Attachment 1 - PWS - Flooring BPA- 22 April 2026.docx

PERFORMANCE WORK STATEMENT (PWS)

FLOORING REPLACEMENT/INSTALLATION

22 April 2026

1. Description of Services: The contractor shall provide all management, tools, supplies, equipment, transportation, materials, and labor necessary to procure and/or install carpet and/or vinyl floor coverings on Ellsworth AFB, SD. The Government reserves the right to issue orders for materials only, installation only, or a combination of both.

1.1. Basic Services: Installation of floor coverings shall be by direct glue down method. All floor covering adhesive, sealers, and, cleaners must be approved by HAZMART prior to installation.

1.2. Removal of Existing Floor Covering: Contractor shall remove all existing floor coverings, cove bases, transition strips, and thresholds as required and dispose of debris at an authorized landfill off of Ellsworth AFB.

1.3. Examination of Substrate: Contractor shall examine substrates for moisture content and other conditions that will hinder installation of materials. Contractor shall notify the requestor for review of any condition detrimental to the proper installation of materials and cease further project installation procedures until further notice.

1.3.1. Preparation of Substrate: Contractor shall install all materials in accordance with manufacturer’s instructions and commercial trade practices. Standard preparation of substrate will include all leveling, removal of all old glue, complete scraping with carbide scraping machine, sweeping or vacuuming as required, and installation of new floor patching compound up to 25% of total area.

1.4. Contractor shall repair holes, cracks, depressions, and rough areas using material recommended by the floor covering adhesive manufacturer.

1.5. Contractor shall clear away debris and scrape cementation deposits from all substrates and vacuum clean immediately prior to installation. Apply manufacturer recommended sealer to ensure no dusting occurs.

1.6. Installation: Contractor shall comply with manufacturer’s recommendations for seam locations and direction of floor coverings; maintaining uniformity of direction and lay of pile. Center seams under doors and do not place seam in direction of pedestrian traffic. Extend floor coverings under open-bottomed obstructions, removable flanges, furnishings, and into alcoves and closets. Provide cut-outs where required. Bind cut edges properly where not concealed by protective edge guards or overlapping flanges. Install floor covering edge guards at all exposed edges and anchor guards to the substrate. Expansion joints shall not be bridged with floor coverings. All edges shall be trimmed, butting cuts with seaming cement and tape.

1.7. Glue Down Method: Contractor shall fit sections of floor coverings to each space prior to application of adhesive to ensure proper fit. Adhesive shall be applied uniformly to substrate in accordance with manufacturer’s instructions. Floor covering edges shall butt tightly together to form seams without gaps. Entire floor covering shall be rolled to eliminate air pockets and ensure uniform bond. Remove any adhesive promptly from face of floor coverings by method approved by the floor covering manufacturer that ensures no damage to the floor covering bond.

1.8. Stairwell Installation: Contractor shall install in accordance with manufacturer’s recommendations that is durable and safe for traffic. All edges shall be concealed. Seams shall not be placed in areas of typical high wear.

1.9. Cleaning: Contractor shall remove and dispose of all debris in an authorized landfill outside of Ellsworth AFB. Vacuum all floor coverings to remove all evidence of debris, to include any portions of the floor coverings not permanently bonded to the floor covering backing. All spotting or staining shall be cut out and replaced at no additional cost to the government. All protruding face yarn on carpet floor coverings shall be clipped.

1.10. Contractor Provided Materials: Contractor shall provide a Material Safety Data Sheet on all materials to include but not limited to: Adhesives, mastics, compounds, cements, sealants, and any other products required by the Environmental Protection Agency in the performance of this PWS. Contractor shall provide a catalog cut-sheet and sample for all other materials for approval.

1.11. Field Measurement Verification: The Contractor is required to verify all field measurements in coordination with a Government representative for each individual order. This joint verification must occur before any material procurement. Any measurement discrepancies must be formally resolved by the Contracting Officer (CO) prior to the placement of the material order or the commencement of work.

1.12. Material Identification and Approval: Prior to ordering or cutting any materials for all calls made against this agreement, the Contractor shall identify the specific carpet or vinyl flooring to be provided. The Contractor must submit these details using the Material Submittal and Approval Form (Attachment [Insert Letter/Number]) to the government representative. The Contractor shall not order or cut any material without prior written approval from the Government.

1.13. Inspection and Acceptance: All work performed under this Performance Work Statement shall be inspected and accepted by the designated Civil Engineering representative based on adherence to approved material submittals and industry standards. To achieve final acceptance, the installed flooring must precisely match the approved Material Submittal Form; be free of ripples, bubbles, or loose edges with tight, properly matched seams; feature secure, level transitions and straight baseboards; and the site must be left clean with all debris and old materials properly disposed of off-base. If any work is deemed unacceptable, the Government will notify the Contractor, who must correct all identified deficiencies at no additional cost prior to re-inspection and payment authorization.

1.14. The contractor shall protect all government property and equipment. The contractor at their expense shall repair any damage to government property to the satisfaction of the government representative.

2. GENERAL INFORMATION

2.1. Quality Control: Contractor shall develop and maintain a quality program to ensure carpet installation services are performed in accordance with the PWS and commercial standards.

2.2. Hours of Operation: Normal working hours will begin no earlier than 0700 hours and end no later than 1600 hours, Monday thru Friday, unless otherwise approved by the Contracting Officer Representative (COR). Services after normal duty hours shall be coordinated through the COR and approved by the user.

2.3. Coordination: Only the Contracting Office or Civil Engineer Service Contracts are authorized to request services under this contract. All coordination shall be made through CE Service Contracts at 385-5826.

2.4. Inspections: All services shall be accepted by CE Service Contracts prior to payment for services. Payment will be made via Wide Area Work Flow or Government Purchase Card.

3. SECURITY REQUIREMENTS

3.1. Base Access and Passes: Contractor personnel and vehicles must obtain appropriate base passes. Contractor shall initiate the process at the Contracting Office and proceed to the Visitor Control Center to generate pass. The contractor shall enter and exit the base through the Commercial Gate located at the south side of the base.

3.2. Compliance with Laws and Regulations: The contractor is subject to all base fire, safety, and security regulations. The contractor shall obey all base, local, state and federal laws and regulations.

4. GOVERNMENT FURNISHED PROPERTY AND SERVICES

4.1. Utility Services: The government will furnish electricity, water, and sewage required to support this agreement.

4.2. Base Maps: Base maps shall be provided to the contractor to determined locations as required. Contact Service Contracts at 385-5826.

4.3. Security Police and Fire Protection: The government will provide security police and fire protection to the extent necessary to ensure a secure and safe work environment. The contractor shall adhere to the security and fire directives, instructions, and policies of Ellsworth AFB.

4.4. Emergency Services: The contractor shall reimburse the government for emergency medical treatment and transportation, if these services are required.