CUI

PERFORMANCE BASED WORK STATEMENT

FOR

Grounds Maintenance

Defense Communication Detachment Okinawa

(DCDO)

Kadena Air Base, Japan (06 October 2026)

PWS Review by: CO/CA/CS _____________________Date:

Final Review : QAPC ______________________ Date:

PERFORMANCE WORK STATEMENT

TABLE OF CONTENTS

SECTION PAGE

1 DESCRIPTION OF SERVICES 2

2 SERVICES SUMMARY 4

3 GOVERNMENT FURNISHED PROPERTY AND SERVICES 5

4 GENERAL INFORMATION 3-13

5 APPENDICES 14

1. DESCRIPTION OF SERVICES.

The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform Grounds Maintenance Services as defined in Technical Exhibit-1(TE-1) at Defense Communications Detachment Okinawa (DCDO) Okinawa, Japan.

The contractor shall perform to the standards in this contract.

1.1. BASIC SERVICES.

1.1.1 Grass Cutting.

1.1.1.1 Grass cutting shall be performed in accordance with the frequency schedule in Technical Exhibit 1 (TE-1). Developed Areas shall be mowed 12 times per year. Undeveloped Areas and Gravel Areas shall be mowed 4 times per year. Scalping, bruising, rutting, or rough cutting is unacceptable. All applicable areas shall be mowed to a height of not less than 3 inches and not more than 4 inches. The annual grass-cutting schedule shall run from 1 November through 31 October.

1.1.1.2 Equipment that may cause electromagnetic interference (EMI) or radio-frequency interference (RFI), including gasoline-powered trimmers, blowers, and similar equipment, shall be kept at least 10 feet away from all antennas unless tested and approved by the Government.

Battery-powered equipment, diesel-powered equipment, shielded equipment, and hand tools may be considered for use within the 10-foot exclusion area; however, all equipment proposed for use within that area shall be tested by the DCDO Public Works Office. Equipment determined to cause unacceptable interference shall not be used in antenna areas. In the event equipment does not pass radio interference test, shielding will be provided by the Government. Government-furnished shielding will be subject to Government determination.

1.1.2 Grass Raking / Clean Up.

1.1.2.1. Before mowing, the Contractor shall remove all rubbish, debris, rocks, trash, and other foreign material from areas scheduled for service. After mowing and trimming, the Contractor shall remove grass clippings, accumulated dead vegetation, and debris from maintained areas.

Sidewalks, paved areas and all above ground curbs will be cleaned with special attention being given to all concrete curbs around the antennas and towers having metal straps, wires and bolts protruding from them. Dead grass will not be permitted to collect around these metal parts.

Debris generated in areas designated by the QCI as inaccessible may be disposed of only at Government-designated on-installation disposal locations. Debris generated in accessible areas shall be removed from Government property and disposed of by the Contractor in accordance with applicable laws and regulations. Clean up will also include removing all obstructions to water flow in ditches, catch basins, storm drains, gates and gratings. Open drainage channels shall be kept free of vegetation and debris that could impede water flow. All debris will be disposed of in the proper manner as stated above.

1.1.3 Edging.

1.1.3.1. Edging shall be performed 12 times per year in accordance with TE-1 and in conjunction with the scheduled mowing of Developed Areas. Edging will be performed in such a manner that no vegetation is closer than 1 inch to the items to be edged, including (but not limited to) curbs, sidewalks, parking lots, driveways, fences, guy wire anchors, poles, foundations, garbage pads, garden boundaries and other fixed man-made objects. Unless otherwise specified, all edging equipment shall use nylon cord cutters.

1.1.3.2. Equipment restrictions and testing requirements for work performed near antennas shall be as specified in paragraph 1.1.1.2.

1.1.4 Trimming.

1.1.4.1 Trimming shall be performed four times per year in accordance with TE-1 and in conjunction with the applicable scheduled grass-cutting service. Trimming around objects shall be performed so that the remaining vegetation matches the height and appearance of adjacent maintained vegetation. Items to be trimmed around include (but is not limited to) tree trunks, shrubs and cultivated areas. All trimming equipment will be of the type using nylon cord cutters unless otherwise specified.

1.1.4.2. Equipment restrictions and testing requirements for work performed near antennas shall be as specified in paragraph 1.1.1.2.

1.1.5 Bush Pruning.

1.1.5.1. Pruning shall be performed four times per year in accordance with TE-1. All shrubs, bushes, hedges, and other cultivated plants shall be pruned in accordance with their natural growth habits to maintain plant health, provide an attractive appearance, and prevent interference with pedestrian and vehicular traffic.

Pruning shall be performed to:

a. Prevent vegetation from obstructing windows, entrances, sidewalks, and vehicle travel areas;

b. Remove dead, damaged, or diseased branches; and

c. Maintain a balanced and natural appearance consistent with the growth habit of the plant.

1.1.6. Manual Weed Control.

1.1.6.1. Manual weed control shall be performed four times per year in accordance with TE-1 and in conjunction with the applicable scheduled grass-cutting service. Weed control shall be performed manually. The use of herbicides, pesticides, or other chemical weed-control agents is prohibited unless specifically authorized in writing by the Contracting Officer. Manual weed control shall include lawn areas and areas around trees, shrubs, flower beds, concrete slopes, ditches, drains, and other man-made structures.

2. SERVICES SUMMARY.

The Contractor service delivery requirements are summarized into performance objectives that relate directly to standards of performance required to meet mission essential needs. To meet a Performance Objective, the Contractor shall perform the required services in accordance with the applicable performance standards and performance thresholds stated in this PWS. The Performance Threshold describes the minimum overall levels of service delivery required for acceptable quality control. Failure to meet these Performance Thresholds means that contractor Quality Control is unacceptable. The following is a list of the key performance objectives that will be verified as contractually compliant by government personnel, however, inspection of any contract requirement is authorized.

Review of performance against the objectives will be conducted through periodic on-site surveillance, random inspection, measurement of grass height where applicable, and review of validated customer complaints.

Performance Objective PWS Para Performance Threshold Grass Cutting

Grass Raking/Clean-up

Edging

Trimming

Bush Pruning

Manual Weed Control

1.1.1

1.1.2

1.1.3

1.1.4

1.1.5

1.1.6

Grass height shall be not less than 3 inches and not more than 4 inches after mowing. Grass cutting shall be performed at the frequency specified for each area in TE-1.

Remove rubbish, debris, rocks, trash, and other foreign material before mowing. Remove grass clippings, accumulated dead vegetation, and debris after mowing and trimming.

Edging shall be performed 12 times per year in accordance with TE-1. No vegetation shall remain within 1 inch of designated fixed objects.

Trimming shall be performed four times per year in accordance with TE-1. Remaining vegetation shall match the height and appearance of adjacent maintained vegetation.

Bush pruning shall be performed four times per year in accordance with TE-1. Vegetation shall be pruned in accordance with its natural growth habit to maintain plant health, appearance, and clearance from pedestrian and vehicular traffic.

Manual weed control shall be performed four times per year in accordance with TE-1. Chemical weed-control methods shall not be used unless specifically authorized in writing by the Contracting Officer.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

The contractor shall furnish all items that are not listed in this paragraph necessary in the performance of this contract. Due to the restrictions on power equipment used around antenna areas of the subject project, Government testing of Contractor’s grounds maintenance power equipment, to be used for this grounds maintenance service contract, will be provided and conducted by the Government. Results of the testing will determine if a Contractor’s power grounds equipment is acceptable for use around the antenna areas. Shielding material will be provided by the Government for Contractor’s use. Due to mission requirements, the Government may delay, suspend, or reschedule work with little or no advance notice.

During periods of rain and when ground conditions remain unsuitable after rainfall, the Contractor shall not perform grounds-maintenance operations unless approved by the DCDO QCI. The government will provide water and electricity, as available in the DCDO facilities. The contractor shall use these utilities only in performance of this contract.

In the event of a Typhoon (TCCOR conditions), the Contractor will continue service until TCCOR 1C. At TCCOR 1C the contractor shall immediately secure all equipment and debris, and performance timelines shall be extended by the duration of the base closure.

4. GENERAL INFORMATION.

4.1 QUALITY CONTROL.

The Contractor is required to control the quality-of-service delivery and offer to the Government for acceptance only services which conform to contract requirements. The overall control of quality must meet the specified performance thresholds for each requirement in the Services Summary.

4.1.1. The government shall rely on the contractor's existing quality assurance systems as a substitute for government inspection and testing, when contracting for commercial services, unless market research indicates otherwise.

4.1.2. Quality Control Plan. For non-commercial services, or if market research indicates it's a customary commercial practice, the contractor shall provide a complete Quality Control Plan (QCP) to ensure the requirements of the contract are provided as specified. The contractor shall provide a QCP describing the inspection system for the requested services listed in the PWS.

The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of unacceptable services. The Contractor shall submit its initial Quality Control Plan to the Contracting Officer no later than [15] calendar days before the start of performance.

Updated Quality Control Plans shall be submitted no later than 31 October of each contract year.

The contractor shall update the plan as changes occur and changes shall be submitted for review by the Contracting Officer.

4.1.3. The contractor’s QCP shall contain, as a minimum, the following items:

a. A description of the inspection system to cover all services. The description shall include specifics regarding the areas to be inspected on a scheduled and unscheduled basis, the frequency of inspections, and the title and organizational placement of the inspector(s).

b. A description of the methods to be used for identifying and preventing defects in the quality of service performed.

c. A description of how the records will be kept. Records must document all inspections and corrective or preventive actions taken.

4.1.4. Records of inspections shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

4.2 QUALITY ASSURANCE.

The government will periodically evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received. The government representative will evaluate the contractor’s performance through intermittent on-site inspections of the contractor's quality control program and receipt of complaints from base personnel. The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality control inspections if merited by performance. The government will also investigate complaints received from various customers located on the installation. The contractor shall be responsible for initially validating customer complaints. However, the government representative shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

4.2.1. The Contracting Officer’s Representative (COR) is the authorized government representative(s) responsible for assessing the Contractor’s performance. Subsequent to contract award, the identity of the COR, with a letter defining their duties and authority will be promptly furnished to the successful bidder/offeror.

4.2.2. The COR(s) will inform the contract manager in person when discrepancies occur and will request corrective action. The COR(s) will make a notation of the discrepancy on their surveillance checklist with the date and time the discrepancy was noted and will request the contract manager (or authorized representative) to initial the entry on the checklist.

4.2.3. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the Contracting Officer and not to the COR(s).

4.2.4. The services to be performed by the contractor during the period of this contract shall at all times and places be subject to review by the Contracting Officer or authorized representative(s).

4.3. SECURITY REQUIREMENTS.

Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to Air Force Installations.” Contractor employees will be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

4.3.1 ID Passes, Badges and Vehicle Stickers: The contractor is responsible for obtaining all required clearances, passes, and access authorizations for its employees before the start of work.

The contractor shall be responsible for all passes issued to his/her employees under this contract.

Applications shall be coordinated through the Contracting Officer or designated representative.

At the time of application, Security Forces may conduct a background check on employees.

Upon termination of employment, the contractor shall be responsible for returning identification cards and base passes to Security Forces within 24 hours.

4.3.2. All Contractor employees will obtain the required employee and vehicle passes. The Government will issue badges without charge.

4.3.3. The following special requirements are for work within DCDO.

4.3.4. Access List. The Contractor must furnish an access list to DCDO’s QCI at least one week prior to starting work. The access list must be on the contractor’s letterhead and will include:

4.3.5. The contract number, contract title and period of performance.

4.3.6. The name and date of birth of each person who will require access to the DCDO during the contract.

4.3.7. ID checks. Each worker will be required to present picture identification to the security guard when entering the fenced operations compound. Each ID card will be compared with the access list. The ID card must have the person’s picture, name and date of birth.

4.3.8 Vehicles. Only work vehicles required to transport personnel, equipment, or materials to the job site may enter or park within the compound. Personally owned vehicles are prohibited from entering the compound. The following information is required as a minimum.

a) Vehicle make, model, color, year, license number, intended use and registered owner.

b) A signed statement, by the vehicle owner, that all required insurance has been purchased and will be valid during the entire contract period.

4.3.9. Availability of buildings. The job site will be made available to the contractor only for the length of time required to expeditiously complete the work.

4.3.10 Neither the Contractor nor its employees shall disclose or cause to be disseminated any information obtained in connection with contract performance when such disclosure could compromise the security or continuity of DCDO operations.

4.3.11 Any possible contact with classified information as a result of this contract shall be reported to the Functional Director (FD) or Quality Control Inspector (QCI).

4.3.12 Disclosure of information to any person not entitled to receive it, or failure to safeguard any classified information that may come to the contractor or any person under his control, may subject the Contractor, its agents or employees to criminal liability under 18 U.S.C. Sections 793 and 798.

4.3.13 All inquiries, comments or complaints arising from any matter observed, experienced or learned as a result of or in connection with the performance of this contract, the resolution of which may require the dissemination of official information, will be directed to the FD.

4.3.14 Violations of any of the provisions of this paragraph will, in addition to all other criminal and civil remedies, subject to the Contractor to immediate termination for default.

4.4. PHYSICAL SECURITY.

The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, property, and materials shall be secured.

4.4.1. Key Control. The contractor shall establish and implement methods of ensuring that all keys/key cards issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons.

4.4.1.1. The Contractor shall immediately report the loss, theft, or unauthorized duplication of any Government-issued key or key card to the Contracting Officer.

4.4.1.2. In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon written direction of the contracting officer, re-key or replace the affected lock or locks;

however, the government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due the contractor.

4.4.1.3. The contractor shall prohibit the use of keys issued by the government by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

4.4.2. Lock Combinations. The contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the contractor’s Quality Control Plan.

4.5. HOURS OF OPERATION.

4.5.1. Normal Hours of Operation. The Contractor shall perform the services required under this contract between 0700 and 1800 hours, excluding Federal holidays.

The contractor may work, with prior approval of the Contracting Officer, extended hours to ensure timely completion of work at no additional cost to the government.

4.5.1.1. Recognized Holidays. The contractor is not required to provide service on the following days: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

4.5.2. Emergency Services. On occasion, services may be required to support an activation or exercise of contingency plans outside the normal duty hours described above.

4.6. RECORDS.

The contractor shall be responsible for creating, maintaining, and disposing of only those government required records that are specifically cited in this PWS. Upon request by the Government, the Contractor shall provide the original record or a legible reproducible copy within five working days.

4.7. ENVIRONMENTAL CONTROLS.

4.7.1. Compliance with Laws and Regulations. The Contractor shall be knowledgeable of and comply with all applicable Japan Environmental Governing Standards (JEGS) and other applicable environmental-protection requirements. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the Contracting Officer pursuant to notice requirements and negotiate a modification to the contract.

4.7.2. Notification of Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to Kadena AB Fire Dept at 911 and the COR. The liability for the spill or release of such substances rests solely with the contractor and its agent.

4.7.3. Material Storage and Use. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

4.8. GOVERNMENT OBSERVATIONS.

Government personnel, other than Contracting Officers (COs) and CORS, may from time to time, with CO coordination, observe contractor operations. However, these personnel may not interfere with contractor performance or make any changes to the contract.

4.9. SAFETY REQUIREMENTS.

In performing work under this contract, the contractor shall:

4.9.1. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

4.9.2. The Contractor shall perform all work in a safe manner and in compliance with applicable Occupational Safety and Health Administration (OSHA) standards, 29 CFR Part 1910, JEGS, and installation safety requirements.

4.9.3. Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of government facilities and property and to provide a safe work environment for contractor personnel.

4.9.4. Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

4.9.5. Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

4.9.6. Within one hour of discovery, the Contractor shall report all available facts concerning damage to Government property or injury to Contractor or Government personnel to the Contracting Officer or designated Government representative.

4.9.7. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the contracting officer.

4.9.8. If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

4.9.9. Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

4.9.10. The Contractor shall ensure that its personnel have the following installation emergency contact numbers readily available while performing work.

• While working on Kadena, Okuma, Camp Shields, or Torii Station, call Kadena Dispatch at 098-934-5911 or 098-962-9445.

• While working on Camp Foster, Camp Courtney, Camp Hansen, Camp Schwab, or

Camp Kinser, call Foster Dispatch at 098-911-1911.

4.10. EXPLANATION OF DOD CONTRACTOR SERVICES DURING CRISIS

This service is determined to be non-essential for performance during crisis according to DODI 3020.41, Operational Contract Support, paragraph 2.c. In the event of crisis, the contractor will be notified by the Contracting Officer of the need to discontinue services due to contingency, base closure or other causes. If notification to discontinue services is not received, the contractor will be expected to continue performance in accordance with this PWS.

4.11. PHASE OUT.

4.11.1 If there is a change of Contractor or if the operation reverts to Government performance, the incumbent Contractor shall provide familiarization to the Government or the follow-on Contractor, as applicable. During the phase-out familiarization period, the incumbent will be fully responsible for the operation of Grounds Maintenance.

4.11.2 The government reserves the right to conduct site visits in all contractor operated facilities in conjunction with the solicitation of offers for the follow-on contract. In the event the follow-on contract is awarded to other than the incumbent, the incumbent contractor will cooperate to the extent required to permit an orderly change over to the successful contractor.

With regard to the successor contractor’s access to incumbent employees, a recruitment notice may be placed in each facility.

4.12 PUBLICATIONS.

4.12.1 Compliance with all publications, regulations and operating instructions provided by the Government is required when:

4.12.2 They pertain to the procedures where the contractor is authorized by the performance work statement to accomplish the work specified in the publication, regulation or operating instructions.

4.12.3. The publications prescribe USAF policies, use of materials, procedures and processes applicable to the work requirements.

4.12.4 The Contractor shall obtain and comply with the most current version of each applicable publication.

4.13 CONTRACTOR PERSONNEL

4.13.1. Contract Manager: the contractor shall provide a contract manager and alternate contract manager (responsible in the absence of the contract manager) who shall be responsible for the performance of the services. The Contractor shall provide the names and contact information of the Contract Manager and alternate Contract Manager to the CO in writing before the start of performance. The contract manager and alternate(s) must be able to read, write, speak, and understand English.

4.13.2. The contract manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract.

4.13.3 The Contract Manager or alternate shall be available to meet with designated Government personnel on the installation within two hours during normal duty hours and within four hours after normal duty hours.

4.13.4. Contractor Employees: the contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

4.13.5. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

4.13.6. The contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DOD 5500-7-R Joint Ethics Regulation. The contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64- 106, Air Force Industrial Labor Relations Activities.

4.13.7. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment.

Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform;

however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

4.14 CONTRACTOR MANPOWER REPORTING

4.14.1. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields in the Service Contract Report (SCR) at www.SAM.gov http://www.sam.gov/

4.14.2. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the SAM.gov service desk

4.15. JAPANESE ROAD LAWS

4.15.1. The Contractor shall comply with applicable Japanese road laws and installation traffic requirements while operating vehicles on U.S. military installations. No person shall commit the following described acts:

4.15.1.1. Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fallout from motor vehicles or otherwise defacing roads unreasonably or without due cause.

4.15.1.2. Article 43-2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out).

4.15.2. The agency managing a road may when there is reasonable cause to feel that items or cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle, or correcting the method of loading or traveling or operation of the vehicle.

4.16. REQUIRED INSURANCE BY JAPANESE LAW

4.16.1. The Contractor shall procure and maintain during the entire period of performance under this contract the following minimum insurance on each vehicle used by the Contractor at the work site.

4.16.1.1. Type: Automobile Property Damage Insurance Amount: ¥3,000,000 or Dollar equivalent Bodily Injury Insurance Amount: ¥30,000,000 or Dollar equivalent.

4.16.1.2. All vehicles must be properly inspected/insured in accordance with Japanese Compulsory Insurance (JCI) requirements.

4.16.2. Prior to the commencement of work hereunder, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the U.S.

Government in such insurance shall not be effective for such period as may be prescribed by the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

5. APPENDICES

A. Acronyms & Abbreviations List

B. Estimated Workload Data

C. Maps and/or Site Plans

D. Government Furnished Property/Services/Equipment

APPENDIX A

ACRONYMS AND ABBREVIATIONS LIST

Acronym/Abbreviation Definition

AF Air Force

AFB Air Force Base

CFR Code of Federal Regulation

CO Contracting Officer

COR Contracting Officer’s Representative

DEPT Department

DOD Department of Defense

FAR Federal Acquisition Regulation

GR Government Representative

OSHA Occupational Safety and Health Administration

PBSA Performance Based Service Acquisition

PWS Performance-Based Work Statement

QA Quality Assurance

QCP Quality Control Plan

SS Services Summary

USAF United States Air Force

APPENDIX B

ESTIMATED WORKLOAD DATA- TECHNICAL EXHIBIT – 1 (TE-1)

FREQUENCY SCHEDULE AND WORKLOAD ESTIMATE

Work Items Frequency Grass Cutting — Developed Area 12 times per year Grass Cutting — Undeveloped Area 4 times per year Grass Cutting — Gravel Area 4 times per year Grass Raking/Clean-Up 12 times per year Edging 12 times per year Trimming 4 times per year Bush Pruning 4 times per year Manual Weed Control 4 times per year

BASE YEAR (01 Oct 26 thru 30 Sep 27):

Work Items Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep

Grass Cutting- Developed

1 1 1 1 1 1 1 1 1 1 1

Cutting- Undeveloped

1 1 1 1

Grass Cutting Gravel Area

1 1 1 1

Grass raking Clean-up

1 1 1 1 1 1 1 1 1 1 1 1

Edging 1 1 1 1 1 1 1 1 1 1 1 1

Trimming 1 1 1 1

Bush Pruning

1 1 1 1

Manual weed control

1 1 1 1

OPTION YEARS ONE Through FOUR

(01 Oct 27-30 Sep 28; 01 Oct 28-30 Sep 29; 01 Oct 29-30 Sep; 01 Oct 30-30 Sep 31)

Work Items Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep

Cutting- Developed

1 1 1 1 1 1 1 1 1 1 1

Cutting- Undeveloped

1 1 1 1

Grass Cutting Gravel Area

1 1 1 1

Grass raking Clean-up

1 1 1 1 1 1 1 1 1 1 1 1

Edging 1 1 1 1 1 1 1 1 1 1 1 1

Trimming 1 1 1 1

Bush Pruning

1 1 1 1

Manual weed control

1 1 1 1

APPENDIX C

MAPS AND/OR SITE PLANS

Functional Director (FD). The individual responsible for a functional area.

Functional Area. The organization having responsibility for the actual performance of a given service whether performed in-house or by contract.

Quality Assurance (QA). A planned and systematic pattern of all actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved. For purposes of this manual, quality assurance refers to actions by the government.

Developed Area. Flat areas located inside and outside the fences at Building 2940, Buildings C, D, and E, the guard house, and along roadways. See TE-2; these areas are identified in yellow.

(3.9 acre).

Undeveloped Area. Slopes and retaining walls located outside the fence at Building 2940 and extending to the jungle edge. See TE-2; these areas are identified in orange. (12.9 acre).

Gravel area. Flat areas surfaced with gravel and located outside the antenna fence. See TE-2;

these areas are identified in blue. (2.17 acre).

APPENDIX D

GOVERNMENT FURNISHED PROPERTY/SERVICES/EQUIPMENT

GOVERNMENT FURNISHED PROPERTY AND SERVICES. The contractor shall furnish all items that are not listed in this paragraph necessary in the performance of this contract.

Utilities: The government will provide water and electricity, as available in the DCDO facilities. The contractor shall use these utilities only in performance of this contract.