Attachment 1 - PWS CRD Material Transport.pdf

Cordova Ranger District Material Transport Performance Work Statement (PWS)

General Information

1.0 General

This is a non-personal services contract to provide aerial transportation of materials and supplies between staging areas and designated work sites within Cordova Ranger District, Chugach National Forest. The Government shall not exercise any supervision or control over the contract service provider(s) performing the services herein. Such contract service provider(s) shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

2.0 Background and Purpose

Transportation of materials and supplies to and/or from remote work sites on the Cordova Ranger District, Chugach National Forest. See Appendix 1 for a general overview of the area.

3.0 Description of Services

The Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, and other items and non-personal services necessary to provide transportation of materials and supplies between staging areas and designated work sites within Cordova Ranger District, Chugach National Forest. The Contractor shall provide services in accordance with (IAW) this Performance Work Statement (PWS), and all applicable federal, state and local laws and regulations.

4.0 Place Performance The work shall be performed at various locations throughout Cordova Ranger District.

5.0 Period of Performance The ordering periods of performance shall be for 1 Base Period and 4 Optional Ordering Periods of 12-months each. See SF-1449 for exact dates.

6.0 Government Regular Working Hours

The Government's regular working hours are Monday through Friday from 0700 to 1700, except federal holidays or when the government installation is closed due to local or national emergencies, administrative closings, or similar government directed closings.

7.0 Federal Observed Holidays

When a federal holiday occurs on a Saturday, federal employees are normally granted the previous Friday as the holiday observance. When a federal holiday occurs on a Sunday, federal employees are normally granted the following Monday as the holiday observance. Below is the list of recognized federal holidays:

Federal Holidays New Year’s Day (January) Labor Day (September) Martin Luther King Jr’s Birthday (January) Columbus Day (October) President’s Day (February) Veteran’s Day (November) Memorial Day (May) Thanksgiving Day (November) Juneteenth Day (June) Christmas Day (December) Independence Day (July)

8.0 Contractor Key Personnel

Contract Manager: The Contractor shall provide a Contract Manager and designated alternate, as applicable, who has full authority to act for the Contractor on all contract matters relating to this contract. The Contract Manager or alternate shall be available during the Government's regular working hours.

9.0 Government Key Personnel

Contracting Officer (CO): The CO is the only person with the authority to: enter into, administer, and or terminate contracts; make related determinations and findings on behalf of the government; and legally bind the government. The CO shall ensure that the contractor receives impartial, fair, and equitable treatment under this contract. The CO shall determine and document the final assessment of the contractor's performance in the government’s past performance tracking system.

Contracting Officer’s Representative (COR): A COR may be assigned to this contract to monitor all technical aspects and assist in contract administration. The COR may be authorized to perform the following functions:

assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communication with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements (without increasing or decreasing contract scope), including Government drawings designs, and specifications; monitor Contractor's performance and notify both the CO and Contractor of deficiencies; and provide site entry of Contractor personnel. The COR is not authorized to change any of the terms and conditions of the contract or any resulting task order.

Security and Safety Requirements

10.0 Conduct of Contractor Personnel

The CO may require the contractor to remove from the work site any employee working under this contract for reasons of misconduct, security, or found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agent. Contractor employees shall be subject to dismissal from the premises upon determination by the CO that such action is in the best interests of the government. Such removal from the work site or dismissal from the premises shall not relieve the contractor of the requirement to provide sufficient personnel to perform the services as required by this PWS.

11.0 Safety

Contractor activities shall be conducted in a safe manner that minimizes accidents as well as any impacts on Government operations and members of the public. Contractor shall comply with applicable federal, state, and local codes and standards, including safety and occupational health requirements, as well as any additional specific requirement contained in this PWS.

Technical Requirements

12.0 Specific Tasks

The primary need for services is May through October, but work may occur at any time of the year. Amount of work will depend upon Government needs and will be communicated on a case-by-case basis as needs arise.

Coordination:

The COR will coordinate with the Contractor with the need and time of material transport after a task order is funded. Only the COR or the CO can schedule trips for material transport. The COR will coordinate possible dates with the Contractor as soon as needs are known.

Loading:

The Government will deliver the supplies to the staging location for loading. All loading is the responsibility of the Contractor. Government employees will not have any involvement with loading or unloading. See Appendix for approximate staging locations and delivery locations; this is for general information purposes to illustrate the range of deliveries. Actual staging locations and delivery locations will be determined and coordinated in response to actual needs. The COR will have someone onsite at delivery location to confirm receipt of delivery.

Typical Load:

Common materials requiring transport may include dimensional lumber (2”x12”x10’), hand tools, chainsaws and equipment. Gasoline, pressurized fuel canisters, and other hazardous materials may be transported with advance communication. Approximate weight, dimensions, and location of each load will be communicated prior to work.

Estimated amount of annual trips is 12 per year, and the quantity will vary dependent upon government needs.

Sling loads will typically average 500-600 pounds.

Supersac gravel loads range from 1200-1400 pounds.

TASK 1 Haul and Backhaul Material: Contractor shall provide helicopter transport of materials and supplies to and/or from staging areas to designated work sites as identified and coordinated with COR.

1. The government will provide the contractor with 48-hour notification prior to need of service where conditions allow.

2. Confirm the actual date for delivery, items to be transported, and pickup & drop off locations with COR.

3. The COR or a Government representative will be on-site for confirmation of delivery.

4. Damages to air cargo may be held liable against the Contractor IAW 52.247-21 and 52.247-22.

5. The Contractor shall do their best to reschedule in the event of a weather delay.

TASK 2 Fuel Charges Invoicing: Coordinate with the COR prior to invoicing in IPP. The Government will pay the Contractor for the actual cost of fuel used in performance of Task 1 without profit.

1. The Government intends to use: https://www.airnav.com/fuel/local.html to verify pass through fuel charges and monitor aviation fuel pricing.

2. The Contractor shall inform the COR when the fuel rates change.

Deliverables Schedule

13.0 Key Deliverables

The Contractor shall submit an electronic copy of all deliverables to the CO and COR in PDF format and phrased in layperson language. Below is a list of all deliverables outlining each objective and due date.

Item # Deliverable Objective Due 1 Invoices Invoices shall be submitted via www.IPP.gov.

Within 30 days of performance.

2 Fuel Charge To fairly and equitably reimburse the contractor.

With invoice.

Performance Requirements Measures

14.0 Acceptable Performance

Acceptable performance is achieved if 95% of the requirement is successfully satisfied. The Contractor’s acceptable performance will be rated in COR reports and in the Contractor Performance Assessment Reporting System (CPARS) as Satisfactory, Very Good, or Exceptional.

15.0 Unacceptable Performance

Unacceptable performance is achieved if less than 95% of the requirement is satisfied (e.g., work specified by contract is incomplete or work is not IAW the PWS, task order, and manufacturer’s specifications). If the performance is deemed unacceptable for any objective (required task), the COR will determine the possible cause of this unacceptable performance. Unacceptable performance caused by actions of the Contractor shall be reported to the Contractor’s on-site representative and request its signature on documentation acknowledging notification. Unacceptable performance caused by actions of the Government shall not be held against the Contractor. If the Contractor disputes the results of surveillance, the COR must refer the Contractor https://www.airnav.com/fuel/local.html http://www.ipp.gov/ to the CO for resolution. The Contractor’s unacceptable performance will be rated in COR reports and in CPARS as Marginal or Unsatisfactory.

16.0 Performance Requirements Summary

Item

Performance Objective

Performance Standard

Performance Threshold

Surveillance Method

Remedy

1 Task 1 – Haul and Backhaul Material

Work shall be performed IAW this PWS.

No variances allowed. 95% services performed as required by the contract.

COR or Government Technical Representative (GTM) present for delivery.

Rework at no cost to Government for defective services. Full invoice payment upon successful completion and acceptance.

2 Task 2 – Fuel Charge

Work shall be performed IAW this PWS.

Fuel Charge submitted in invoice, including date, location of fuel purchased, and direct cost of fuel consumed in support of Task 1.

Prior to invoicing.

Resubmit invoice if invoice does not contain the amount of information required for government to determine fuel charge pricing or if other than direct costs are included in invoice.

Definitions

17.0 Definitions

Acceptance: The act of an authorized representative of the Government by which the Government, for itself or as agent of another, assumes ownership of existing identified supplies tendered or approves specific services rendered as partial or complete performance of the contract.

Business Day: Refers to any day in which government normal business operations are conducted. For this contract, a business day will be IAW PWS Paragraph 6.0, Government Regular Working Hours.

Calendar Day: Refers to the period of elapse time, using Coordinated Universal Time or local time that begins at midnight and ends 24 hours later at the next midnight.

Contracting Officer (CO): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

"Administrative Contracting Officer (ACO)" refers to a Contracting Officer who is administering contracts.

"Termination Contracting Officer (TCO)" refers to a Contracting Officer who is settling terminated contracts. A single Contracting Officer may be responsible for duties in any or all of these areas.

Contracting Officer’s Representative (COR): An individual, including a Contracting Officer’s Technical Representative (COTR), designated, and authorized in writing by the Contracting Officer to perform specific technical or administrative functions.

Contractor: A supplier or service provider that enters into a contract with the Government to provide specific supplies or services to the Government. The term in this contract refers to the prime.

Day: Unless otherwise specified, it means a calendar day.

Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Equipment: A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

Facility: An establishment, structure, or assembly of equipment designated for a specific function; something designed, built, installed, etc., to serve a specific function affording a convenience or service.

Government-Furnished Property (GFP): Property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification.

Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government Property: All property owned or leased by the Government. Government property includes both government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Inspection: Examining and testing supplies or services (including, when appropriate, raw materials, components, and intermediates assemblies) to determine whether they conform to contract requirements.

Invoice: A contractor’s bill or written request for payment under the contract for supplies delivered or services performed.

Line Item: the basic structural element in a procurement instrument that describes and organizes the required product or service for pricing, delivery, inspection, acceptance, invoicing, and payment. The use of the term "line item" includes "subline item," as applicable.

Line Item Number: Either a numeric or alphanumeric format to identify a line item.

Non-Personal Services Contract: A contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

Option: Unilateral right in a contract by which, for a specified time, the Government may elect to purchase additional supplies or services called for by the contract or may elect to extend the term of the contract.

Performance Objectives: Describe the work that is to take place.

Performance Requirements Summary (PRS): Identifies the key performance indicators of the contract that will be evaluated by the Government to ensure the Contractor meets standards.

Performance Standard: Describe the desired results that are to be achieved. A measure of comparison; an acceptability criterion; a benchmark or yardstick against which a service will be measured.

Quality Assurance (QA): Refers to the various functions, including inspection, performed by the Government to determine whether a contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP): An organized written document used by the Government for quality assurance surveillance. A plan describing how the government will survey, observe, test, sample, evaluate and document the contractor’s performance in meeting critical performance standards identified in the contract.

Quality Control (QC): Refers to the various functions performed by the contractor to control and improve the quality of goods and services provided.

Quality Control Plan (QCP): An organized written document used by the Contractor for quality control. A contractor’s internal quality assurance procedures for measuring, tracking, reporting, and analyzing contract performance. A contractor’s QCP is separate from the government’s QASP.

Random Sampling: A method of looking at a few individual items in a lot to determine the quality of that lot against a standard.

Service Contract: A contract that directly engages the time and effort of a contractor whose primary purpose is to perform an identifiable task rather than to furnish an end item of supply.

Serviceable Condition: Refers to items that are usable; ready for use; in proper operating condition; durable;

clean and in good condition; usable for its intended purpose.

Sub-Contractor: One that enters into a contract with a prime Contractor. The Government does not have privy of contract with the sub-contractor.

Task Order: An order for services placed against an established contract or with Government sources.

19.0 Appendices

Appendix 1 – CRD Operations Map

19.0 Appendices