Attachment 1 PWS-29 Jan 26.pdf

PERFORMANCE-BASED WORK STATEMENT (PWS)

FOR

PUMP OUT SERVICES FOR SANITARY SEWER SEPTIC

TANKS & MANHOLES, U.S. ARMY INSTALLATIONS,

OKINAWA JAPAN

29 January 2026

US Army Garrison Okinawa, Directorate of Public Works, Engineering Division

FA527026Q0005

Attachment 1

PERFORMANCE WORK STATEMENT

TABLE OF CONTENTS

SECTION PAGE

1 DESCRIPTION OF SERVICES 3

2 SERVICES SUMMARY 4

3 GOVERNMENT FURNISHED PROPERTY AND SERVICES 5

4 GENERAL INFORMATION 5

5 APPENDICES 15

1. DESCRIPTION OF SERVICES.

The contractor shall provide all management, tools, supplies, equipment, and labor/manpower and appropriate license(s)/qualification(s) necessary to pump out sludge from the sanitary sewer septic tanks and manholes, at the following U.S Army Installations in Okinawa, Japan: Torii Station, Bolo Point, Naha Port, Naha Annex, Chimuwan Tank Farm #1, 2 & 3, Tengan and Kuwae Tank Farm #1 & 2.

1.1. BASIC SERVICES.

All services mentioned in this PWS will be performed on call basis done by Contracting Officer’s Representative (COR). The performance requested schedule shall be coordinated between the contractor and COR. The contractor shall notify the COR at each site after pumping out and cleaning service are completed in order to let COR conduct inspection and evaluation of performance.

1.1.1 Pump Out and Clean. The contractor shall pump out and clean the sanitary sewer septic tanks as described in Appendix B. In the cleaning process only water shall be used and the contractor is allowed to use water on base utility at no cost. The contractor shall set up chlorination tablets for the septic tanks of treatment type after the cleaning procedure is completed.

1.1.2 Refill Pits. The contractor shall refill the pit with water up to the marked level, at locations as indicated in Appendix B for septic tank for treatment type and the contractor is allowed to use water on base utility at no cost.

1.1.3 Waste Water Disposal. The contractor shall dispose all retrieved waste water and materials at an approved off-base location in accordance with the existing Japan Environmental Governing Standards (JEGS, Appendix D), Japanese and local environmental laws and regulations. The manifest that was generated in the procedure of disposal shall be submitted to the COR at US Army Garrison Okinawa (USAG Okinawa), Directorate of Public Works (DPW), Engineering Division, Bldg 234, Torii Station. The contractor shall employ additional equipment and/or vehicle or make additional trips, if necessary, to adequately dispose of materials collected at no cost to the government.

1.1.4 Submission of Manifest. The manifest that was generated in the procedure of disposal shall be submitted to the COR at US Army Garrison Okinawa (USAG Okinawa), Directorate of Public Works (DPW), Engineering Division, Bldg 234, Torii Station. The contractor shall submit to the COR documentation manifest to establish the volume of waste water collected and to ensure appropriate disposal of waste water after service provided. Manifest shall be submitted to the COR not later than 3 working days after the work is performed.

No payment shall be made for any service until the contractor provides documentation manifest that confirms the collected materials have been disposed properly.

1.1.5 Delivery Ticket & Meter Reading Ticket. The contractor shall submit to the COR both tickets, delivery tickets and meter reading tickets which shall show the actual pumped out waste water volume measured at the point of disposal. The contractor shall submit these tickets to the COR for documentation and approval in order to process payment for services rendered.

The contractor’s delivery ticket shall indicate the following:

a. Name of contractor

b. Contract and Delivery Order Number

c. Date of delivery performance

d. Pumped out and disposed quantity of waste water.

f. Government’s Full Name, Title and Organization

1.1.6 Waste Spillage. The contractor shall be responsible for clean-up of any spillage on government property. The government reserves the right to provide remedial measures for contractor-caused spillage and deduct said cost from the contract. The contractor shall submit a spill response and clean-up plan to DPW, Environmental Division, Bldg 234, Torii Station, for comment and approval, prior to start of contract.

1.1.7 Invoices & Payments. The contractor shall invoice and will be paid based on the actual weight of pumped out waste water shown in the delivery tickets and meter reading tickets.

1.2 SPECIFIC REQUIREMENTS

1.2.1 On Call Services. Unexpected services may be required in the event of natural or human error disasters or other unscheduled repairs to pipes or other infrastructure involving sanitary sewer septic tanks that are listed in Appendix B and also other septic tanks are not included in this contract and sanitary sewer manholes located at all Army Facilities. The Government will make on call services on weekdays (Monday through Friday) within the contractor’s regular office hours.

2.0 SERVICE SUMMARY (SS)

Performance Objective PWS Para

Performance Threshold

Pump-out Sanitary Sewer Septic Tanks and Manholes

1.1.1 Contractor shall respond 100% to each service

calls made by the COR

Waste Disposal 1.1.3 100% of the time waste water shall be disposed appropriately

Submission of Manifests 1.1.4 100% of the manifests shall be submitted to the

COR

On Call Services 1.2.1 Contractor shall respond 100% to the on call services made by the COR

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1 UTILITIES. The contractor can use Government water when available for contract performance.

4. GENERAL INFORMATION.

4.1 QUALITY CONTROL.

4.1.1. The Contractor is required to control the quality of services delivered to the Government. The overall quality must meet the specified performance thresholds for each requirement in the Services Summary.

4.2. QUALITY ASSURANCE.

The government will periodically evaluate the contractor’s performance by appointing COR(s) to monitor performance to ensure services are received. The government representative will evaluate the contractor’s performance through Periodic Inspection on-site inspections and receipt of complaints from base personnel. The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality control inspections if merited by performance.

4.2.1. The COR is the authorized government representative(s) who will perform assessments of the contractor’s performance. Subsequent to contract award, the identity of the COR, with a letter defining their duties and authority will be promptly furnished to the successful offeror.

4.2.2. The COR will inform the contract manager in person when discrepancies occur and will request corrective action. The COR will make a notation of the discrepancy on their surveillance checklist with the date and time the discrepancy was noted and will request the contract manager (or authorized representative) to initial the entry on the checklist.

4.2.3. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the Contracting Officer (CO) and not to the COR.

4.2.4. The services to be performed by the contractor during the period of this contract shall at all times and places be subject to review by the CO or authorized representative(s).

4.3. SECURITY REQUIREMENTS.

4.3.1 Operation Security and Social NETWORKING.

The use of any unauthorized photos, sketches, video, or any other type of electronic media is prohibited.

4.3.1.1 Antiterrorism (AT) Level I Training. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training before contract start date or effective date of incorporation of this requirement into the contract and/or new project employees start work. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to DPW or to the COR or to the contracting officer, if a COR is not assigned, after completion of training by all employees and subcontractor personnel. The AT Level I Awareness training will be completed either on the Joint Knowledge Online at http://jko.jten.mil (CAC Required) or contractor employees will complete the locally developed AT Level I Awareness training translated into Japanese. The contractor personnel that will work under this contract shall review and complete the USAGO Form 61 (ANITTERRORISM / iWATCH / OPSEC Training Roster). Provide the training roster to DPW or to the COR or to the contracting officer and they will submit to the Directorate of Plans, Training, Mobilization and Security

(DPTMS).

4.3.1.2 Access and general protection/security policy and procedures. This section is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9 or NAF Clause BI.142, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

4.3.1.2.1 For contractors that do not require CAC but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

4.3.1.3 iWATCH Army Training. This section is for contractor employees with an area of performance within an Army controlled installation, facility, or area. DPW or the COR or the contracting officer or the contractor and all associated sub-contractors shall brief all employees on the local iWATCH Army program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed, and the results reported to the COR before the start date of the contract and/or new project employees start work. The locally developed training is translated into Japanese. The contractor personnel that will work under this contract shall review and complete the USAGO Form 61 (ANITTERRORISM / iWATCH / OPSEC Training Roster). Provide the training roster to DPW or to the COR or to the contracting officer and they will submit to the DPTMS.

http://jko.jten.mil/

4.3.1.4 The contractor and all associated sub-contractor employees will not require access to US Government computers.

4.3.1.5 For contracts that require OPSEC Training. Per AR 530‐1, Operations Security, the contractor employees must complete Level I OPSEC Awareness training.

New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. The following must be included in the PWS: Contractors will follow the USAG Okinawa OPSEC Plan. All personnel associated with the contract must complete the OPSEC training and sign the training sheet. The sign in roster must be maintained by the COR and must be provided to the OPSEC Officer upon request to verify training. The contractor shall not discuss and provide any information, documents, photos, maps, sketched and other images to any outside agency. Any photos, sketches, or videos of internal project are to be reviewed by the OPSEC officer prior to any release. The photographing of any government facility much have approval form both DPTMS and the Physical Security Office. The use of sUAS is unauthorized as per the GOJ No Drone Law;

requests tor usage must be routed through ODB, the 18th Wing Scheduling and then the USAG Okinawa Commander for any consideration. Any use of illegal sUAS flights will be interdicted by USAG Okinawa Law Enforcement.

4.4. PHYSICAL SECURITY.

Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to Air Force Installations (NOV 2012).” Except U.S. military installations where the required custodial services are performed, only two (2) contractor employees (contract manager and its alternate) shall require for base pass for access to Kadena Air Base. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

4.4.1. Base Pass. The contractor is responsible to obtain such clearances and/or passes as required for his/her employees to enter the U.S. military installations prior to start to work. The contractor shall be responsible for all base passes issued to his/her employees under this contract. Applications shall be coordinated through the CO or designated representative. At the time of application, Security Forces (Pass Office) may conduct a background check on employees. Upon termination of employment, the contractor shall be responsible for returning identification cards and base passes to Security Forces (Pass Office) within 24 hours.

4.4.1.1 The contractor shall submit a request for base passes for his employees to the 18th Contracting Squadron, Attention: 18CONS/PKB, Kadena Air Base, for recommendation of approval by Security Forces (Pass Office). After approval from 18 CONS/PKB, the contractor shall follow the instructions for acquiring designated base pass for entry into applicable as follows:

Access to Marine and Navy Facilities. The contractor shall follow the guidance provided by Camp Foster Pass Office at Camp Foster, Bldg 456, (building near Legion Gate) at

DSN 645-2239/7519 or from off base dial 098-970-2239/7519 and at email address PASSOFFICE.MCBB.FCT@USMC.MIL to enter Camp Lester and Camp Courtney.

Access to Army Facilities and DLA Facilities. The contractor shall follow the instructions for acquiring designated base pass for entry into Army Facilities (Torii Station, Naha Port and Defense Logistics Agency (DLA) Facilities=Kuwae Tank Farm #1 (Camp Lester) & 2, Chimuwan Tank Farm #1, 2 & 3 and Tengan (Camp Courtney)) at Torii Station Pass Office, at temporary building, Bldg 218, Room #100B, Torii Station, at DSN 652-4688 and from off base dial 098-953-4688 and email address at usarmy.torii.usag.list.usago-pass-office@army.mil

DLA-Energy Okinawa Office Location. Contractor personnel desiring entry into DLA Facilities (Kuwae Tank Farm #1 & 2, Chimuwan Tank Farm #1, 2 & 3 and Tengan) must process the application documents through DLA Energy-Indo Pacific Okinawa office based on the guidance provided by Torii Station Pass Office. DLA-Energy Okinawa office is located outside of Kadena Air Base gate 3, Bldg 53135 at DSN 234-0936 or from off base dial the operator at 098-938-1111 (Operator) and after the tone changes, dial 234-0936.

4.4.2 The contractor shall be responsible for safeguarding all government property provided for contractor use (if applicable). At the close of each work period, government facilities, property, and materials shall be secured.

4.4.2.0 Key Control (When applicable). The contractor shall establish and implement methods of ensuring that all keys/key cards issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the Government. The contractor shall coordinate with the COR to obtain keys for work areas that are fenced-in. The contractor shall return the keys to the COR before close of business every day. Failure to do this may result in refusal of key use by the Government.

4.4.2.1. The contractor shall immediately report the loss of a duplicate key to the C

OR.

4.4.2.2. In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon written direction of the CO, re-key or replace the affected lock or locks;

however, the government, at its option, may replace the affected lock or locks or perform re-keying. A contract debt must be established in accordance with FAR subpt 32.6.

4.4.2.3. The contractor shall prohibit the use of keys issued by the government by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer (CO).

mailto:PASSOFFICE.MCBB.FCT@USMC.MIL mailto:usarmy.torii.usag.list.usago-pass-office@army.mil mailto:usarmy.torii.usag.list.usago-pass-office@army.mil

4.4.3. Lock Combinations. The contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

4.5. HOURS OF OPERATION.

4.5.1. Normal Hours of Operation. The contractor shall perform the services required under this contract during the following hours: 0730 thru 1630 hrs, Monday thru Friday.

The contractor may work, with prior approval of the CO, extended hours to ensure timely completion of work at no additional cost to the government.

4.5.1.1. Recognized Holidays. The contractor is not required to provide service on the following days: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Days, Thanksgiving Day, and Christmas Day. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

4.5.2 Operations During Typhoon Conditions. When Tropical Cyclone Condition Readiness 2 (TCCOR 2) is declared, all work will cease immediately. The contractor will clean up and dispose of all loose debris and waste as directed by COR to secure the job site against damage that may result from anticipated weather conditions. Contractor responsibility shall remain the same during tropical cyclone declaration "Tropical Cyclone Condition of Readiness 1 Caution (TCCOR1C)." Upon the declaration of TCCOR1C, the contractor employees shall be excused from all duties. Upon declaration "Tropical Cyclone Condition of Readiness 1 Recovery (TCCOR1R)," the contractor will immediately be available for duty.

4.6. CONSERVATION OF UTILITIES.

The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

4.6.1. Lights shall be used only in areas where and when work is actually being performed.

4.6.2. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor or by contractor employees unless authorized.

4.6.3. Water faucets or valves shall be turned off after the required use has been accomplished.

4.6.4. Government telephones shall be used only for official government business.

4.7. RECORDS.

The contractor shall be responsible for creating, maintaining, and disposing of only those government required records that are specifically cited in this PWS or required by the provisions of a mandatory directive listed in Applicable Publications and Forms. If requested by the Government, the contractor shall provide the original record or a reproducible copy of any such record within five working days of receipt of the request.

4.8. ENVIRONMENTAL CONTROLS.

4.8.1. Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Japan Environmental Governing Standards (JEGS), and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the Contracting Officer pursuant to notice requirements and negotiate a modification to the contract.

4.8.2 Notification of Environmental Spills. Report all spills of hazardous materials immediately to Torii Station Fire Department at 911 and to the COR.

Security Police and Fire Department:

While working at any locations on base:

Calling from on base (Use DSN Phone): 911 Calling from off base: 911-1911 Calling from cell phone: 098-911-1911

4.8.2.1 Responsibility. The contractor is responsible for spillage clean up. The contractor shall determine, as quickly as possible, the nature of the spilled substance and implement the necessary safety precautions to protect both human health and environment. Clean up shall be in accordance with applicable local laws and regulations, at no additional cost to the Government, and shall only be performed by personnel adequately trained in spill response and clean up techniques for the severity of the spill incident.

4.8.2.2 Reporting Requirements. The contractor shall submit a written follow-up report to COR not later than 4 hours after any spill incident. The written report shall conform to the requirements detailed in the U.S. Army Garrison Okinawa Spill Prevention and Response Plan (SPRP). At a minimum, the report shall provide the information necessary to complete the POL/Hazmat Spill Report Form. Copies of this form are available from the DPW Environmental Office.

4.8.2.3 If the Government has to perform emergency spill response and clean up, due to the non-availability of contractor personnel, or if the spill is beyond the capacity of the contractor’s personnel, the contractor shall be held liable for all costs associated with performing the clean up.

4.8.3 Use of Hazardous Materials. The contractor’s use of any hazardous materials will require the submittal of a Safety Data Sheet (SDS) in English and in Japanese for each item utilized. The contractor shall prepare to obtain the approval through the COR from the Fire Department, Safety and the Environmental Office prior to the use of the item.

The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. The contractor shall be responsible for the proper handling, labeling, storage and disposal of hazardous materials in accordance with all existing laws and regulations set forth by the Prefecture Government of Okinawa, Japan. Storage of hazardous material on the installation is prohibited and all hazardous material will be removed from the installation at the end of each work day.

4.9. GOVERNMENT OBSERVATIONS.

Government personnel, other than contracting officers (COs) and COR(s), may from time to time, with the CO coordination, observe contractor operations. However, these personnel may not interfere with contractor performance or make any changes to the contract.

4.10. SAFETY REQUIREMENTS.

In performing work under this contract, the contractor shall:

4.10.1. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

4.10.2. Perform work in a safe manner as required by OSHA 2206, General Industry, Occupational Safety and Health Standards (29 CFR 1910) http://www.osha.gov/, Japan Environmental Governing Standards (JEGS) by US Force Japan and general safety requirements of EM 385-1-1, dated 15 March 2024, “US Army Corps of Engineers, Safety and Health Requirements Manual” in the following website address:

https://www.publications.usace.army.mil/Portals/76/EM%20385-1- 1%20_EFFECTIVE%2015March2024.pdf.

4.10.3. Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of government facilities and property and to provide a safe work environment for contractor personnel.

4.10.4. Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

4.10.5. Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

4.10.6. Record and report promptly (within one hour) to the contracting officer or designated COR, all available facts relating to each instance of damage to Government property or injury to either contractor or Government personnel.

4.10.7. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the contracting officer.

4.10.8. If the Government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist Government personnel in the conduct of

FA527026Q0005

Attachment 1 http://www.osha.gov/ https://www.publications.usace.army.mil/Portals/76/EM%20385-1-1%20_EFFECTIVE%2015March2024.pdf https://www.publications.usace.army.mil/Portals/76/EM%20385-1-1%20_EFFECTIVE%2015March2024.pdf investigation until the investigation is completed.

4.10.9. Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

4.10.10 Ensure personnel have the following on-base emergency services phone numbers programmed into their cell phones:

Fire Department:

While working at any locations on base:

From On base (Use DSN Phone): 911 From Off base: 911-1911 From Cell Phone: 098-911-1911

4.10.11 The contractor will be responsible for instructing his employees in safety measures considered appropriate. The contractor shall not permit placing or use of any equipment in traffic or other locations in such a manner as to create safety hazards.

Whenever applicable, the contractor will provide and place appropriate warning signs at work areas and its removal after completion of work.

4.10.12 All safety precautions shall be exercised when working in and around DLA storage facilities. All contractor equipment shall be equipped with proper safety and noise-limiting devices and shall be kept in safe operating condition at all times.

4.10.13 All contractor vehicles shall be in good mechanical and safe operating condition.

All vehicles shall keep dry chemical type fire extinguishers on each vehicle. These vehicles are subject to inspection at any time. The vehicles shall have the contractor’s (firm’s) name displayed in English on both sides and shall be readable up to a distance of at least 50 feet away.

4.10.14 The contractor shall ONLY smoke in designated areas at Torii Station. The contractor shall NOT smoke at DLA Facilities: Kuwae Tank Farm 1, & 2, Chimuwan Tank Farm 1, 2 & 3.

4.10.15 Fire & Emergency Services. The contractor shall follow the USAG-Okinawa/Torii Station Fire Prevention and Life Safety Policy, Appendix E.

4.10.16. Fire & Emergency Services.

The contractor shall be responsible to follow the Fire & Emergency Services in Army Regulations 420-1 (AR 420-1), Chapter 25, at the following website https://armypubs.army.mil/ProductMaps/PubForm/Details.aspx?PUB_ID=84190

4.10.17 Protection of Government Property. The contractor shall take all necessary precautions to Government property. All damaged property due to the contractor’s operation shall be repaired, replaced, or restored to a condition as approved by the CO

FA527026Q0005

https://armypubs.army.mil/ProductMaps/PubForm/Details.aspx?PUB_ID=84190 and the COR at no cost to the Government. All damaged property shall be corrected within 5 working days by the contractor with materials of like type or better, quality and finish by skilled craftsmen as required. Should the contractor fail to correct damages, the Government will correct the damages and the cost will be deducted from the contractor’s payment. The contractor shall report all damages to the COR and CO.

4.10.18 Disconnection of Services. If it becomes necessary to interrupt the utility service to buildings or utilities not a part of this contract, prior approval shall be obtained in writing from the COR. Provide temporary utility connections in the event disruption of utilities will exceed eight (8) hours. The contractor shall request such approval 14 calendar days in advance of when it is needed.

4.11. SPECIAL QUALIFICATIONS.

The contractor get permission for “Industrial Waste Collection and Transportation Business Permit” (産業廃棄物収集運搬業許可)” Septic Tank Cleaning Business Permit (浄化槽清掃業許可) from Okinawa Prefectural Governor and submit a copy of it to 18th Contracting Office.

4.12. CONTINUATION OF ESSENTIAL DOD CONTRACTOR SERVICES DURING

CRISIS IAW DoDI 3020.37.

This service is determined to be non-essential for performance during crisis according to DODI 3020.41, Operational Contract Support, paragraph 2.c. In the event of crisis, the contractor will be notified by the Contracting Officer of the need to discontinue services due to contingency, base closure or other causes. If notification to discontinue services is not received, the contractor will be expected to continue performance in accordance with this PWS.

4.13. PHASE OUT.

4.13.1 If there is a change in contractor or if the operation reverts to in-house, the incumbent contractor will provide familiarization, to the government or the follow-on contractor, whichever the case may be, for 30 days after receipt of a notice from the CO.

During the phase-out familiarization period, the incumbent will be fully responsible for the operation of the required services.

4.13.2 The government reserves the right to conduct site visits in all contractor operated facilities in conjunction with the solicitation of offers for the follow-on contract. In the event the follow-on contract is awarded to other than the incumbent, the incumbent contractor will cooperate to the extent required to permit an orderly change over to the successful contractor. With regard to the successor contractor’s access to incumbent employees, a recruitment notice may be placed in each facility.

4.14 PUBLICATIONS.

Compliance with all publications, regulations and operating instructions provided by the Government is required when:

4.14.1. They pertain to the procedures for materials expediting herein and where the contractor is authorized by the performance work statement to accomplish the work specified in the publication, regulation or operating instructions.

4.14.2. The publications prescribe USAF policies, use of materials, procedures and processes applicable to the work requirements.

4.14.3. The contractor is required to acquire and work on the latest version of the publication.

4.15. CONTRACTOR PERSONNEL

4.15.1. Contract Manager: the contractor shall provide a contract manager and alternate contract manager (responsible in the absence of the contract manager) who shall be responsible for the performance of the services. The names of the contract manager and alternate(s) shall be provided to the CO in writing prior to the beginning of the first performance period. The contract manager and alternate(s) must be able to read, write, speak, and understand English.

4.15.1.1. The contract manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract.

4.15.1.2 The contract manager or alternate shall be available during normal duty hours within two (2) hours to meet on the installation with government personnel (designated by the CO) to discuss problems. After normal duty hours the manager or alternate shall be available within four (4) hours.

4.15.2. Contractor Employees. The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

4.15.2.1. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

4.15.2.2. The contractor shall not employ any person who is an employee of the U.S.

Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is a military member, a member of the civilian component, a dependent of a member, or U.S. Official Contractor employee under the United States-Japan Status of Forces Agreement, unless the person seeks and receives approval according to US Forces Japan Instruction 36-1001 and that person’s component for off-duty employment of an approved notification of employment for a dependent.

4.15.2.3. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

4.16. JAPANESE ROAD LAWS

4.16.1. The contractor shall comply with Japanese Road Laws while on US Military installations to specifically include: Article 43 The Road Law (Japan) (prohibited acts relative to roads). No person shall commit the following described acts:

4.16.1.1. Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fall-out from motor vehicles or otherwise defacing roads unreasonably or without due cause.

4.16.1.2. Article 43-2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out)

4.16.2. The agency managing a road may when there is reasonable cause for him to feel that items or cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle, or correcting the method of loading or traveling or operation of the vehicle.

4.17. REQUIRED INSURANCE by JAPANESE LAW

4.17.1. The Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance on each vehicle used by the Contractor at the work site.

4.17.1.1. Type: Automobile Property Damage Insurance Amount: ¥3,000,000 or Dollar equivalent Bodily Injury Insurance Amount: ¥30,000,000 or Dollar equivalent

4.17.1.2. All vehicles must be properly inspected/insured in accordance with Japanese Compulsory Insurance (JCI) requirements.

4.17.2. Prior to the commencement of work hereunder, the Contractor shall furnish to the CO a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the U.S.

Government in such insurance shall not be effective for such period as may be prescribed by the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the CO.

5. APPENDICES

A. Acronyms & Abbreviations List

B. Estimated Workload Data

C. Maps/Site Plans

D. Japanese Environmental Governing Standards (JEGS 2024)

E. USAG-Okinawa/Torii Station Fire Prevention and Life Safety Policy

APPENDIX A

ACRONYMS AND ABBREVIATIONS LIST

Acronym/Abbreviation Definition

AFI Air Force Instruction

AFFARS Air Force Federal Acquisition Regulation Supplement

AT Antiterrorism

AR Army Regulations

Bldg Building

CFR Code Federal Regulation

CMR Contractor Manpower Report

CO Contracting Officer

COR Contracting Officer’s Representative

DEPT Department

DLA Defense Logistics Agency

DOD Department of Defense

DODI Department of Defense Instruction

DPW Directorate of Public Works

DSN Defense Switched Network

EM Engineer Manuals

FAR Federal Acquisition Regulations

FSC Federal Service Code

ID Identification

JCI Japanese Compulsory Insurance

JEGS Japan Environmental Government Standards

OPSEC Operation Security

OSHA Occupational Safety and Health Act

POL Petroleum Oil Lubricants

PWS Performance-Based Work Statement

SDS Safety Data Sheet

SS Services Summary

TCCOR Tropical Cyclone Condition of Readiness

UIC Unit Identification Code

U.S. United States

USAF United States Air Force

USAG Okinawa U.S. Army Garrison Okinawa

APPENDIX B

Estimated Workload Data

Note: The Appendix is separately accompanied.

APPENDIX C

MAPS AND/OR SITE PLANS

Note: The Appendix is separately accompanied.

APPENDIX D

Japanese Environmental Governing Standards (JEGS 2024)

Note: The Appendix is separately accompanied.

Appendix E

USAG-Okinawa/Torii Station Fire Prevention and Life Safety Policy

Note: The Appendix is separately accompanied.