Attachment 1 - PWS -Appendix C - CAFB-MAFR Contractor Guide_2018.pdf

Cannon Air Force Base

Melrose Air Force Range Civilian Contractor Environmental Guide

27th Special Operations Wing Civil Engineer Squadron Installation Management Flight Environmental Element 402 S. Chindit Blvd, Building 102 Cannon Air Force Base, NM 88103-5003 Phone: (575) 904-6739

18 Aug 2011 Rev. 1 – 28 Mar 2012 Rev. 2 – 23 Jul 2014 Rev. 3 – 23 Jan 2015 Rev. 4 – 29 Apr 2015 Rev. 5 – 02 July 2015 Rev. 6 – 29 June 2018

DEPARTMENT OF THE AIR FORCE

27TH SPECIAL OPERATIONS CIVIL ENGINEER SQUADRON (AFSOC)

CANNON AIR FORCE BASE NEW MEXICO

MEMORANDUM FOR CIVILIAN CONTRACTORS

FROM: 27 SOCES/CEIE

SUBJECT: Environmental Guide for Civilian Contractors

1. On behalf of the 27th Special Operations Wing (27 SOW), I welcome you to Cannon Air Force Base (CAFB) and Melrose Air Force Range (MAFR). I would like to take this opportunity to familiarize you with some environmental requirements related to performing work for the 27 SOW along with requirements from the ISO 14001 Environmental Management System (EMS) guidelines.

2. As stated in the 27 SOW Environmental Commitment Statement, "CAFB is committed to conducting its mission in a manner that will minimize adverse impacts on the environment. In doing so, we will comply with all environmental laws and regulations when carrying out our mission to strive for continual environmental improvement.”

3. The 27th Special Operations Contracting Squadron is your company's point of contact for your CAFB/MAFR project. Project managers and on-site managers/supervisors should use the information in this guide to brief all contractor personnel, as necessary.

4. We require that you supply a list of each hazardous material brought on base and include the Safety Data Sheet for each item. These requirements are mandated by Air Force Instruction 32- 7086, Hazardous Material Management, and Federal Acquisition Regulation Clause 52.223-3 to - 19, Hazardous Material Identification.

5. Air Force EMS Awareness Training must be taken prior to commencement of work. This training is required for project managers, on-site managers/supervisors, and all personnel who have a direct influence on the significant aspects identified in this guide. Complete the job-specific EMS training as directed by the CAFB EMS Program Coordinator (Chapter 4 for contact information).

6. Adherence to this guide will increase your company's awareness of the installation's EMS and environmental regulatory requirements.

Ronald A. Lancaster, GS-14 Deputy Base Civil Engineer

AIR COMMANDOS

i

Contents Chapter 1 Introduction

Chapter 2 Rules and Regulations

Chapter 3 Responsibilities Chapter 4 Environmental Management System

Chapter 5 Base Civil Engineering

Chapter 6 Bioenvironmental Engineering

6.1. Radioactive material/sources or ionizing radiation producing devices:

6.2. Lasers, ultraviolet light sources, and radio frequency producing equipment:

6.3. If operations will disturb disposal or legacy spills sites:

6.4. Work on potable water system infrastructure:

6.5. Microbiological drinking water report:

6.6. Industrial ventilation and confined space:

6.7 Hot Work Permits AF Form 592:

Chapter 7 Hazardous Materials

7.1 Hazardous Materials:

7.2 Information submittal requirements:

7.3 Instruction for completing AF Form 3000, Material Approval Submittal:

7.4 Instructions for Attachment 1, CAFB & MAFR Contractor HAZMAT Worksheet:

7.5 Instructions for Attachment 2, the CAFB & MAFR Contractor HAZMAT Usage Worksheet:

Chapter 8 Management & Disposal of RCRA Hazardous, Universal, and Toxic Wastes Chapter 9 Solid Waste Disposal, Diversion, and Recycling

Chapter 10 Recovered Material Certification

Chapter 11 Tanks/Spill Control Plan

11.1 Fuel Storage Tank Certification:

11.2 Spill Control Plan:

11.3 Spill Class, Action, Responder, and Cleanup Method:

11.4. Initial Spill Notification Information:

Chapter 12 Natural and Cultural Resources

12.1 Protection of Native Birds and Wildlife:

12.2 Preservation of Cultural Resources:

Chapter 13 Air Quality Program ii

13.1 New Source Review (NSR) Permitting:

13.2 Air Pollution Control Plan (APCP):

13.3 Dust control (Air Quality Activity Permit):

13.4 Soil Disturbance:

Chapter 14 Water Quality Program

14.1 Proper management of wastewater:

14.2 Use of reclaimed water:

14.3 Use of backflow prevention devices:

14.4 Sanitary Sewer Overflows:

Chapter 15 Toxic Substances Control Act (TSCA)

15.1. Asbestos Containing Materials (ACM) Determination:

15.1.1. National Emission Standards for Hazardous Air Pollutants (NESHAP)

15.1.2. Asbestos Removal:

15.2. Lead-Based Paint (LBP) Determination:

Chapter 16 Unexpected Waste Chapter 17 Investigation-derived waste

17.1. Investigation-derived waste (IDW):

17.2. IDW – Proper Management:

17.3. IDW – Proper Sampling:

17.4. IDW – Proper Disposal:

Chapter 18 Contact Information

Attachment 1

Attachment 2

Attachment 3

Attachment 4

Attachment 5

Chapter 1 Introduction

Contractors are to comply with US Air Force, federal, state, and local environmental regulations, along with the Cannon Air Force Base (CAFB) Environmental Management System (EMS).

Environmental issues to be considered while completing your contract include, but is not limited to:

• Hazardous material usage and management;

• Recovered materials used and recycled;

• Waste recycling/disposal and management;

• New construction site organization;

• Renovations and major repairs on existing structures or systems;

• Demolition/removal of structures or systems;

• Asbestos containing materials (ACM);

• Lead based paints (LBP);

• Performance of contract maintenance or services;

• Dust control (caused by activities such as land stripping, trenching, sandblasting, etc.);

• Painting or cleaning operations;

• Storm water control and discharges;

• Protection of native plants and birds;

• Natural and cultural resources conservation;

• Use of reclaimed wastewater;

• Use of backflow prevention devices to prevent cross-connections; and,

• Submission of microbiological results.

Chapter 2 Rules and Regulations

Contractors are responsible for ensuring all subcontractors adhere to all environmental regulations while working on AF property. Employees and subcontractors must be informed of, and adhere to all environmental laws, regulations, and instructions as well. Pertinent regulations include, but are not limited to:

• 27 SOW Environmental Commitment Statement

• US Title 29 Code of Federal Regulations (CFR) – Labor

• US Title 40 CFR – Protection of the Environment

• US Title 49 CFR – Transportation

• Executive Order (EO) 13834

• FED-STD-313 (most current version)

• USAF Instruction (AFI) 32-7086 – Hazardous Materials Management

• US AFI 32-7001 – Environmental Management

• US AFI 32-7042 – Solid and Hazardous Waste Compliance

• Federal Acquisition Regulation (FAR Clauses 52.223-3 to 52.223-19)1

1 In particular, Part 23 - Environment, Energy and Water Efficiency, Renewable Energy Technologies, Occupational Safety, and Drug-Free Workplace.

• New Mexico Administrative Code, Title 20 – Environmental Protection

• Defense Federal Acquisition Regulation Supplement (DFARS)2

• Migratory Bird Treaty Act (MBTA)

• National Historic Preservation Act (NHPA)

• Endangered Species Act (ESA)

• Bald and Golden Eagle Protection Act (BGEPA)

Chapter 3 Responsibilities

Contractors, subcontractors, and concessionaires are responsible for protecting the environment while executing contracts on CAFB or Melrose Air Force Range (MAFR). In regards to the pre-work conference, the prime contractor shall brief employees and/or subcontractors on environmental regulations and policies as applicable to the project. Project sites are subject to inspection by the 27 SOCES Environmental Element (27 SOCES/CEIE) to ensure compliance with environmental regulations and practices. Contractors shall have the Safety Data Sheet (SDS)3 for each hazardous material brought onto CAFB and MAFR.

The SDS shall be provided to the Contracting Officer Representative (COR) for submission to 27 SOCES/CEIEC. Any spilled or released hazardous substances in quantities that are beyond the contractor’s ability to instantly control and remediate must be immediately reported to the CAFB Fire Department (Dial 911).

The CAFB Fire Department will report the spill to 27 SOCES/CEIE:

• Contractors shall report all accidents involving Air Force personnel, property, or equipment, and any contractor personnel injured in the performance of the Air Force contract to the Contracting Office.

• Contractors shall take immediate corrective action to comply with environmental regulations if informed of a violation by the Contracting Office.

• Reportable spills are also defined as exceeding the reportable quantities (RQs) of Appendix A of 49 CFR 172.101. Additional information on RQ spill reporting is presented in Chapter 8 of this document.

• When necessary, appropriate actions will be initiated through the Contract Office via the assigned COR to correct substandard environmental practices or conditions.

Chapter 4 Environmental Management System

EMS Awareness Level Training must be completed prior to construction/performance of work on CAFB/MAFR, unless deemed not applicable by the installation EMS Cross-Functional Team.

If you require assistance accessing the training, contact CAFB EMS Coordinator at 575-904-6737.

Submit a copy of the certificate of completion to the COR. The COR will provide copies of the

2 In particular, Subpart 223.3 - Hazardous Material Identification and Material Safety Data.

3 SDSs are formerly known as Material Safety Data Sheets (MSDSs).

certificates to the CAFB EMS Coordinator.

Chapter 5 Base Civil Engineering

Prior to any work; not limited to excavation, trenching, digging, or boring, complete Blocks 1, 3, 5, 6, and 7 of the Base Civil Engineering Work Clearance Request – 27 SOCES FORM 103v9, 24 Feb 2015 (or latest version).

As specified in Block 1, Form 103 must be accompanied by a drawing/sketch showing the street, cross street, building(s) if applicable, stating if the area(s) is to be excavated, trenched, dug, or bored, as well as the dimensions of the disturbed soil to the Contracting Office. Work Clearance Requests are reviewed weekly and provide for a near one-stop process for CAFB/MAFR work clearance approval. Completing AF Form 103 does not relieve the contractor from the responsibility for contacting New Mexico One Call (http://nm811.org).

Chapter 6 Bioenvironmental Engineering

6.1. Radioactive material/sources or ionizing radiation producing devices:

Prior to entry or use of radioactive material or device into CAFB, contractor must obtain approval for use from the Installation Radiation Safety Officer. Contact 27 SOAMDS/SGPB (Bioenvironmental Engineering). Required submission to include as appropriate, specification sheet, Nuclear Regulatory Agency (NRC) documentation (permit or license), Generally Licensed Device information, operating parameters and use.

6.2. Lasers, ultraviolet light sources, and radio frequency producing equipment:

Prior to entry or use of the following:

• Class 3B

• IIIb

• 4

• IV laser systems

• Ultraviolet light (UV) sources where exposure to DoD personnel is possible and not used

IAW manufacturer directions.

• Radio frequency producing equipment not intended for commercial use by the public; e.g.

cellular phones used IAW manufacturer direction.

Contractor must obtain approval for use from the Installation Laser Safety Officer and Electromagnetic Field Radiation PM (IAW AFI 49-109). Contact SGPB). SGPB must assess health risk to non-contract personnel (AF military/civilians, dependents, and general public). Use of radio frequency producing equipment may be subject to other restrictions. Required submission include specifications sheets, operating parameters and use.

6.3. If operations will disturb disposal or legacy spills sites:

Immediately upon determination that disposal or legacy spills sites may be or have been disturbed contact SGPB. SGPB recognizes that these sites may be identified prior to performance of work or may be discovered during work. SGPB is required to perform a health risk assessment for non-contract personnel (AF military/civilians, dependents, and general public) as these sites are impacted. SGPB may also need to coordinate survey/sampling efforts during contractor operations to support the health risk assessment. Contractor must detail proposed operations that will disturb these sites. CE must provide information on material in/at these sites.

6.4. Work on potable water system infrastructure:

Immediately upon determination that the potable water system may be affected contact SGPB.

Coordination with SGPB is required IAW AFI 48-144 for drinking water surveillance. Contact SGPB at least three business days prior to water line intrusion (does not apply to “hot taps”).

Requirements will vary IAW New Mexico Environment Department (NMED) and local CAFB Instructions. IAW AFI 48-144 new or repaired potable water systems shall be disinfected and flush all new lines prior to connection to the current plumbing infrastructure. Contractors must follow potable water system disinfection requirements per most current industry standards.

6.5. Microbiological drinking water report:

After receipt of analytical report from New Mexico certified laboratory, Contractors shall provide microbiological (total coliform bacteria and E.coli) drinking water reports to the Contracting Office and SGPB. SGPB will record results in an Air Force database (maintains all drinking water analytical results obtained from either in-house or contractor initiated sampling). The contractor shall ensure that the laboratory is aware that CAFB is not to be billed for the analysis.

6.6. Industrial ventilation and confined space:

Contractor shall ensure that the Contracting Office notifies SGPB prior to any industrial ventilation systems (systems which control a hazard) being evaluated for acceptance. SGPB must observe or perform all test for any new or renovated systems prior to initial start-up to determine if the system will control the hazard. SGPB must be present for the tests of fan speed and rotation, and fan motor load, and must be present for or conduct tests for air flow in all hoods or branches. Notify the Contracting Office to schedule close-out survey with SGPB. IAW AFI 91-203, paragraph 23.8, the requesting organization will notify contractors of Permit/Non Permit confined spaces. Monitoring requirements and training are OSHA mandated, the contractors shall provide proof workers have received adequate training. Contractor program must meet Air Force confined space program requirements, as a minimum.

6.7 Hot Work Permits AF Form 592:

IAW AFI 91-203 Table 27.2, Block 8, the contract Permit Authorizing Individual (PAI) fills out Inspection Checklist prior to execution of hot work. If work is to be performed in a confined space, coordinate with Safety/SGPB/Fire Department & attach to the AF Form 1024, Confined Space Entry Permit.

Chapter 7 Hazardous Materials

7.1 Hazardous Materials:

A hazardous material or HAZMAT is defined4 by the Air Force as including all items covered under the Emergency Planning and Community Right-to-Know Act (EPCRA) and other federal, state or local tracking requirements, the OSHA Hazard Communication Standard5, and all Class I and Class II ozone depleting substances (ODS)6. OSHA defines a hazardous material as any substance to which exposure “results or may result in adverse effects on the health and safety of employees” or “any chemical which is a physical hazard or health hazard”. Neither munitions nor hazardous waste are considered HAZMATs.

A contractor may not bring a HAZMAT onto CAFB or MAFR, nor use a HAZMAT on those installations until the contractor receives all required authorizations7. Contractor are required to make every effort to utilize the least hazardous material available. Listed below are several categories of HAZMATs that require CAFB approval:

• Compressed gases (all types)

• Adhesives

• Paints (including aerosols)

• Cleaning, Polishing, and preparations Compounds

• Lubricants / oils / fuels (solid or liquid)

• Welding materials

• Solvents

• Chemicals

• Dyes

• Preservative and Sealing Compounds

• Any fluids (except water) added to machinery or government-owned or leased equipment

• Pesticides / herbicides / insecticides / rodenticides

• Portland cement / concrete mix

7.2 Information submittal requirements:

At least three weeks prior to the start of on-installation activities, the contractor must provide HAZMAT information noted in Table A to the Contracting Office. All prospective contractors must ALWAYS, submit all the information and supporting documentation prior to any materials arriving on CAFB or MAFR to the COR, and have received approval from the Hazardous Materials Management Process (HMMP) Team.

4 AFI 32-7086; Section 1.4.

5 29 CFR 1910.1210.

6 40 CFR 82.

7 AFI 32-7086; Section 3.4.1.

Table A – Contractor HAZMAT Submittals Required Submittal Description

AF Form 3000 – Material Approval Submittal

List all HAZMATs to be brought onto CAFB or MAFR. Submit to the Contracting Office.

Attachment A-1 – CAFB & MAFR Contractor HAZMAT Worksheet

Prepare and submit one form for each HAZMAT and container size, volume or weight, etc.8 combination.

A GHS Compliant SDS for each HAZMAT and container size, volume or weight combination

Submit one SDS for each Attachment A-1. Must be a GHS compliant SDS.

Attachment A-2 – CAFB & MAFR Contractor HAZMAT Usage Worksheet.

(Monthly on the 5th, for contracts greater than 60 day. At conclusion, for contracts less than 60 days.)

The contractor will submit the form monthly and/or at project completion.

Detailed instructions for completing these forms are provided below. The Contracting Office will forward these items to the HMMP Team for review.

After review of the contractor submittals, Hazmart and the HMMP Team will provide the Contracting Office with approval or rejection responses on the Attachment 1.

The contractor will use the Attachment 2 CAFB & MAFR HAZMAT Usage Worksheet to report the amount of HAZMATs used during the project.

The contractor shall submit the HAZMAT Usage Worksheet to the Contracting Office as follows:

• For contracts lasting less than 60 days, the contractor will submit the form at the completion of the work.

• For contracts greater than 60 days, the contractor will submit the form monthly, on the 5th day of the month, and at the completion of the work.

If the contractor needs to bring HAZMAT(s) onto CAFB or MAFR that were not included in the original submittals, the contractor must submit the new information to the Contracting Office PRIOR to HAZMAT being brought onto CAFB or MAFR.

Contractor is responsible for removing unused HAZMAT (HAZMAT may not be left for any reason).

7.3 Instruction for completing AF Form 3000, Material Approval Submittal:

The AF Form 3000 is available electronically from the Contracting Office. General instructions for completing AF Form 3000 are printed on the bottom of the second page of the form. The contractor should enter the exact name from the SDS of each HAZMAT on the lines in the column, 8 HAZMATs are approved and tracked by SDS name and container size.

“Description of Material”. The completed form should be returned to the Contracting Office for review by the HMMP Team, including Hazmart.

7.4 Instructions for Attachment 1, CAFB & MAFR Contractor HAZMAT Worksheet:

Attachment 1 information is required for the HMMP Team to authorize and track HAZMATs on CAFB and MAFR. A worksheet must be filled out for each HAZMAT and container combination, and a GHS Compliant SDS must accompany each Attachment 1. For example:

• If you have 5 HAZMATs for your contract performance, you will have 5 Attachment 1 forms and 5 SDSs.

• If you have 1 HAZMAT that will be used in two different containers sizes, you will have 2 Attachment 1 forms and 2 SDSs.

• All blocks must be filled in, unless noted.

Section 1. Contractor Information Contractor Name Enter the name of the contracting company performing the work.

Contract Number Enter the contract number.

Project Number Enter the project number.

Estimated Start Date Enter the estimated state date.

Estimated Completion Date Enter the estimated completion date.

Assigned Shop Code, if known

You may be assigned a Shop Code for tracking HAZMAT usage.

If you know the Shop Code, enter it here. Otherwise, leave blank.

Section 2. Material Information Material Name (from SDS) Enter the EXACT material name from the HAZMAT’s SDS.

Material Stock No. (MSN), or National Stock No.

(NSN) or Local Stock No.

(LSN), if known

These are Air Force tracking numbers. If you know the federal MSN, NSN, or the LSN, enter it here. If unknown, leave blank. Do not enter a contractor’s or manufacturer’s stock number.

Container Type Type of the HAZMAT container. Will be the smallest container that holds the HAZMAT. For example, if a box contains 12 tubes of caulk, the container type is “tube.” For un-containerized bulk loads to be delivered by truck, such as ready-mix concrete, enter “Un-containerized Bulk Delivery” after “Other (Specify)”.

Container Volume or

Weight Select the units of weight or volume measure of the container. For un-containerized bulk loads to be delivered by truck, enter the bulk unit of measure, i.e., cubic yards or tons.

If completing the form electronically, delete non-applicable units.

Total No. of Containers Enter the total number of containers expected to be used under the contract. For un-containerized bulk loads too be delivered by truck, enter “Bulk Delivery”.

Container Size Enter the size of the container. For example, if a tube of caulk holds 4 lbs., enter “4 lbs.” For un-containerized bulk loads too be delivered by truck, enter “Bulk Delivery”.

Total Volume or Weight Multiply the total number of containers times the volume or weight of each container. For example, for 72 tubes of caulk, with each tube weighing 4 pounds, enter “288 pounds” (72 tubes x 4 pounds).

For un-containerized bulk loads to be delivered by truck, enter the total bulk amount and the bulk units.

Section 3. Process Information

Process Type Consult Table B at the end of this appendix for a listing of Air Force-defined Environmental Process Types. Enter the number and process type. Enter only one process that best describes the process in which the HAZMAT will be used.

Process Description Enter a brief description of the process in which the HAZMAT will be used. Examples may include: “Priming & painting”, “Plumbing soldering”, “Paving, walkways & parking areas”, or “Abate rodent infestation”. Avoid very general descriptions, like “Construct building” or “Landscaping”.

Section 4. Engineering Controls Describe process engineering controls

Enter a brief description of any engineering controls to be used in the process to mitigate or reduce HAZMAT risks to human health or the environment. For example, “Ventilate area to reduce concentration of fumes”.

Section 5. Personal Protective Equipment (PPE) Describe process PPE Enter a brief description of any PPE to be used to mitigate or reduce

HAZMAT risks to human health. For example, “Tyvek coveralls”, “Nitrile outer-gloves with latex inner-gloves”, “Dust Mask”, or “Air Purifying Respirator with Organic Vapor Cartridge”.

Section 6. Location Information Process will be performed on/at

Select the process location.

Physical location of process

Enter the physical location of the process in which the HAZMAT will be used. For example, “Inside Building 355”, “Parking Lot of Building 600”, or “Runway 29”.

Staging Location of

HAZMAT

HAZMATs may NOT be stored9 on CAFB or MAFR.

HAZMATs may be staged immediately before use. Enter the HAZMAT staging location. For example, “In carton on pickup truck bed”, “Truck materials cabinet”, and/or “Material pallet in parking lot”.

Section 7. Additional Information Will a hazardous waste be generated?

Circle “Yes”, “No”, or “TBD” (To Be Determined) depending on whether the process in which the HAZMAT will be used will generate hazardous waste.

Describe method(s) of waste management, transport, and disposal

Briefly describe how any waste generated by the process using the HAZMAT will be disposed. For example “Solid waste will be collected in 10 yd. roll off”, “Potentially hazardous waste soil will be stored in covered bins pending analysis”.

Section 8. Signature Block Several Entries Enter the name of the contractor (representative), title, phone number and date in the upper portion of the block. Enter printed name in the lower portion of the block and sign.

Section 9. Environmental Approval Signature Block Several Entries Enter the name of the Environmental Representative, title, phone number and date in the upper portion of the block. Enter printed name in the lower portion of the block and sign. Environmental Representative will finish section below block 9.

9 “Stored” means a non-transitory, semi-permanent or permanent holding, placement, or leaving of material. It does not include a temporary accumulation of a limited quantity of a material used or a waste generated or resulting from authorized activities, such as servicing, maintenance, or repair of Department of Defense (DoD) items, equipment, or facilities. Source: DFARS 252.223-7006.

Table B Air Force Environmental Process Types Listing

1. Adhering / Bonding / Sealing

2. Administrative

3. Aids to Navigation

4. Aircraft/Flight line Operations

5. Asbestos Work

6. Brazing / Soldering /

Welding / Cutting

7. Cementing and Related Tasks

8. Civil Disaster Response

(FEMA)

9. Cleaning – Chemical and Degreasing

10. Cleaning – Mechanical

11. Cleaning – Other

12. Coating /Paint Removal /

Abrading

13. Coating / Painting Operations

14. Communications

15. Composite Work

16. Crafts

17. Cultural Resource Management

18. Dental

19. Drinking Water System /

Treating; Water /Wastewater Plant Operations; Water / Wastewater Treatment

20. Drywall / Plastering

21. Electric Arc / Flame /

HVOF / Thermal / Plasma Spraying

22. Electrical / Electronics

23. Electroplating

24. Energy Management

25. Engine Testing

26. Environmental and Remediation

27. Environmental

Response (Biological, Chemical, Oil, Radiological)

28. Equipment Installation / Repair / Preventative Maintenance / Charging/ Recharging/ Lubricating, NOC

29. Fabric Work

30. Food Service /

Preparation / Handling / Cleaning

31. Fuels (e.g. Combusting, Dispersing, Fuel Cell, Defueling, Distribution)

32. Hazardous Materials / Hazardous Waste Handling / Cleanup / Recycling / Reclaiming

33. Housekeeping / Janitorial / Facility Maintenance

34. HVAC

35. Hyperbaric Atmospheres

36. Incinerating

37. Insulation / Man-Made Fibers

38. Integrated Solid

Waste Management

39. Laboratory Operations

40. Lead Paint Abatement

41. Marine

42. Medical

43. Metal Forming

44. Metal Foundry Operations

45. Metal Machining

46. Metals Treatment

(e.g., Heat Treating / Hardening; Etching

47. Miscellaneous Operations

48. Natural Resource

Management

49. NOC

50. Non-Destructive

Inspection / Testing

51. Pest Control or Pesticide

Disposal / Mixing / Storage

52. Photography / Graphic Arts

53. Plastics / Rubber Processing

54. Plumbing

55. Port Security

56. Printing / Reproduction

57. Professional / Technical / Sampling / Surveying / Training

58. Protective Services – Fire

59. Protective Services – Security

60. Recreation / Services

61. Roads and Ground

Maintenance

62. Search and Rescue

63. Semiconductor Manufacturing

64. Shipboard Duties

65. Stone / Mineral Handling

66. Storage (of Materials, of

Waste, ASTs, USTs, Testing of Storage)

67. Structure Demolition

68. Structure Fabrication / renovation; General Construction

69. Supplies / Materials Handling

70. Supplies / Materials

Handling – Assemble / Disassemble

71. Transportation (e.g., Dispatching, Driving, Rail, Watercraft)

72. Utility Production / distribution

73. Vehicle Maintenance / Repair / Testing

74. Veterinary Services / Animal Care

75. Waterways

76. Weapons and Ordnance

77. Weapons and Ordnance - EOD

78. Weapons and

Ordnance – Explosive Production

79. Weapons and Ordnance – Mixing / Bagging / Handling

80. Weapons and Ordnance - Torpedo

81. Weapons and Ordnance – Weapons / Small Arms

82. Woodworking

83. X-Ray Processing

7.5 Instructions for Attachment 2, the CAFB & MAFR Contractor HAZMAT Usage Worksheet:

1. Project Information Contractor Name Enter your contractor name.

Contract Number Enter your contract number.

Project Number Enter your project number.

Project Location Enter the project location.

Shop Code (if known) Enter your CAFB Shop Code, if known. Otherwise, leave blank and the HMMP Team will complete.

Project Start Date: Date the project started.

Project Est. End Date Estimated Date project will be completed.

2. Reporting Information Reporting Date For projects >60 days, 5th of the month. For <60 Days, date of projects end.

Name Name of personnel preparing the Attachment 2

3. Material Usage

HAZMAT Name (SDS) Enter the name of each HAZMAT on each line of the form, for all HAZMATs.

MSN, NSN, or LSN If known, enter the MSN, NSN, or LSN corresponding to the HAZMAT name. Otherwise, leave blank. The HMMP Team will complete.

Container Size (w/ Unit of Measure)

Enter the container size and unit of measure of the container, from Attachment 1, Section 2.

Containers Used this Period

Number of containers used this period.

Chapter 8 Management & Disposal of RCRA Hazardous, Universal, and Toxic Wastes

The contractor is responsible for complying with all applicable federal, state, and local environmental regulatory requirements.

Title 40 CFR 260.10 defines a generator as “any person, by site, whose act or process produces hazardous waste identified or listed in part 261 of this chapter or whose act first causes a hazardous waste to become subject to regulation”. Based on the definition, the contractor and any subcontractor(s) are responsible for their wastes from the moment of generation.

The following are examples of hazardous wastes which may be generated by projects at CAFB and MAFR. This list is not all-inclusive:

• acids or caustics;

• adhesives, caulks, roofing cements;

• empty aerosol cans;

• items containing lead (such as lead flashing, lead solder, lead-based paint chips);

• items containing mercury (such as mercury switches, mercury thermostats, fluorescent lamps);

• paints, varnishes, and sealers;

• pesticides, insecticides, and rodenticides;

• waste solvents, thinners, cleaners, and fuels;

• sandpaper, sand blasting residue; and,

• rags, gloves, coveralls, and masking paper contaminated with hazardous materials.

However, 49 CFR 172.101 Appendix A, lists materials and their RQs in the event of a spill or release. Therefore, all HAZMAT spills exceeding 49 CFR 172.101 Appendix A RQs shall be reported to the CAFB Fire Department (Telephone 911). Additionally, as stated in Chapter 11 of this guide, spills of any materials that are hazardous to personnel or the environment that are accidentally released in quantities that are not incidental to the process, or beyond the contractor’s ability to immediately control and remediate, shall be reported to the Fire Department and the COR.

After receiving notification of a release or spill, CAFB Fire Department will contact the on-call Wing Civil Engineer Squadron Environmental Element (27 SOCES/CEIE) representative. The contractor will not report spills to off-base agencies (e.g., the National Response Center) unless authorized by the CEIE representative. CAFB will avoid off-base reporting of spills that do not require reporting. The only exception to this is if an RQ release occurs over a weekend, and the 24-hour notice can only be made by the contractor to meet the reporting time limit. If this occurs, the contractor must notify the Contracting Office and CEIE the next duty day that off-base reporting was necessary.

Table C, below, lists common processes performed and associated wastes that may be generated at CAFB/MAFR. Note, Table C does not identify all process and wastes that may be part of the contract performance tasks and waste outcomes.

Table C Process Performed Potential Regulated Waste

Paint removal through sanding, abrading, chipping, and surface chemical application

Many paints and primers contain lead, cadmium, or chromium. These elements in paint residues, wipes and sandpaper, may be RCRA toxic wastes containing heavy metals.

Application of paints, varnishes, cements, adhesives, or other coatings

Many coatings are flammable. Adhesives may contain methyl ethyl ketone (MEK) and 2-butanone. Brushes, rags, and PPE contaminated with these materials may be RCRA toxic for MEK. If these materials are disposed in liquid form, they may be RCRA ignitable.

Application of chemical cleaners and strippers on surfaces

Many solvents, including chlorinated solvents, benzene, toluene, MEK, and xylene are hazardous. Stripping residues, rags and applicators may be RCRA listed spent solvent wastes.

Corrosive strippers (acids, alkalis, etc.) may be RCRA corrosive wastes if disposed in liquid form.

Depending on the treated surface, the surface residues may contain RCRA toxic heavy metal wastes.

Application of materials from aerosol container

Empty aerosol cans are regulated as RCRA reactive wastes. Non- empty aerosol cans bound for disposal may be RCRA ignitable wastes.

Removal and disposal of fluorescent lamps

Fluorescent lamps contain mercury and are regulated as universal waste10.

Removal and disposal of electronic equipment, including circuit boards, switches, thermostats, transformers, soldered parts, etc.

Some types of equipment may contain heavy metals (mercury, lead, or silver) and may be RCRA toxic wastes.

Transformers and lamp ballasts can contain PCBs and may be TSCA waste.

Some types of equipment may contain batteries having RCRA toxic metals or are RCRA corrosive or are regulated as universal waste.

Removal of unused hazardous materials at the completion of the job

Containers with product destined for disposal may be RCRA wastes.

RCRA wastes must be removed from CAFB and MAFR by a licensed hazardous waste transporter and transported under a hazardous waste manifest to a permitted treatment or disposal facility.

Chapter 9 Solid Waste Disposal, Diversion, and Recycling

CAFB/MAFR is required to report the quantity of waste landfilled and the quantity of materials offered for reuse or recycling to the Department of the Air Force and the New Mexico Environment Department on at least a quarterly schedule. Diversion and recycling of materials is strongly encouraged.

Solid waste must be minimized, properly managed, transported, and disposed. Waste minimization is intended to reduce consumption of energy and natural resources and should include material recycling. Types of recyclable materials include, but are not limited to:

10 Green end-cap fluorescent tubes may be disposed as refuse in small quantities (1 or 2 individual units). Greater quantities will be disposed as universal waste.

• aluminum;

• asphalt;

• bricks;

• cardboard;

• concrete;

• drywall and plaster;

• electrical wiring and components;

• green waste (leaves, grass clippings, cut brush, land clearing debris, etc.);

• landscaping stone;

• plumbing fixtures and piping;

• roof coverings (e.g., shingles or tiles);

• metal (from stud trim, ductwork, wiring, cabling, rebar, piping, roofing, banding, etc.);

• soil (clean); and,

• lumber

At least three weeks prior to the start of construction, submit a completed Attachment 4, CAFB/MAFR Contractor Solid Waste Disposal, Diversion, and Recycling Plan (Waste & Recycling Plan) to the Contracting Office. In the Waste & Recycling Plan, the contractor will describe how materials will be disposed or recycled. The plan will describe the segregation of waste from recyclable materials, material transport, and identify the businesses or organizations that will receive the materials.

The contractor will complete Attachment 5, CAFB & MAFR Contractor Solid Waste Disposal, Diversion, and Recycling Worksheet (Waste & Recycling Worksheet) to track the disposition of waste and recycled material described in the Waste & Recycling Plan.

The Waste & Recycling Plan and the Waste & Recycling Worksheet will not be used for hazardous waste management nor tracking. Details on hazardous waste management are presented in Chapter 8 of this document.

For contracts less than 60 days, the contractor will submit the Waste & Recycling Worksheet to the Contracting Office at the conclusion of contract performance.

For contracts greater than 60 days, the contractor will submit the Waste & Recycling Worksheet to the Contracting Office at the end of each month and at the completion of contract performance.

Chapter 10 Recovered Material Certification

By signing the contract, the Contractor certifies that “Recovered Materials” to be used in the project will be at least the amount required by the contract specifications (FAR 52.223-4). This is required when the contractor is installing items that must contain recycled material (carpet, floor tile, park benches, restroom dividers, etc.). Refer to www.epa.gov/cpg for further information.

When the total contract cost is greater than $100,000, the Contractor will submit a signed Certification Statement by the contractor indicating the use of Recovered Materials as required by the contract specifications (FAR 52.223-9) to the Contracting Office.

Chapter 11 Tanks/Spill Control Plan

11.1 Fuel Storage Tank Certification:

On-call fueling service for construction equipment is preferred. However, when the contract allows for fuel storage in tanks on CAFB/MAFR, the contractor will comply with federal, New Mexico state, and Air Force requirements to include, but not limited to secondary containment, labeling, and tank integrity inspections. All fuel storage is subject to inspection by the CAFB Fire Department and the Environmental Element.

At least three weeks prior to the start of construction, submit completed Attachment 3; Fuel Tank Approval Worksheet, to the Contracting Office to obtain approval for fuel storage tank(s) from the Environmental Element and CAFB Fire Department.

11.2 Spill Control Plan:

If an oil spill occurs, installation personnel will follow the response, reporting and clean-up procedures appropriate to the level of spill described in Section 11.3 of this document. For Class I, and potentially Class II spills, the organization or individual responsible for the spill will follow procedures in Section 11.3 to contain, control, and clean-up the spill within their training and resource capability without incurring any undo personnel risk. Spill containment, control, and cleanup beyond the responsible party’s capability (Class III spills and potentially Class II spills) will be controlled and contained by the CAFB Fire Department.

All Class I, Class II, and Class III spills must be reported to the CAFB Fire Department.

Provide the information in Section 11.4 of this document. Initial Spill Notification to the Fire Department. Do not delay notification to collect all of the information.

11.3 Spill Class, Action, Responder, and Cleanup Method:

SPILL

TYPE

DESCRIPTION / ACTION RESPONDER CLEANUP

METHODS

Class I

Class I spills involve an area less than two feet in any plane dimension (direction). Block off the area (if possible), determine if these spills create a fire hazard.

Fire Department

Sorbent Material, Pads http://www.epa.gov/cpg

Generally, these spills need only be monitored and are recovered using spill supplies.

Shop Personnel

Class

II

Class II spills involve an area not over 10 feet in any plane dimension (direction), or not over 50 square feet and not of a continuing nature. Block off the area (if possible) and immediately notify the fire protection organization and the base agency responsible for cleanup of hazardous spills. Spills can usually be recovered by site personnel.

Fire Department

Shop Personnel

SOCES/CEIE

Sorbent Material, Pads Spill

Contractor

Class

III

Class III spills involve an area over 10 feet in any plane dimension (direction) or over 50 square feet in total area or of a continuing nature. Block off the area (if possible) and immediately notify the fire protection organization and the base agency responsible for cleanup of hazardous spills. These conditions shall be considered a ramp mishap (accident or incident). The senior fire official will respond with the personnel, vehicle(s) and equipment necessary to control and contain the hazardous condition until the local base agency responsible for cleanup can properly dispose of the hazardous material(s).

Fire Department

SOCES/CEIE

Spill Contractor

11.4. Initial Spill Notification Information:

INITIAL SPILL NOTIFICATION INFORMATION

Name/Rank of the individual reporting the Spill Organization Date and Time of Spill Location of the spill Type of material discharged Estimate of total quantity discharged Has the spill reached any drains or soil The source of the discharge Cause of the discharge Any damages or injuries caused by the discharge Estimated flow rate if spill is continuous Actions being used to stop, remove, and mitigate the effects of the discharge

Chapter 12 Natural and Cultural Resources

12.1 Protection of Native Birds and Wildlife:

No Hunting is allowed on CAFB/MAFR. It is unlawful to kill, possess or trade migratory birds, their parts, nests or eggs (Migratory Bird Act Treaty). All birds are protected by the state and/or federal government except most non-native species. The most common of these non-native birds encountered on CAFB/ MAFR are: European Starlings, Rock Pigeons, European House Sparrows, and Eurasian Collared-doves. In addition, many of the mammals, amphibians, and reptiles fall under either the protection of the federal and/or state government(s). Again, CAFB/MAFR are No Hunting Zones.

No species resident to CAFB/MAFR are listed as threatened or endangered under the Endangered Species Act (ESA). The Lesser Prairie Chicken, a species recently delisted, occurs on MAFR.

When practical, the habitat for this species should be avoided during contracted activities.

The four species of greatest conservation concern detected on CAFB/MAFR from 2012 -2018:

• Black-tailed prairie dog

• Burrowing owl

• Golden eagle

• Lesser prairie chicken

Additionally the following species of state and/or federal conservation concern were detected CAFB and/or MAFR from 2012 -2018:

• Brewer’s sparrow

• Burrowing owl

• Cassin’s sparrow

• Chestnut-collared longspur

• Desert Massasauga

• Eastern Collared Lizard

• Ferruginous hawk

• Lark Bunting

• Loggerhead Shrike

• Long-billed curlew

• McCown’s longspur

• Mourning Dove

• Mule Deer

• Northern harrier

• Ornate Box Turtle

• Prairie falcon

• Red-headed Woodpecker

• Sage Thrasher

• Swainson’s hawk

• Tiger Salamander

• Western Diamondbacked Rattlesnake

• White-tailed Deer

The contractor shall notify the Contracting Office if any birds are noted to be burrowing, nesting, living within or immediately adjacent to, the planned or active construction area(s). The contractor shall also notify the Contracting Office of any other wildlife of concern in the planned or active construction area(s) particularly if the species is included on above list. The Contracting Office will advise the Environmental Element. This notification is always required when land will be disturbed (even if the area is less than one acre).

12.2 Preservation of Cultural Resources:

The New Mexico State Historic Preservation Office (SHPO) is required to review all CAFB/MAFR projects as mandated by the National Historic Preservation Act (NHPA), the Archaeological Resources Protection Act (ARPA), and the Native American Graves Repatriation Act (NAGRPA).

If a building, structure, or archaeological site is encountered during construction, the contractor shall cease work immediately, and notify the COR, who, in turn, shall notify the Environmental Element to determine if the resource is known or is to be classified as a cultural resource site.

This activity is required when a building or structure is over 50 years of age or was built or used during the Cold War Era, or when an archaeological site is encountered.

Chapter 13 Air Quality Program

13.1 New Source Review (NSR) Permitting:

Stationary sources of air pollution may require a Notice of Intent (NOI) and/or air quality permit.

Stationary sources of air pollution must be permitted prior to construction. (Examples: fuel burning equipment (such as electric power generators, fire pump engines, etc.) non-personal comfort heaters, and gasoline tanks.)

Submit list of potential air polluting equipment and associated technical information to the Contracting Office prior to construction.

13.2 Air Pollution Control Plan (APCP):

For contracts that generate dust, or airborne debris, Contractors will supply a plan with detail measures to assure that dust, debris, materials, and trash do not become airborne and travel off the project site.

Submit plan to the Contracting Office at least three weeks prior to the start of construction.

13.3 Dust control (Air Quality Activity Permit):

Any soil disturbance requires an Erosion and Sediment Control Plan. The Erosion and Sediment Control Plan will include the types and locations of erosion and sediment controls to be provided.

Submit to the Contracting Office at least three weeks prior to the start of construction.

Upon completion of the contract submit to the Contracting Office the estimated quantity of dust and/or particulate matter released into the air (refer to the APCP).

13.4 Soil Disturbance:

When dust and/or particulate matter is released into the air, land stripping and/or earthmoving (greater than 1 acre); trenching (greater than 300 feet); road construction (greater than 50 feet);

abrasive blasting; crushing/screening, etc., follow Air Quality Activity Permit (permit required prior to beginning construction activities).

One acre or more of soil disturbance for US Army Corps of Engineers (USACE) projects require a Stormwater Pollution Prevention Plan (SWPPP).

A SWPPP is part of the USACE Environmental Protection Plan. The plan will include the type and location of erosion and sediment controls to be provided, monitoring and reporting requirements to assure control measures are in compliance with federal and state laws and regulations.

Submit to the USACE Contracting Office, at least three weeks prior to the start of construction.

After completion of the construction project, contractor must submit a Notice of Termination (also known as “NOT”) to US EPA along with a copy to USACE.

Chapter 14 Water Quality Program

14.1 Proper management of wastewater:

CAFB/MAFR is subject to a discharge permit issued by NMED. All discharges of wastewater must meet minimum discharge limits. Contact the Water Quality PM for more information.

14.2 Use of reclaimed water:

Use reclaimed water to the extent practical during construction activities. The fill stand is located along abandoned runway outside the Waste Water Treatment Plant (WWTP) Compound:

• Contractor shall use treated wastewater (Class 1B reclaimed water per NMED) by operating the fill stand system. The following requirements apply:

o Water shall not be used for soil compaction around potable water lines (a sign at the fill stand notes this restriction).

o Existing and accessible portions of the reclaimed wastewater distribution system (with the exception of sprinklers or pivots) shall be colored purple to include; installed pipes, valves, and/or outlets that use reclaimed water..

o Transport vehicles and storage tanks containing reclaimed water shall contain signs in English and Spanish identifying the contents as non-potable and advising against consumption:

“NOTICE: THIS AREA IS IRRIGATED WITH RECLAIMED

WASTEWATER – DO NOT DRINK.”

“AVISO: ESTA ÁREA ESTÁ REGADA CON AGUAS NEGRAS

RECOBRADAS – NO TOMAR.”

o Aboveground use of reclaimed water shall not result in excessive ponding of wastewater and at times when the receiving area is saturated or frozen.

o Spraying and misting of reclaimed water shall be minimized. NOTE: Spraying for construction site dust control is allowed ("spraying" insinuates that water will be directed into the air, such as for crop irrigation versus directed to the ground when applied for dust control).

Prior to first time use of reclaimed water, for a particular project, the contractor shall notify Water Quality PM at least three work days prior to using the fill stand. Water Quality PM will request that the prime contractor acknowledge, in writing, receipt of these requirements.

The amount of water used for construction activities must be reported to NMED; therefore, contractors will be responsible for tracking usage and reporting it the Water Quality PM. The WWTP operators maintain the fill stand system, but will not dispense water for the contractor. If problems with the fill stand arise, the contractor shall immediately notify the WWTP operators at

(575) 784-7121 (located in Bldg. 4081).

14.3 Use of backflow prevention devices:

To prevent cross-connections (contamination from contractor vehicle and tank systems and potable water supply).

Applicable whenever contractor connects hoses to fire hydrants, fill stands supplying potable water (does not include reclaimed water fill stand), or other source of potable water.

Use of fire hydrants for construction activity is discouraged and will only be permitted on a case-by-case basis as approved by the CAFB Fire Department. Fire Chief or designated representative will grant written permission (including tracking number) for use of a specific fire hydrant.

Contractors should plan on using the fill stands available to them: potable hydrant near the WWTP (west of Bldg. 4081), potable systems located at wash rack across from the Pavements & Equipment Shop (Bldg. 252), or the reclaimed (non-potable) water fill stand discussed above.

Contractors shall use the appropriate backflow prevention device and assemblies for the application.

Devices shall be tested by certified backflow prevention assembly tester prior to use to ensure functionality and reliability. The contractor's certified tester should document and tag the device as to when tested and the results of the test. A reduced pressure principal device shall be used when connecting to fire hydrants. A properly configured air gap shall be used for top-filling contractor vehicles and tanks.

Backflow prevention devices must be approved by the State or local regulatory agencies. If there is no State or local regulatory agency requirements, the backflow prevention…