Attachment 1 PWS.pdf

PERFORMANCE WORK STATEMENT (PWS) FOR WASHERS AND DRYERS RENTAL AND

MAINTENANCE

UNACCOMPANIED HOUSING - NAS Meridian, Mississippi

DESCRIPTION

1. The Contractor shall furnish, deliver and install washing machines (clothes) and dryers in good working condition to Unaccompanied Housing Permanent Party and Student Dorms. Contractor shall provide all supervision, labor, installation, materials, parts and equipment as necessary to ensure installation in accordance with the manufacturers’ specifications. Contractor shall also provide all repair parts, supplies, equipment, maintenance and repair services for the washers as specified herein. The Contractor shall be responsible for conducting pre-installation inspection of the laundry room facilities where the washers will be at Naval Air Station (NAS) Meridian Unaccompanied Housing Building (s) 208 and 387 delivered and installed to ensure washers, dryers and other necessary equipment will fit properly into the designated space. Contractor shall ensure all washers are properly connected to electricity and water sources necessary for proper operation in accordance with manufacturer specifications and conduct successful operational testing prior Government acceptance.

Contractors are encouraged to subcontract as necessary to ensure adequate qualified support is available to meet contract performance requirements. Contractors and/or subcontractors place of business should be physically located within the proximity of the NAS Meridian to ensure compliance with the service/repair time requirements in paragraph 16(e) herein.

2. All washers furnished by the Contractor shall meet or exceed the following requirements: Washers shall be commercial, multi-housing electric (120 Volt, 60-hertz) single-phase power supply, fully automatic clothes washers with a minimum capacity of 14 pounds. The washers shall be capable of washing, rinsing, spin drying, and shutting off automatically when the door is opened during the spin cycle. Each washer shall be equipped with a safety-interlocking device that will shut the machine off when the door is opened during the spin cycle. Washers shall have a temperature selector and be connected to both a hot and cold-water source. All electronic wiring, electrical cords, plugs, and grounding shall be in accordance with UL-560 or UL-1206 or ANSI 221.5.1. Electrical cords shall have an attachment plug and minimum free length of five feet measuring from the point of entry into the cabinet to the washer.

3. All dryers furnished by the Contractor shall meet or exceed the following requirements: Dryers shall be, electric (3 wire nominal 120/240 volts, 60 cycle A.C.), commercial motor and cabinet construction, minimum 5.75 cubic foot drum capacity, 3 selections for drying temperature, and a minimum of 60 minutes of timed drying. Dryers shall have overload protection, push button starting switch, a door switch to stop tumbling and heat when door is open, heating elements, which shut off when motor stops, removable lint screen and standard dryer settings to include settings for permanent press fabrics, delicate, and heavy duty. Dryers shall be UL approved. The Contractor shall provide and maintain (Dryers) semi- rigid aluminum dryer exhaust house. Stacked dryers consist of two dryers that can be stacked on each other as a set.

4. All washers and dryers shall be in good working condition without coin devices or have no removable temperature setting knobs. Refurbished machines are not acceptable. All washers and dryers shall be white in color.

Only top-loading washing machines shall be installed. Front-loading washers shall not be used. Washers shall be able to use non-High Efficiency laundry detergent.

5. The washers and dryers shall be delivered and installed by the Contractor at NAS Meridian Unaccompanied Housing Building 208 and Building 387 in Meridian, MS at no expense to the Government. A site visit shall be accomplished prior to installation to ensure correct power supply cord for receptacle and building. The Government will supply hot and cold-water connections, electrical outlets, exhaust vents, and drainage for the rental units within ten feet of the proposed locations of washers and dryers. Contractor shall provide and install washers and dryers, plus hook-ups, and shall connect exhaust system to Government discharge vents. When outside venting is not available, the Contractor shall furnish and attach lint troughs to the venting hose. Contactor shall contact POC at Unaccompanied Housing (UH) Management Specialist at (601) 679-2616 or email her at dimetrius.r.jefferies.naf@us.navy.mil and Nathan Peden, Unaccompanied Housing (UH) Building Manager at (601) 679-2649 or email him at nathan.c.peden.naf@us.navy.mil, Monday to Friday from 800AM to 1530PM (CT) to arrange installation schedule. In order to ensure a smooth transition between incumbent contractor and awardee, communication between both is very important. The Government does not anticipate more than two days without service, while current machines are out and the new contractor’s machines are installed.

The following is the distribution of washers and dryers for this requirement (Laundry rooms are located in different levels 1st, 2nd or 3rd Floor depending on the building:

Location 1. Unaccompanied Housing Building 208

Bldg. # Qty Washers Qty Dryers Qty Stacked dryers 208 1st Floor 2 0 4 208 2nd Floor 2 0 4

Location 2. NAS Meridian Student Dorms Building 387 Laundry Facility

Bldg. # Qty Washers Qty Dryers Qty Stacked dryers 387 34 15 30

6. Contactor shall assume all expenses for transportation and cartage of delivery to Government, removal of and return to the Contractor of the washers and dryers. The Contractor is responsible for removal and cleanup of any waste caused by installation or removal of equipment.

7. No alteration in, or attachments to the equipment, parts or hoses thereof shall be made without consent, in writing, of the Contractor.

8. Monthly rentals shall be invoiced at the end of each month. All invoices shall be due and payable within 30 days from date of invoice. Any invoice for less than a month shall be prorated on the basis of 1/30 of the monthly rate, per day, for the number of days covered by the invoice.

9. The Contractor shall post operating instructions for the washer and dryers at each location. Contractor shall also post a sign reading, “Permanent Party Residents” for Building 208, “Student Dorms” for Building 387 as the point of contact for personnel using the washers and dryers to report any problems with the equipment. The use of handmade or improvised signs is prohibited. In addition, the sign shall read the applicable phone numbers (Phone numbers will be provided upon award)

10. The Government will not assume liability from fire, theft, accident, or any other cause resulting in damage or loss of Contractor’s washers and/or dryers (or any part of them), supplies, materials, or equipment, or of the personal property or belongings of his employees. Losses in damaged, broken, or stolen equipment will be absorbed by the Contractor.

11. The Contractor shall assume full responsibility for any and all damages or claims for damage or injury to persons, property, or equipment which may result from any service performed under this contract. The Contractor shall be held liable by the Government for any damage caused by his employees to any equipment, apparatus, or installed property in Government buildings in which work is performed under this contract. Surfaces, fixtures, or furnishings damaged by Contractor’s personnel shall be replaced or repaired by the Contractor to the satisfaction of the Contracting Officer’s Representative (COR) at no cost to the Government.

12. The Contractor shall be held liable for all damages to property of the Government caused by, and shall hold the Government harmless for all claims for damages caused by third persons or property arising out of (i) the Contractor’s providing of defective rented property (ii) the Contractor’s defective maintenance of rented property

(iii) the negligent operation of the rented property by the Contractor or its employees.

13. UTILITIES

The utilities required for operation of the washers and dryers will be provided by the Government at Government expense. This will include hot and cold water and electricity.

14. REMOVAL AT END OF CONTRACT

The Contractor shall remove all washer and dryer equipment within seven calendar days after the end of this contract. The removal shall be coordinated with the installation of the new contract. No one building will be without washers and dryers more than 24 hours. POC at Dimetrius Jefferies, hours for removal and installation to be coordinated with the UH Management Specialist at (601) 679-2616 or email her at dimetrius.r.jefferies.naf@us.navy.mil.

15. EQUIPMENT SPECIFICATION

All equipment shall meet specifications established by the U.S. Public Health Federation and National Sanitation Foundation and /or military authority having jurisdiction and is subject to inspection by the installation medical authority. All electrically operated equipment shall be installed in accordance with the standards of the National Electrical Code and in compliance with all safety and security measures.

16. STANDARDS OF PERFORMANCE

The Contractor shall at its expense perform all necessary maintenance and repair to keep equipment in proper working order in accordance with sound commercial practice. The Contractor shall obtain a report of machine failure or special servicing requirements from the Site Manager (TR). The Contractor shall maintain a service call/job order record form of all equipment breakdown, reflecting machine number, location and time breakdown is discovered or reported, nature of failure and time and date of repair. Upon completion of work, the Contractor shall give a copy of the form to the Activity Site Manager (TR).

(a) Service shall be provided Monday through Friday from 8:00 AM to 3:00 PM.

(b) The Contractor shall service all strainers or screens on each machine as required for proper operation of the equipment. See paragraph 30 of this PWS regarding cleaning of vents.

(c) The Contractor shall clean and wipe down each machine (including the rim under the lid of the washing machine) to ensure machines are free of dirt, grime, and build-up, clean the immediate area and remove all debris or trash each time a machine is serviced.

(d) The Contractor shall pick up work orders daily, weekends and holidays excluded, at Building 387 and Building 208). The Contractor shall receive work orders via e-mail, text or telephone.

(e) The Contractor shall repair or replace rental unit within one working day (per paragraph a) after notification by COR, weekends and holidays excluded. No more than 5% of the rental units in any building shall be out of service.

More than 5% of the rental units in any building out of service shall result in an adjustment of the rental price. A deduction of 1/30 of the monthly rate per machine shall be taken for each day a machine is inoperable. An additional penalty of ½ of the monthly rental charge per machine shall be added as an additional fee. All replacement machines shall be no older than machines being replaced.

(f) Contractor shall maintain a stock of repair parts sufficient to allow quick repair (24 hour) of all washer and dryer equipment in the contract.

(g) Contractor shall replace all missing parts (i.e. knobs, buttons, lint trap covers, doors/handles/vent hoses/dispenser cups, washer hoses, and electrical cords) for the duration of the contract.

17. CONTRACTOR’S REPRESENTATIVE

The Contractor shall designate in writing to the Contracting Officer the representative who will be in charge of the work during normal working hours. The Contractor’s representative shall be empowered with sufficient authority to enable him to meet conditions, which arise in the operation of the contract without undue delay.

18. IDENTIFICATION

The Contractor shall provide a distinctive nameplate, emblem, insignia, or other approved method of identification for each of his employees. This mark of identification shall be attached to an item of wearing apparel and shall be worn at all times while performing work under this contract so as to distinguish the Contractor’s workers from Government employees. The Contractor shall also furnish suitable identification for all of his property, by marking or tagging to distinguish from Government-owned property.

19. EMPLOYEE PASSES

To gain access to NAS Meridian Unaccompanied Housing Student Dorms Building 387 and Permanent Party residents Building 208, the contractor shall contact the POC from the respective location. Contactor shall contact POC Dimetrius Jefferies, UH Management Specialist at (601) 679-2616 or email her at dimetrius.r.jefferies.naf@us.navy.mil. Hours of operation are from 8:00AM to 14:30PM, Monday to Friday. The POC will email Pass and Tag office to the sponsor’s contractor on base

20. DEFENSE BIOMETRIC IDENTIFICATION SYSTEM (DBIDS)

Base Access: The Contractor shall maintain proper security protocols in accordance with all base regulations.

Security approval for all Contractor personnel will be obtained through the COR. The Contractor shall immediately return to the COR all identifications furnished for approved employees when such employees are no longer employed under this contract. The Contractor is responsible for ensuring that all employees requiring routine access to Government facilities during the period of performance of this contract are properly registered in DBIDS.

Defense Biometric Identification System (DBIDS). The DBIDS increases installation security and communications by receiving frequent database updates on changes to personnel/credential status, law enforcement warrants, lost/stolen cards, and force protection conditions. The system provides a continuous vetting anytime the DBIDS card is scanned at an installation entry point.

If Contractor personnel currently have Navy Commercial Access Control System (NCACS) cards, the following is required to get a DBIDS credential:

Present your NCACS Card and a completed copy of the SECNAV FORM 5512/1 to the base Visitor Control Center representative. The VCC will pull up your information in the computer, ensuring all information is current and correct.

Once your information is validated, a temporary DBIDS credential is provided. Your temporary credential will have an expiration date, prior to which you will need to obtain your permanent DBIDS credential (180 days). For each additional U.S. Navy installation to which you need access, the first time you visit you only need to bring your DBIDS credential and statement of purpose for base access when arriving at the Visitor Control Center. The representative will enter base access authorization and then you may proceed to work. If you do NOT have an NCACS Card, the following is required to obtain a DBIDS credential:

Present a letter or official document from my government sponsoring organization that provides the purpose for your access. Present valid identification, such as a passport or Real ID Act-compliant state driver's license. Present a completed copy of the SECNAV 5512/1 form to obtain your background check.

Upon completion of the background check, the Visitor Control Center representative will complete the DBIDS enrollment process, which includes your photo, fingerprints, base restrictions, and several other assessments; after all this is DoN, you will be provided with your new DBIDS credential.

You may now proceed to work.

For additional questions about obtaining a DBIDS card, contact your local base visitor control center.

Additional information is available at https://www.cnic.navy.mil/Operations-and-Management/Base- Support/DBIDS/

21. MOVEMENT OF MACHINES

If at any time, the Government deems necessary to move a machine the Government’s convenience (i.e., other than for repair, replacement, or exchange for another machine) Contractor shall be responsible for two movements of a machine per year, per building, per location. The Contractor shall provide notification of movement of any machine from one building to another building or the exchange, replacement, or discontinued use of any machine in order to keep control of costs. The Contractor provides notification of movement in writing within 24 hours of exchange, or replacement of any machine for NAS Meridian Unaccompanied Housing to POC Dimetrius Jefferies, UH Management Specialist at (601) 679-2616 or email her at dimetrius.r.jefferies.naf@us.navy.mil or Nathan Peden, UH Building manager at (601) 679-2649 or email him at Nathan.c.peden.naf@us.navy.mil,

22. INVOICING

Invoicing shall be processed through WAWF. The Contractor shall contact Navy WAWF for assistance. Each invoice shall reference the accounting and appropriation data under each CLIN being invoiced against.

23. SAFETY/SECURITY/PARKING

All workers coming to site must pass a security check conducted by NAS Meridian Security. Workers will be accompanied by Unaccompanied Housing personnel at all times. Workers will be allowed to park in designated areas under direction of the Unaccompanied Housing Manager. The contractor shall comply with all safety and gate entry instructions issued by NAS Meridian, MS. Commanding officer/security/safety departments.

The government reserves the right to have NAS Meridian Medical Department/ UH Building Managers inspect delivery vehicles for cleanliness and laundered products.

24. LABOR

a. All Contractor employees shall speak and understand English.

b. Onsite Contractor Project Manager shall speak, write and understand English fluently.

c. Contractor Employees shall be approved for access.

d. Contractor is authorized to use MWR restaurant facilities.

e. All Contractor personnel shall properly observe morning and evening colors.

25. HOURS OF OPERATION

Work at the Contractor facilities will be at their discretion, but within the hours of operation allowable by the applicable and governing laws. Hours of operation on the Government facility (NAS Meridian) shall be Tuesdays and Thursdays between 9:00 am and 3:00 pm, except on federal holidays. The contractor is not required to provide services on federal holidays. The federal holidays are:

New Year's Day Martin Luther King's Birthday President's Day Memorial Day Juneteenth Independence Day/4th July Labor Day Columbus Day Veteran's Day Thanksgiving Day Christmas Day

Additional Federal holidays, as authorized by the President of the United States, and/or Executive Orders, shall be considered part of this list. The Contractor is not required to perform services on holidays. When one of the above designated legal holidays fall on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the proceeding Friday is observed as a legal holiday. This list of holidays relates to Government duty days.

26. TRANSPORTATION

The Contractor shall make all transportation arrangements for Contractor personnel and for the transportation of laundry items to and from NAS Meridian.

27. SECURITY CLEARANCE

Work under this order is unclassified. The contractor shall comply with all applicable security regulations and procedures during the performance of this contract.

28. DELIVERY OF GOODS

Delivery shall be FOB NAS Meridian.

Deliver to:

Unaccompanied Housing NAS Meridian BLDG. 353 Higley Rd.

NAS Meridian, MS 39309

Point of Contact (POC): Dimetrius Jefferies (601) 679-2616 dimetrius.r.jefferies.naf@us.navy.mil

Nathan Peden (601) 679-2649 nathan.c.peden.naf@us.navy.mil

29. PLACE OF PERFORMANCE

The place of performance will primarily be at Unaccompanied Housing Building # 208 and Building 387, NAS Meridian, MS 39309.

30. CONTRACT PERFORMANCE

The period of performance includes a 1-year base period and 3, 1-year options.

31. WARRANTY

The contractor shall extend to the Government the full coverage of any standard commercial warranty normally offered in a similar commercial sale, provided such warranty is available at no additional cost to the Government.

Acceptance of the standard commercial warranty does not waive the Government's rights under the "Inspection" clause nor does it limit the Government's rights with regard to the other terms and conditions of this contract. In the event of a conflict, the terms and conditions of the contract will take precedence over the standard commercial warranty. The standard commercial warranty period will begin upon final acceptance of the applicable material and/or services listed in the Schedule. The contractor shall provide the government POC a copy of its standard commercial warranty (if applicable).