Attachment 1 - PWS.docx

PERFORMANCE WORK STATEMENT (PWS)

Switchgear Maintenance and Emergency Service

PART 1

GENERAL INFORMATION

1. General: This is a non-personal services contract to provide Switchgear Maintenance and Emergency Services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Switchgear Maintenance and Emergency Services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 BackgroundThe Bureau of Engraving and Printing (BEP) is a component of the Department of the Treasury that prints U.S. currency and other security products. The BEP is located in Washington, D.C, is approximately 1.4 million square feet in area and is a combined production and administrative facility. The BEP Power Plant is responsible for supplying incoming utility electrical service as well as supplying all 480-120/208V electrical service throughout the facility to all mission critical production equipment, as well as ancillary support electrical systems. This is accomplished through the use of BEP’s central General Electric (“G.E.”) 15kV distribution switchgear and other central G.E. and Cutler Hammer distribution switchgear.

1.3 Objectives: The Contractor shall develop, establish, and maintain a comprehensive Switchgear Maintenance and Emergency Services Program designed to meet the needs of the BEP.

1.4 Scope: The scope of this effort shall include an Inspection & Preventative Maintenance program in order to keep the equipment fully operational 24x7 throughout contract performance. All testing, inspection, and service requirements shall be completed per factory specifications and this scope of work. The scope shall also include scheduled site visits in each contract year, to perform operating inspections and maintenance services to protect against unpredictable repair expenditures, as well as ensuring system efficiency in order to keep the equipment fully operational at all times.

Schedule #1 Equipment Details: Below are additional details regarding the BEP’s equipment.

· Central G.E 15kV distribution switchgear currently includes four (4) 13,800 volt PEPCO supplied incoming feeder main switches, four (4) feeder tie switches, thirty one (31) distribution switches/breakers, all relays associated with the switches and breakers, and related items.

· G.E. and Cutler Hammer distribution switchgear currently includes Fourteen (14) 480V distribution substations, nine (9) 120/208V network distribution protector switches, and five (5) 120/208V distribution substations, ten (10) 4160v breakers, and all distribution switches, all relays, and other related items.

(includes room Nos. S-4-1, S-4-2 and S-4-3)

(main secondary transformers are located outside. total of 2)

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years from date of award.

1.6 General Information

1.6.1 Quality Control: Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-1, Contractor Inspection Requirements).

The Contractor shall develop, implement and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The contractor shall upon request provide to the Government their quality control documentation. The Contractor shall submit to the CO the QCP no later than fifteen (15) calendar days after award After acceptance of the quality control plan the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to their QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is a Government only document primarily focused on what the Government must do to assure that the contractor has performed in accordance with the requirements of the contract.

1.6.3 Federal Government Holidays: The contractor shall be available for support during holidays in the event of an emergency.

1.6.4 Hours of Operation: The Contractor is responsible for planning, coordinating and scheduling services with the COR to meet the needs of the BEP. The BEP’s standard hours of operation are Monday through Friday 7:00 AM to 5:00 PM. Services may need to occur after hours, on weekends, or Federal Holidays. or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor shall coordinate with the government regarding hour of operation for BEP Year End Shut Down. However, the Plant itself remains operational 24x7x365, including all Federal Holidays and BEP’s Y.E.S period. A current listing of Federal Holidays can be located via the following website; https://www.opm.gov/fedhol/. For the Y.E.S period the BEP typically shuts down during the week between December 25th and January 1st; however the COR will notify the Contractor concerning the specific dates of the Y.E.S period. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The Contracting Officer or the duly authorized representative will perform inspection and acceptance of supplies and services to be provided under this contract. Inspection and acceptance will be performed at the following location:

1.6.6 Type of Contract: The government will award a hybrid contract, consisting of Firm Fixed Price CLINs for routine preventative maintenance, and Time & Material (T&M) for Emergency Maintenance.

1.6.7 Contract Start Up

The Contractor shall be prepared to perform all work set forth in the PWS on the effective date of the Contract.

1.6.8 Security Requirements: The BEP is covered under the Department of Treasury security regulations. All personnel working in the building must undergo a low-level BEP security clearance or be escorted by cleared and badged personnel, and must maintain the level of security required for the life of the contract.

1.6.8.1 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use under this Contract. This Contract requires access into the Controlled Industrial Area of the BEP. The Contractor personnel shall recognize that BEP deals with sensitive information and other proprietary information, which are valuable, special, and unique assets. All information pertinent to BEP’s information technology resources is highly sensitive and may not be released to third parties without the express, written consent of BEP. This information requires strict control procedures to preclude unauthorized disclosure or dissemination. Information pertinent to personnel is protected from unauthorized disclosure under the provisions of the Privacy Act of 1974 (5 U.S.C. 552a). Contractor personnel shall not divulge, disclose, or communicate in any manner, any information to any third party without prior written consent of the BEP. Contractor personnel shall protect information and treat it as strictly confidential and will abide by the security requirements of BEP. A violation of this paragraph shall be a material violation of this Contract. Should the Contractor receive or suspect they have learned of sensitive or classified information, the Contractor shall identify and report suspicions to the COR. Contractor personnel performing work under this Contract shall be subjects of background investigations, conducted by BEP’s Office of Personnel Security, prior to start of work under this Contract. Each Contractor employee performing under this Contract must successfully complete the Government required background check form at time of the proposal submission, and must maintain the level of security required for the life of the Contract.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.10 Contracting Officer Representative (COR): The COR will be identified by separate letter by the CO. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Personnel Qualifications: Contractor personnel shall be competent, dependable, knowledgeable, trained, inclusive of any necessary or applicable certification and/or license and experience, thereby qualifying them to perform their specific duties in supporting this effort. The Government reserves the right to request copies of the individual’s qualifications (e.g. resume, license(s), etc) at any time during performance). The Contractor shall provide the requested information within five (5) business days of the request.

1.6.12 Key Personnel: The follow personnel are considered key personnel by the government: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 6:00am and 2:30pm Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

The followings individuals are authorized along with the COR to call for emergency support; Cecil Washington, Robert Mascaro, Christopher Nicholson, Steven Jenkins and Kevin Roman.

1.6.13 Identification of Contractor Employees: All contract personnel (to include subcontractors) attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel shall clearly identify themselves as a Contractor and shall be required to wear identification (ID) badges in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). ID badges shall be worn at all times when performing work. ID badges shall have an identification picture, and shall state the name of the individual and the company they represent. A listing of issued identification cards shall be furnished to the Contracting Officer prior to the contract performance date and updated as needed to reflect Contractor and Subcontractor personnel changes. Contractor personnel are prohibited from possessing weapons, firearms or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on BEP premises.

1.6.14 Contracting Officers Authority

The Contracting Officer is the only person authorized to make or approve any changes in any of the requirements of this contract, and, notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely in the Contracting Officer. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will bemade in the contract terms and conditions, including price.

1.6.15 Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI

1.6.17 BEP Working Restrictions: When performing services at the place of performance such work must be performed without:

1. Interfering with Government business;

2. Unduly restricting traffic;

3. Causing unsafe conditions for employees and visitors; and

4. Adversely affecting the operation of the BEP Facility.

5. Non-compliance with security regulations.

Failure to adhere to this requirement can be considered grounds for termination. In addition, if the BEP determines that the Contractor is performing work in violation of any of the above, the Contractor shall be required to perform the work at such time and under such conditions as are in the best interest of the BEP at no additional cost to the Government. The directions of the CO under these circumstances shall be binding and shall be executed by the Contractor at no additional cost to the Government.

1.6.18 The BEP Power Plant Chief Engineer or designee will do all tying and switching required for maintenance and repair. A maintenance schedule of the gear to be taken off line for maintenance or repair will need to be provided in advance to insure BEP tenants will not be affected during scheduled work hours.

1.6.19 The BEP Power Plant Chief Engineer or designee will carry out all required correspondence with PEPCO regarding load shifts, load sharing of incoming feeders, and incoming feeders being taken off line to facilitate the work.

1.6.20 Parking: The Government will not be responsible for providing parking for Contractor personnel performing under this effort. However, through coordination and proper scheduling the Government may be able to provide limited parking for a up to two (2) vehicles with equipment that is needed to be used in support of this effort.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS

2.1.1 CONTRACT SPECIALIST. The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.3 CONTRACTING OFFICER. A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6 DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7 Government-Furnished Property (GFP) or Government Property (GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.8 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.10 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.11 QUALITY ASSURANCE SPECIALIST. An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas.

2.1.12 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.13 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.14 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.15 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.16 WORK WEEK. Monday through Friday, except for Federal holidays unless specified otherwise.

2.1.17 SURGE SUPPORT. Support given to the Government when manpower or expertise is not available.

2.2. ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: BEP performs preventative maintenance on the equipment listed on a annual basis; however the BEP reserves the right to perform repairs on the equipment as needed.

3.2 Facilities N/A

3.3 Utilities N/A

3.4 Equipment N/A

3.5 Materials:

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 1.4 of this PWS.

4.2 The contractor shall perform all services under this contract in accordance with all applicable Federal laws and regulations, commercial practices, and all original OEM manufacturers’ specifications.

4.3 Unless otherwise specified by the COR or designee in writing, only new parts shall be used in the performance of work under this contract. The contractor is responsible for ensuring continuous and immediate availability for spare parts, supplies, and materials required for the normal and expedited (or emergency) maintenance of the equipment covered by this contract.

4.4 The Contractor shall require employees to wear distinctive clothing for ready identification. The clothing shall be neat and the Contractor’s name must be easily identifiable.

4.5 The Contractor check in and out when they enter or leave the BEP. The Contractor shall maintain a Sign-in/Sign-out log in the Engineer’s Office, Room 19-2M.

4.6 The Contractor shall notify the COR or designee in writing of any repairs which the Contractor believes cannot be completed under the terms and conditions of this contract. In such cases, the Contractor shall provide an itemized cost proposal to include labor, parts, materials, and supervision. At the Government selection and its discretion, the Government may modify the contract to include the work at a negotiated price, seek competitive quotes, or pursue other contracting options to accomplish the work.

4.7 Materials: The Contractor shall provide all materials and supplies necessary to meet the requirements under this PWS.

4.8 Equipment: The Contractor shall provide all equipment necessary to meet the requirements under this PWS.

4.9 The Contractor shall provide a written electrical safety program that complies with applicable electrical safety regulations (e.g. OSHA and NFPA) that meets or exceeds all applicable guidelines of the BEP DCF Electrical Safety Program and Energy Control LOTO Program.

4.10 The Contractor shall provide employees training records for OEHS review.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 Basic Services: The contractor shall provide services for (“Maintenance services”) and emergency services (“Emergency services”) in support of its central G.E. 15kV distribution switchgear and other central G.E. and Cutler Hammer distribution switchgear (hereinafter “Equipment”) located at its BEP’s Washington DC facility in order to keep the Equipment fully operational 24x7 throughout contract performance.

5.2 System Parameters: The following information describes the Switchgear Maintenance and emergency services deliverables.

5.3 Maintenance Service Report: A annual report detailing the recent maintenance findings, including but not limited to; a description of the work performed and recommendations for necessary repairs, improvements, changes or enhancements to maintain the useful lifespan of the equipment, capacity, regulatory compliance, reliability or efficiency of the equipment. The annual report is due by the 5th business day following the completion of the work.

5.4 Emergency Services Report: A report detailing the emergency work findings, including but not limited to; date and time the work was performed, the technician’s name and a description of the work performed and any recommendations for improvement. The emergency report is due within twenty-four (24) hours of completion of the work,

5.5 Point of Contact Information: The below information shall be provided within five (5) business days after award,

5.5.1 Contact information for providing emergency services and

5.5.2 A primary point of contact and their corresponding contact information (e.g. telephone, fax, etc) responsible for all matters concerning this effort along with a back-up point of contact for the duration of this effort.

5.6 Inventory List: A complete inventory listing of the Equipment covered under this effort, broken down by location that includes, but is not limited to; number of breakers with voltage and ampacities, number of relays with manufacturer, type, switches with voltages and ampacity ratings, transformer listings with voltages, type (dry or oil filled), and KVA/MVA ratings, and model and serial numbers of equipment. This Deliverable is to be provided at a minimum within ten (10) business days after initial completion of any work performed for a particular location and then provided five (5) business days after updates.

5.7 Maintenance Plan: A document reflecting the Maintenance services scheduled or planned to be performed over the next six (6) months. The purpose is to minimize disruption and to ensure proper planning, scheduling and coordination of this work between both parties, which is important due to the time constraints available for some Maintenance services as well as the need to be able to make adjustments to the schedule as scheduling conflicts arise. This Deliverable is to be provided on semi annual basis, on the first Wednesday of each month, as needed.A maintenance plan, which discusses the Contractor’s plan for performing the work defined herein throughout performance within ten (10) business days after award. The Maintenance Plan shall also include a discussion of the Contractor’s Quality Control Plan (“QCP”).

5.8 SWITCHGEAR EQUIPMENT

5.8.1 Central G.E. 15kV switchgear: Maintenance services performed in support of BEP’s central G.E. 15kV distribution switchgear shall be performed on a biennial, every odd calendar year basis. Work requiring the shutdown of G.E. 15kV equipment shall be performed during BEP’s Year-End Shutdown (Y.E.S) period or other agreed upon timeframe (see note below). Work not requiring shutdown of the equipment or disruption to Plant services (e.g. preventive maintenance) shall be planned, scheduled and coordinated with the BEP for other times during the year. Refer to Section VII Part 3 below for details on the BEP’s Y.E.S period.

Central G.E. and Cutler Hammer switchgear: Maintenance services performed in support of the BEP’s central G.E. and Cutler Hammer distribution switchgear shall be appropriately planned, scheduled and coordinated with the BEP. Work requiring the shutdown of central G.E. and Cutler Hammer equipment shall be performed during BEP’s Y.E.S period or other agreed upon timeframe (see below note). Work not requiring shutdown of the equipment or disruption to Plant services (e.g. preventive maintenance) shall be planned, scheduled and coordinated with the BEP for other times during the year. Refer to Section VII Part 3 below for details on the BEP’s Y.E.S period.

Note: In general, shutdown of the Equipment is only done when there is no currency production, which typically occurs during the BEP’s Y.E.S. period as well as some long weekends. The COR or authorized designee will coordinate with the Contractor on the exact dates and times when Equipment can be shutdown so that work that require the shutdown of the Equipment can be performed.

5.8.2 Emergency Services: Emergency services is defined as, as needed support requested by authorized and designated BEP personnel wherein services are required of the Contractor to respond to an unplanned/ unscheduled event regarding the Equipment. Emergency services also includes major repair. See Section 5 for the associated Deliverables.

Response Time: Contractor personnel shall respond in person, within two (2) to twelve (12) hours of receipt of a call, depending on the nature of the request for Emergency services.

BEP Authorized Personnel: The BEP will provide a written list to the Contractor of designated personnel who are authorized to request Emergency services.

Key Personnel Point of Contact: The Contractor shall provide the Government a primary point of contact along with a back-up point of contract for the duration of the effort. Both individuals shall have the authority to act on behalf of the Contractor and be responsible for all matters regarding the contract.

Contractor Availability: The Contractor shall have personnel available to respond to requests for Emergency services within the timeframe described in Section IV.2.1 above 24x7x365. In addition, the Contractor shall provide a telephone number(s), preferably toll free that is available 24x7x365 throughout performance, for receiving requests for Emergency service. If at any time during the performance of this effort the telephone number is to be changed, the Contractor shall notify the BEP at least three (3) business days prior to the number being changed.

Pricing: Upon arriving onsite the Contractor is to assess the situation (e.g. inspect the equipment), diagnose the issue and then provide a quote to the BEP outlining the cost (i.e. broken down by labor cost (e.g. number of hours and hourly rate), material cost and response fee) to perform the work, prior to performing the work. If the Contractor needs to remove a piece of equipment from the BEP in order to determine the full extent of repairs needed at their location they shall obtain the necessary approvals from the COR prior to removing the equipment and after diagnosis provide the quote prior to performing the work. The quote will be used to establish a firm-fixed price for performing the work. The BEP reserves the right to provide any of the labor and/or materials required to perform the work, to defer the work to a later time, have another supplier perform the work, or to defer to the Contractor’s quote. The Contractor shall provide the COR a document indicating warranty on parts and labor.

If the BEP opts to perform the work itself or have another supplier perform the work the BEP shall only be responsible for paying the response fee.

If the BEP provides any of the labor and/or materials then the BEP shall only be responsible for paying the response fee and the labor and/or materials provided by the Contractor.

If the Contractor needs to take a piece of equipment back to their facility for diagnosis and/or repair the Contractor is responsible for the equipment while in their possession. In addition, shall still provide a quote to the BEP prior to performing the work.

Response Fee: Is a firm-fixed price fee encompassing the cost of the Contractor of responding to, assessing the situation, diagnosing the issue and providing a quote in response to Emergency service requests. No additional cost shall be incurred by the BEP if the Contractor requires the removal of the equipment to perform the diagnosis of the problem. Refer to the SF-1449 for details.

Parts: After market or refurbished parts are not be used in support of this effort. However, if it is determined by the Contractor that Original Equipment Manufacturer (“OEM”) new parts are not available, then OEM refurbished or used parts would be acceptable. In these instances, the Contractor shall notify the COR or authorized designee that new parts are not available and as a result OEM refurbished parts or used parts will need to be used. The Contractor shall provide notification to the COR or authorized designee prior to ordering any such parts.

5.8.2 The Contractor shall notify the BEP within five (5) business days of any change to the designated individuals performing as either the primary or back-up point-of contact Emergency Services - Provide service 24 hours a day/7 days a week/365 days per year for all situations deemed emergency by the Contracting Officer Representative (COR) or their designee. Contractor personnel shall respond in person, within two (2) to twelve (12) hours of receipt of a call, depending on the nature of the request for Emergency services

5.8.3 Inspection/Testing - Perform required inspections and system tests, to ensure compliance with the applicable code requirements and guidelines issued by the manufacturer.

5.8.4 Contract Status Support - Provide written reports of all preventive maintenance, service, and adjustments after each site-visit. Copies shall be provided to either the COR or their designee. Conduct periodic scheduled status meetings.

5.8.5 Phase Out Services - Perform all Phase Out inspections prior to the conclusion of the contract, correct all deficiencies found during this inspection regardless, whether repairs are completed after contract end date; and cooperate in the smooth transition to a successor contractor, if required or necessary.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1 The Contractor (to include subcontractors) must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.2. The contractor must abide to the following BEP Environment, Health & Safety Policies:

· 75D-07.0-04 EHS Contractor Requirements

· 75D-07.0-05 EHS Requirements for Purchased Materials

· 75D-07.0-07 Restricted Materials at DCF

These policies will be provided to the contractor by the CO or the COR.

PART 7 – ATTACHMENT/TECHNICAL EXHIBIT LISING

Attachment/Technical Exhibit List:

Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

TECHNICAL EXHIBIT 1 - PERFORMANCE REQUIREMENTS SUMMARY

The Contractor tasks requirements summarizes the performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of work required for each requirement. These thresholds are critical to mission success.

Annual Report 5.3

Emergency Report 5.4

Point of Contact Information 5.5

Inventory List 5.6

Maintenance Plan 5.7

Contractor furnished items 4.9

Contractor furnished items 4.10

Employees training records