Attachment 1 PWS.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

DEFENSE LOGISTICS AGENCY (DLA)

DISPOSITION SERVICES (DS)

SAN ANTONIO

TRUCK SCALE REPAIR AND UPGRADE

TABLE OF CONTENTS

1. INTRODUCTION

2. CLIN 0001 – REPAIR AND UPGRADE TRUCK SCALE

3. PLACE OF PERFORMANCE

4. FEDERAL HOLIDAYS

5. BASE ACCESS AND SECURITY

6. UNITED STATES GOVERNMENT (USG) FURNISHED PROPERTY, MATERIALS, EQUIPMENT, AND SERVICES (GFP/M/E/S)

7. CONTRACTOR FURNISHED PROPERTY, MATERIALS, EQUIPMENT, AND SERVICES (CFP/M/E/S)

8. SPILL RESPONSIBILITY

9. INVOICING INFORMATION

1. INTRODUCTION:

a. Defense Logistics Agency Disposition Services (DLA DS) is a Major Subordinate Command (MSC) of the Defense Logistics Agency (DLA) with the responsibility of disposing and reutilizing the United States Government’s (USG) Department of Defense (DoD) excess and surplus property generated by the military services. This is accomplished through reutilization to other DoD activities, transfer to other Federal agencies, donation to authorized state and local organizations, sale to the general public, or ultimate disposal through abandonment or destruction. The headquarters for DLA DS is in Battle Creek, Michigan.

b. DLA DS San Antonio requires the use of industrial scales during daily operations in support of the military services to ensure accurate weights are obtained for specified material and scrap. The industrial scale at DLA DS San Antonio is critical to ensure each accurate weight of items and scrap is obtained. Without the repairs and timely upgrades, the site will be impacted to a point where we are unable to support our customers.

c. This is a one-time Firm Fixed Price (FFP) contract.

d. The truck scale associated with this PWS is listed below:

Model – JagXtreme VS, JB030 20000 – 29999 LB Scale Manufacture – Mettler Toledo Serial Number – 5264005-5CD

e. The Contractor shall provide all personnel, equipment, tools, electronic functional test equipment, materials, supervision, and quality control necessary to perform calibration, and any other services defined in this PWS.

f. Upon coordination the Contractor shall be required to report to the DLA DS location main office to sign in prior to conducting any repairs or upgrades to the scale under this contract.

g. The location to sign in and perform the truck scale repairs and upgrades is at the following address:

DLA DS San Antonio 2999 Parker Hill Rd, BLDG 4232 Fort Sam Houston, Texas 78234-5065

h. Any reference to Contractor throughout this PWS refers to the Contractor or Subcontractor should one be utilized. The Contractor is solely responsible for all associated work to be completed In Accordance With (IAW) the PWS.

2. CLIN 0001 – REPAIR AND UPGRADE TRUCK SCALE:

Repairs and upgrades include:

1. Replace all load cells, sectional controllers, J-Box assemblies, scale indicator located in the scale house and any wiring between all items specified using shielded/braided wiring identified in this PWS. Repairs and upgrades to the truck scale shall come with the industry standard warranty.

2. Inspect scale deck and frame for corrosion and damage.

The Contractor shall:

a. Perform all repairs and upgrades on USG premises.

b. Ensure a calibration service is completed IAW the Original Equipment Manufacturer (OEM) manual, Department of Transportation (DOT), National Institute of Standards and Technology (NIST) Handbook 44 and best industry practices upon completion of all repairs and upgrades to the truck scale. The contractor shall be registered/certified with the Texas Department of Agriculture as a Licensed Service Company and provide Licensed Service Technicians to perform services within this PWS.

c. Utilize NIST traceable weights for all calibration services.

d. Complete the repairs, upgrades, and calibration to the scale within ten (10) business days upon Contract award returning the equipment to fully operational status. The ten (10) business days will begin upon receipt of all the parts necessary to complete the repairs and upgrades. In the event the required repairs and upgrades will take longer than the ten (10) business days, the Contractor shall notify the Contracting Officer (KO) and site Point of Contact (POC) in writing for approval. The notification shall include the justification for the additional time and an estimated date of completion.

e. Notify the KO and site POC five (5) business days prior to arrival with the date and time intended to arrive to perform repairs and upgrades to the truck scale.

f. Affix a sticker or equivalent item to the truck scale upon completion of the repairs, upgrades and calibration. The sticker shall display the date of calibration, the date the next calibration is due, the Contractor Technician who performed the calibration and the serial number of the equipment calibrated.

g. Remove all replaced parts and refuse generated while performing repairs, upgrades and calibration services, from DLA DS property and dispose of the items and materials IAW Federal, State, and Local laws at the Contractor’s or other facilities as authorized by law and approved by the KO, if applicable.

h. Provide the KO and site POC an NIST traceable calibration certificate for the truck scale calibrated within two (2) business days of completing the calibration service.

i. Provide a call back service for any repair, upgrade, and calibration which does not correct the issue within three (3) business days of notification from the KO or site POC at no additional cost to the USG.

j. All OEM recommended replacement parts and materials will be utilized for the repairs and upgrades and may be examined when requested by the KO or site POC prior to installation. No rebuilt parts shall be used.

k. Provide a written estimate on Contractor letterhead to the KO and site POC if any additional deficiencies or repairs are discovered during the repair and upgrades to the truck scale. The written estimate must contain the following, at a minimum:

i. Description of the deficiency.

ii. Parts necessary to correct the deficiency including the manufacturer and part number.

iii. Indicate on the estimate whether the replacement part comes with a manufacturer warranty and the length of manufacturer warranty.

iv. Cost of parts.

v. Quantity of parts necessary.

vi. Quantity of labor hours to repair the deficiency.

vii. Cost of shipping for parts, if applicable.

viii. Cost of labor per hour.

ix. Total estimated cost of repair.

x. Estimated lead time for parts.

xi. The expected date repairs will be complete.

3. PLACE OF PERFORMANCE:

The Contractor shall provide services at DLA DS San Antonio to the maximum extent possible during normal business hours, except on recognized US holidays or when the USG facility/installation is closed due to local or national emergencies or holidays, administrative closings, or similar USG-directed facility/installation closings. The Contractor shall maintain an adequate work force for the performance of all tasks defined within this PWS when the USG facility/installation is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the work force are essential. Adequate personnel is defined as a sufficient number of qualified personnel to successfully perform the duties required to be successful in accordance with the terms and conditions in the PWS.

4. FEDERAL HOLIDAYS:

The Contractor is not required to provide services on the 11 Federal holidays observed by the DLA unless approved by the KO. When one of the holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When the legal holiday falls on a Saturday, the preceding Friday is observed as the holiday. The following holidays are observed:

5. BASE ACCESS AND SECURITY:

a. The Contractor shall coordinate base installation access for all their employees. Site will provide base access form to be completed by Contractor listing all employees that will require access to the base. From will need to be returned to the site POC for processing. The Contractor shall be familiar with and comply with all Base Command policies regarding security considerations for all Contractor employees.

b. Unscheduled gate closures by the installation security personnel may occur at any time causing all personnel entering or exiting a closed installation to experience a delay; this cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by Contractor personnel are subject to search pursuant to applicable regulations. Any violation of applicable motor vehicle regulation may result in the termination of the Contractor employee’s installation driving privileges.

c. Contractor employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety, and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All Contractor employees shall always carry proper identification with them and shall be subject to such checks as may be deemed necessary. The Contractor shall ensure compliance with all regulations and orders of the installation which may affect performance. The USG reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of Contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

d. The Contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the POC. The Contractor and all associated employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation security personnel. The Contractor shall ensure compliance with all personal identity verification requirements as directed by DoD and/or local policy. Should the Force Protection Condition (FPCON) change, the USG may require changes in Contractor security matters or processes.

6. USG FURNISHED PROPERTY, MATERIALS, EQUIPMENT AND SERVICES (GFP/M/E/S):

The USG will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

a. Property: The USG will furnish the necessary workspace for the Contractor to perform services as outlined in this PWS.

b. Materials: The USG will not provide any materials.

c. Equipment: The USG will not provide any equipment.

d. Services: All utilities in the facility will be available for the Contactors use in the performance of this contract. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

7. CONTRACTOR FURNISHED PROPERTY, MATERIALS, EQUIPMENT, AND SERVICES (CFP/M/E/S):

The Contractor shall provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

a. Provide all Personal Protective Equipment (PPE) for employees IAW the Occupational Safety and Health Administration (OSHA) guidance.

b. Provide all materials to clean up spills caused by their employees during the performance of the services.

c. Provide all equipment necessary for the installation of all parts and assemblies, to include but not limited to lifting equipment.

d. Ensure their employees are trained and certified to perform repairs and upgrades on truck scales.

e. Provide the Contractor POC name, phone number, and email address to the KO and site POC to coordinate repairs and upgrades to the truck scale.

8. SPILL RESPONSIBILITY:

The Contractor is solely responsible for all spills or leaks during the performance of this contract, which occur because of, or is contributed to by the actions of its agents, employees, or Subcontractors. The Contractor shall clean up such spills or leaks to the satisfaction of the USG in a manner that complies with applicable Federal, state, and local laws and regulations. The clean-up shall be at no cost to the USG. The Contractor shall report all such spills or leaks, regardless of their quantity, to the KO and site POC immediately upon discovery. A written follow-up report shall be submitted to the KO and site POC no later than twenty-four hours after the initial telephonic report. The written report shall be in narrative form, and as a minimum shall include the following:

i. Description of item spilled (including identity, quantity).

ii. Whether amount spilled is EPA or state reportable, and if so, whether it was reported. Exact time and location of spill including a description of the area involved.

iii. Containment procedures initiated.

iv. Summary of any communications Contractor has with press or USG officials other than the KO.

v. Description of clean-up procedures employed or to be employed at the site including disposal location of spill residue.

vi. Description of item spilled (including identity, quantity).

9. INVOICING INFORMATION:

The Contractor shall invoice monthly through the DoD Wide Area Workflow (WAWF) system. Invoices must be submitted through WAWF in accordance with DFARS 252.232-7003. Refer to https://wawf.eb.mil for additional information.

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