Attachment 1 - PWS.docx

PERFORMANCE WORK STATEMENT (PWS)

Hoist Replacement

PART 1

GENERAL INFORMATION

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to remove the existing hoist, provide and install a new hoist, and dispose of the old hoist at the U.S. Army Aeromedical Research Laboratory (USAARL).

1.2 Background: The U.S. Army Medical Research Acquisition Activity (USAMRAA) on behalf of its customer activity, USAARL located at Fort Novosel, Alabama, has a requirement for a new overhead hoist to aid in the safe lifting and positioning of heavy, oversized test assets and equipment during mission critical research to develop (or evaluate) existing spinal injury criteria under various simulated operational crash exposures to improve occupant safety for our aviators.

1.3 Scope: The Contractor shall provide non-personal service(s). The scope of this contract will include removing the existing hoist, providing and installing a new hoist, and disposing of the old hoist. The purpose of this procurement is replace the existing 2-ton Yale overhead hoist. The existing hoist is insufficient to support the current research activities.

1.4 Objectives: The objective of this requirement is to provide and install a 2-ton H4 hoist with a continuous motor and 40-ft lift distance.

1.5 General Information:

1.5.1 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.2 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.2.1 U.S. Holidays: The federal government recognizes the following U.S. holidays and Government support will be limited during these times. When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

1.5.3 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.3.1 Government Facility Office Hours: The Government facility office hours are Monday through Friday, 0800 to 1600, except U.S. Holidays identified in paragraph 1.5.2.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.3.2 Contractor Support Hours: The Contractor shall provide support between the hours of 0800 to 1600, Monday through Friday.

1.5.4 Place of Performance: The work to be performed under this contract will be performed at USAARL, Building 8825 Andrews Ave, Fort Novosel, AL 36362.

1.6 Security Requirements: The following information is provided on security related matters.

1.6.1 Access and General Protection/Security Policy and Procedures: Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.1.1 Interior entry by contract personnel will be minimized as much as possible to accomplish this contract. Workers requiring access to the building shall be issued Visitor passes/badges daily. They must sign in at the Main Lobby/CQ Desk in Building 6901 at the beginning and end of each shift. The passes/badges must be turned in every day at the conclusion of work. The Contractor shall ensure that all contractor and sub-contractors’ employee badges, passes or other access credentials which were issued under this contract are surrendered to the COR upon completion of the contract. Badges, passes and other access credentials are DOD property and failure to surrender them may be punishable under 18 USC § 701.

1.6.1.2 Prior to commencement of services, the contractor shall provide the COR, within 30 calendar days in advance of the event, full names, date of birth, place of birth and identification numbers for non-U.S. citizen personnel who will be entering Army-controlled installation and facilities.

1.6.1.3 Force Protection Condition (FPCON) impact on work levels. The contractor workforce shall comply with all personal identity verification requirements as directed by DoD, HQDA and local policy. In addition to the changes otherwise authorized by the changes clauses of this contract, should the FPCON change at any individual facility or installation, the Government may require changes in contractor security matters or processes. In accordance with Department of Defense Instruction (DoDI) 2000.16, DoD Antiterrorism (AT) Standards, the FPCON is defined as follows:

FPCON ALPHA. This condition applies when there is a general threat of possible terrorist activity against personnel and facilities, the nature and extent of which are unpredictable, and circumstances do not justify full implementation of FPCON BRAVO measures. However, it may be necessary to implement certain measures from higher Terrorist Threat Conditions (THREATCONS) resulting from intelligence received or as a deterrent. The measures in this THREATCON must be capable of being maintained indefinitely.

FPCON BRAVO. This condition applies when an increased and more predictable threat of terrorist activity exists. The measures in this THREATCON must be capable of being maintained for weeks without causing undue hardship, affecting operational capability, and aggravating relations with local authorities.

FPCON CHARLIE. This condition applies when an incident occurs or intelligence received indicating some form of terrorist action against personnel and facilities is imminent. Implementation of measures in this THREATCON for more than a short period probably will create hardship and affect the peacetime activities of the unit and its personnel.

FPCON DELTA. This condition applies in the immediate area where a terrorist attack has occurred or when intelligence has been received that terrorist action against a specific location or person is likely. Normally, this THREATCON is declared as a localized condition.

1.6.1.3.1 During FPCONs Charlie and Delta, non-essential services are discontinued. Designated essential service will resume when the FPCON level is reduced to level Bravo or lower.

1.6.2. The contractor shall not generate, handle or store classified material under this contract.

1.6.2.1 The contractor shall not possess or store classified information at the contractor’s facility; therefore, level of safeguarding required is not applicable to this contract.

1.6.3 The contractor shall not generate, handle or store proprietary information; therefore information assurance and safety is not applicable to this contract.

1.7 Non-Personal Services: This PWS identifies services that are strictly non-personal in nature, as defined by Federal Acquisition Regulation (FAR) Part 37, Service Contracting. To ensure there is no appearance of any personal services, the Government shall neither supervise contractor personnel nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks or prepare work schedules for individual contractor personnel. It shall be the responsibility of the contractor to manage its personnel and to guard against any actions that give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contractor Officer (KO) immediately.

1.8 Contract Management:

1.8.1 Government Management. The COR for this contract will be appointed by the Contracting Officer (KO). The COR will serve as the primary point of contact for all activities and issues that occur under this contract.

1.8.2 Contractor Management. The contractor shall designate a single Program Manager (PM) to be the contractor’s authorized point of contact (POC) with the COR. The PM will be responsible for formulating and enforcing performance standards, assigning contractor schedules, reviewing performance quality, communicating policies, purposes, and goals to subordinates. This will include coordination with the KO and the COR to resolve any issues that may arise, trends relating to the contract, or proposed changes or modifications to the contract. The PM shall demonstrate capability in the overall management of complex tasks, and strong team building skills.

1.8.3 Subcontract Management. If applicable, the subcontractor shall be:

1.8.3.1 Responsible for any subcontract management necessary to integrate services performed on this contract.

1.8.3.2 Responsible and accountable for subcontractor performance on this contract.

1.8.3.3 Contractors may add subcontractors to their team after notification and approval from the PCO and COR. Cross teaming shall be permitted.

1.9 Training Requirements

1.9.1 Completion of Training Requirements (Deliverable 1). The contractor shall track and complete initial and refresher training to maintain training compliance and readiness status. The contractor shall submit certificates of completion for each affected contractor and subcontractor personnel to the COR within five calendar days after completion of training by all personnel and subcontractor personnel. Contractor shall track and complete refresher training to maintain training compliance and readiness status as required.

1.9.1.8 Anti-Terrorism (AT) Level 1 (JS-US007). All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 10 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 10 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil.

1.9.1.9 Operations Security (OPSEC) Training (EUC-ECJ6-110-N). Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

1.9.1.10 Threat Awareness Reporting Program (TARP). For all contractors with security clearances. Per AR 381-12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b.

PART 2

DEFINITIONS & ACRONYMS

2 Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. The Contracting Officer is the only individual who can legally bind the government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

QUALITY ASSURANCE. The government procedures to verify that services being performed by the contractor are performed according to acceptable standards.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

QUALITY CONTROL. All necessary measures taken by the contractor to assure that the quality of an end product or service shall meet contract requirements.

SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

WORK DAY. The number of hours per day the contractor provides services in accordance with the contract.

WORK WEEK. Monday through Friday, unless specified otherwise..

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

USAG United States Army Garrison UOM Unit of Measure

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services: The Government does not anticipate having to provide government property or services in support of this requirement.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services:

4.1 The contractor shall require the ability to access the existing hoist, which is 50 feet above ground level, to safely remove the hoist and install a new hoist.

4.2 The contractor shall comply with all OSHA regulations.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide all necessary resources required to remove the existing hoist, provide and install a new hoist, and dispose of the old hoist.

5.2 Tasks: Tasks consist of the following:

5.2.1 The contractor shall remove the existing 2-ton Yale hoist.

5.2.2 The contractor shall install a new hoist that meets the following minimum essential characteristics:

5.2.3 The contractor shall provide all services, such as a load test and appropriate inspections, to ensure the new hoist is in operational compliance IAW OSHA regulations. Documentation for operational compliance shall be provided (Deliverable 1).

5.2.4 The contractor shall dispose of the existing old 2-ton Yale hoist IAW all applicable state and federal regulations.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are mentioned in this PWS and are listed below. The contractor shall comply with all documents listed below and referenced through the PWS and contract.

6.1 Occupational Safety and Health Act (OSHA).

6.2 Army Regulation (AR) 200-1 Environmental Protection and Enhancement.

6.3 U.S. Nuclear Regulatory Commission Title 10 Code of Federal Regulations Part 20 – Standards for Protection Against Radiation (NRC 10 CFR 20).

6.4 Occupational Safety and Health Administration Title 29 Code of Federal Regulations Part 1910.1096 – Ionizing Radiation (OSHA 29 CFR 1910.1096).

6.5 Additional DoD and Army environmental program and regulations are available on-line at http://aec.army.mil.

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List

7.1 Technical Exhibit A – Deliverables Schedule

TECHNICAL EXHIBIT A

DELIVERABLES SCHEDULE

1. Delivery Address

All deliverables shall be submitted to the COR and others as specified by the COR.

2. Method of Delivery

Electronic copies shall be delivered using Microsoft Office suite of tools (i.e., MS WORD, MS EXCEL, MS POWERPOINT, MS PROJECT, or MS ACCESS format) or in Adobe PDF format, unless otherwise specified by the COR. Electronic submission shall be made via email, unless otherwise agreed to by the COR.

3. Shipping

The Contractor shall use appropriate shipping methods for all materials, equipment, and hard copy documents. In the United States, the Contractor shall use the US Postal Service standard delivery for delivery of all such shipments. The COR must approve the selected shipping method and any exceptions to these requirements.

4. Government Acceptance Period

4.1. The COR will have ten business days to review draft deliverables and make comments. The Contractor shall have five (5) business days to make corrections. Upon receipt of the final deliverables, the COR will have two (2) business days for final review prior to acceptance or providing documented reasons for non-acceptance. Should the Government fail to complete the review within the review period the deliverable will become acceptable by default, unless prior to the expiration of the ten business days the Government notifies the Contractor in writing to the contrary. The final submission should be deemed approved if the Government has not rejected it in 30 calendar days.

4.2. The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor shall have five (5) business days to correct the rejected deliverable and return it per delivery instructions.

5. Deliverable/Delivery Schedule