring power (to generator or to utility) with the ATS to ensure the new UPS system will assume the site load.

14. The contractor shall clean the work area at completion of the job and remove all trash and waste and leave the site as it was upon arrival.

15. The contractor shall provide 8 hours of training on the new UPS, RMD, and battery system. Per location. Training will take place as part of system acceptance.

Point(s) of Contact

MRX Morristown, TN

Facilities Engineering Technician (FET)

TBD

On Site:

Electronic System Analyst (ESA)

OHX Nashville, TN

Electronic Technician

Atlanta GA

Electronic System Analyst (ESA)

Security

The contractor(s) shall be required to sign in each morning and sign out each evening and adhere to NOAA/NWS requirements.

Contractor Personnel

● Employee Identification

○ Contractor employees visiting Government facilities shall wear an identification badge that, at a minimum, displays the Contractor name, the employee’s photo, name, clearance-level and badge expiration date. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

● Employee Conduct

○ Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, etc.) when visiting or working at

Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States or the Department of Commerce (DOC). The

Project Manager shall ensure Contractor employees understand and abide by

DOC established rules, regulations and policies concerning safety and security.

● Removing Employees for Misconduct or Security Reasons

○ The Government may, at its sole discretion (in coordination with the CO where practical), direct the Contractor to remove any Contractor employee from NOAA facilities for misconduct or security reasons. Removal does not relieve the

Contractor of the responsibility to continue providing the services required under the contract. The CO will provide the Contractor with a written explanation to support any request to remove an employee.

Deliverables:

Number Item Quantity Due Date Deliver To Reference

1 Sexual Assault and Sexual

Harassment

Training

1 per contractor employee

Within 30 days of award, and yearly thereafter by

March 1st

CO and COR NAM 1330-

52.222-70

2 Security

Processing

Requirements for Contractor/

Subcontractor

Personnel

Working on a

Department of

Commerce Site

1 per contractor employee

As determined

Contractor/

Subcontractor personnel shall undergo security processing

COR CAR 1352.237-

Safety and

Emergency Plan

1 Each Within five (5) days of the

Kickoff Meeting CO and COR

SOW Safety and

Emergency Plan

Kickoff

Meeting and

Associated

Documents

1 Each

Within five (5) days of award N/A

SOW

Additional

Information I

Meeting

Minutes

1 Each Within five (5) days of award CO and COR

SOW

Additional

Information J

6 Warranty(s) 1 Each

Upon completion of work

COR

SOW Section

7 Submittals As required As required for approval CO and COR

SOW

Additional

Information L

Project Warranty:

The contractor shall provide documentation for the manufacturer's warranty on parts, and one (1) year written warranty on workmanship. If LG Cabinets are used, updates covered for (2) years.

Additional Information

A. Compliance.

The contractor shall comply with all local, state, and federal environmental, health, and safety regulations while conducting this work. In addition, the contractor shall ensure that all work is in compliance with the applicable codes and be responsible for all licenses, permits and fees required to complete this project.

B. Disposal.

The contractor will be required to properly remove and dispose of all waste material in an environmentally friendly manner.

C. Guidelines.

The project shall follow the guidelines stated in the Performance Work Statement, site diagrams, blueprint, and any contractor provided quoted documents. All modifications must be submitted and approved by the Contracting Officer.

D. Hours of Operation.

Work shall be performed between 7:00am & 5:00pm Monday thru Friday unless otherwise approved by the COR. Contractor agrees to observe all Federal Holidays, and any other day off work designated by Federal Statute, Executive Order, or Presidential

Proclamation:

New Year’s Day, Labor Day, Columbus Day, Juneteenth Veteran’s Day, Thanksgiving, Christmas, Memorial Day, Juneteenth, Presidents Day, Independence Day & Martin

Luther King Day.

E. Facility Access.

A project sign in sheet shall be completed each day for all contractors, contractor employees, and sub-contractors on site.

F. Government Contact.

The Contracting Officer Representative (COR) will serve as the Government’s point of contact for all submissions.

G. Documents.

The Government does not warrant any documents be provided as attachments to be free from discrepancies, ambiguities, errors, omissions, or changing conditions. It is the responsibility of the contractor to confirm existing conditions and resolve discrepancies between documents.

H. Project Duration

The project shall be completed within 180 days of notice to proceed.

I. Designated Contractor Personnel The Contractor must provide the following designated personnel:

● Project Manager – Must be able to represent the contractor in regards to contract requirements.

● Onsite Manager – Must be at the project location whenever work is being performed.

*These positions can be occupied by the same person but must be able to fulfill both position roles simultaneously.*

The Project Manager must be responsible for all Contractor work performed under this PWS.

The Project Manager must be a single point of contact for the Contracting Officer and the COR.

The name of the Project Manager, and the name(s) of any alternate(s) who must act for the

Contractor in the absence of the Project Manager, must be provided to the Government as part of the Contractor's proposal. The Project Manager is further designated by the Government.

During any absence of the Project Manager, only one alternate must have full authority to act for the Contractor on all matters relating to work performed under this contract. The Project

Manager and all designated alternates must be able to read, write, speak and understand English.

Additionally, the Contractor must not replace the Project Manager without prior approval from the Contracting Officer.

J. Meeting Minutes

Meeting minutes shall be provided by the Contractor summarizing discussions and decisions made during conference calls and other meetings. The minutes may be provided via email.

K. Timely Deliverance of Work

As part of providing overall management support for the contract, the Contractor shall be responsible for ensuring that the tasks are completed within the time frame required by the individual task and that quality control is provided and maintained throughout the life of the contract. This includes communication and coordination with the Government when necessary.

L. Completion of Submittals

The Contractor shall be responsible for sending permits, project photos (where applicable), project notes (where applicable), UPS/equipment submittals to include dimensions, product literature, warranty information, and shop drawings to the COR.

UPS/Equipment and Material Submittals. Specifications for all equipment and materials pertaining to the replacement of the UPSs shall be provided.

M. Government Acceptance Period

The COR will review deliverables prior to acceptance and provide the Contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will notify the Contractor via email that the deliverable has been accepted.

SAFETY AND EMERGENCY PLAN:

A. The Contractor shall observe and institute all applicable OSHA safety requirements and procedures to prevent accidents and injuries to both Contractor and Government employees including 40 CFR 1926 Subpart M for fall protection requirements.

B. The Contractor shall designate one person as Safety Coordinator for purposes of communication between the Contractor and the National Weather Service COR.

C. The Contractor shall provide a Safety Plan and Procedure to protect employees from being injured while on the job site. Submit plan to the Contracting Officer and COR for review and approval within five (5) days of the Kickoff Meeting.

D. The Contractor shall provide an Emergency Plan and Procedure to provide immediate care for an employee injured while on the job site. Submit plan to the Contracting Officer and COR for review and approval within five (5) days of the Kickoff Meeting.