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Attachment 1 Appendix 7 Reporting Requirements
| Reporting Requirements |
| Description |
| 1) Monthly Status Report |
| The report will include at a minimum the information required for each G-391 for every trip as indicated in the G-391 Upload Template attachment (see attached Excel file). A breakdown of hours and personnel will also be provided and divided into Transportation Guard Hours and Stationary Guard Hours. A breakdown of vehicles used (year, model, and capacity) will also be required if the contractor is using contractor owned vehicles. This information will be available electronically to government users and submitted in addition to the invoice each month. |
| 2) Quarterly Performance Report |
| This report will be produced every three months to document and provide the transportation data collected from all movement of ERO serviced contract hours for the previous quarter. It will include a summation of the previous Monthly Status reports and document any fluctuations in demand or trends in provided service. Recommendations for surges or lulls will also be included in the quarterly performance report along with the vendor’s capability to respond. |
Sample G-391 Data Categories
Data categories required for every transportation movement:
| Data Categories |
| Description |
| 1) Date |
| Date of the movement. |
| 2) Vehicle Owner/Number |
| The assigned vehicle owner (Contractor/ICE) and fleet number for the vehicle. |
| 3) Vehicle Type |
| The type of vehicle used during that movement (e.g. van, bus, sedan). |
| 4) Start/End Location |
| The location from where and to where aliens are transported. |
| 5) Start/End Mileage |
| The mileage reading at the start and end location. |
| 6) Start/End Time |
| The time at the departure and arrival of the movement. |
| 7) # of Contract Officers |
| The number of contract officers moving aliens, including their names. |
| 8) # of ICE Officers |
| The number of ICE Officers moving aliens, including their names. |
| 9) # of Aliens Departing |
| The number of aliens entering a vehicle at a location. |
| 10) # of Aliens Delivered |
| The number of aliens exiting a vehicle at a location. |
| 11) Alien Description |
| Gender, Juvenile, Family Unit, etc. that were transported. |
| 12) Movement Types |
| Select from list of movement types below |
| a. Transfers |
| Transporting of aliens in custody from one ICE location to another. |
| b. Legal |
| Transporting of aliens for legal appointments (i.e. court, lawyer or consulate visits). |
| c. Medical |
| Transporting detainees to a hospital or clinic for medical reasons. |
| d. Ambulatory |
| Chasing an ambulance |
| e. Air Transfers |
| Transporting aliens in custody to or from an airport for domestic transfers. |
| f. Air Removals |
| Ground transportation of aliens to an airport for final removal via air. |
| g. Land Removals |
| Ground transportation of aliens to their country of origin for final removal. (e.g. busing or walking aliens into Mexico). |
| h. Pick up |
| Apprehension of an alien from a non-ICE location. (e.g. pick up from Jail / Prison). |
| i. Release |
| Transporting aliens that have been released from custody to a U.S. domestic location (i.e. bus terminal). |
| j. Stationary Duty |
| Any duty requiring the supervision of aliens by a guard staff that does not require a movement by vehicle. |
| k. Other |
| Transportation for a reason other than moving aliens (e.g. vehicle maintenance, file transfers). |
| 13) General Comments |
| Use this space as a general comments field. Document any significant events, issues, instructions, etc. related to the movement. |
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