Attachment_1_-_PWS.pdf

RAWLINS FIELD OFFICE – JANITORIAL CONTRACT

TABLE OF CONTENTS

SECTION A –

STANDARD FORM 1449…………………………………………………………...1-4

TABLE OF CONTENTS……………………………………………………………….5

SECTION B – SERVICES SCHEDULE

B.1 GENERAL INTENTION:

B.2 DESCRIPTION OF WORK:

B.3 WORK WEEK AND WORK SHIFT:

B.4 CONTRACTOR FURNISHED EQUIPMENT AND SUPPLIES:

B.5 GOVERNMENT-FURNISHED ITEMS:

B.6 PERSONNEL:

B.7 CONTRACTOR PERSONNEL SECURITY AND SUITABILITY

REQUIREMENTS:

B.8 SAFETY:

B.9 SECURITY OF BUILDINGS:

B.10 PROTECTION AND DAMAGE:

B.11 REPORTING:

B.12 UTILITY CONSERVATION:

B.13 DEFINITIONS:

B.14 CONDUCT OF WORK

B.15 CUSTODIAL SERVICES REQUIREMENTS:

B.16 QUALITY ASSURANCE PLAN / EVALUATION WORKSHEET:

B.17 CONTRACT LIMITS AND FLOOR PLAN:

SECTION B – SERVICES SCHEDULE

B.1 GENERAL INTENTION:

The intention of this contract is to obtain janitorial services for the Bureau of Land Management (BLM) Rawlins Field Office in Rawlins, Wyoming by means of firm fixed-price. Total year price is to be billed monthly and invoiced through the Internet Payment Process.

Item No.

Description

0001 Main Office Building

0002 Fire Building

0003 Sign Shop

0004 Vinyl Strip Seal (2x year)

0005 Deep Clean Carpet (2x year)

Total Cost (Carry amounts to page 3 of SF1449)

B.2 DESCRIPTION OF WORK:

The Contractor shall provide management, supervision, labor, supplies, materials, equipment and tools, except for specified Government-furnished property, required to effectively, efficiently, and satisfactorily perform the janitorial services specified herein.

a. Work Location: Bureau of Land Management (BLM), Rawlins Field Office Facility, located at 1300 North 3rd St. in Rawlins, Wyoming. The work area complex consists of the Main Office Building with approximately 27,000 square feet, including approximately 1,675 square feet of tile/vinyl flooring and 25,305 square feet of carpet; Fire Building with approximately 2,600 square feet, including cleanable space of 1,950 square feet of carpet and 650 square feet of tile/vinyl flooring; and Sign Shop with approximately 8,040 square feet, including 500 square feet of carpet, 40 square feet of vinyl flooring, 1,500 square feet of rubber flooring, and 6,000 square feet of concrete.

B.3 WORK WEEK AND WORK SHIFT:

The various phases of cleaning and janitorial work shall, at a minimum, be carried out to meet the standards set forth in Section B.15 – Custodial Services Requirements. The Main Office Building will be occupied by approximately 100 employees throughout the work week. All buildings are occupied between 6 a.m. and 6 p.m. Monday through Friday, except Federal Holidays. The Fire Building may be occupied 24 hours per day during fire season.

a. Frequencies as described in Section B.15 Custodial Services Requirements as well as in the Quality Assurance Plan can be defined as the following:

D (Daily) = Monday through Friday excluding Federal holidays for all buildings.

W (Weekly) = Once a week, preferably before the onset of the new workweek T (Twice Annually) = Two times a year spaced at least four months a part Q (Quarterly) = Four times a year Y (Yearly) = Once a year

Federal holidays: New Year’s Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day.

b. Scheduling of Operations: The Contractor shall schedule all cleaning operations and exterior work so as not to interfere with normal working hours of the building occupants.

Within ten days after the contract award, the Contractor shall furnish to the Contracting Officer’s Representative (COR) a complete Quality Control Plan to ensure the requirements of the contract are provided as set forth in Section B.15 – Custodial Services Requirements.

This will also include a 12-month schedule of all periodic services showing by date when those services will be performed. Periodic services refer to services to be performed monthly, semi annually, annually, and seasonally. The BLM will then review that plan within ten days of receipt and either approve as submitted or return it to the Contractor with exceptions. In the case of the latter, the BLM will contact the Contractor to discuss. This 12-month schedule will be renewed annually if the contract option years are renewed.

B.4 CONTRACTOR FURNISHED EQUIPMENT AND SUPPLIES:

a. Scope: The Contractor shall be required to furnish all labor, supplies, tools, and equipment to complete the work described in this contract.

b. Supplies: All cleaning supplies not furnished by the government shall be “green” or environmentally safe products. To find out more about these products, please refer to http://www.greenseal.org/. The Contractor shall supply a list of products that meet the EPA requirements prior to implementation of the contract.

The COR will designate storage for the supplies. Contractor shall submit a total list of all supplies along with Material Safety Data Sheets (MSDS) that will be used on the job site within ten days after award of the contract. The government has the right to approve or reject any supply with a request for a substitute.

c. Equipment: All necessary equipment, including power-driven scrubbing, buffing and polishing machines, vacuum cleaners, etc., shall be of the type and size customarily used in high quality work of this kind. Equipment shall be of a commercial grade. All equipment shall be furnished and maintained by the Contractor at his/her expense.

d. Hazardous Materials: The contractor shall keep MSDS posted by the stored cleaning supplies and is responsible to inform his/her employees.

B.5 GOVERNMENT-FURNISHED ITEMS:

a. Supplies: The Government will furnish the following supplies: dumpsters, paper towels, toilet paper, liquid soap, deodorant blocks, trash bags, incandescent light bulbs, florescent light tubes, LED light tubes, and rubber floor stripper and sealer. The Contractor shall notify the COR if the furnished items become damaged or operate improperly giving the Government adequate time to repair or replace them.

b. Utilities: Electricity and water will be made available for use by the Contractor, as provided in the facility.

c. Keys: Keys and/or lock combinations to access the facilities will be provided by the Government. The Contractor shall sign a receipt for keys issued, and be responsible for their return at the end of the contract. The Contractor shall notify the Contracting Officer immediately if any key(s) are lost or stolen. The Government may, at the Government’s option, hold the Contractor liable for all costs associated with replacing lost keys, including the cost of re-keying or changing the locks affected, to include master keys and re-keying entire facilities.

d. Storage areas and Janitorial Closets: The Contractor shall share existing storage areas and janitor closets with building occupants. All Contractor stored materials, supplies, and equipment shall be conspicuously identified with the Contractor’s markings to indicate ownership and shall be stored in containers appropriate for the substance being stored. The Government shall not be responsible in any way for damage or theft of Contractor stored supplies and equipment, or the Contractor’s employees’ belongings brought into the buildings.

B.6 PERSONNEL:

The Contractor shall employ only qualified personnel who have been engaged in performing janitorial operations.

a. Contractor Liaison: The Contractor or its designated representative shall contact the COR or Project Inspector (PI) at least once a month to discuss the conduct of the work and alleviate any minor misunderstandings that may arise during the performance of the work, and be available to take immediate action to have deficiencies corrected if required.

b. Supervision: The Contractor is required to have a responsible supervisor on duty during any and all operations under this contract who is responsible for the work performed under this contract. The Contractor shall give the COR the name and telephone number of the Project Supervisor who is responsible for the work under this contract at the onset of this contract and as changes are made. If a subcontractor is used to do the cleaning work a fulltime employee of the prime contractor must visit the site once per week to ensure the subcontractor is performing all work to the standards specified.

B.7 CONTRACTOR PERSONNEL SECURITY AND SUITABILITY REQUIREMENTS:

Performance of this contract requires contractor personnel to have a Federal government-issued personal identification card before being allowed unsupervised access to a DOI facility. The Contracting Officer’s Representative (COR) will be the sponsoring official, and will make the arrangements for personal identity verification and card issuance.

The contractor, contractor’s employees, and subcontractors will have security clearance completed by the starting date of the contract.

The following forms, or their equivalent, will be used to initiate the credentialing process:

• OPM Standard Form 85 or 85P

• OF 306

• Fingerprint card (local procedures may require the fingerprinting to done at a police station; in this case, any charges are to be borne by the contractor),

• Release to Obtain Credit Information

• PIV card application (web-based)

Contractor employees are required to give, and to authorize others to give, full, frank, and truthful answers to relevant and material questions needed to reach a suitability determination. Refusal or failure to furnish or authorize provision of information may constitute grounds for denial or revocation of credentials. Government personnel may contact the contractor personnel being screened or investigated in person, by telephone or in writing, and the Contractor agrees to make them available for such contact.

Alternatively, if an individual has already been credentialed by another agency through OPM, and that credential has not yet expired, further investigation may not be necessary. Provide the COR with documentation that supports the individual’s status.

During performance of the contract, the Contractor will keep the COR apprised of changes in personnel to ensure that performance is not delayed by compliance with credentialing processes. Cards that have been lost, damaged, or stolen must be reported to the COR and Issuing Office within 24 hours. Replacement will be at the contractor’s expense. If reissuance of expired credentials is needed, it will be coordinated through the COR.

At the end of contract performance, or when a contractor employee is no longer working under this contract, the Contractor will ensure that all identification cards are returned to the COR. DOI Access cards are the property of the Federal government. At the end of the contract performance, or when a contractor employee is no longer working under this contract, the Contractor will ensure that all identification cards are returned to the COR. A DI 105 property form will be issued to each employee for each card and each set of keys.

Before starting work under this contract, a National Agency Check (NAC) will be conducted to verify the identity of the individual applying for clearance. Upon successful completion of the NAC process, an identification card will be issued and access granted.

Simultaneously, a NAC with Inquiries (NACI) will be initiated to determine the individual’s suitability for the position. If the NACI adjudication is favorable, nothing more needs to be done. If the adjudication is unfavorable, the credentials will be revoked. In the event of a disagreement between the Contractor and the Government concerning the suitability of an individual to perform work under this contract, DOI shall have the right of final determination.

This requirement must be incorporated into any subcontracts that require subcontractor personnel to have regular and routine unsupervised access to a Federally-controlled facility for more than 180 calendar days or any unsupervised access to a Federally-controlled Level 3 or 4 information systems.

B.8 SAFETY:

The Contractor shall institute all necessary precautions for the control and safety of the Contractor personnel physically working on this contract.

a. Fire Protection and Prevention: Prior to commencing work, the Contractor shall be acquainted with the location of the fire protection equipment, to assure that such equipment is available. The Contractor shall take necessary action to assure that all cloths and cotton waste that might constitute a fire hazard are placed in metal containers and removed from the buildings at the end of each day. No flammables shall be stored in the buildings overnight.

B.9 SECURITY OF BUILDINGS:

The Contractor shall be responsible for checking and securing the buildings on the compound.

Responsibility includes checking and locking exterior doors, closing, and securing any open windows. The Contractor need not worry about lights because they operate on occupancy sensors, however the Contractor should inform the COR when they notice any light fixtures that need bulbs replaced or need to be repaired.

B.10 PROTECTION AND DAMAGE:

The Contractor shall, without additional expense to the Government, be responsible for all damage to persons and property that occurs as a result of his/her negligence in connection with the performance of work under this contract, and shall be responsible for the proper care and safety of all work performed. Breakage or loss of Government office equipment or other property which may occur as a result of the Contractor’s operations, or of the actions of his agents, subcontractors, or employees, shall be repaired or replaced by the Contractor at his expense.

B.11 REPORTING:

a. Miscellaneous Reporting: Items in need of repair such as leaky faucets, broken toilet seats, burnt out bulbs etc., shall be reported in writing to the COR or PI at the end of each shift.

b. Emergency Reporting: The Contractor shall require each employee to IMMEDIATELY report fires by calling 911 and the COR or PI. Other emergencies such as a broken pipe or break-in should be reported to the COR or PI immediately. Names and phone numbers of the COR and PI shall be given to the Contractor.

c. Lost and Found: The Contractor shall give all articles found to the designated COR.

B.12 UTILITY CONSERVATION:

The Contractor shall ensure that water, lights and other electrical consumption precludes the waste of those utilities. Water faucets or valves shall be turned off after the required usage has been accomplished.

B.13 DEFINITIONS:

a. Clean: Clean, cleaning, or cleanup, as used in this contract, is the removal of any foreign material or matter, including but not limited to, candy and gum spots; dirt, mud or dust, scuff marks; insects; oil or grease spots; and pencil, pen, or crayon marks in order to leave the surface free from dirt or impurities, unsoiled and unstained.

b. Policing: Policing, as used in this contract, is the preservation of acceptable conditions as described in Section B.15 – Custodial Services Requirements. It involves a conscientious visual inspection followed by subsequent cleaning or servicing as needed. For instance, if upon assessment, the restroom wall is free of dust, cobwebs, spots, stains and encrustations as specified in Section B.15, no further action is needed. If that is not the case, some level of cleaning will need to be performed.

c. Contracting Officer (CO): The Contracting Officer is a person with the authority to enter into, administer, modify and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

d. Contractor: The term Contractor refers to both the prime Contractor and any subcontractors. The prime Contractor shall ensure that his/her subcontractors comply with the provisions of this contract.

e. Contracting Officer’s Representative (COR): The Government employee designated by the

Contracting Officer to be responsible for monitoring the Contractors performance.

B.14 CONDUCT OF WORK

Conduct of work shall indicate deliberate effort to produce first quality results. Hasty or careless work is not acceptable.

a. This is a performance-based service contract where the requirements are written with results in mind. The contractor is to meet or exceed the standards set forth in Section B.15

– Custodial Services Requirements of this Statement of Work.

b. Examples of unacceptable work: Dirt in corners; mop splashes on baseboards and walls;

dust build-up on surfaces; wax build-up on floor perimeter; dirt, debris, etc. under waste baskets, garbage cans and chairs; accumulated filth in cracks, joints, stair treads, etc.;

failure to remove trash such as cups, paper clips, staples from floor; failure to clean mop sinks after use; mop strings on floor; mopping or sweeping tracks on floors; failure to lock doors and turn off lights when leaving the buildings; failure to concentrate on high use areas; and other manifestations of lack of concern or capability of producing first quality work.

c. Three written notices of failure to perform, within one year, shall be considered evidence of noncompliance with the contract and shall be grounds for removal of Contractor Personnel or termination of the contract.

B.15 CUSTODIAL SERVICES REQUIREMENTS:

The Contractor shall provide the custodial services described herein.

Basic services shall be performed at the locations and frequencies shown in Quality Assurance Plan, and shall consist of the services listed for the specified building. No chemical or cleaning compound shall be used that will damage the item being cleaned or surrounding items. The Contractor shall ensure all furniture, waste baskets, office equipment, etc. is returned to their original position and location after cleaning each room. Performance requirements for these services include the following:

a. General Office Space Cleaning / Servicing:

(1) Carpeted Floors and Mats – General: (All Buildings) At the beginning of each work day, the carpeted floors and carpet type, rubber or polyester entrance mats shall be free of litter, soil, stains, and embedded foreign matter and grit. Chairs, wastebaskets and garbage cans shall be moved to clean underneath. Entrance mats shall be lifted to remove soil and moisture underneath and shall then be returned to their normal location. Vacuum all carpeted floors including under furniture.

(2) Carpeted Floors – Deep Clean: (All Buildings) Twice a year, during the months of

April and October, compatible professional grade solutions and equipment shall be used according to manufacturer specifications to thoroughly clean all carpeted floors.

All moveable objects, such as chairs, boxes, wastebaskets, etc. shall be moved to ensure broad spectrum cleaning. A thoroughly clean floor shall be free of litter, soil, stains, embedded foreign matter and grit and have a like new appearance with the exception of pre-existing wear or other damage.

(3) Mats and Metal Grates: (All Buildings) Once a week, all loose entrance mats shall be given a thorough cleaning so that they are free of soil, stains, and embedded foreign matter and grit. On a monthly basis, all entrance grates shall be lifted out, cleaned and vacuumed.

(4) Non-Carpeted Floors and Mats: (All Buildings) At the beginning of each work day, non-carpeted floors and mats shall be free of dirt, debris and encrustations and have a uniform appearance with no streaks, swirl marks, or detergent residue. There shall be no splash marks or mop streaks on furniture, walls, baseboards, or grout lines. No mop strands shall be present in the area. An eight foot wide path shall be swept between the two walk through doors in the storage room/garage in the main office building.

(5) Furniture and Fixtures: (All Buildings) At the beginning of each work week, desks, tables, filing and storage cabinets, cubicle partitions, chairs, fixtures, window ledges, and doors shall be free of dust, dirt, cobwebs, spots, and encrustations. Working papers shall not be disturbed. When dusting horizontal and vertical surfaces of computer equipment, do not dust any controls or computer screens. The cleaning process shall be safe and harmless to the surfaces cleaned and shall not adversely affect appearance or durability. Contractor shall return all furniture, waste baskets, office equipment, etc. to their original position and location after cleaning each room or area.

(6) Walls and Ceilings: (All Buildings) Once a week, walls, base boards, door framing, and ceilings shall be policed so that they are free of dust, cobwebs, spots, foreign matter, and encrustations.

(7) Vertical and Venetian Blinds: (All Buildings) Weekly, all blinds shall be dusted or otherwise cleaned so that they are free of all insects, dirt, spots, lint, and foreign matter.

(8) Convectors: (All Buildings) Weekly, convectors, including ventilation registers and bathroom fans shall be cleaned so that they are free of all dirt, dust, lint, and foreign matter.

(9) Light Fixtures: (All Buildings) Daily, interior and exterior incandescent light fixtures with glass globes, fluorescent lenses, fluorescent and/or LED tubes shall be cleaned so that they are free of all dirt, dust, insects, and smears.

(10) Lights: (All Buildings) At the beginning of each work day, all fluorescent or LED office lighting, interior and exterior incandescent lighting shall be maintained and in working order.

(11) Disposal of Light Bulbs: (All Buildings) All fluorescent bulbs must be recycled. The

COR will provide a designated mail-in box for bulb recycling and the Contractor will notify the COR when the box is full and a replacement is needed. LED Bulbs may be disposed of in the regular trash.

(12) Cubicle Panels: (Main Office Building) Cubicle panels and glass areas above the panels in the walking corridors shall be cleaned daily.

(13) Lobby: (Main Office Building) Lobby Area: At the beginning of each work week chairs, fixtures, tables, doors, glass display cases and customer counter shall be free of dust, dirt, cobwebs, spots, and encrustations.

(14) Lobby and Entrance Glass : (Main Office Building) At the beginning of each work day, the glass doors and windows at all entrances of the Main Office Building and the interior lobby shall be cleaned both inside and out so that they are free of any streaks, lint and fingerprints.

(15) Trash Removal: (All Buildings) At the beginning of each work day, the facility shall be free of garbage and the waste baskets shall be free of dirt, spots, debris, and other encrustations. This includes the trash receptacles at the entrances to the building. All material within the receptacles shall be emptied. Receptacle plastic liners shall be unsoiled and free from holes. All material placed near a trash receptacle and not identified shall be removed as trash. Both the interiors and exteriors of wastebaskets and garbage containers shall be free of debris, encrustations and wet spots. In addition, restrooms, conference room and food service area garbage containers shall be disinfected. All trash shall be tied in garbage bags before being placed in the dumpsters. The Contractor shall police for any spillage of trash, debris, refuse, etc., which is a result of this operation.

(16) Stairs: (All Buildings) At the beginning of each workday, the steps and stair wells shall be free of dirt, litter, gravel, mud or mop swirls. Stairs shall be mopped or vacuumed as needed.

(17) Strip and Seal Vinyl Floor: (All Buildings) Twice a year, vinyl floors shall be made free of scuff marks, scratches, stains and encrustations by using a stripping and sealing process. Stripping shall be defined as the complete removal, without damage to the floor surface or sub-floor, of all finish and/or sealer from all visible floor surfaces and from those floor surfaces that can be exposed by the removal of non-fixed furnishings.

The stripping chemical(s) used shall be used according to the manufacturer’s instructions for the type of finish and/or sealer being stripped. Application of the new floor finish seal shall be in accordance with the manufacturer’s application instructions for the product and type of floor material. After the finish has dried, the gloss shall be uniform and no streaks, swirls, etc., shall be visible. No stripping solution or finish shall remain on baseboards, doors, or other non-floor surfaces. All floor finishes and sealers applied under this contract shall meet or exceed ASTM Standard D2047 for slip resistance or by UL rated as to slip resistance.

(18) Rubber Floor: (Sign Shop) Once a year, the floor will be stripped and sealed as recommended by the manufacturer. Contractor will provide all equipment for completing this task. Contractor will notify the COR two weeks prior to starting this task so furniture may be removed from the area.

(19) Sign Shop: Sweep and mop the rubber flooring. The power tools work area will be cleaned by the Government.

(20) Windows: During the Month of April and October, the glass doors and windows around the entire perimeter of the buildings and all interior windows shall be cleaned both inside and out so that they are free of any streaks, lint and fingerprints.

b. Restrooms/Shower Facilities:

No chemicals, materials, or combination of chemicals or materials shall be used that will damage walls, floors, or fixtures in the process of cleaning. Cloth or any other linen material or paper towels used for cleaning purposes shall not be disposed of by flushing down the toilet.

(1) Descale Toilet Bowls and Urinals: (All Buildings) At the beginning of each work day, toilet bowls and urinals shall be disinfected and free of scale, scum, mineral deposits, rust stains, streaks, other stains, and all foreign matter. Deodorant blocks for urinals and deodorizers for tanks shall be in place and replaced as necessary.

(2) Toilet Stalls (Enclosures), Handrails and Toilet Paper Holders: (All Buildings) At the beginning of each work day, all surfaces shall be free of watermarks, scum, mold, and any other foreign material.

(3) Sink Area: (All Buildings) At the beginning of each work day, all porcelain, metal and chrome fixtures, wash basins, backsplashes, countertops, paper towel holders, exposed pipes and mirrors shall be disinfected and be clean and bright; there shall be no dust, spots, stains, rust, mold, encrustations or excess moisture.

(4) Shower Stalls: (Main Office and Fire Buildings) At the beginning of each work day, all surfaces shall be free of watermarks, body or soap film, scum, mold, and any other foreign material.

(5) Floors: (All Buildings) At the beginning of each work day, floors shall be free of soil, debris, scum, mold, or encrustations and shall have a uniform appearance with no streaks, swirl marks, detergent residue. There shall be no splash marks or mop streaks on furniture, walls, baseboards, etc., or mop strands remaining in the area. All moveable objects shall be moved to clean underneath. Floor drains shall be maintained free from dirt, rust or encrustations. Once a month add a small portion of water to fill the trap in the floor drains.

(6) Walls and Ceilings: (All Buildings) Walls and ceilings shall be free of dust, cobwebs, spots, stains and encrustations.

(7) Trash Removal: (All Buildings) In addition to that stated in Section B.15.a (13), at the beginning of each work day, garbage cans and sanitary napkin receptacles shall be disinfected and have a new liner in place.

(8) Servicing: (All Buildings) At the beginning of each work day, each dispenser for toilet paper, paper towels, soap, toilet seat covers, and similar items will be filled with Government-furnished supplies sufficiently supplied for the entire day.

c. Breakroom / Kitchenette / Water Fountains:

(1) Sink Area: (All Buildings) At the beginning of each work day, all porcelain, metal and chrome fixtures, wash basins, backsplashes, countertops, paper towel holders, and exposed pipes shall be disinfected and be clean and bright; there shall be no dust, spots, stains, rust, mold, encrustations or excess moisture.

(2) Tables, Countertops and Cabinets: (All Buildings)At the beginning of each work day, tables, countertops, and cabinets shall be free of streaks, stains, spots, smudges, and other encrustations.

(3) Floors: (All Buildings)At the beginning of each work day, floors shall be free of soil, debris, scum, mold, or encrustations and shall have a uniform appearance with no streaks, swirl marks, detergent residue. There shall be no splash marks or mop streaks on furniture, walls, baseboards, etc., or mop strands remaining in the area. All moveable objects shall be moved to clean underneath. Floor drains shall be maintained free from dirt, rust or encrustations.

(4) Strip and Seal Vinyl Floor: (All Buildings) Twice a year vinyl floors shall be made free of scuff marks, scratches, stains and encrustations by using a stripping and sealing process. Stripping shall be defined as the complete removal, without damage to the floor surface or sub-floor, of all finish and/or sealer from all accessible floor surfaces.

The stripping chemical(s) used shall be used according to the manufacturer’s instructions for the type of finish and/or sealer being stripped. Application of the new floor finish seal shall be in accordance with the manufacturer’s application instructions for the product and type of floor material. After the finish has dried, the gloss shall be uniform and no streaks, swirls, etc., shall be visible. No stripping solution or finish shall remain on baseboards, doors, or other non-floor surfaces. All floor finishes and sealers applied under this contract shall meet or exceed ASTM Standard D2047 for slip resistance or by UL rated as to slip resistance.

(5) Trash Removal: (All Buildings) In addition to that stated in Section B.15.a(13), food service area garbage cans will be disinfected and have a new liner in place daily.

(6) Drinking Fountains: (All Buildings) At the beginning of each work day, the entire drinking fountain shall be disinfected and free from streaks, stains, spots, smudges, scale, and other obvious removable materials.

(7) Servicing: (All Buildings) At the beginning of each work day, each dispenser for paper towels will be filled with Government-furnished supplies. Paper towel dispensers shall have sufficient supplies to last through the work day. Partial rolls may be left by the nearest sink for use.

d. Janitorial Closets/Cabinets:

At the beginning of each work day, the floor, washbasins, door, and interior space shall be free of debris and encrustations. All cleaning materials and equipment must be stored properly upon completion of work in order to prevent hazards. Rags, brushes, mops, and other combustible materials used in cleaning that contain or retain a residue of animal, vegetable, or mineral oils are considered to be subject to spontaneous combustion and must be disposed of outside the buildings.

B.16 QUALITY ASSURANCE PLAN / EVALUATION WORKSHEET:

This contract is a performance-based contract where the monthly payment is dependent on the satisfactory completion of all work requirements. If some work requirements are unsatisfactory or not completed per the Quality Control Plan then a percentage of the monthly payment may be withheld. A Quality Assurance Plan / Evaluation Worksheet has been developed for the three areas that this contract covers. The plan is divided into two parts:

There is an informational section that identifies the work requirements with reference to

Section B.15 – Custodial Services Requirements; a frequency schedule in which each required service is to be policed or performed; and, a percentage of pay breakdown.

There is an evaluation or worksheet section that will serve as the form that will be used for each inspection to record the satisfactory or unsatisfactory completion of each requirement.

This form will also be used to summarize the results of those inspections (if two or more inspections are conducted) on a monthly basis and to recommend if there are to be any monthly payroll deductions.

a Evaluation Process:

(1) Number of Inspections: A qualified BLM COR/Project Inspector will make all inspections. The normal level of inspections (five inspections per month) will be used at the start of the contract. The minimum level of inspections (one inspection per month) may be used if the quality of work is satisfactory for two consecutive months.

(2) Unscheduled Inspections: If defective conditions are discovered, which are not part of the randomly selected inspections, a separate Evaluation Worksheet will be annotated with the same information as a regular worksheet, noting that it is an unscheduled inspection.

When a trend in defects is noted during the course of regularly scheduled inspections, unscheduled inspections will also be used to determine the magnitude of the defects for this specific worksheet item.

(3) Sample Size: 100% of all work requirements will be inspected.

(4) Sampling Procedures: Visual or other commercially accepted inspection methods will be performed to insure compliance with the quality standards.

(5) Evaluation Procedures: Each of the three areas under contract will be inspected separately and an Evaluation Worksheet will be completed for that area. A pre-printed Evaluation Worksheet will be completed for each inspection at the time of the inspection.

(6) Analysis of Results: At the end of the month, the COR/Project Inspector(s) will summarize the results of the month’s inspections for each of the three areas under contract and calculate recommended payroll deductions on a Monthly Payment Analysis Form for each building.

B.17 CONTRACT LIMITS AND FLOOR PLAN:

The attached Floor Plans (Attachments 3, 4 & 5) indicate the general area that is to be serviced and provides a general indication of the scope of work to be performed. Floor plans are not to scale.