Attachment 1 - PWS.pdf

f

PERFORMANCE WORK STATEMENT

FOR

EXHAUST SYSTEMS CLEANING AND

MAINTENANCE

10 September 2020

Exhaust Systems Cleaning and Maintenance Eielson AFB, AK

Attachment 1 - PWS

Exhaust Systems Cleaning and Maintenance

Eielson AFB, AK

Solicitation Number: FA500421Q0004

Table of Contents

Section Number and Title Page Number

1.0 Description of Services, Maintenance 3

2.0 Description of Services, Cleaning 4-7

3.0 Government Furnished Property and Services 10

4.0 Appendices 7-8

Appendix A, Maintenance Workload 12

Appendix B, Preventative Maintenance Quarterly Inspections Requirements 13

Appendix C, Cleaning Frequency 14

Appendix D, Maps and/or Site Plans 15

Appendix E, Estimated Workload Data 16

Solicitation Number: FA500421Q0004

Attachment 1 - PWS

SECTION 1

MAINTENANCE

SCOPE OF WORK

1.0 DESCRIPTION OF SERVICES. The Contractor shall furnish all labor, equipment, materials, supervision, tools, supplies, certifications, and transportation as necessary to completely inspect, maintain and repair designated kitchen ventilation, exhaust, make-up air and heat recovery systems at Eielson AFB, Alaska. Maintenance shall include all components of the ventilation systems from the outside air inlets to the final exhaust from the building. This includes, but is not limited to, all dampers, air handlers and total heat recovery units including coils with controls, ductwork, hoods to include wash-down systems where applicable, and all controls including digital components. The Contractor shall perform work in accordance with National Fire Protection

Association Standard (NFPA) 96, AFMAN 91-203, standard commercial practices to manufacturer’s specifications, and this Performance Work Statement in order to ensure normal, continuous and safe operation. Services include but are not limited to preventive maintenance (both scheduled and unscheduled), incidental repairs, and operations activities necessary to keep the equipment in good working order. Preventive maintenance includes regularly scheduled adjustments, inspections, preventive maintenance tasks, and emergency response and service calls for incidental repairs. The Contractor’s performance will be based on the Contracting Officer’s

(CO) evaluation with input from the Contracting Officer’s Representative (COR) and the results required by the Service Summary (SS) and not the frequency or method of performance. The evaluation of results will be based on COR performance assessment, tenant satisfaction, and customer complaints. Final results of the evaluations will be the determining factor for the success or failure of this contract. All work shall be executed by fully qualified and experienced individuals.

The Contractor shall comply with applicable federal, regional, state, and local laws and commercial standards.

1.1. INSPECTION AND PREVENTIVE MAINTENANCE SERVICES.

1.1.1. Inspection Services. The Contractor shall perform recurring inspections of all kitchen ventilation, exhaust, make-up air, and heat recovery systems listed in Appendix A in accordance with, but not less than, the schedule outline in Appendix B. The contractor is responsible for determining if the equipment is covered under a manufacturer’s warranty before doing any work that would void the warranty. The result of all work will ensure that all equipment operates in a reliable, continuous, and safe manner.

1.1.2. Preventive Maintenance Services. The Contractor shall perform all required preventive maintenance (i.e. cleaning, adjusting, lubricating, tightening nuts/bolts, replacing wearable parts and provide wash down detergent) in accordance with manufacturer’s recommendations and as listed in Appendix B on all equipment identified in Appendix A. The Contractor shall provide all required equipment, tools, personnel, materials and supplies necessary to accomplish these services to include (50 Gal wash down detergent quarterly). Remove and replace access openings, panels, and covers as required to perform cleaning in accordance with Par 1.2 of the

PWS. Contractor must submit a quote to the COR and CO for approval prior to installation.

Solicitation Number: FA500421Q0004

Attachment 1 - PWS

Install new access covers as required for proper cleaning. Contractor must submit a quote to the

COR and CO for approval prior to installation. Preventive Maintenance Schedule. The

Contractor shall provide to the Government a written, tentative preventive maintenance schedule that covers the base contract and all option periods within three (3) weeks of the contract award date. In the event of rescheduling, the Contractor must provide notice to the COR as soon as possible to negotiate a new time.

1.1.2.2. Training and Certification Requirements. Individuals skilled in the trade of inspection, repair and cleaning of hood systems shall accomplish all work and repair. Workers shall be certified by International Kitchen Exhaust Cleaning Association (IKECA) and have a minimum of three years’ experience with commercial hood systems. The contractor shall provide employee certificates to the

COR or CO upon request. Crew member’s shall be certified as: IKECA Certified Exhaust Cleaning

Technician (CECT). At least 1 member on crew must be certified to IKECA Certified Exhaust

Cleaning Specialist (CECS). International Kitchen Exhaust Cleaning Association (IKECA)

1.1.3. Safety and Fire Protection Requirements. The contractor shall initiate and maintain programs to comply with the provisions of the Occupational Safety and Health Act (OSHA) as well as NFPA Standard 96-21 Standard for Ventilation Control and Fire Protection of

Commercial Cooking Operations.

1.2. SERVICE CALLS AND REPAIRS.

1.2.1. Routine Service Calls and Repairs. The Contracting Officer or Contracting Officer’s

Representative will notify the Contractor of any repairs to be made in addition to the repairs identified during preventive maintenance by issuing a letter of recommend repair (LRR). Routine service call response shall be within 24 hours after notification. Service calls shall be accommodated during normal hours of operation as listed in Para 3.4; Hours of Operation.

Response time for routine service calls placed on the day preceding a weekend or holiday shall be

7:30 a.m. on the day following the weekend or holiday. The Contractor shall survey the repair, and provide the COR with a detailed line by line quote listing the parts required, their individual prices, the total cost of repairs and estimated time of completion prior to commencing work. The

Contractor must obtain approval by the CO before any work is performed on the equipment covered by this contract. Downtime of the equipment shall be kept to an absolute minimum and will not interfere with the facilities normal operations. The Contractor shall find sources for parts that will result in the best overall value to the government. The Contractor shall be responsible for any equipment that leaves the government site for repair until it is reinstalled at the government site in proper operating condition.

1.2.1.1. The Contractor shall identify replacement parts from the original equipment manufacturer

(OEM). If OEM parts cannot be found, replacement parts purchased for repairs and preventive maintenance shall be of equal or greater quality to the parts replaced. Contractor shall provide a manufacturer warranty for any major replacement part, as applicable, such as motors, exhaust air components, replacement air components, control panels and replacement air heating systems.

1.2.1.2. The Contractor is responsible for procurement of any required replacement parts.

Solicitation Number: FA500421Q0004

Attachment 1 - PWS

Government furnished parts/equipment are not available. The Contractor shall own all parts until they are installed on the equipment. Unserviceable parts that have been replaced must be disposed of by the Contractor.

1.2.1.3. If the Contractor and COR determine the equipment is 60-70% beyond economical repair1, the Contractor shall recommend to the Contracting Officer, in writing, that such equipment be removed from service and provide a detailed quote for a suitable equipment replacement. The quote must list all part numbers, model numbers, manufacturer’s name and prices. The Contractor shall include substantiating data to support the demolition recommendation. All quotes must be approved by the CO prior to any work beginning. The Contractor is responsible for disposal of all demolished government equipment that has been removed from service.

1.2.2. Emergency Call-outs. Contractor shall provide emergency repairs on an as needed basis when contacted by the CO/COR. The contractor must respond within 4-hours of receiving a call for an emergency repair. Will provide CO/COR with a LRR.

1.2.3. Reports. The Contractor shall prepare and submit a written summary of work within seven calendar days after all work is completed. The summary of work shall include the date and time of the work, the location of the equipment serviced, equipment model number and serial number, the repairs performed, the designation (Routine or Preventive Maintenance, and the full name and job title of the technician performing the repairs. All summaries of work will be retained by the COR.

1.3. REIMBURSABLE PARTS.

1.3.1. The Contractor is responsible for the procurement of parts that total a cost of $100 or less.

All parts that cost more than $100 must have an approved quote by the CO (as described in para.1.2.1) prior to installation. The Contractor will then be reimbursed 100% for these items.

1.4. SERVICE SUMMARY. The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items and will have a continuation of services during times of crisis/pandemic. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. The method of assessment for the performance objectives described will be periodic inspections, as well as customer complaints.

(Service Summary 1 of 2)

1 Beyond economical repair is defined as the state of a repairable item where its estimated repair cost significantly exceeds an identified percentage of its replacement value.

Solicitation Number: FA500421Q0004

Performance Objective

PWS

Paragraph Performance

Threshold

Remedy Method of Assessment

SS-1

Kitchen Ventilation

Equipment Maintenance

Maintain Kitchen

Ventilation Equipment in proper working condition as identified in the

Performance Work

Statement.

Sect. 1, inclusive

1. Preventive

Maintenance is completed on time within 2 days of scheduling.

2. A random inspection reveals no less than 95% of equipment items are operational.

Re-performance within 4 hours of notification

Periodic

Inspection

Customer Complaint

SS-2

Kitchen Exhaust

Equipment Maintenance

Maintain Kitchen Exhaust

Equipment in proper working condition as identified in the

Performance Work

Statement.

Sect. 1, inclusive

Per NFPA

96 Section

4.1.3

1. Recurring work is completed on time within 2 days of scheduling.

2. A random inspection reveals no less than 95% of equipment items are operational.

Re-performance within 4 hours of notification

SS-3

Kitchen Make-Up Air and Heat Recovery

Equipment Maintenance

Maintain Make-Up Air and Heat Recovery in proper working condition as identified in the

Performance Work Statement.

Sect. 1, inclusive

Per NFPA

96 Section

4.1.3

1. Recurring work is completed on time 95% of the time.

2. A random inspection reveals no less than 95% of equipment items are operational.

Re-performance within 4 hours of notification

SS-4

Routine Service Calls

1.2.1 Response to

routine service calls within the

Re-performance within 4 hours of notification

Solicitation Number: FA500421Q0004

Attachment 1 - PWS

Contractor responds to routine service calls within the specified timeframe.

specified timeframe 95% of the time.

Customer Complaint

SS-5

Emergency Call-outs

Contractor responds to emergency call-outs within the specified timeframe.

1.2.2 Response to

emergency call-outs within the specified timeframe 95% of the time.

Re-performance within 2 hours of notification

1.4.1. Quality Control. The Contractor shall develop and maintain a quality control program

(QCP) to ensure maintenance and repair services are performed in accordance with this PWS, manufacturer’s recommendations and other applicable standards and codes. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor shall maintain the QCP throughout the period of performance of the contract.

1.4.2. Quality Assurance. The government shall periodically evaluate the Contractor’s performance in accordance with the requirements defined by this contract. The CO or COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The CO or COR will use the

Contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or Contractor performance has not been accomplished, the COR will initiate and provide the Contracting Officer a Corrective Action Report (CAR) for issuance to the Contractor. The Contractor shall respond to the CAR in accordance with (IAW) instructions provided and return it to the Contracting Officer within 10 calendar days of receipt.

Solicitation Number: FA500421Q0004

Attachment 1 - PWS

SECTION II

CLEANING

SCOPE OF WORK

2.0. DESCRIPTION OF SERVICES. The contractor shall furnish all labor, equipment, materials, supervision, tools, supplies, certifications, and transportation as necessary to completely clean kitchen hood and duct exhaust systems on Eielson AFB, Alaska.

Work shall be performed in accordance with (IAW) the current edition of NFPA 96 entitled, Standards for Ventilation Control and Fire Protection of Commercial Cooking Operations, Chapter 11, sections 11.4; Inspection for Grease Build-up, 11.6; Cleaning of Exhaust Systems, Annex A.11.4, Annex A.11.6.1, and this Performance Work Statement (PWS).

2.1. Clean commercial cooking exhaust system (CCES). Ensure all grease is removed from all surfaces of kitchen exhaust systems. Cleaning shall include, but is not limited to, grease accumulation on the exhaust fan (blades, housing, shrouds); the roof area adjacent to exhaust areas (fan, rain cap and roof); louvers on exhaust duct; exterior walls adjacent to wall exhaust systems; copulas; interior/ exterior of hoods over cooking areas; grease filters; duct system and fire protection piping.

2.2. CLEANING CHEMICALS. Flammable solvents or other flammable cleaning aids shall not be used. Cleaning chemicals shall not be applied on fusible links or other detection devices of the automatic extinguishing system. Hood exhaust system shall not be coated with powder or other substance. The contractor shall provide a copy of the Safety Data Sheet (SDS) for each of the products used to perform services to the Contracting Officer Representative (COR) 10 days prior to the

TO start date.

2.3. INSPECTION DOCUMENTATION. The contractor shall provide digital photographs of all grease buildup measurement inspections. Grease buildup measurement inspection photographic documentation shall include a minimum of two (2) photos at each inspection point. Each photograph shall include a unique inspection point location identification number and each inspection point location identification number shall be included in the report with a brief description of each location. Photographs shall include both pre-gauge application condition (before gauge is scraped across surface) and post-gauge application condition (after gauge is scraped across surface) The contractor shall provide digital photographic documentation of any deficiency identified during the inspection. Deficiency photographs shall include a unique deficiency identification number and brief description of the location. The contractor shall provide digital photographic documentation of the current Grease Buildup Inspection Certificate.

2.4. CLEANING DOCUMENTATION. The contractor shall provide digital photographs of pre-clean and post-clean conditions. The contractor shall provide, at a minimum, two (2) digital photographs of cooking exhaust hood, four (4) of various areas of the ductwork, one (1) of each access panel, one (1) of the rooftop fan or exhaust outlet, two (2) of roof surface near fan or exhaust outlet, and two (2) of the exhaust fan interior. The contractor shall provide digital photographic

Solicitation Number: FA500421Q0004

Attachment 1 - PWS documentation of any deficiency identified during the cleaning service. Deficiency photographs shall include deficiency identification number and location description. The contractor shall provide digital photographic documentation of the current Grease Buildup Cleaning Certificate.

3.0. CCES PRE-INSPECTION and PRE-CLEANING TASKS.

3.1. SCHEDULING. The contractor shall coordinate scheduling the work with the facility manager of each facility and QA. The contractor shall refer to Technical Exhibit TE- 1.0, List of

Facilities/Inspection Schedule, for building availability. Frequency of CCES Inspection and Cleaning services will be determined by issuance of specific SO.

3.2. KITCHEN EQUIPMENT PROTECTION. The contractor shall move kitchen appliances and equipment which obstruct the CCES inspection and cleaning process. Appliances that cannot be moved shall be covered to protect from contamination or damage.

3.3. FIRE PROTECTION SYSTEMS. The contractor shall comply with NFPA 96 Chapter 11, Sections 11.6.3 thru 11.6.5 to ensure CCES electrical switches, fire suppression and fire-extinguishing systems are addressed in a manner to maintain personnel safety and protect property.

3.4. PRE-CLEANING PHOTOGRAPHIC DOCUMENTATION. The contractor shall provide, at a minimum, two (2) digital photographs of cooking exhaust hood, four (4) of various areas of the ductwork, one (1) of each access panel, one (1) of the rooftop exhaust fan/outlet, two (2) of roof surface near exhaust fan/outlet, and two (2) of the exhaust fan interior prior to commencing system cleaning.

4.0. CCES INSPECTION and CLEANING TASKS.

4.1. CCES GREASE BUILDUP INSPECTION. The contractor shall inspect the CCES in accordance with NFPA 96, Chapter 11, including sections 11.4, A.11.4, 11.6.1.1, 11.6.1.1.1- 11.6.1.1.4, A.11.6.1 and this PWS for grease buildup. CCES inspections shall be performed by a properly trained, qualified, and certified person(s) acceptable to the AHJ. The primary purpose of the CCES grease buildup inspection shall be to establish whether the volume of deposits from grease-laden vapors within the CCES warrants cleaning the CCES. The contractor shall provide a written report to the

Government detailing the CCES grease buildup inspection with associated digital photographic documentation.

4.1.1. CCES GREASE BUILDUP MEASUREMENT SYSTEM- The contractor shall use a grease depth gauge comb as shown in NFPA 96 Chapter 11, Figure A.11.6.1.1.2 and visual observation as the grease buildup measurement system to determine CCES grease buildup action levels. The IKECA depth grease gauge comb or equivalent shall be the grease buildup measurement tool. The grease depth gauge comb shall be applied in accordance with manufacturer's instructions and NFPA 96 requirements.

Grease depth gauge measurement action levels:

Grease Buildup (50 microns/0.002 inches)= no cleaning required

Grease Buildup (2000 microns/0.078 inches)= cleaning required

Solicitation Number: FA500421Q0004

Attachment 1 - PWS

Point Measurement (3175 microns/0.125 inches)= cleaning required

Point Measurement Locations include fan housing, fan blades, filter, baffles, and other grease collection points.

4.1.2. CCES GREASE BUILDUP INSPECTION PROCESS- The contractor shall inspect the CCES in accordance with NFPA 96 Chapter 11, this PWS, and the best industry practices of a properly trained, qualified, and certified person(s). The contractor shall document the condition of the CCES including fans, belts, access panels, seals, seal surfaces, fasteners, electrical wiring, and roof surface around exhaust outlet. Contractor shall document all identified deficiencies. The contractor shall provide digital photographs of all grease buildup measurement inspections. Grease buildup measurement inspection photographic documentation shall include a minimum of two (2) photos at each inspection point. Photographs shall include inspection point location identification. Photographs shall include:

Pre-gauge application condition

Post-gauge application condition w/gauge (gauge depth prior to gauge removal)

The contractor shall provide digital photographic documentation of any CCES deficiency identified during the inspection. Deficiency photographs shall include deficiency identification number and location description. The contractor shall include inspection of the facility roof within a 10 foot radius of the CCES exhaust fan/outlet and document grease buildup conditions. The contractor shall reinstall and secure all access panels, filters, baffles, and equipment removed during the inspection, energize all electrical systems deenergized during the inspection, and ensure all fire detection/protection systems are returned to an operable state prior to leaving the facility. The contractor shall provide the facility with a certificate including inspection company name, inspection company contact number, inspector(s) name, and inspection date. Certificates shall be prominently displayed at each facility kitchen. The contractor shall provide a written CCES inspection report in portable document format

(PDF) file format with associated digital photographic documentation to the Government detailing the

CCES grease buildup inspection results.

4.2. CCES GREASE BUILDUP CLEANING. If, upon inspection, the CCES is found to be contaminated with deposits from grease-laden vapors, the CCES shall be scheduled by the

Government for cleaning.

4.2.1. CCES COMPONENT CLEANING. All CCES components (interior/exterior) including, ductwork, exhaust fans, fan blades, fan housing and supports, all splash backs and louvers, deflectors and dampers, grease filters and filter racks, roof vents, and any other equipment in the air stream of each CCES shall be thoroughly cleaned to remove accumulated grease buildup, dust, dirt, and lint on their interior and exterior surfaces in accordance with referenced standards.

4.2.2. CLEANING STANDARD. CCES hoods, grease removal devices, fans, ducts, and other appurtenance shall be cleaned to remove combustible contaminants to a minimum of 50 microns

(0.002 inches) in accordance with NFPA 96 Chapter 11 section 11.6.1.1.1.

4.2.3. FILTERS. The contractor shall always clean CCES hood filters. If filters cannot be cleaned, the contractor shall replace filters with new filters equivalent to the original manufacturer's parts and

Solicitation Number: FA500421Q0004

Attachment 1 - PWS materials. The filters must be completely dry before reinstallation. The contractor shall document filter cleaning in the cleaning report.

4.2.4 CCES EXHAUST FANS. The contractor shall always clean the CCES exhaust fan assembly and inspect fan blades for damage. The contractor shall document required repairs in the cleaning report.

The contractor shall protect exhaust fan motor from cleaning solution.

Exhaust fan cleaning shall include fan housing interior and exterior surfaces.

Exhaust fan access panels shall be reinstalled to a leak tight seal.

4.2.5 CCES EXHAUST HOOD. The contractor shall always clean all components of the CCES exhaust hood. Exhaust hood components shall be cleaned at minimum, in accordance with NFPA 96

Chapter 11 section 11.6.1.1.1 standards.

Fusible links and other detection devices of the automatic extinguishing system shall be protected from cleaning solutions.

Exhaust hood shall be dried, polished and hood filters returned to their original position.

Grease drip pans shall be cleaned.

Hood light fixtures shall be cleaned and light fixture element covers shall be polished to grease free condition.

The contractor is responsible for all disassembling and reassembling of the CCES hood components essential to performing cleaning of the hood.

4.2.6 CCES ROOF CLEANING. The contractor shall always clean the facility roof area within a

10 foot radius of the CCES exhaust outlet unless otherwise directed by the Service Order. The contractor shall clean roof top grease accumulation in a manner that prevents damage to the roof membrane and/or finish. Flammable solvents or other flammable cleaning aids shall not be used.

Excess cleaning solution, water and grease on the roof top shall be contained and collected for disposal.

4.2.7 CCES CLEANING EFFLUENTS. The contractor shall use containment methods to capture effluent wastewaters from CCES cleaning operations and direct effluent wastewaters into a containment device or FOG GTI system.

4.2.8 ACCESS PANELS. The contractor shall remove access panels, as required, for cleaning. Access panels shall be reinstalled to a leak tight seal. The contractor shall affix a label with the name of the servicing company and date of inspection or cleaning. Access panel doors and cover plates shall be restored to their normal operational condition.

4.2.9 POST-CLEANING PHOTOGRAPHIC DOCUMENTATION. The contractor shall provide, at a minimum, two (2) digital photographs of cooking exhaust hood, four (4) of various areas of the ductwork, one (1) of each access panel, one (1) of the rooftop exhaust fan/outlet, two (2) of roof surface near exhaust fan/outlet, and two (2) of the exhaust fan interior upon completion of system cleaning. All photos will include a brief location description.

Solicitation Number: FA500421Q0004

Attachment 1 - PWS

4.2.10 POST-CLEANING WORK AREA CLEANUP. The contractor shall, upon completion of all

CCES cleaning operations at each facility, clean the work areas (interior and exterior), including removal of all grease, dirt, contractor protective coverings, and debris generated by the cleaning operation at no additional charge to the Government.

All equipment moved for cleaning shall be positioned in its original position upon completion of cleaning. The contractor shall also clean the surrounding area (including walls, floors, kitchen equipment, and any item) of any dirt, grease, and debris, cleaning agents, etc., generated as a result of the contractor's cleaning work. The contractor shall re-ignite pilot lights shut down due to cleaning of hoods and ducts. The contractor shall ensure CCES dampers and diffusers are positioned for proper airflow. The contractor shall return all electrical switches, system components, kitchen equipment to an operable pre-clean state. Floors shall be clean and dry.

5.0. CCES POST-INSPECTION and POST-CLEANING TASKS.

5.1 CCES GREASE BUILDUP INSPECTION REPORT. The contractor shall provide a written

CCES inspection report in PDF file format with associated digital photographic documentation to the

Government detailing the CCES grease buildup inspection results.

The CCES Inspection Report shall include at a minimum:

Facility number

Facility name

Inspection date

Inspection company name

CECT/Inspector(s) name

CECT/ Inspector(s) contact information

CECT/Inspectors(s) signature

Inspection point location description

Inspection point gauge depth reading

Inspection point action level

Inspection point digital photograph(s) w/brief photo location description

Deficiency list

Deficiency list item details

Deficiency item digital photographs w/deficiency identification number

CECT/Inspector(s) recommendations

5.2 CCES GREASE BUILDUP INSPECTION CERTIFICATE. The contractor shall provide the facility with a CCES Grease Buildup Inspection Certificate. The CCES Grease Buildup Inspection

Certificate shall be a 4” x 6” adhesive label with information including inspection company name, inspection company contact number, Inspector(s) name, Inspector(s) signature, inspection date, and future recommended inspection or cleaning date. Inspection date format ISO 8601 Year

/Month/Day. Certificates shall be prominently displayed on the facility CCES hood.

5.3 CCES GREASE BUILDUP CLEANING REPORT. The contractor shall provide a written CCES cleaning report in PDF file format with associated digital photographic documentation to the

Government detailing the CCES grease buildup cleaning results. The written cleaning report shall include at a minimum:

Solicitation Number: FA500421Q0004

Attachment 1 - PWS

Facility number

Facility name

Cleaning service date

Cleaning service company name

CECT name

CECT contact information

CECT signature

Cleaning location descriptions

Pre-cleaning digital photographs w/brief photo location description

Post-cleaning digital photographs w/brief photo location description

CCES deficiencies

CCES inaccessible areas

CCES unsafe work areas

CCES fire safety concerns

CCES fire suppression tag date

CECT recommendations

5.4 CCES GREASE BUILDUP CLEANING CERTIFICATE. The contractor shall provide the facility with a CCES grease buildup cleaning certificate. The CCES Grease Buildup Cleaning Certificate shall be a 4” x 6” adhesive label with information including inspection company name, inspection company contact number, Inspector(s) name, Inspector(s) signature, cleaning date, and future recommended inspection or cleaning date. Inspection date format ISO 8601 Year/Month/Day. Certificates shall be prominently displayed on the facility CCES hood.

6.1.1.Special Circumstances/Requirements Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

6.1.2. As Requested Cleaning

6.1.2.1. The facilities identified in the Workload Estimate with a cleaning frequency of

“As Requested” shall only be serviced at the request of the COR or CO and shall not exceed the estimated cleanings per year.

6.1.2.3. Workload Estimate:

Building Number/Facility

Name

Number of

Exhaust Systems

Cleaning Frequency to include required Month(s)

1339, Flight Kitchen 1 Quarterly 2207, Two Seasons Dining Facility 5 Quarterly 2207, Two Seasons In-Flight Kitchen

1 Annually, Jun/As requested

2225, Yukon Club 5 Quarterly 3298, Bowling Center 1 Quarterly 3298, Bowling Center Pizza Oven 1 Bi-annually, Aug/Feb

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Attachment 1 - PWS

3303, School Age Program 1 Annually, Jul 3307, Chapel 1 Annually, Jul 3338, Burger King 2 Monthly 3338, Charlie’s 1 Quarterly 3338, Papa John’s 1 Bi-annually, Jun/Dec 5182, Child Development Center 1 Annually, Jun 5222, New School Age Program 1 Annually, Jul/As requested

6.2. The contractor shall provide to the government a written, tentative schedule at least two (2) weeks prior to date of cleaning as indicated on the Bid Schedule. The COR and/or the CO shall approve the schedule in writing. The contractor shall provide a copy of completed “Commercial

Cooking Equipment Exhaust System Inspection Checklist IAW NFPA 96”. The contractor shall coordinate schedules and servicing with affected agencies. Scheduled cleanings shall not interfere with using agencies normal duty hours.

6.3. Prior to initiating any cleaning or inspection service order work the contractor shall contact and coordinate work with Government representative as follows:

• COR

• Facility Manager

• Eielson AFB Fire Department

• Contractor shall notify Eielson Fire Department dispatch on day of cleaning, just prior to start of cleaning, and 30 min prior to the end of cleanings.

6.4. All contractor employees shall show suitable documentation of attendance of an approved state of Alaska course on exhaust system service, repair, and installation prior to performing any work. Refer to Par 1.1.2.2 for Training and Certification requirements.

6.5. Contractor shall have in his possession during all scheduled cleaning a copy of the most up to date NFPA Standard 96, and a copy of the contract.

6.8 DATA EXCHANGE: Inspection & Cleaning reports to shall be provided via electronic file exchange in PDF format. Data files shall not exceed 10 MB in size. Electronic files shall be sent to government representative as follows:

• COR

• Facility Manager

• Eielson Fire Department Fire Prevention Office (354ces.ceffirepreventionoffice@us.af.mil)

6.9. Contractor shall cover all equipment and areas within six feet (6’) of any exhaust system being serviced with poly, sheet plastic, or Visqueen for protection. Protective covering shall remain in place until the entire cleaning process is complete, and shall be removed upon completion.

6.10. After cleaning, the contractor shall leave all access panels, filters, cover plates, dampers, and diffusers open and or visible so the exhaust system can be inspected. The contractor shall

Solicitation Number: FA500421Q0004

Attachment 1 - PWS provide a suitable ladder and flashlight for use by the Fire Inspector and COR.

6.11. Replace cover plates. Dampers and diffusers shall be positioned for proper airflow.

All screws, attaching devices, etc. shall be installed and missing connectors replaced by the contractor at no cost to the government.

6.12. Contractor shall dispose of all debris. Hazardous wastes shall be disposed of in accordance with appropriate state and federal law. Non-hazardous waste shall be placed in the nearest suitable dumpster. Trash receptacles located inside facilities shall not be used.

6.13. Access Covers. The contractor shall install new access covers in ducting systems where needed to correct a fire hazard or improve cleaning of a system. An opening large enough to permit cleaning shall be provided at each change in direction of the duct for purposes of inspection and cleaning. Contractor must submit a quote to the COR and CO for approval prior to installation.

6.14. SERVICE SUMMARY. The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items and will have a continuation of services during times of crisis/pandemic. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. The method of assessment for the performance objectives described will be periodic inspections, and customer complaints.

(Service Summary 2 of 2)

Performance Objective

PWS

Para

Performance

Threshold Remedy

Method of

Assessment

SS-6

Clean Kitchen & Exhaust Systems:

Clean all hoods & ducts in accordance with PWS requirements.

2.1

No more than 2 valid defects (not meeting performance standards)per month.

Re-performance

Within 4 hours of notification

Periodic

Inspection

Customer

Complaint

SS-7

Safety and Fire Protection

Requirements (Maintenance and Cleaning)

1.1.4

No more than 1 valid defect (not meeting performance standartds) per month

Notify CO ASAP after occurrence.

Provide a completed copy of required

Periodic

Inspection

Solicitation Number: FA500421Q0004

Attachment 1 - PWS

The contractor shall perform work in a safe manner as required by

OSHA Safety and Health

Requirements. Provide a verbal report to the CO as soon as possible of each occurrence of damage to

Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact.

Provide a completed copy of required Accident

Investigation Reports to the CO within five calendar days of each occurrence.

The Contractor shall perform work in accordance with National

Fire Protection

Association Standard

(NFPA) 96, AFMAN 91-

203, standard commercial practices

Accident

Investigation

Reports to the

CO within five calendar days of each occurrence.

Solicitation Number: FA500421Q0004

SECTION III

Government Special Instructions, Terms and Conditions

7.0 GENERAL INFORMATION.

7.1. GOVERNMENT FURNISHED EQUIPMENT/PROPERTY: The Government will not furnish any facilities or equipment for any work that needs to be accomplished in this Performance

Work Statement. The Contractor shall furnish all supplies needed to perform this contract according to all its terms.

7.1 HAZARDOUS MATERIALS: The Contractor shall comply with base regulations regarding Hazardous Material (HAZMAT) for all issues of hazardous material, and ensure procedures meet all applicable policies, publications, and protocols in this contract. Provide Bio-

Environmental Engineer Service with a Safety Data Sheet (SDS) on all first time purchases of hazardous items obtained through local sources of supply and obtain approval prior to purchase.

7.2 EMERGENCY MEDICAL SERVICES: The government will provide emergency medical treatment and emergency patient transportation service for Contractor personnel who are injured or become critically ill while at Eielson AFB. Treated personnel will be responsible for reimbursing the government for the cost of medical treatment and patient transportation. The Eielson AFB emergency telephone number is 911. If calling 911 from a cellular phone, you must notify the

Emergency Call Center to re-route the call to Eielson AFB.

7.3 HOURS OF OPERATION: Services shall typically be performed Monday through Friday before or after the business hours of 7am to 5pm in coordination with the Government, unless otherwise specified.

7.4 SECURITY REQUIREMENTS:

REAL ID compliant IDs can be located at the following website:

https://www.dhs.gov/real-id-enforcement-brief

7.5 MISCELLANEOUS: Use of cell phones while operating any motor vehicle on base is strictly prohibited. Driving privileges will be suspended for 30 days for the first violation.

7.5.1 The on-base speed limit while passing military troops performing physical training is 10

MPH and is strictly enforced.

https://www.dhs.gov/real-id-enforcement-brief

Solicitation Number: FA500421Q0004

8.0 APPENDICES.

A. Maintenance Workload

B. Preventive Maintenance Quarterly Inspection Requirements

C. Cleaning Frequency

D. Maps and/or Site Plans

E. Estimated Workload Data

Solicitation Number: FA500421Q0004

Attachment 1 - PWS

APPENDIX A

MAINTENANCE WORKLOAD

1. The location of the equipment listed below is subject to change with approval from the

Contracting Officer. There are currently 24 commercial grade, food service quality exhaust, ventilation, and make-up air systems that require inspection, periodic maintenance, and repair on

Eielson AFB.

Building Number/Facility Name Number of Systems Type

1339, Flight Kitchen 2 Exhaust

2207, Two Seasons Dining

Facility

5 HRU’s 1-5

2207, Two Seasons In-Flight Kitchen

1 HRU 6

2225, Yukon Club 7 5 Exhaust, 2 Make-up Air

3301, Bowling Center 2 Exhaust ONLY

3303, School Age Program 1 Exhaust ONLY

2223, Chapel 1 Exhaust ONLY

3338, Burger King 1 Exhaust ONLY

3338, Charlie’s 1 Exhaust ONLY

3338, Papa John’s Pizza 1 Exhaust ONLY

5182, Child Development Center 1 1 HRU

5222, New School Age Program 1 Exhaust ONLY

Solicitation Number: FA500421Q0004

Attachment 1 - PWS

APPENDIX B

PREVENTIVE MAINTENANCE

QUARTERLY INSPECTION REQUIREMENTS

1. Quarterly Inspections

1. The following inspection recommendations shall be followed at a minimum; but are not limited to, and shall still be in accordance with all national and local laws, regulations, and commercially practiced standards

1.1 Inspect all ventilation, exhaust, make-up air, and heat recovery systems and clean filters as needed. Inspect and replace air filter if damaged, dirty, or missing.

1.2 Perform routine visual inspections and ensure applicable equipment is functioning properly.

1.4. Check belt tension and adjust/replace as needed.

1.5 Inspect fan blades for secure mounting and damage.

1.6 Inspect all electrical components, to include hood lighting, alarm panels and alarm systems;

for tightness, discoloration or fraying. Also ensure there are no exposed wires and that they are in good operational condition.

1.7. Check and record electrical motor amperage readings while conducting an operating inspection.

1.8. Inspect heating coils and clean as needed. Check all fittings and piping for tightness and leaks.

2. Bi-Annual Inspections

2.1 Oil and grease all motors and bearings as needed.

2.2 Clean heating coils.

3. Reports

3.1. The Contractor shall prepare and submit a written report within two business days of the inspection. The report shall identify each piece of equipment, equipment location, maintenance work performed, repairs needed/performed, date of inspection, name of inspector, and overall condition of the units.\

Solicitation Number: FA500421Q0004

Attachment 1 - PWS

APPENDIX C

CLEANING FREQUENCY

1. The location of the equipment listed below is subject to change with approval from the

Contracting Officer. There are currently 24 commercial grade, food service quality exhaust, ventilation, and make-up air systems that require inspection, periodic maintenance, and repair on

Eielson AFB.

Building Number/Facility

Name

Number of

Exhaust Systems

Cleaning Frequency to include required Month(s)

Cleanings per year

1339, Flight Kitchen 2 Quarterly 4 2207, Two Seasons Dining Facility 5 Quarterly 20 2207, Two Seasons In-Flight Kitchen

1 Annually, Jun/As requested

Not to exceed 4

2225, Yukon Club 5 Quarterly 20 3298, Bowling Center 1 Quarterly 4 3298, Bowling Center Pizza Oven 1 Bi-annually, Aug/Feb 2 3303, School Age Program 1 Annually, Jul 1 3307, Chapel 1 Annually, Jul 1 3338, Burger King 2 Monthly 24 3338, Charlie’s 1 Quarterly 4 3338, Papa John’s 1 Bi-annually, Jun/Dec 2 5182, Child Development Center 1 Annually, Jun 1 5222, New School Age Program 1 Annually

Not to exceed 4

Solicitation Number: FA500421Q0004

APPENDIX D

MAPS AND/OR SITE PLANS

Government will provide contractor with a detailed site map (depicting street numbers, street names, and facility identification numbers) upon award.

Solicitation Number: FA500421Q0004

Attachment 1 - PWS

APPENDIX E

ESTIMATED WORKLOAD DATA

Item Name Estimated Quantity

Additional Repairs Maintenance

$15,000.00

Not To Exceed (NTE)

2 Parts and Materials $20,000.00 Not To Exceed (NTE)

3 Emergency Repairs $18,500.00 Not To Exceed (NTE)

4 Supply Washdown Cleaning Solution $7,000.00 Not To Exceed (NTE)