Attachment 1 PWS.pdf

W91243-21-Q-TB01

Attachment 1

Ver. July 22, 2021

PERFORMANCE WORK STATEMENT (PWS)

FOR

Survey, Focus Groups, and Data Analysis of Identified Members of the Nebraska National Guard

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government furnished, to perform a survey, focus groups, and conduct data analysis of identified members of the Nebraska National Guard, as defined in this PWS.

1.1.1 Primary Objective: Identify all formal and informal policies within the Nebraska National Guard that treat identified members unequally or provide a barrier to advancement. Secondary Objective: Capture, identify and list any noticeable trends different than the primary objective that could negatively affect service members.

1.2 Background: The social upheaval in America during 2020 regarding racial and equality issues has caused many organizations to reflect inward to ensure no barriers or issues exist for their members. The Nebraska National Guard must do the same and ensure that our organization is inclusive to all people regardless of race or gender and ensure there are no barriers for their advancement so they can partake in all the opportunities our organization provides ensuring our organization can retain diverse talent.

1.3 Period of Performance (PoP): The Period of Performance will be a 100 calendar days period starting from date of contract award.

1.4 General Information:

1.4.1 Place and Performance of Services: Survey administration, focus group coordination, and information analysis should be performed by telework, e-mail, and phone from the contractor’s location. If contractor chooses in person focus groups, focus groups shall take place at Nebraska National Guard Armories at the North Omaha Readiness Center in Omaha, Joint Force Headquarters in Lincoln, Grand Island Readiness Center in Grand Island, North Platte Readiness Center, and the Scottsbluff readiness Center. The contractor shall provide these services between the hours of 0800-1700 during the periods of time when National Guard units are conducting their weekend drills. The Government representative will provide a specific drill schedule for units to be surveyed. The Government facility/installation will not be available if closed due to US recognized holidays, local or national emergencies, administrative closings, or similar government-directed facility/installation closings.

1.4.1.1 RESERVED

1.4.1.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.3 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation.

Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance.

The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the contractor from responsibility for total performance of this contract.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not perform services on these days:

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King, Jr.’s Birthday

1.4.3.3 President’s Day

1.4.3.4 Memorial Day

1.4.3.5 Independence Day: July 4th

1.4.3.6 Juneteenth Day: June 19th

1.4.3.7 Labor Day

1.4.3.8 Columbus Day

1.4.3.9 Veteran’s Day: November 11th

1.4.3.10 Thanksgiving Day

1.4.3.11 Christmas Day: December 25th

1.4.3 Quality Control (QC): The contractor shall develop and implement procedures to assure itself that its work complies with the requirements of the contract and to identify, prevent, and ensure non-recurrence of defective services. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS.)

1.4.5 Security Requirements.

1.4.5.1 ARMY Facilities: The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Specialist or Contracting Officer. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy (see PWS 6.0). Should the Force Protection Condition (FPCON) change, the government may require changes in contractor security matters or processes.

1.4.5.2 Air Force Facilities: The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Specialist or Contracting Officer. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, Headquarters Air Force (HAF) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

The contractor shall submit a written request on company letterhead to the Contracting Specialist or Contracting Officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The Contracting Specialist or Contracting Officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver s license, current vehicle registration, valid vehicle insurance certificate, and [insert any additional requirements to comply with local security procedures] to obtain a vehicle pass.

During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

The contractor shall not enter into any restricted areas.

Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

1.4.5.10 Protection of Personally Identifiable Information (PII). The contractor shall protect all PII encountered in the performance of services in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) 224.103 Personally Identifiable Information and Department of Defense Directive (DoDD) 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals whose PII has been compromised.

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.7 Special Qualifications

1.4.7.1 Diversity Consultant:

1. Minimum of three (3) years of Diversity and Inclusion experience.

2. Minimum of three (3) years of organizational policy review.

3. Must possess state and federal policy review experience.

4. Must possess online survey research experience.

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO or authorized Government representative in accordance with FAR 42.5. The KO and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager: The contractor shall designate an authorized representative who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor shall be designated in writing. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager shall work through the Contracting Officer (KO) and Contracting Specialist (CS), to resolve issues, receive technical instructions, and ensure adequate performance of services. The contract manager shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The contract manager shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: While working in a military building, the contractor and all its employees shall be issued a visitor badge. The visitor badge shall be worn in a visually identifiable place on the person’s body at all times. All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

1.4.10.1 The contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicles passes) to the KO within 14 days of an employee’s departure.

1.4.11. Combating Trafficking in Persons: The US Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the US Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Contractor Travel

The contractor may travel to the Omaha Readiness Center, Omaha Nebraska; Joint Force Headquarters, Lincoln, Nebraska; Grand Island Readiness Center, Grand Island, Nebraska; North Platte Readiness Center, North Platte, Nebraska; and Scottsbluff Readiness Center, Scottsbluff, Nebraska during the performance of this contract to conduct focus groups.

The contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires COR recommendation for approval and/or authorization by the KO prior to travel arrangements being made.

1.4.13 Data Rights: The Government has unlimited rights to all documents/materials, and information produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Identified Member: Service members of the Nebraska Air and Army National Guard who identify as one or more of the following minority groups: Black, Hispanic, Asian or Pacific Islander, Native American, or are a female service member.

2.1.5 Personally Identifiable Information (PII): Information that can be used to distinguish or trace an individual’s identity, either alone or when combined with other personal or identifying information that is lined or linkable to a specific individual. Some information that is considered to be PIII is available in public sources such as telephone books, public Web sites, and university listings. This type of information is considered to be Public PII and includes, for example, first and last name, address, work telephone number, email address, home telephone number, and general educational credentials. The definition of PII is not anchored to any single category of information or technology. It requires a case-by-case assessment of the specific risk that an individual can be identified. Non-PII can become PII whenever additional information is made publicly available, in any medium and from any source, that, when combined with other available information, could be used to identify an individual.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance (QA): The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Control (QC): All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.8 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AEI Army Enterprise Infostructure AFI Air Force Instruction AFMAN Air Force Manual AFPD Air Force Policy Directive AR Army Regulation AT/OPSEC Antiterrorism/Operational Security BI Background Investigation CM Contract Manager COR Contracting Officer Representative DA Department of the Army

DD254 Department of Defense Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense DODD Department of Defense Directive DODI Department of Defense Instruction DODM Department of Defense Manual FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services HQDA Headquarters, Department of the Army HSPD Homeland Security Presidential Directive IA Information Assurance IS Information System(s) JFHQ Joint Force Headquarters KO Contracting Officer NENG Nebraska National Guard NGB National Guard Bureau OCI Organizational Conflict of Interest PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QC Quality Control SCR Service Contract Reporting SEEM State Equal Employment Manager SSN Social Security Number TE Technical Exhibit TAG The Adjutant General (Commander of the Nebraska National Guard) USD(I) Under Secretary of Defense for Intelligence

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: The Government will furnish the necessary workspace for the contractor to perform the focus group services outlined in this PWS to include desk space, meeting space and other basic items necessary to maintain an office and focus group environment.

3.2 Materials: None.

3.3 Equipment: None.

3.4 Services: None.

3.5 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): Contractor will provide all property, materials, and equipment required to conduct survey development, creation, and administration. Contractor will provide all property, materials, and equipment required to gather and store the information gained form the surveys as well as analyzing the survey results.

Contractor will furnish the property, materials, and equipment necessary to develop questions to facilitate focus groups. Contractor will furnish the property, materials, and equipment necessary to record all interactions within the focus groups and to analyze the information acquired from the focus groups. Contractor will furnish the property, materials, and equipment necessary to create an executive summary of the information gained from the surveys and focus groups in order to present the findings of the surveys and focus groups to The Adjutant General of Nebraska National Guard.

Any property, materials, or equipment that contractor will be required to purchase will remain the property of the contractor.

4.1 General: Except for those items specifically stated to be Government-furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: The contractor shall:

5.1 Prior to administering survey or focus groups, the contractor shall meet with the Adjutant General of the Nebraska National Guard or his appointed representatives at the Joint Force Headquarters Building located at 2433 NW 24th Street, Lincoln, NE to brief on the course of action to accomplish the contract’s objective (see 1.1.1.)

5.2 Contractor shall format and administer a web survey.

5.2.1 Contractor shall receive input from the Nebraska National Guard on development of survey questions. All survey questions will be approved by the KO or authorized Government representative prior to survey release. Survey questions will allow for identified members to provide comments on the questions. Survey will include question(s) relating to participation in a focus group at a later date. The survey shall remain open for a minimum of 28 calendar days.

5.2.2 The survey shall be accessible on a computer or a hand held device. A test link for the survey will be provided to the KO prior to survey launch to ensure the survey is accessible from the Nebraska National Guard network. The survey shall be sent out to identified members on the list provided by the Nebraska National Guard. Personal email contact information for identified members shall be provided to the contractor by the KO or authorized Government representative.

5.2.3 Contractor shall send one initial email invitation and three reminder emails to the minority members listed inviting them to take part in the survey.

5.2.4 Contractor shall submit weekly status report to KO or authorized Government representative. At a minimum, the status report will include number of emails sent to identified members, number of bad email addresses and number of surveys completed. Reports shall be sent at day 1, 7, 14, 21 and 28. Last status report will be received no later than 2 days after close of survey and will include preliminary response results.

5.2.4 Contractor shall assist with troubleshooting respondent inquiries and problems associated with the survey. Questions that the Contractor are not able to answer will be communicated to the KO or authorized Government representative.

5.3 Contractor shall analyze web survey results.

5.3.1 Contractor shall provide a basic summary report of the preliminary report responses from the survey and provide it to the KO or authorized Government representative within two business days after closing date of survey.

5.3.2 Contractor shall organize data and provided the data electronically to the KO or authorized Government representative in an excel data file.

5.4 Contractor shall develop focus group questions.

5.4.1 Contractor shall receive input from the KO or authorized Government representative during the development of the focus group questions. All questions shall be approved by the KO or authorized government representative.

5.5 Contractor shall administer focus groups.

5.5.1 Contractor shall conduct at least 12 focus groups with Nebraska National Guard identified members.

5.5.2 Focus groups are expected to include ten to 15 members each and last at least 60 minutes.

5.5.3 Contractor will utilize provided contact information provided by the KO or authorized government representative to recruit individuals to participate in each focus group by emailing group members.

5.5.4 Contractor shall send one email invitation and up to two reminder emails to identified members of the Nebraska National Guard inviting them to take part in the focus group. Email notifications should be sent in advance of administering focus groups to reach desired participation.

5.5.5 Contractor shall perform virtually or in person. The Nebraska National Guard will provide the following armories during weekend drill periods to conduct the focus group in person: Omaha Readiness Center, Omaha Nebraska; Joint Force Headquarters, Lincoln, Nebraska; Grand Island Readiness Center, Grand Island, Nebraska; North Platte Readiness Center, North Platte, Nebraska; and Scottsbluff Readiness Center, Scottsbluff, Nebraska.

5.5.6 Contractor will provide a facilitator for the focus group. Facilitator will direct open ended questions to established directed discussions.

5.5.7 The focus group shall be audio recorded.

5.5.8 The Contractor will transcribe the focus groups. The transcribed data from the focus group shall be transferred into a MS Word files and provided to the KO or authorized Government representative within two business days of the close of the last focus group.

5.6 Contractor shall analyze data acquired from the surveys and focus groups.

5.6.1 Contractor shall utilize analyzed data from the surveys and focus groups to answer the following information requirement: Identify all formal and informal policies within the Nebraska National Guard that treat identified members unequally or provide a barrier to advancement.

5.7 Contractor shall organize the acquired information into a visual summary of findings presentation for the Nebraska National Guard’s Adjutant General with a written and electronic copy of the research data.

5.7.1 Summary of findings will be presented at the Joint Force Headquarters Building at 2433 24th Street, Lincoln, Nebraska. Contractor will coordinate with the KO or authorized government representative for the scheduling of the presentation.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication

Mandatory or Advisory

Website

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar Defense Federal Acquisition Regulation

Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.

html or https://www.acquisition.gov/dfars Joint Travel Regulation (JTR) https://www.defensetravel.dod.mil/site/travelreg.cfm

DoDM 1000.13-M-V1 DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b)

01/23/2014 (Change 1:

07/28/2020) http://www.esd.whs.mil/Directives/issuances/dodm

Federal Information Processing Standards (FIPS) Publication 201-2

Personal Identity Verification (PIV) of Federal Employees and Contractors

(paragraph 9)

August 2013 http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201- 2.pdf

DoDM 5200.2 Procedures for the DoD Personnel Security Program (PSP)

04/03/2017 https://www.esd.whs.mil/Directives/issuances/dodm/

DoDI 5200.46 DoD Investigative and Adjudicative Guidance for Issuing the Common

Access Card (CAC)

09/09/14 (Change 1:

05/04/2018) https://www.esd.whs.mil/Directives/issuances/dodi/

Homeland Security Presidential Directive

(HSPD)-12

Policy for a Common Identification Standard for Federal Employees and

Contractors

08/27/2004 https://www.dhs.gov/homeland-security-presidential-directive-12

DoDI 5400.11 Department of Defense Privacy and Civil

Liberties Programs

01/29/2019 https://www.esd.whs.mil/Directives/issuances/dodi/

DoD 5400.11-R Department of Defense Privacy Program

05/14/2007 https://www.esd.whs.mil/Directives/issuances/dodm/

DoDD 8140.01 Cyberspace Workforce Management

10/05/2020 https://www.esd.whs.mil/Directives/issuances/dodd/

DoD 8570.01-M Information Assurance Workforce

Improvement Program

12/19/2005 (Change 4:

11/10/2015) https://www.esd.whs.mil/Directives/issuances/dodm/

DoD 5220.22-M National Industrial Security Program

Operating Manual (NISPOM)

02/28/2006 (Change 2:

05/18/2016) https://www.esd.whs.mil/Directives/issuances/dodm/

Army Directive 2014-05 Policy and Implementation Procedures for Common Access Card Credentialing and Installation Access for Uncleared

Contractors

03/07/2014 https://armypubs.army.mil/ProductMaps/PubForm/Army Dir.aspx

AR 25-2

Information Assurance

04/04/2019 http://armypubs.army.mil/ProductMaps/PubForm/AR.asp x

AR 530-1

Operations Security

09/26/2014 http://armypubs.army.mil/ProductMaps/PubForm/AR.asp x

AR 525-13

Antiterrorism

12/09/2019 http://armypubs.army.mil/ProductMaps/PubForm/AR.asp x

AR 381-12

Threat Awareness and Reporting

Program (TARP) (Section II, ¶ 2-4.b)

06/01/2016 http://armypubs.army.mil/ProductMaps/PubForm/AR.asp x

AFI 10-245

Antiterrorism

03/28/2013 (Certified current 03/30/2017) https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&series=-

1&modID=449&tabID=131

AFI 31-101

Security Forces Standards and Procedures

08/18/2020 https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&series=-

1&modID=449&tabID=131

AFMAN 31-113

Security Forces Standards and Procedures 03/05/2013 Change 1:

12/02/2015 https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&series=-

1&modID=449&tabID=131

AFPD 17-1

Information Dominance Governance and Management

04/12/2016 https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&series=-

1&modID=449&tabID=131

AFMAN 17-1301

Computer Security (COMPUSEC) 02/12/2020 https://www.e-publishing.af.mil/Product-

Index/#/?view=pubs&orgID=10141&catID=1&series=- 1&modID=449&tabID=131

AFI 10-701

Operations Security

7/24/2019 (Change 1:

06/09/2020) https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&series=-

1&modID=449&tabID=131

AFI 10-701

Operations Security 7/24/2019 (Change 1:

06/09/2020) https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&series=-

1&modID=449&tabID=131

6.1 Equal Opportunity Policies are listed below:

Form Date Website Affirmative Action 9/20/2018 https://ne.ng.mil/Resource/Pages/SEP.aspx

Alternative Dispute Resolution 9/03/2018 https://ne.ng.mil/Resource/Pages/SEP.aspx

Americans with Disabilities Act 9/20/2018 https://ne.ng.mil/Resource/Pages/SEP.aspx

Disability Accommodation Guide 9/20/2019

Circulation of Inappropriate Materials 9/20/2018 https://ne.ng.mil/Resource/Pages/SEP.aspx Diversity and Equal Opportunity 9/20/2018

Employee Assistance Program 1/07/2020

Equal Employment Opportunity 9/20/2018

Equal Opportunity 9/20/2018

Sexual Harassment 9/20/2018

Hazing Prevention 9/20/2018

Technician Affirmative Employment Program

9/20/2018 https://ne.ng.mil/Resource/Pages/SEP.aspx

6.2 Applicable Forms: Forms applicable to the PWS are listed below:

Form Date Website

DD 1172-2

Application for Identification Card/DEERS Enrollment

Mar 2017 http://www.dtic.mil/whs/directives/forms/index.htm

I-9 Employment Eligibility Verification

10/21/2019 https://www.uscis.gov/sites/default/files/files/form/i-9.pdf

DD 441

Department of Defense Security

Agreement

Feb 2020 http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm

DD 250

Material Inspection and Receiving

Report

Aug 2000 https://www.esd.whs.mil/Directives/forms/dd0001_0499/

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance Objective

Performance Standard Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

5.1 Meet with the

Nebraska National Guard’s (NENG)

TAG or his appointed representative.

Contractor shall meet with the NENG TAG to brief him on your course of action to accomplish the contract’s objective

Thirty minute meeting to answer any questions the

TAG or designated representatives may have.

On the spot/ KO or authorized Government representative

5.3 Analyze

survey information for data trends that help to answer the objective information requirement.

Contractor analyses survey responses for data trends that help to answer the objective information requirement.

Data will be presented in an organized and structured format.

Data will be reviewed by the KO or authorized Government representative

5.4 Develop focus

group questions

Contractor uses the analyzed survey data to develop specific questions for a follow on focus group that will answer the objective’s information requirement.

Enough questions shall be created to sustain a focus group lasting 60 minutes.

Questions shall be approved by the KO or authorized

Government representative prior to the focus group. / KO or authorized Government representative

5.5 Facilitate focus

groups.

Contractor facilitates twelve focus groups with members who were surveyed. Proceedings will be audio recorded and transcribed.

Twelve focus groups will be conducted either virtually or in person.

Focus groups will be attended by the KO or authorized

Government representative

5.6 Analyze the data from the focus

groups.

Contractor analyzes the responses from the members attending the focus group in order to answer the objective information requirement.

Transcriptions of focus group will be provided to the KO or authorized Government representative in a word or PDF document.

Periodic review / KO or authorized Government representative

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

5.1 Initial meeting

with The NENG’s Adjutant General and Government representative

Within seven calendar days of accepting the contract.

1 In person Coordinate meeting with KO or authorized

Government representative

5.2.1 Web Survey Survey will be developed

with questions approved by the Government

1 Electronic Submission

KO or authorized Government representative prior to sending the surveys to subjects.

5.2.3 Survey

Invitations

Survey will be sent out to survey subjects within 21 calendar days of accepting the contract. Survey will remain open and active for 28 calendar days.

1 Electronic Submission

KO or authorized Government representative

5.2.4 Reminder E-

mails

Up to two reminder emails will be sent prior to the survey closing. Survey will remain open and active for

28 calendar days.

2 Electronic Submission

KO or authorized Government representative

5.3.1 Survey Data

File

Survey data will be provided to the NENG no later than 2 business days after the survey closes.

1 Electronic Submission

KO or authorized Government representative

5.4.2 Focus Group

Questions

Focus Group questions will be developed and approved prior to initiating the Focus

Groups.

1 Electronic Submission

KO or authorized Government representative

5.5 Focus Groups Contractor facilitates at least

12 Focus Groups starting no later than 56 days from accepting the contract. Focus groups shall be completed NLT 84 days from accepting the contract.

12 In person or virtual KO or authorized Government representative

5.5.8 Focus Groups

Transcripts

Contractor provides transcripts of focus groups to the COR no later than 2 business days from the last focus group ending.

1 Electronic Submission

KO or authorized Government representative

5.7 Summary of

Findings

Contractor provides an in person presentation to The Adjutant General detailing the Summary of Findings

(SOF) from the surveys and focus groups no later than

100 days from the acceptance of the contract.

1 visual presentation

10 had copies of SOF

1 electronic copy of SOF

In Person Presentation, Hard

Copy of the Summary of Findings

(SOF), Electronic Copy of the SOF.

KO or authorized Government