Attachment 1 - PWS Logistics Planning and Construction Services.pdf

PERFORMANCE WORK STATEMENT (PWS) FOR:

Logistics Planning and Construction Services

PROCUREMENT SENSITIVE INFORMATION

This document contains non-public information intended for use on a need-to-know bases within FEMA only.

Please protect this document as procurement sensitive and handle accordingly.

DEPARTMENT OF HOMELAND SECURITY (DHS)

BACKGROUND

During the time of 2017-2020, the Federal Emergency Management Agency (FEMA, or the Agency) was managing six times as many Stafford Act Events (166 emergency and major disaster declarations), and responses to fire incidents were up 120% across the nation. The increase in frequency, severity, and complexity has heightened demands on FEMA. The FEMA Logistics Management Directorate (LMD) provides logistics capabilities to procure and deliver goods and services that support disaster planning, response and recovery operations for disaster survivors and communities. The primary mission of LMD is to deliver the right resources, at the right place, and at the right time, to support state, local, tribal governments, and territories (SLTT). This mission is supported by the FEMA LMDs Transportable Temporary Housing Unit (TTHU) program, in conjunction with the Individual Assistance Division, to provide direct temporary housing assistance and Permanent Housing Construction (PHC) following a major disaster declaration, in the form of manufactured homes, and other types of transportable temporary housing, Multi-Lease and Repair (MLR), and Direct Lease to disaster survivors.

PURPOSE

The purpose of this contract is to effectively provide emergency management planning, construction planning and management, project management, quality control, technical analyses, and administrative services to support temporary direct housing activities and emergency management functions (mitigation, preparedness, response, and recovery) in a manner that is equitable and accessible. Following a Presidential disaster declaration, at which time a state, tribal, or territorial (STT) government determines that an incident has exceeded its capabilities to respond, FEMA staff will coordinate with the STT government to determine the need to conduct a direct housing mission. The contractor will assist FEMA with identifying which forms of assistance are needed and readily available based on operational considerations. The contractor shall provide emergency management planning and project management services for non-active disaster specific requirements to increase FEMAs readiness and capabilities to better serve the diverse communities of the nation. The size and scope of the mission or tasks will be based on FEMA’s specific direct temporary housing mission requirements, non-active disaster requirements, and may vary based on the geography, scale and magnitude of damage, type of incident, the projected number of displaced individuals and households, as well as the availability of resources (housing, personnel, supplies, and materials).

Disclaimer: All Prime and Sub-Contractor on the current and future LogHouse Construction Contract, are prohibited from competing on the Logistics Planning and Construction Oversight contract due to the potential for a conflict of interest between service providers. The contractor’s duties under this contract shall not be duplicative with the duties of the LogHouse Construction hauling and installation contractor/s executing the direct housing mission in the disaster area of operation. The LogHouse contractors are responsible for all direct services related to a TTHU mission such as transporting, installing, maintenance and deactivation of TTHUs.

SCOPE OF WORK

These services include providing credible and timely evaluation necessary to determine if direct housing assistance is needed, developing a mission plan for TTHUs, identifying, and determining area feasibility, provide detailed information on local codes, permitting requirements, installation and transportation restrictions, points of contact for state and local authorities, and other information necessary from the TTHU and direct housing mission perspective.

The program also requires operational and technical field project management services to support active direct temporary housing missions. Operational and technical field support will include construction management, private or commercial site inspections, determining performance of area feasibility, invoice tracking, data analysis, and administrative support.

Additional services include assisting with the MLR, Direct Lease, Permanent Housing Construction – Repair (PHC – Repair) and Permanent Housing Construction – New Construction (PHC – New Construction), architecture and engineering services, maintaining a lifecycle process management system, and conducting supply chain analysis.

In addition to FEMA’s Stafford Act authorities, this contract will be used for additional work approved by FEMA including missions funded through the Economy Act and other appropriate funding transfer documents. LMD may be requested by other components or agencies to support emergency management planning and functions. The contractor shall support non-Stafford Act missions by providing emergency management planning, project management, technical analyses, and activities listed as project management and technical field services to aid in increasing FEMA’s emergency management capabilities at all levels of government.

The Contractor shall be able to deploy both in-person and virtually to support disaster and non-disaster operations. FEMA anticipates the need to provide support and response to simultaneous disasters. Contractor personnel shall be able to deploy within 24 hours CONUS and 72 hours OCONUS from date of award and travel throughout the impacted areas, as requested. The contractor shall have multiple CONUS and OCONUS home offices to support operations. The Contractor shall be able to deploy to the FEMA National Response Coordination Center (NRCC) within 4 hours of notification.

SPECIFIC REQUIREMENTS

Technical Support Services Operations Management

Operations management is an important component to the housing mission. With the increase in disasters around the country, the opportunity for “Blue Sky” process improvement and training has become increasingly limited. The contractor shall identify areas for improvement throughout the year and ensure that changes and learning requirements are captured, processed, communicated, and taught. These areas may include:

A. Strategic Communications:

• Key messaging on changes to processes and policy (bulletins)

• Facilitate alignment between IA, Field Ops and Logistics Branches

B. JIT Training:

• Facilitation of key concepts, issues, and improvements to develop and deliver training in a point of need fashion.

• Train the Trainer coaching and workshops to increase the cadre of qualified staff to deliver refresher skills.

• Creation of content through slides, videos, desk and field guides. Development the forms, processes, and communications referenced throughout the training materials.

C. Policy and Process Improvement:

• Elicit and review data collected from HQ, regions, CORs, and LOGHouse contractors to identify trends.

• Recommend and align changes throughout FEMA documentation, contracts, training, and communications.

Mission Planning

The contractor shall assist the TTHU program with logistics housing planning services to support disaster housing implementation. The offeror assists with TTHU planning by developing content for the Direct Housing Mission Report, assessing feasibility for TTHU housing solutions, assessing feasibility of potential construction site locations, assisting with TTHU logistics housing planning services, providing detailed information on local codes, permitting requirements, installation and transportation restrictions, points of contact for state and local authorities, and other information necessary from the TTHU mission perspective.

The scope of work for each project may include all requirements defined herein, as well as work identified in the subject TOs. The contractor shall provide the following services:

• FEMA Reporting Support

• Mission Transportation Planning Support

• Mission Installation Planning Support

FEMA Reporting Support – Provide information gathered for the Direct Housing Mission Report (DHMR), which provides courses of actions for meeting the projected housing needs.

Developing dashboards to support the integration of data and status reporting using interactive data visualization software and geospatial software to view, edit, manage, and analyze geographic data. The courses of actions should be presented with a clear justification of why it is warranted to be included and why other options are impractical or less cost effective. Each course of action should identify the benefits, risks, and mitigation factors for each identified risk.

Mission Transportation Planning Support – Identify the transportation requirements for hauling TTHUs from the point of origin provided by FEMA to the designated staging area in the disaster area of operation. The contractor shall gather detailed information on transportation requirements while the need for direct housing assistance is being evaluated. The contractor shall, as directed, gather information required to complete the Transportable Temporary Housing Transportation Restriction Form. The transportation planning support can happen before, during or after a disaster.

D. Interstate Documentation – Identify the states through which TTHUs would likely be transported through. The contractor shall start with the state/s that are impacted by the disaster declaration and then expand the search to include states along major interstate routes between the disaster area of operation and FEMA TTHU storage sites.

E. Interstate Planning – Identify regulations that apply to the FEMA TTHUs and the impact on the potential mission in all the states identified during interstate planning. The contractor shall prioritize their research by focusing on states within the disaster area of operation followed by states on the routes connecting FEMA TTHU storage sites to the disaster of operation. Transportation restriction data for states on routes connected to the TTHU vendors’ plants shall be collected last.

The contractor is responsible for identifying all regulations and restrictions that may impede the delivery of a TTHU to the disaster area of operation. Types of restrictions and requirements that commonly affect TTHU missions are driver licensure, insurance, permits, tow vehicle, escort, safety equipment, signage, flags, lights, inspections, speed limits and vehicle operations.

For each state identified during interstate planning, the contractor shall record the following data:

• Licensure – Includes special licenses for drivers or shipping agents.

• Insurance – Identify special liability insurance for TTHU loads.

• Permits – Catalogue any permits required for the number of axels; types of TTHU loads; crossing state, county or municipal lines, shipping agents, etc.

• Tow vehicle – List any requirements for the type and characteristics of the vehicle used by the hauler.

• Escort – Identify the number, type and requirements for any escort required.

• Safety equipment – includes additional brakes, special brakes, mirrors, hitch configurations, etc.

• Signage – Look for verbiage, font, and color requirements.

• Flags – Check for number, size, location, color, etc.

• Lights – List number, location, intensity, color, etc.

• Inspection – Catalogue types, sequence, inspecting authority, etc.

• Speed – Include general restrictions as well as event driven restrictions (e.g. rain, size of road, etc.)

• Operations – Identify daily restrictions (e.g., Sunday) as well as operating conditions (e.g., rain, wind, etc.)

• Other – Check for any other requirement in any jurisdiction that impacts the transportation of a TTHU.

Mission Installation Planning Support – The contractor shall provide detailed information on points of contact for state and local authorities, and other information necessary from the installation perspective. Gather information regarding potential private, commercial, and group site locations and perform initial assessments to identify which locations may be most suitable for TTHUs. The contractor shall examine existing commercial manufactured home or recreational vehicle parks to determine if there is the possibility of expansion, and utilize information received from state and local officials to locate vacant land for a possible group site/s. The contractor shall provide detailed information on local codes, ordinances, permitting requirements, installation and local transportation restrictions, and other information necessary from the installation perspective. Installation planning support can happen before, during, or after a disaster.

A. Jurisdiction Interface Support – Gather state and local installation point of contacts (POCs), the local and state administrative agency responsible for manufactured housing within the state requirements, utility providers’ POCs and requirements, and information on potential commercial sites. The contractor shall establish contact with the listed POCs to validate the information and seek to identify whether variances, waivers, or other deviations from the normal process may be used to expedite the provision of the TTHUs.

The contractor shall compile the POCs for local, state, and tribal entities with jurisdiction over use of manufactured housing, as defined or identified by the Housing Group Supervisor or designee.

B. TTHU Site Planning Support – Perform initial group site assessments when FEMA has determined that a group site may be required. The contractor shall work with the State- Led Housing Task Force and local governments to identify vacant land that may be suitable for group site development if needed. Privately owned land shall also be identified and assessed in case publicly owned property is not available or is unsuitable.

The contractor shall assess potential group site locations to determine their size and their proximity to the affected area, existing utilities, wrap-around services, and the ability to create accessibility for survivors with disabilities. GPS coordinates should be recorded at each site.

The contractor shall identify areas of the state where interim housing would not be permissible due to environmental, historic, floodplain, cultural or other issues. If these issues exist, the contractor shall identify POCs for local requirements related to environmental, historical, or cultural issues and identify any jurisdictional requirements related to the environment, historical or cultural issues for placement of TTHUs (if different from those of FEMA or other Federal regulations).

The contractor may be tasked with identifying commercial or group sites to accommodate the number and location of applicants to fulfill needs identified by FEMA. This will include but not be limited to all the information gathering listed in this section. In addition to the Authority Having Jurisdiction (AHJ) permitting, environmental / historical and floodplain management requirements, the contractor shall record and report the permit process including timelines and potential obstacles and identify the timelines for utility locator services.

C. Commercial Parks/Recreational Vehicle Parks – Identify the manufactured home commercial parks and recreational vehicle parks within and adjacent to declared counties/parishes. Information gathered shall include number of pads available, pad rental costs, size of pad, amperage at the pad, size of other utility infrastructure (e.g., diameter of water and sewer pipes), park rules, the manager’s tentative acceptance of FEMA renting vacant pads, and application requirements/restrictions and process. The contractor shall provide park managers with information about how to conduct business with

FEMA.

D. Commercial Land – Conduct an overview assessment of commercial land that would be suitable for group sites. Commercial site assessments should indicate how many, and which kinds, of TTHUs would be accommodated. The amount of developed acreage, along with any available adjacent land should be captured such that a commercial or group site expansion or upgrade may be subsequently considered. This includes identifying nearby utilities and constraints not previously identified under codes, zoning and permitting, such as required setbacks. The contractor shall make every attempt to contact the owner or operator of each commercial lot to obtain the leasing terms and conditions along with a copy of existing covenants. The contractor shall provide park managers with information about how to conduct business with FEMA.

E. Public Land – Conduct an overview assessment of publicly owned land-federal, state, county and municipal-that would be suitable for group sites (e.g., military bases, state forest, county park, municipal parking garage, etc.). This includes identifying nearby utilities and constraints not previously identified under codes, zoning and permitting, such as required setbacks. Public land site assessments should indicate how many, and which kinds, of TTHUs would be accommodated. The amount of developed acreage, along with any available adjacent land should be captured such that a group site expansion may be subsequently considered. The contractor shall identify which agency administers the public land, the POC contact information.

F. Private Land – Conduct an overview assessment of large privately-owned parcels of land that would be suitable for group sites (e.g., family farm, multi-acre single-family lots, etc.). Private site assessments should indicate how many, and which kinds, of TTHUs would be accommodated. This includes identifying nearby utilities and constraints not previously identified under codes, zoning and permitting, such as required setbacks. The amount of developed acreage, along with any available adjacent land should be captured such that a group site expansion may be subsequently considered. The contractor shall attempt to contact the owner of each private lot to ascertain the willingness of the owner to cooperate with FEMA and identify any specific owner reservations. The contractor shall provide park managers with information about how to conduct business with FEMA.

G. Utility Infrastructure – Identify fees charged by the provider for new connections (TTHUs require operational water, sewer and electric utilities, and other fuel sources prior to being used to housing disaster survivors). Additionally, identify the following, but not limited to:

• Jurisdictional POCs for utilities provision;

• Utilities that service the area and their POCs;

• Process for utility set-up such as electrical meter, panel, pole, etc.;

• Actions survivors will have to conduct to establish TTHU utilities;

• Issues that may affect restoring utility service, such as requirements to retest wells; and,

• Determine other issues that may affect utilities installation, such as frost line depth.

H. Frost Line(s) Database – Identify the frost line depth by the appropriate political or geographic subdivisions within and adjacent to the disaster area of operation.

I. Fire Resources – Identify any political sub-division (i.e., state, county or municipality) that has regulatory authority regarding the installation or use of residential fire sprinklers within and adjacent to the disaster area of operation (FEMA requires residential fire sprinkler systems in all manufactured housing units).

J. Topography/Soil – Identify whether the space available and the slope of the site preclude placement of any unit types. The contractor shall identify whether the soil composition raises any notable challenges to the safe and economical installation of the unit; excessive sand or clay may compromise the secure footing of the unit; rock or excessively firm soil may require special equipment or pose other challenges to installing underground water and sewer lines.

K. TTHU Permit Planning Support – Determine, identify and report permit requirements for all installation activities such as transportation, installation, maintenance, and deactivation of manufactured housing units, as well as for design and construction for commercial park expansions or group sites. The contractor shall report on the requirements to obtain the permits, the period that permits are valid, and the renewal requirements. Additionally, the contractor shall identify reciprocity for each type of permit and whether the prime contractor and/or the subcontractor are required to hold the permit.

L. Building - Identify permit requirements that ensure TTHUs comply with the current codes, standards, flood ordinances and recommended construction techniques. Document whether the permit includes an elevation certificate or a permanent record of compliance with applicable elevation and / or retrofitting requirements.

M. Occupancy - Identify occupancy permit requirements in each jurisdiction and if any jurisdiction will waive permit fees and inspection fees. The contractor shall assess how FEMA may appeal decisions, orders and determinations made by local officials.

Additionally, the contractor shall determine whether FEMA may request variances if a TTHU requires relief from the terms of a land use, zoning, building code, or other regulation.

N. Sprinkler – Determine which jurisdictions require a sprinkler permit to connect, operate, or repair fire protection systems. Additionally, the contractor shall identify the scope of each jurisdiction’s permit, specifically if fire alarm systems require a separate permit.

O. Local Transportation – Identify other requirements to transport TTHUs to the disaster area of operations. This data shall include:

• Local transportation permits

• Hours of operations for the transportation of TTHUs

• Waiver process

• Contact office

• Other information that is relevant to the transportation of the TTHUs

The contractor shall also identify issues which may make it difficult or impossible to deliver a unit or a kind of unit. When a potential route of delivery has been obstructed, note the location of the obstruction (e.g., bridge with limited load rating, railroad crossing with restrictive vertical curve, low overpass) and in the case of temporary obstructions, attempt to gather additional information regarding how long the transit route may not be passable.

P. Zoning – Identify state laws and local government regulation of TTHUs. The contractor shall identify site-built requirements that are relevant to FEMA TTHUs where ordinances require that jurisdictions regulate TTHUs no differently than they regulate other types of homes.

Specifically, the contractor shall determine if jurisdiction requires the TTHU to be new, set on a permanent foundation, comply with local design standards, or be thermally equivalent to the state energy code. Additionally, the contractor shall identify any ordinances that prevent the entry or require the removal of a TTHU used as a primary residence, require that utility connections in TTHUs meet state and Federal building code standards, or that a TTHU contain both an internal toilet and an internal shower.

Q. Site Preparation Planning Support - Identify local utility locator services for both utilities located on public land and utilities located on private land. Verify from inquiry with the utility provider or visual assessment whether power appears to be available.

Identify any visible damage to supply lines or meter panels. The contractor shall identify whether the sewer is provided by a septic tank or a municipal source; for septic, indicate whether the septic appears to have been compromised (if able to do so visually).

Within the declared disaster area, the contractor shall identify each fire department (both volunteer and professional) by department name and contact information, area of coverage, Chief’s name and contact information, Public Affairs/Government Affairs contact’s name and contact information as well as other information that will allow FEMA to inform the local fire departments and fire marshals that FEMA has installed residential fire sprinkler systems in the manufactured housing units.

The contractor shall indicate whether the water is provided from a well water and identify any challenges the location of the water source would provide beyond the scope of a standard installation; for wells, indicate whether the well appears to have been damaged (if able to do so visually).

R. Utility Connection Planning Support – Document the utility connection requirements for each public utility that operates within the disaster area of operation. The contractor shall inventory all requirements for electrical utilities, sanitary waste utilities, potable water utilities, and other fuel sources.

S. Electrical Utility – The contractor shall identify any specific equipment, regulations, or installation requirements for each provider. The contractor’s documentation shall include any specific requirements or bans that may affect a TTHU mission and identify the utility provider’s timelines for restoring electricity within the affected area.

T. Sanitary Waste Utility – The contractor shall identify any specific equipment, regulations or installation identify the service area(s) for the sewer utility provider. For municipal sewer, coordinate with utility POC to get estimated service connection timeframes, associated fees, and required burial depth for sewerage lines.

U. Potable Water Utility – The contractor shall identify any specific equipment, regulations, or installation requirements for each provider. The contractor’s documentation shall also include any specific requirements that may affect a TTHU mission. For municipal, coordinate with utility POC to get estimated service connection timeframes, associated fees, and required burial depth for water lines.

V. Inspection Planning Support – The contractor shall identify all inspections required during TTHU installation in each jurisdiction. Typical inspections include, but are not necessarily limited to, electrical, generator, occupancy, sewer, fire sprinkler and water utility inspection.

W. Electrical Inspections – The contractor shall identify electrical inspection requirements in each jurisdiction. The contractor shall also capture the sequencing of the electrical inspection(s) required. For example, new meters often cannot be installed until the final inspection for the home has been successfully completed.

X. General Inspections – The contractor shall identify local permit requirements for using standby generators in the residential setting in general and manufactured housing. The contractor shall identify grounding requirements for the generators approved for deployment by FEMA. The contractor shall catalog the list of fuels required by generators approved for use by FEMA, identify local sources for each type of fuel as well as any transportation restrictions (e.g., quantity of fuel that can be transported without a license, etc.). The contractor shall consolidate the list of maintenance requirements for the generators approved for deployment by FEMA.

The contractor shall obtain installation manuals for each model of generator approved for deployment by FEMA in a format that can be provided to local inspectors on demand.

The contractor shall obtain load analyses from FEMA or the manufacturer for each make and model of TTHU deployed also in a format that can be provided to local inspectors on demand.

Y. Occupancy Inspections – The contractor shall identify occupancy inspection(s) jurisdiction. The contractor shall also collect the specific criteria the occupancy inspector in each jurisdiction requires. Typical occupancy permit requirements include:

• Construction completed.

• All external surfaces painted/sealed.

• Weather stripping installed on windows and doors.

• All electrical or plumbing fixtures installed.

• Interior smoke detectors installed in the bedrooms and in hallway leading to the parking spaces.

Z. Sewer Inspections – The contractor shall identify any sewer inspections required by each jurisdiction and specific requirements of each inspection.

AA. Sprinkler Inspections – The contractor shall research and cite if the state or local jurisdictions require a license to repair or test a residential sprinkler system, then catalogue any local or state requirements for testing of residential fire systems (e.g., alarm test, drain and refill, pressure test, etc.). The contractor shall identify local sources meeting the license and testing requirements identified above.

BB. Water Inspections – The contractor shall identify any water inspections required by each jurisdiction. The contractor shall identify any specific requirements of each inspection such as leaving trenches for underground water service exposed prior to the inspection.

CC. Local Resource Planning Support – The contractor shall identify local or regional organization—religious, non- profit or otherwise—with experience in areas that are valuable from the installation perspective.

DD. Related Local Businesses – The contractor shall catalogue local organizations that supply services related to TTHU installation. This includes operators of commercial locations, commercial manufactured home or recreational vehicle parks, manufactured housing installation companies, travel trailer dealers, etc.

EE. Local Installation Materials – The contractor shall utilize installation manuals for the various TTHU systems approved for deployment by FEMA, the contractor shall inventory the materials required to install TTHUs and their related systems, identify local suppliers of the materials specified in the installation manuals. If requested, the contractor shall identify any shortage of materials that are required to set-up TTHUs, such as concrete blocks, supply including tanks for propane, or heat cable, exterior grade plywood, etc.

FF. Trade Union Communication – The contractor shall contact trade union offices in the affected area(s) and areas adjacent to the declared disaster to determine the workforce that may be available in certain specific trades (upon the request of Contracting Officer).

FEMA Logistics and its contractors will have interest in the supply of carpenters, residential electricians, and plumbers. Other trades may be requested to be researched in the task order.

GG. Multifamily Lease & Repair reconnaissance – The contractor shall search the affected communities for residential buildings that may be eligible to participate in the Multifamily Lease & Repair (MLR).

The structures that are MLR eligible are residential buildings that house three or more families in a contiguous structure, are unoccupied, and need reasonable repairs to make them safe and habitable and have a willing owner. The Disaster Housing Implementation Teams (DHIT) may be tasked to provide preliminary information regarding potentially eligible structures in or near high-concentration areas of applicants after a street-level reconnaissance for possible suitability.

Under separate contracts or mission assignments, housing inspectors and other specialties will be assigned later for more detailed follow-up. The intent of the DHIT role in MLR and Direct Lease is to identify potential properties and possible elimination of non-residential or structures in exceedingly poor condition.

Project Management and Technical Field Support

The requirements for each emergency management planning and project management service may include all requirements defined herein, as well as any architecture and engineering work identified in the subject task orders. The contractor shall provide emergency management planning and project management support for Stafford Act and non-Stafford Act missions.

Project management will consist of providing project planning, organization, and management support, developing innovate tools and resources to support FEMA missions, and assist with improving business processes. The contractor shall support the management of the TTHU Lifecycle Process Management System, which is a minimum viable product that captures the entirety of a physical TTHU. The contractor shall support the Supply Chain Analysis Network (SCAN), which provides private sector supply chain resilience analyses focused on understanding life sustaining private sector supply chains (food, water, energy) and their critical enablers (grid power, transportation infrastructure, pipelines, telecommunications, banking system, etc.) during non-disaster and disaster operations, with critical quantitative and qualitative analyses.

The contractor shall provide the following services:

Lifecycle Process Management System – Planning and Project Management

The Logistic Management Division’s mission also includes the management and oversight of items with a lifecycle. The Lifecycle Process Management System (LPMS) will digitize the inspection, maintenance, work order management, and other processes associated with disaster housing missions. As part of the administration process, LMD has software that manages and oversees lifecycles. The software used is Software as a Service (SaaS). The contractor shall be able to provide personnel who are familiar with SaaS configuration and Agile project management, to provide ongoing updates and maintenance to the software which supports the

LPMS.

Supply Chain Analysis Network Support – Planning and Project Management

The Supply Chain Analysis Network (SCAN) provides private sector supply chain resilience analysis focused on understanding life sustaining private sector supply chains (food, water, energy) and their critical enablers (grid power, transportation infrastructure, pipelines, telecommunications, banking system, etc.) during non-disaster and disaster operations. In addition to, assessing the status of these supply chains during a disaster, the SCAN provides recommendations and analyses to maximize non-interrupted supply chain capacity for the stabilization and restoration of pre-disaster supply chain flows.

SCAN provides national and regional freight flow analysis and data collection by tracking freight movements and non-movements to measure supply chain fitness. SCAN also monitors, assesses, and analyzes freight volumes, velocity, utilization, anticipated volumes, tender volumes (in and outbound), tender rejection rates, and tender rate trends as is relevant for the disaster.

This analysis can be provided at a regional or local level.

SCAN also supports private sector supply chain baseline studies as a part of FEMA planning updates. These products map private sector supply chains in critical community lifeline commodity areas to better understand non-disaster conditions and assess potential supply chain vulnerabilities during disaster conditions. SCAN also participates in FEMA simulated exercises.

SCAN analysts will be skilled in interactive data visualization analytics software, to compute, evaluate and present quantitative and qualitative analyses results.

During a nationally declared disaster, SCAN advises and provides input to support the following LMD objectives:

A. Provide a pre-incident baseline or private sector material flows and demand signals for an incident impacted area focused on life sustaining supply chains (food, water, energy), critical enablers (grid power, transportation infrastructure, pipelines, telecommunications, banking system, etc.) and the upstream portions (materials needed for production) of these supply chains outside the impacted area.

B. Analyze and synthesize pre-incident baseline to post-incident.

C. Identify bottlenecks and sentinel indicators to measure material flows and demand signs.

D. Assess the health and resilience of life sustaining post-incident private sector supply chains, provide diagnosis and prognosis with suggestions to facilitate recovery of pre-incident supply chain flows.

E. Provide initial assessment not earlier than twenty-four hours after activation and daily updates to track the status of life sustaining private sector supply chains throughout the activation. FEMA’s lifeline construct will be used for reporting.

F. Contribute to FEMA’s After-Action Reports, as requested.

Construction Management

The contractor shall provide operational and technical field support which will be utilized to execute a broad range of project management requirements related to TTHU direct housing missions. These requirements may include tasks in a variety of installation-related project management activities such as, but not limited to, planning support, administrative support, developing and providing technical analyses, contract surveillance, project monitoring to include permitting, demolition, excavation, site preparation and inspections, installation, deactivation, and other specialty and general construction work related to FEMA’s direct housing mission as directed in the Task Orders (TO).

The scope of work for each project may include all requirements defined herein, as well as work identified in the subject TOs. The offeror shall provide the following services:

Acquisition Planning Support

Data Input Invoice Accounting Review

Administrative Support Design Services Invoice Tracking Alternative Housing Planning Support

Engineering and Construction Management

Long-term Staging Support Services

Contract Surveillance Environmental and Historical Preservation (EHP) Support

Project Monitoring and Quality Oversight

Cost Analyst Financial Monitoring Project Schedules Cost Estimation Geospatial Information

Systems (GIS) Support Subject Matter Expertise

Data Analysis Housing Inspections Technical Analyses Transportation Analyst Supply Chain Analyst

Acquisition Planning Support – Assist FEMA with documenting acquisition decisions, developing Statement of Works (SOWs), assessing acquisition risks, establishing baseline schedules, developing cost estimates, evaluating Task Order Proposal Request (TOPR) responses, and other acquisition tasks related to the direct housing mission.

Administrative Support – Provide administrative support personnel to assist FEMA direct housing management teams with contract oversight activities. Activities may include documenting performance, assisting with change requests and contract modifications, field support such as permit coordination and monitoring, document management, technical writing, and other administrative and clerical activities related to the direct housing mission.

Data Input – Provide support personnel to assist FEMA direct housing management teams with data related contract oversight and tracking activities. Activities may include spreadsheet development/input/maintenance/modification, database input and management, upload and download of files between multiple systems and applications, training of agency personnel on the spreadsheets and/or databases in use, and other administrative and clerical activities related to the direction housing mission.

Data Analysis – Provide support personnel to assist FEMA direct housing management teams with data related contract oversight and tracking activities. Activities may include spreadsheet development/input/maintenance/modification, database input and management, upload and download of files between multiple systems and applications, training of agency personnel on the spreadsheets and/or databases in use, and other administrative and clerical activities related to the direction housing mission. Preliminary analysis of the data may also be included in addition to the above activities. Data analysis will use analytics data platform to compute, evaluate and present quantitative and qualitative analyses results.

Project Schedules – Draft baseline schedules for direct housing service and construction activities, sequence activities, gather resource assignments, validate contractor submitted timelines, construct schedule network, collect work performance data and schedule performance data, and assist with other project management time documents related to FEMA’s direct housing activities.

Cost Estimation – Provide cost estimates for FEMA anticipated construction and engineering services related to direct housing missions. Examples of the task to be estimated include installation and alteration of FEMA TTHUs and/or MHUs, demolition, site layout, site preparation, residential repairs, and building and grounds alterations. Cost estimates may be preliminary in nature, or for use in Agency cost estimates for contracts, task orders, or modifications.

Cost Analyst – Provides cost analysis and examines expenses associated with direct housing services and construction activities. Examples of the task to be analyzed include installation and alteration of FEMA TTHUs and/or MHUs, demolition, site layout, site preparation, residential repairs, and building and grounds alterations. Cost analysis may be preliminary in nature, or for use in Agency expenses for contracts, task orders, or modifications.

Technical Analyses – Provide construction analyses related to FEMA contractors’ proposed repairs, alterations, etc., of FEMA TTHUs and/or other direct housing activities (e.g., demolition, site layout, site preparation, etc.). Contractor may also be required to provide regulatory code compliance analyses for direct housing activities.

GIS and Analytics Support – Provide ArcGIS OnLine (AGOL) data collection tools using modern project and work management platforms to automate the collection of field data on equipment. Provide personnel and equipment to be able to produce electronic or hard-copy deliverables that display information critical to the decision-making process in a direct housing mission. Products may include maps displaying impacted disaster area, populous areas, disaster damage levels, and locations of potential solutions such as commercial parks, identified group sites, apartment complexes, rentals, etc., routing plans for effective and efficient assignment of workforce to perform inspections and/or site visits, and accessible transportation routes.

Housing Inspections – Provide workforce to perform inspections of private homes, apartments, and other residential structures. Inspectors shall be qualified to determine habitability and code compliance and understand application of HUD residential standards as they pertain to housing units being inspected. Provide licensed residential electric and plumbing and heating for inspections if required in the task order. Deliverables may include completed checklists, individual designs, and preliminary cost estimates and construction schedules.

Design Services – Provide conceptual site design and/or design review for individual, commercial and group sites, and staging yards related to the direct housing mission. Assess, develop and/or stamp group site design packages to ensure designs include all local, state, and other applicable construction requirements by a licensed architect or engineer. Provide detailed individual designs for homes under the PHC program, where program parameters will be communicated in the work order such that the housing standard to be attained will be directed by the Contracting Officer.

Project Monitoring and Quality Oversight – Deploy licensed experts (e.g., plumbers, electricians, professional engineers, architects, construction equipment operators, etc.) to augment FEMA staff in monitoring and certifying acceptance of installation contractor’s work according to applicable codes and regulations. Monitoring and/or acceptance work may be required at permitting, site inspection, site preparation, group site design, group site construction, staging yard design, staging yard construction, unit installation, unit maintenance, unit deactivation, staging acceptance, permanent housing construction and repairs, apartment repair and habitability, and other direct housing-related activities.

Environmental and Historic Preservation (EHP) Support – Provide qualified National Environmental Policy Act (NEPA) support personnel (e.g., environmental engineers, hazard mitigation specialist, archeologists) and other EHP personnel in support of the direct housing mission.

Alternative Housing Planning Support – Provide construction related support personnel to develop alternative housing options during Stafford Act and non-Stafford Act incidents. Options may include feasibility assessments of commercially available housing products that could be utilized as alternative solutions when traditional direct housing services (i.e., TTHUs, etc.) are impractical.

Contract Surveillance – Assist FEMA contract management team with performing contract activities and other quality control functions for LMD contracts and other FEMA awarded contracts in support of the direct housing mission.

Long-term Staging Support Services – Deploy personnel as residential construction specialists to provide inspection services to FEMA TTHUs arriving and/or departing FEMA-designated long-term staging sites.

Engineering and Construction Management – Provide management services for contract personnel engaged in planning, design, and/or construction functions. Perform oversight and control of installation contractor resources producing cost estimates, project schedules, data input and modification, project designs, quality assurance of construction projects, and other technical aspects of the direct housing mission.

Financial Monitoring – Assist in requesting funds for commitment from FEMA field offices and work together with FEMA’s financial management staff and others in the LMD program management office to ensure that sufficient funds are committed and in place to allow for the timely obligation of funds. When funds are committed and available, ensure that the appropriate Contracting Officer is made aware. Monitor the utilization of funds and make recommendations to the LMD program manager when unused funds should be de-committed. Enter financial data on a real-time basis into the LMD financial management systems and ensure their accuracy.

Invoice Tracking – Track and monitor progress in the payment of invoices submitted by LMD contractors.

Invoice Accounting Review – Perform invoice audit reviews in accordance with established protocols to ensure submitted invoices are mathematically sound without inaccurate expenses and all issues are resolved to expedite processing and payment within 15 days or less.

Transportation Analyst – Assists with planning and implementing assigned tasks on projects involving transportation regulations, documentation, restrictions, and requirements that apply and commonly affect TTHU missions in all the states identified during interstate planning.

Team Lead – Manages, plans, and implements assigned tasks on projects involving design development, analysis, review, and specifications; analytic or scientific studies; conceptual, developmental, and planning functions; field surveys; construction documents; mathematical formulations and equations; and investigative research and reporting. Performs assigned tasks that are varied and may be somewhat difficult in character but usually involve limited responsibility and coordinates with co-workers. Supervises engineers junior and mid-level engineers.

Supply Chain Analyst – Develops and implements supply chain strategies and networks in support of programs, new business opportunities and proposals. Uses analytical and quantitative methods to understand, predict, and enhance supply chain processes. Responsible for assembling data, analyzing performance, identifying problems, and developing recommendations which support program planning and operations. Monitors key performance indicators, analyzes cost-to-serve performance data, and coordinates cross-functional work teams to increase effectiveness of supply chain initiatives. Monitors contract compliance and other logistics service providers.

Reports on operational performance measurements and purchase price variance analysis. May negotiate with third party providers. Works with other departments as well as with distributors, transporters, storage facilities, and suppliers. Performs a variety of complicated tasks.

Subject Matter Expertise – Collaborate with local electrical companies to expedite electric installations and facilitate information sharing. Utilize and create database applications to track all electrical company issues related to TTHU installation. Support the TTHU Unit Leader at the Joint Field Office (may require travel). Advises on the development and implementation of a supply chain ecosystem to design, implement, and execute supply chain solutions applies advance expertise of the four stages of a supply chain: Integration, operations, purchasing and distribution. Advises on production, planning, scheduling, inventory management, purchasing distribution, supplier performance and provide resolution of supplier performance issues.

Advises on the evaluation and selection of strategic suppliers to meet availability, quality, cost, and flexibility goals.

Design-layout Build Services

The contractor shall provide A/E services for the design and build, but not limited to commercial and group sites, emergency group sites, staging yards, Permanent Housing Construction – Repair (PHC – Repair) and Permanent Housing Construction – New Construction (PHC – New Construction). Assess, develop and/or stamp group site design packages to ensure designs include all local, state, and other applicable construction requirements by a licensed architect or engineer.

The contractor shall formulate design solutions, considering all programmatic requirements and any special functions requirements. These may include, but are not limited to, design considerations related to hazard mitigation such as elevation of structures above known flood levels to prevent and reduce losses.