Attachment 1_PWS_22Q0028_20220812.pdf

PERFORMANCE WORK STATEMENT (PWS)

Recurring maintenance of chiller, absorbers, cooling towers at USAG – Italy, Vicenza

Part 1

General Information

1. General: This is a non-personnel services contract to provide maintenance of chillers, absorbers and cooling towers at USAG-Italy, Vicenza. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the maintenance of the chillers, absorbers and cooling towers at USAG-Italy, Vicenza as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract. This contract is to ensure the proper functioning of maintenance of the chillers, absorbers and cooling towers.

1.2 Background:The requirement consists of the following:

- Maintenance of chillers at Ederle, Del Din and Villaggio;

- Maintenance of the Absorbers at Ederle and Del Din;

- Maintenance of the cooling towers at Ederle and Del Din;

1.3 Scope: The Contractor shall provide all the services necessary in order to maintain the chillers, the Absorber and the cooling towers functionality and efficiency.

1.4 Objectives: The objective is to maintain the chiller, cooling towers and absorber functionality and efficiency in order to ensure the proper functioning and prevent any type of interruption of service.

1.5 Period of Performance: Reserved

Option Periods

1.6 Quality Control

1.6.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract. The contractor shall submit his/her Quality Control Plan (QCP) to the COR for approval within (seven) 7 calendar days after contract award. After acceptance of the quality control plan the contractor shall obtain the Contracting Officer’s acceptance in writing of any proposed change to the QC plan (DELIVERABLE 0001).

1.6.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.6.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.6.3.1 U.S. Holidays: Work shall not be performed during American holidays, unless otherwise directed by the Contracting Officer. When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively

HOLIDAY NAME DATE HOLIDAY NAME DATE

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day last Monday in May Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Juneteenth 19 June Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.6.3.2 Host Nation Holidays: Work shall not be performed on local Host Nation holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

HOLIDAY NAME DATE HOLIDAY NAME DATE

New Year's Day 1 January Assumption Day 15 August Epiphany Day 6 January Local Holiday * 8 September * Vicenza only Easter Monday Varies yearly All Saints’ Day 1 November Liberation Day 25 April Immaculate Conception Day 8 December Labor Day 1 May Christmas Day 25 December Republic Day 2 June Saint Stephen’s Day 26 December

1.6.4 Operating Hours: The contractor is responsible for conducting business, between the hours of 0800 to 1700 hours, Monday through Friday. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential. The contractor must provide a working schedule for all Garrison sites at least one (1) week in advance, in order to allow the COR to contact military personnel and ensure that work can be performed that day without interfering with military personnel operations.

1.6.4.1 Government Facility Office Hours: DPW’s main office hours are Monday through Friday from 08:00 Hours through 17:00 hours except Italian and U.S. Holidays identified in paragraph 1.6.3.1 and 1.6.3.2 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government Directed facility closings.

1.6.4.2 Contractor Support Hours: The Contractor will be escorted by a DPW technician to the work location and shall provide support during the Government Facility Office Hours specified above. The Contractor shall, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS.

When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.4.2.1 Contractor Work Plan: The Contractor shall prepare and maintain a Work Plan for the annual maintenance.. The plan, as a minimum, shall identify regularly scheduled work (to include location, work to be completed, timeline, etc.) The Contractor’s proposed Work Plan shall be submitted to the Contracting Officer via the COR for review within ten (10) workdays after date of contract award (DELIVERABLE 0002). The Government will review and either accept or return their comments to the Contractor within ten (10) workdays. The Contractor shall then have three (3) workdays to submit a Final Work Plan. Any proposed change by the vendors to the accepted Final Work Plan is required to be resubmitted via the COR for review and acceptance by the Contracting Officer at a minimum thirty (30) calendar days prior to implementation. The timeline noted above shall apply for review and acceptance for proposed changes.

1.6.4.2.2 Work Completion Report: At the completion of the workday, the Contractor shall submit a complete report to the COR stating, as a minimum, the date, which units were serviced, what work/verifications were completed, and any deficiencies found during the scheduled maintenance (DELIVERABLE 0003).

1.6.5 Training Holidays: USAREUR has historically granted military personnel training holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.6.6 Place of Performance: The work to be performed under this contract will be performed at Caserma Ederle, Caserma Del Din, Villaggio Della Pace.

1.7 Security Requirements: The following information is provided on security related matters.

1.7.1 Security Program: Reserved

1.7.2 Personnel Security Clearance Requirements: Reserved.

1.7.3 Installation Access: Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with Army in Europe (AE) Regulation 190-16 (AE Reg 190-16) Installation Access Control or (AE) Regulation 604-1 for Italy specific contracts, will be grounds for denying access to U.S. installations and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements. Should anything in this paragraph conflict with AE Reg 190-16 or (AE) Regulation 604-1, the regulation takes precedent.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

1.7.3.1 The Contractor shall provide the Contracting Officer, via the COR, an Initial Installation Pass Log within three (3) workdays after contract award (DELIVERABLE 0004). The log must, at a minimum, contain the following information:

a. Name and address of each employee

b. Identification Document of each employee

c. Copy of personnel register

d. “Centro per l’impiego” Identification Document

e. The contractor shall furnish a list of private and commercial vehicles which will be used in conjunction with contract work. The contractors’ vehicles shall be clearly marked with the contractor’s name or company logo. The contractor shall maintain all contractor furnished vehicles in an operational condition. All vehicles shall meet all requirements as per Italian “Codice della Strada”. The contractor personnel shall comply with all standard signs and regulations in regard to parking on the Government installations. The list of such vehicles shall be submitted together with the list of personnel and shall contain:

(1) Make of vehicle;

(2) Model and year of manufacture; and

(3) License Plate Number.

The log shall be updated as employees are added or removed. The Updated Installation Pass Log shall be current and available at any time upon request by the Government and submitted to the COR within five (5) workdays after any changes to the log.

1.7.3.2 The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within seven (7) calendar days

(DELIVERABLE 0005).

1.7.3.3 Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within (DELIVERABLE 0005).

1.7.3.4 Common Access Cards (CAC): Reserved.

1.7.4 Background Checks: Army in Europe (AE) Regulation 604-1 provides guidance pertaining to background checks for U.S. and Host Nation Contractors.

1.7.4.1 U.S. Citizen: Contractors that work with or teach youth under the age of 18 years are subject to local and stateside background checks. The Requiring Activity Manager will determine the extent of background checks required. The Contractor employee may begin performance of the contract after receiving a favorable local background check. The Contractor agrees to replace the employee should results of the stateside background check, if required, be unfavorable as determined by the Requiring Activity Manager. The Contractor’s replacement of the employee with the unfavorable background check shall be within a timeframe provided by the Requiring Activity Manager. The Contractor shall also replace employees whose background check, during their tenure of employment, renders them with an unfavorable local or stateside background check, as determined by the Requiring Activity Manager.

1.7.4.2 Local Nationals and Third Country Nationals: Local national and third country national Contractors that work with or teach youths under the age of 18 years are subject to background checks as determined by the Requiring Activity Manager. Forwarding correspondence from the Contractors shall identify the associated contract number. Local nationals and third country nationals agree to the same employee termination provisions as stated for U.S. Citizens (see paragraph 1.7.4.1 above, in particular, same requirements to replace the employee (and within timeframe noted) when results of background check are unfavorable).

1.7.5 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13).

1.7.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.

1.8 Special Qualifications: At least four Contractor’s employees shall possess a refrigeration license F-Gas, at least two Contractor’s personnel shall possess license “PES”, certificate of compliance F-GAS for the firm in accordance with

UE 2015/2067.

1.9 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.9.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.10 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the

COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.11 Key Personnel: The following personnel are considered key personnel by the Government: Contract Manager and Alternate Contract Manager. The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name and contact information of this person and an Alternate Contract Manager, who shall act for the Contractor when the Contract Manager is absent, shall be provided in writing to the Contracting Officer no later than seven (7) workdays after contract award or as soon a new manager is assigned (DELIVERABLE 0006). The Contract Manager and Alternate Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or Alternate Contract Manager shall be telephonically available between 08:00 hours to 17:00 hours, Monday through Friday except Italian and US holidays (listed under paragraph 1.6.3).

1.12 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

The contractor shall provide a uniform shirt or shop-coat with the company name inscribed on the back and the employee nametag on front, for each employee. The company and employee name shall be of a contrasting color and be distinguishable from a distance of 3 meters. Contractor's employees shall wear uniform shirt or shop-coat at all times while engaged in the performance of this contract. Uniform apparel similar in appearance to any of the American or Italian fire, police or military services is not acceptable.

1.12.1 Workspace Sign Location: Reserved.

1.12.2 Contractor Identification Badges: Contractor personnel shall be easily identifiable through the display of badges IAW Contractor Identification (AE Reg. 27-715). The Contractor (to include subcontractors) shall provide each of their employees an easily readable identification badge. The badge must include as a minimum, the company’s name and the employee’s last name. Companies with U.S. Government contracts will require their employees to wear these badges visibly when performing work at Government workplaces unless this would be impractical because of mission or safety considerations. The Contractor shall collect all ID Badges upon completion of the contract or termination of employee.

1.13 Contractor Travel: Reserved

1.14 Other Direct Costs (ODCs): Reserved

1.15 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.16 Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. The Contractor and Contractor personnel, shall not divulge or release data or information developed, or obtained under performance of this PWS, except to any authorized Government personnel or upon written approval of the Contracting Officer. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

The use of propaganda violates DoD Commercial Use of Imagery Guidelines stated at http://www.defenseimagery.mil/products/dodimagery/commercialuse.html The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.17 Non-Disclosure Statements: Reserved.

1.18 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.)

or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI (Deliverable 0006). The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.19 Combat Trafficking in Persons IAW FAR 52.222-50: The United States Government and the United States Department of Defense (DOD) has adopted a zero tolerance policy regarding trafficking in persons. Contractors, subcontractors and their employees shall not: Engage in any forms of trafficking in persons during the period of performance of the contract, procure commercial sex acts during the period of performance of the contract, or use forced labor in the performance of the contract.

1.20 Safety: The following provides information pertaining to Safety and Accident Prevention:

1.20.1 Host Nation Safety Laws and Regulations: The Contractor shall comply with FAR 52.236-13, Accident Prevention (November 1991), the references contained therein (e.g. U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)), and applicable Host Nation Safety Laws and Regulations.

1.20.1.1 In addition to other requirements for accident prevention specified in this contract, the Contractor shall comply with all Federal, State and Local requirements governing safety and health protection on construction sites and any other applicable occupational safety codes. The Contractor shall coordinate all work at the site, including development of plans and providing advance notices.

1.20.1.2 This project falls under the provisions of Italian Safety Law DLGS 81/2008 art.26. The Contractor shall submit to the COR the “Suitability of contractor for service contracts – MD0266”, paragraph B2 and B3, within five

(5) workdays after award, for the preparation of the DUVRI by the Italian Safety Office, in accordance with the Italian regulation above. (DELIVERABLE 0007).

1.20.1.3 Whenever the Contracting Officer becomes aware of any noncompliance with these requirements or any condition that poses a serious or imminent danger to the health or safety of the public or Government personnel, the Contracting Officer shall notify the Contractor orally, with written confirmation, and request immediate initiation of corrective action. This notice, when delivered to the Contractor or the Contractor's representative at the work site, shall be deemed sufficient notice of the noncompliance and that corrective action is required. After receiving the notice, the Contractor shall immediately take corrective action. If the Contractor fails or refuses to promptly take corrective action, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken.

1.20.1.4 Reporting Accidents: The Contractor shall report to the Contracting Officer and the safety offices located on the installations by telephone any accident involving injury, death, damage to Government property, or accidental loss of Government property resulting from the activities of the Contractor, his sub-contractors, his agents, or employees within 24 hours after the date of occurrence. A written accident report shall be forwarded to the Contracting Officer within two (2) workdays after the date of occurrence (DELIVERABLE 0008). In addition, the Contractor shall cooperate and provide data to any follow-up investigation of an accident by the installation or higher command.

The written accident report must include, as a minimum, the date of occurrence, name of people involved, a detailed description of the incidence, the cause, any relevant background information, and what the vendor will do to prevent future occurrence.

1.21 Environmental Compliance: The contractor shall comply with all local laws and standards regarding the Environmental protection.

1.21.1 Discarded Material: all discarded materials shall be recycled or disposed of to the dump authorized by the Regional and National regulation according to the typology of the related material. The transportation shall be extended, if required, even outside Caserma Ederle City Council Territory. It shall be the responsibility of the contractor to provide containers for material disposal. The contractor shall also provide all documents (and coordination work) necessary to obtain the authorization from the Local Environmental Authority for the eventual disposal of materials, for which the normal disposal procedures are not sufficient.

1.21.2 Environmental Compliance Plan and Program

1.21.2.1 Environmental reporting: The contractor shall provide the following information semi-annually to be used by the Government to address environmental performance relative to the goals of the USAG Italy Environmental Management System. Please note that the amounts reported are those used/generated by the contractor regardless of source (private purchase or Government furnished). Reports for January – June will be submitted by 15 July and reports for July-December will be submitted by 15 January each year.

Media Report Element #1 Report Element #2

Non-Hazardous Solid Waste

Total Waste Generated (Kg)

Amount of Waste Diverted from Landfill (Kg)

Construction Debris/Demolition Materials

Total Waste Generated (Kg)

Amount of Waste Diverted from Landfill (Kg)

Compostable/Organic Material

Total Waste Generated (Kg)

Amount of Waste Diverted from Landfill (Kg)

Hazardous Materials Total Used (Kg) Hazardous Waste Total Generated (Kg) Total Recycled (Kg) Energy Consumption - Electricity

Total Energy Consumed (MBtu)

Energy Consumption - Fuel Total Fuel Consumed (L) Renewable/Alternative Energy

Total Consumed (MW)

Facility Construction/Renovation

Number of Buildings LEED Certified Silver or Higher

SqFt of buildings LEED Certified

1.22 Required Training: The following provides information on training requirements.

1.22.1 Anti-Terrorism (AT) Level I Training: All Contractor employees, including subcontractor employees, who are employed under the contract, shall complete AT Level I Training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or 30 calendar days after employment of new personnel. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil. Contractor personnel shall complete refresher training every twelve (12) months except AOR specific AT Level I training which shall be completed as required by local AT policies. If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR after completion of the training. (DELIVERABLE 0009).

1.22.2 OPSEC Training: All Contractor employees, including subcontractors, shall complete Level I OPSEC training within 30 calendar days of employment under this contract. Verification of the training shall be provided to the COR within after completion of the training. OPSEC Level I training is available at http://www.cdse.edu/catalog/elearning/GS130.html. Contractor personnel must complete refresher training every 12 months Verification of the training shall be provided to the COR after completion of the training.

If training cannot be conducted on the website, the Contractor shall coordinate with the COR, who will contact the local OPSEC Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the OPSEC Officer. Verification of the training shall be provided to the COR after completion of the training. (DELIVERABLE 0010).

1.22.3 iWATCH Training: The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days after the contract is awarded and within 30 calendar days after new employees commence contract performance, with the results reported to the COR after the contract is awarded and after new employees commence contract performance. Verification of the training shall be provided to the COR after completion of the training. Training slides can be found on the Army OneSource site:

http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx

(DELIVERABLE 0011).

1.22.4 Information Assurance (IA) Training: Reserved

1.22.5 Personally Identifiable Information (PII): Reserved.

1.23 RESERVED:

1.24 Notice to Proceed: Reserved.

1.25 Electromagnetic Compatibility Directive: Reserved

1.26 Government Property and Services: Reserved

1.27 Conventional Forces Europe (CFE) Treaty Verification Inspection: Reserved http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contract Specialist (CS) – The CS works closely with and in support of the Contracting Officer. The Contract Specialist performs many of the same duties and the KO, but does not possess the Contracting Officer’s warrant, which is the authority to contractually commit the Government.

Contracting Officer (KO) – means a person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. Department of Defense Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart

202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, contracting officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing support personnel to assist the COR, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract, and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Government-furnished property - means property furnished to the contractor the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government property - means all property owned or leased by the Government. Government property includes both Government-furnished property and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document, and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS).

It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, the following provides a list of acronyms used throughout this PWS or commonly used in the acquisition field.

ACOR Alternate Contracting Officer's Representative AE Army in Europe AFARS Army Federal Acquisition Regulation Supplement AHA Activity Hazard Analysis AOR Area of Responsibility AR Army Regulation AT Anti-terrorism ATCTS Army Training Certification Tracking System CAC Common Access Card CCE Contracting Center of Excellence CFE Conventional Forces Europe CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTS Commercial-Off-the-Shelf DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DoD Department of Defense FAR Federal Acquisition Regulation FRG Federal Republic of Germany GFP Government Furnished Property HLO High Level Objective HIPAA Health Insurance Portability and Accountability Act of 1996 IA Information Awareness IAC Installation Access Control IACO Installation Access Control Office ID Identification IGCE Independent Government Cost Estimate IT Information Technology JTR Joint Travel Regulation JPAS Joint Personnel Adjudication System KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operations Security PA Property Administrator PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity RCO Regional Contracting Office SIGE Safety and Health Protection Plan TE Technical Exhibit USAREUR U.S. Army Europe UOM Unit of Measure

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES

3.1 Services: The Government will provide sites maps and fire protection. Contractor is responsible for coordinating with the COR to obtain a Hot Work permit from the Fire Department before starting any work with an open flame.

FIRE PROTECTION:

PHONE # 0444-717117

DSN 117

SECURITY POLICE:

3.2 Facilities: Reserved

3.3 Utilities: The Government will provide water and electric power, as necessary and where available, for the performance of this contract. If required, minor electrical connections or temporary installations shall be made in accordance with safety regulations at the contractor’s expense. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: Reserved

3.5 Materials: Reserved

PHONE # 0444 717114

DSN 114

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: Reserved

4.3 Materials: All material used, partially or totally, to perform works required in this contract and not furnished by the U.S. Government, shall be included in the total contract cost and cannot be reimbursed by the U.S. Government.

4.4 Vehicles and Equipment: The Contractor shall provide all necessary vehicles (no GSA vehicles provided to Contractor for use on this contract) and equipment to perform the work described in this PWS. All Contractor provided vehicles and equipment shall have the company name prominently displayed on both sides of the vehicle or equipment and present a neat, professional appearance. Contractor's vehicles and equipment used in the performance of this contract shall meet all local and Host Nation traffic, safety, and environmental requirements. Vehicles and equipment found to be unsafe shall be removed from the installation and replaced. The Contractor shall not use any Government owned tools, materials, parts and equipment without prior approval of the Contracting Officer Representative.

4.5 Background Checks: The Contractor shall provide Background Checks in accordance with this PWS and as determined by the Government.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The purpose of this service contract is the execution of scheduled maintenance of the chillers, cooling towers and absorbers units installed on Caserma Ederle, Caserma Del Din and Villaggio della Pace in Vicenza, Italy.

5.2. Tasks:

5.2.1 Maintenance of the chillers, cooling towers and absorbers: The contractor shall perform the services on chillers, absorber and Cooling Towers, installed on Caserma Ederle, Caserma Del Din, and Villaggio della Pace in accordance with the frequencies mention at paragraph 5.2.2

STD: The Contractor shall comply with Safety law D.lgs. 9 aprile 2008, n. 81 Testo coordinato con il D.Lgs. 3 agosto 2009,

n. 106 D.M. e ss.mm.ii, D.P.R. 74/2013, DM 37/08 and UE 2015/2067.

5.2.2 Frequency of service

5.2.2.1 Ederle, Del Din and Villaggio Della Pace Chillers: The maintenance of the Chiller, Attachment 1, requires two services per year:

5.2.2.1.1 First service: The service will be perform after 15th April (after the activation of the cooling circuits) The following is a list of the minimum operations the Contractor shall perform during the scheduled maintenance. All maintenance shall be performed in accordance with the instructions prescribed by the manufacturing handbook, and certified by authorized personnel.

Refrigerant gas leak test and quantity of refrigerant gas inside;

Verification and control level lubricating oil of the gas compressor;

Control gas filters;

Calibration of security equipment and control: temperature and pressure sensors, high and low pressure sensor of refrigerant circuit, flow sensors and all other devices needed;

Tightening electrical connections;

Check normal operation of relays and contactors;

Absorptions and checking electrical parameters;

Control pressure and temperature refrigerant circuit;

Inspection and cleaning of surface air-cooled condenser coil;

Print the alarm log (if provided by the microprocessor);

Compilation report and booklet intervention system

5.2.2.1.2 Second service: the service will be perform at beginning of September.

The following is a list of the minimum operations the Contractor shall perform during the scheduled maintenance. All maintenance shall be performed in accordance with the instructions prescribed by the manufacturing handbook, and certified by authorized personnel.

Refrigerant gas leak test and quantity of refrigerant gas inside;

Verification and control level lubricating oil of the gas compressor;

Control gas filters;

Calibration of security equipment and control: temperature and pressure sensors, high and low pressure sensor of refrigerant circuit, flow sensors and all other devices needed;

Tightening electrical connections;

Check normal operation of relays and contactors;

Absorptions and checking electrical parameters;

Control pressure and temperature refrigerant circuit;

Inspection and cleaning of surface air-cooled condenser coil;

Print the alarm log (if provided by the microprocessor);

Compilation report and booklet intervention system.

5.2.2.2 Ederle and Del Din Absorbers: The maintenance of the Absorbers, Attachment 2, requires three services per year:

5.2.2.2.1 First service: the service will be perform in April.

Maintenance of the absorbers shall include starting the absorbers, addition of inhibitors and octal alcohol as needed, cleaning of the Electric absorption refrigerating pump, cleaning of the Electric absorption solution pump and checking of the Concentration of the solution BR/LI Control pneumatic/electric Cycle guard, Delta P capacitor-absorber, Delta P evaporator, Density cooling, Distillation refrigerant, condensing extraction by pump, checking proper operating function flow switches movement capacity valve, “splitting/shuttering” ,survey data operation with dedicated program type Carrier, chilled water thermostat calibration, frost thermostat calibration, thermostat calibration type TSW1-TSW2, thermostat fan calibration type “Torre”, calibration capacity valve.

5.2.2.2.2 Second service: the service will be perform in August.

Maintenance of the absorbers shall include inspection of the absorption cooling pump, absorption solution pump, Delta P capacitor-absorber, Delta P evaporator, Density cooling, condensing extraction by pump, checking the pressure of the refrigerating pump, checking the pressure steam in generator, checking the pressure steam valve, checking the refrigerant quantity, survey data operation of dedicated program type Carrier, safety software water temperature condensation in/out, refrigerating water temperature in/out, checking of the entry/exit superheated water temperature, checking of the exit generator concentrated solution temperature, checking of the exit exchanger concentrated solution temperature, checking of the exit diluted solution temperature of the absorber.

5.2.2.2.3 Third service: the service will be perform in November.

The service shall include analysis of the solution BR/LI of the absorber steam and of the hot water to be done in November, merger control, collection of samples and delivery of these samples to a certified laboratory.

5.2.2.3 Ederle and Del Din Cooling Towers: The maintenance of the Cooling Towers, Attachment 3, requires two services per year:

5.2.2.3.1 First service: the service will be perform in March.

The service shall include: Check fan drive belts for tightness and wear, check gear reducer and associated lube lines for leakage. Inspect air inlet louvers and clean accumulated debris. Check for the proper operation of the makeup valve, full open to full close. Remove any debris that may have accumulated at the pump section screen, monitor the rate of silt buildup in the cold water collection basin. Observe the operation of the cooling tower and check any unusual sound related to the rotating equipment. Lubricate motor bearings and fan shaft bearings in accordance with the cooling tower manufacturer’s recommendation. Check the gear reducer oil level with the fan motor off. Add oil, as required, to the full mark. Check the tightness of all bolts in the fan assembly and mechanical equipment support. Tighten fan shroud and fan guard bolts. Inspect drift eliminators inside the cooling tower. Remove any debris or scale buildup. Conduct a thorough inspection of the complete cooling tower. Clean debris from the collection points in the cooling tower. Check the hot water distribution system for algae and silt buildup. Clean and flush with water and disinfect. Lubricate the motor and fan shaft bearings. Change the drive belt if excessive wear or cracking of belt is observed. Replace gear reducer lubricant. Follow the manufacturer’s recommendations. “Legionella” Analysis of the water of the cooling tower, collection of samples and delivery of these samples to a certified laboratory. The service must to be completed NOT LATHER THAN (NLT) 15th April. The service shall include

5.2.2.3.2 Second service: The service will be perform in September.

The service shall include: Remove…